Executive Assistant, Legal

Warnermedia
Remote or New York, NY
WarnerMedia is a powerful portfolio of iconic entertainment, news, and sports brands. We bring people, technology, and the world's best storytellers together to drive culture and meaningful connection. We believe the enduring power of stories can open our eyes to the world, to each other, and to new and different perspectives.
Join us. Shape your story here.

Executive Assistant, Legal

Executive Assistant

The Legal and Business Affairs organization is part of WarnerMedia's Sales & Distribution. The team is seeking an Executive Assistant to support multiple attorneys.

Responsibilities

* Organizes and maintains files, status reports and calendar of critical dates, including tracking deal status at all stages, maintaining a data-based of closed deals as well as deals in process and the status thereof; tracks and notifies attorneys and business partners of critical dates, including option exercises, deal expirations etc. Follows up regarding status with attorneys and clients where appropriate. Responds to requests for agreements from attorneys and others as appropriate and instructed. Ability to use and manage multiple legal document databases and document management systems, such as Sharepoint, E-Docs and PCDocs
* Send, route and track agreements for signature (either electronically or physically); for electronic signatures, use company-approved document signature applications including AdobeSign. To the extent attorneys are working from home and physical signatures are required, arrange for and oversee couriers as appropriate.
* Managing heavy calendars and working with several schedules in multiple time zones; maintaining Outlook contacts; organizing and facilitating travel arrangements; drafting documents for review and signature; acting as the department liaison with executives , other studio personnel, company customers and licensees, and outside attorneys on their behalf.
* Formatting, creating, and revising PowerPoint presentations, Excel spreadsheets, and Word documents
* Taking the lead in streamlining efficiencies by coordinating work activity with other administrative members in the department and coordinating the flow of materials and communication between the SVP/CC and the department.
* Responsible for receiving, processing and tracking expense receipts and invoices and preparing expense reports in a timely manner, adhering to all deadlines to avoid late fees. Responsible for submitting monthly PCard expenses through Concur. Processing invoices and check requests, and tracking and sending payment as necessary, for outside counsel and departmental services and expenses.
* Ad hoc projects as assigned

JOB QUALIFICATION STANDARDS

* A minimum of 5 years' experience in a professional service environment as an administrative assistant or executive secretary position; legal department experience is preferred.
* A college degree is preferred.
* Strong organizational and follow-through skills
* Strong PC Skills, including proficiency with MS Outlook, Word, Excel, PowerPoint, and database management.
* Strong proficiency in grammar and spelling, excellent interpersonal and communication skills and the ability to interact with all levels in the Company.
* General knowledge of standard filing procedures, general office procedures and practices, and experience in operating various office equipment.
* The ability to adapt to changing priorities and crisis situations; take the initiative using excellent judgment; work in a fast-pace environment; maintain confidential and sensitive information; and prioritize work to meet specific deadlines required.
* Must be a team player who is self-motivated, and results oriented with a positive attitude and friendly demeanor and has the ability, but not a need, to take the lead in group projects.

Other Requirements

* Must have the ability to communicate effectively and tactfully with persons on all levels, in person and on the telephone.
* Must have willingness to work with international staff and executives.
* Must have the ability to pay close attention to detail and understand written and oral instructions.
* Must have the ability to organize and schedule work effectively.
* Must have the ability to work well under time constraints.
* Must possess creativity and resourcefulness.
* Must be able to work with confidential and time-sensitive materials.
* Must be able to handle a wide variety of situations and conflicts involving the administrative functions of the team/office.
* Positive, pleasant, and outgoing personality.
* Must be trustworthy.

The Perks

* Exclusive WarnerMedia events and advance screenings
* Paid time off every year to volunteer for eligible employees
* Access to well-being tools, resources, and freebies
* Access to in-house learning and development resources
* Part of the WarnerMedia family of powerhouse brands

Warner Media, LLC and its subsidiaries are equal opportunity employers. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.
New
3d ago

Executive Assistant, Legal

Warner Media LLC
Remote or New York, NY
WarnerMedia is a powerful portfolio of iconic entertainment, news, and sports brands We bring people, technology, and the world's best storytellers together to drive culture and meaningful connection We believe the enduring power of stories can open our eyes to the world, to each other, and to new and different perspectives.
Join us. Shape your story here. **Executive Assistant, Legal** **Executive Assistant** The Legal and Business Affairs organization is part of WarnerMedia's Sales & Distribution . The team is seeking an Executive Assistant to support multiple attorneys. **Responsibilities** + Organizes and maintains files, status reports and calendar of critical dates, including tracking deal status at all stages, maintaining a data-based of closed deals as well as deals in process and the status thereof; tracks and notifies attorneys and business partners of critical dates, including option exercises, deal expirations etc. Follows up regarding status with attorneys and clients where appropriate. Responds to requests for agreements from attorneys and others as appropriate and instructed. Ability to use and manage multiple legal document databases and document management systems, such as Sharepoint, E-Docs and PCDocs + Send, route and track agreements for signature (either electronically or physically); for electronic signatures, use company-approved document signature applications including AdobeSign. To the extent attorneys are working from home and physical signatures are required, arrange for and oversee couriers as appropriate. + Managing heavy calendars and working with several schedules in multiple time zones; maintaining Outlook contacts; organizing and facilitating travel arrangements; drafting documents for review and signature; acting as the department liaison with executives , other studio personnel, company customers and licensees, and outside attorneys on their behalf. + Formatting, creating, and revising PowerPoint presentations, Excel spreadsheets, and Word documents + Taking the lead in streamlining efficiencies by coordinating work activity with other administrative members in the department and coordinating the flow of materials and communication between the SVP/CC and the department. + Responsible for receiving, processing and tracking expense receipts and invoices and preparing expense reports in a timely manner, adhering to all deadlines to avoid late fees. Responsible for submitting monthly PCard expenses through Concur. Processing invoices and check requests, and tracking and sending payment as necessary, for outside counsel and departmental services and expenses. + Ad hoc projects as assigned **_JOB QUALIFICATION STANDARDS_** + A minimum of 5 years' experience in a professional service environment as an administrative assistant or executive secretary position; legal department experience is preferred. + A college degree is preferred. + Strong organizational and follow-through skills + Strong PC Skills, including proficiency with MS Outlook, Word, Excel, PowerPoint, and database management. + Strong proficiency in grammar and spelling, excellent interpersonal and communication skills and the ability to interact with all levels in the Company. + General knowledge of standard filing procedures, general office procedures and practices, and experience in operating various office equipment. + The ability to adapt to changing priorities and crisis situations; take the initiative using excellent judgment; work in a fast-pace environment; maintain confidential and sensitive information; and prioritize work to meet specific deadlines required. + Must be a team player who is self-motivated, and results oriented with a positive attitude and friendly demeanor and has the ability, but not a need, to take the lead in group projects. Other Requirements + Must have the ability to communicate effectively and tactfully with persons on all levels, in person and on the telephone. + Must have willingness to work with international staff and executives. + Must have the ability to pay close attention to detail and understand written and oral instructions. + Must have the ability to organize and schedule work effectively. + Must have the ability to work well under time constraints. + Must possess creativity and resourcefulness. + Must be able to work with confidential and time-sensitive materials. + Must be able to handle a wide variety of situations and conflicts involving the administrative functions of the team/office. + Positive, pleasant, and outgoing personality. + Must be trustworthy. **The Perks** + Exclusive WarnerMedia events and advance screenings + Paid time off every year to volunteer for eligible employees + Access to well-being tools, resources, and freebies + Access to in-house learning and development resources + Part of the WarnerMedia family of powerhouse brands Warner Media, LLC and its subsidiaries are equal opportunity employers. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.
New
3d ago

Legal Executive Assistant

Cleary Gottlieb Steen & Hamilton
Washington, DC
We seek a full-time Legal Executive Assistant providing administrative and assistant support to multiple attorneys in a fast paced environment. An LEA may be assigned to work with partners, counsel and senior attorneys or associates via direct assignment or as a member of a dedicated support team, in which administrative support is provided in a team-based structure. This individual is personable, responsive and proactive with a strong work ethic and exceptional time management skills. The position requires performing diversified and confidential duties to enhance attorneys' productivity. The role hinges on broad and comprehensive experience, skill and knowledge of Firm policies and practices.
Nonexempt Reports to: Senior Manager of US Legal Executive Assistance and Reception Services - U.S. Responsibilities Act as a liaison between attorneys and other departments throughout the Firm Understand request requirements by reviewing requests thoroughly, clarifying needs and asking thoughtful questions Resolve issues with a high level of attention to attorney preferences; provide accurate, valid and complete information in response to requests by resourcefully leveraging available tools and systems Request and follow-up on conflict checks, open new client matters and submit electronic approvals, as needed Serve as an ambassador for both the Firm and assigned attorneys in interactions with clients Coordinate audit response letters Heavy calendaring in Outlook as required by assignment; manage contacts lists and send invitations. Act as a proactive gatekeeper of attorneys' calendar and time Screen internal and external correspondence, emails, memos, and reports as required by assignment; assess priority and distribute in a timely manner Create and maintain case lists Proactively think ahead to meet and exceed expectations of assigned attorneys Enter contacts, update information and create event lists and mailing lists in Interaction Collaborate with fellow LEAs to achieve successful request completion or resolution to the attorney's and Firm's satisfaction Create, edit and process client bills as applicable Enter, proofread and finalize diaries Create, format, edit, proofread, compare, print, scan and photocopy documents in Word, Excel and PowerPoint; prepare faxes, PDFs and duplicating Answer phones; take and communicate accurate messages with appropriate urgency and follow up as necessary, route calls to appropriate legal and non-legal staff members Coordinate absence memorandums per attorneys' specifications Arrange, coordinate and organize travel with support from onsite agents and the online travel booking tool Prepare and submit expense reports and reimbursements Manage conference room reservations; organize services/set ups, advise building's lobby desk of visitors Manage filing in iManage and personal workspaces; index and maintain file drawers as necessary Conduct research as requested Build sustainable relationships of trust through open and interactive communication Go the extra mile to engage lawyers and reduce attorney focus on administrative matters Provide absence coverage for other LEAs Participate actively in the development and maintenance of LEA shared resources May be asked to perform personal tasks (not limited to printing, filling out applications, billing, etc.) May be asked to train new employees on Cleary's support standards, systems, policies and procedures Other duties as assigned Qualifications Bachelor's degree or 2+ years of administrative support experience Experience handling matters of a confidential and sensitive nature Exhibits a strong attention to detail and ability to thoroughly complete tasks with minimal direction Demonstrates superb time management skills Demonstrates a strong work ethic and “can-do” attitude Is flexible and adaptable to changing priorities
New
5d ago

Senior Legal Assistant

The Hartford
Remote or Brea, CA
You are a driven and motivated problem solver ready to pursue meaningful work. You strive to make an impact every day & not only at work, but in your personal life and community too. If that sounds like you, then you've landed in the right place.

We are recruiting for an experienced Senior Legal Assistant to provide onsite support to 2-3 Workers' Compensation Attorneys reporting to the Brea, CA office. The ideal candidate will enjoy a high-volume, paperless environment that is both dynamic and rewarding. The position is remote, but the candidate should be open to travel to the Brea office for team meetings at least 2 times per year.
RESPONSIBILITES:

* Utilizes appropriate software to timely prepare correspondence, reports, briefs, motions, pleadings, deposition summaries and other documents required by the attorney
* Creates/edits court documents consistent with CA WC Board requirements
* Keeps attorney calendar current based on court notifications and depositions
* Schedules depositions with needed parties
* Assist attorneys as needed in preparation for trial or discovery
* Provides extensive scheduling and calendar activity
* Reviews mail and document production
* Prepares correspondence and maintains our electronic legal files
* Offers professional diplomacy during each interaction with clients, opposing counsel, home office staff, claim partners and court employees
* Assist in overall support of the office as needed which could include: scanning, case matching, mail handling, photocopying, limited filing, CD duplication, PDF compilation, file conversion and etc.

QUALIFICATIONS:

* Minimum of 5 years of experience as a Legal Assistant in a law office or corporate law department
* Workers Comp experience is strongly preferred
* Insurance defense background is preferred
* Strong multi-tasking, organizational and time management skills
* Trial support experience
* Proficiency with case management software
* Strong familiarity with MS Office (Word, Excel, Outlook, TEAMS & PowerPoint)
* Ability to meet productivity targets in a fast-paced, team-oriented environment
* Strong written and verbal communication skills
* Strong organizational skills, especially regarding prioritizing work activities for multiple attorneys
* Must be able to manipulate electronic documents such as TIF, PDF and JPG formats
* Successful candidates will have experience in a high volume litigation environment with experience in document production, discovery preparation and data maintenance for clients

Internet Connectivity Requirement/Remote Positions. For 100% remote positions, we require that (1) you have high speed broadband cable internet service with minimum upload/download speeds of 3Mbps/30Mbps and (2) your Internet provider supplied modem/router/gateway be hardwired to the Hartford issued router and/or computer (recruiting coordinators: see additional details below). To confirm whether your Internet system has sufficient speeds, please visit http://www.speedtest.net from your personal computer.

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford's total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:

$50,480 - $75,720

Benefits

Our company's success is due to our employees' dedication and passion for their work. They are our greatest asset. That's why we are committed to offering employees and their families a comprehensive benefits package and award-winning well-being programs. By helping our employees achieve their full potential, we unlock our own. Visit https://www.thehartford.com/careers/benefits for details.

Equal Opportunity Employer/Females/Minorities/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age

Sr Legal Assistant - LU10BN
New
3d ago

Legal Coordinator - Technician IV

State of Colorado
Remote or Denver, CO
Department Information

Open to Colorado Residents Only

Review New COVID Compliance in the Conditions of Employment - Effective September 20th, 2021

Opt in below to receive text message updates on CDHS recruiting events!

CDHSCareers

About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

* Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

* Medical and dental health plans

* Employer supplemented Health Savings Account

* Paid life insurance

* Short- and long-term disability coverage

* 10 paid holidays per year plus vacation and sick leave

* BenefitHub state employee discount program

* Employee Wellness program MotivateMe

* Excellent work-life programs, such as flexible schedules, remote work, training and more

* Some positions may qualify for the Public Service Loan Forgiveness Program. For more

information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

Description of Job

* This position is a term limited position estimating to end two years from the date of hire*

This position has primary responsibility for coordinating and tracking all of HR's responsibilities and obligations related to appeals, settlements, AG's Office requests, DPA cases, EEOC complaints, CCRD Complaints, and CORA requests; receives appeals, settlements, litigation holds, legal charges, and coordinates with the appointing Authority, HR Staff, and the AG's Office to ensure appropriate documentation is provided in a timely manner; assists with collecting information requested under discovery, collects records and data items required to be responsive; ensures all settlement conditions are met, including removing or adding documents to the personnel file, coordinating settlement payments with the payroll office, and any other specific requirements detailed; assists the CDHS CORA Manager with HR's obligations related to CORA requests, assists the Civil Rights Manager with sensitive records management and tracking, develops and improves training and identifying and communicates trends in employee civil rights claims and issues with potential legal implications for CDHS. Duties include:

* Legal Coordination and Tracking
* Records Tracking and Management

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

* Four (4) years of professional experience in Law, Human Resources, Compliance, or a directly related field.

Substitutions

* Additional appropriate education will substitute for the required experience on a year-for-year basis

Preferred Qualifications

* Strong interpersonal skills and the ability to work collaboratively as part of a team.

* Experience working in a customer service or customer-facing role.

* Ability to effectively communicate by phone, email, fax, mail, and in-person with all stake holders in legal proceedings.

* Ability to work in a fast-paced environment and grasp complex issues rapidly and accurately.

* Experience working in and fostering a diverse and inclusive environment working directly with individuals from diverse racial, ethnic, and socioeconomic backgrounds.

* Ability to establish rapport and work cooperatively with various levels of the organization.

* Strong organizational skills and attention to detail.

* Ability to be resilient, flexible and creative in approaching complex problems.

* Familiarity with applicable federal and state laws, regulations and state statutes.

* Familiarity with Microsoft Word, Google Mail, Google Docs, Excel, Power Point, Adobe, and similar software

* College Degree in Business, Law, or applicable area of study.

* Experience managing sensitive or legal records.

* Experience working for a government entity that provides services to the public.

* Experience working in a customer service or customer-facing role.

Conditions of Employment:

* Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
* Effective September 20, 2021, this position will require documented proof of full COVID-19 vaccination. New employees will be required to provide attestation to their status with proof of vaccination upon hire. Religious and medical exemptions and reasonable accommodation shall be addressed as required by law pursuant to the Equal Employment Opportunity Commission's vaccination guidance. Note: Fully Vaccinated means two (2) weeks after a second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer or Moderna vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson's Janssen vaccine, as defined by the State of Colorado's Public Health Order and guidance issued by the Colorado Department of Public Health & Environment.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

How to Apply (PLEASE READ CAREFULLY)

Applicants are required to attach a cover letter and resume to their application.

Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all of your relevant experience on the application itself. Applications left blank or marked "SEE RESUME" will not be considered.

Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below.

Note: Current and former employees (transfers, voluntary demotions and reinstatements) are required to apply and participate in the comparative analysis process.

Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

Comparative Analysis Process

The comparative analysis process for this position may consist of a structured application review, and a structured interview depending on the number of qualified applicants.

For recruiting questions, please contact grace.healy@state.co.us

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

ADAAA Accommodations:

CDHS is committed to the full inclusion of all qualified individuals. As part of this

commitment, our agency will assist individuals who have a disability with any reasonable

accommodation requests related to employment, including completing the application

process, interviewing, completing any pre-employment testing, participating in the

employee selection process, and/or to perform essential job functions where the requested

accommodation does not impose an undue hardship. If you have a disability and require

reasonable accommodation to ensure you have a positive experience applying or interviewing

for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.

Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first- ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it.
New
Easy Apply
6d ago

Senior Legal Assistant

Pepco Energy Services
Washington, DC
At Exelon, we've got a place for you!

Join the nation's leading competitive energy provider, with one of the largest electricity generation portfolios and retail customer bases in the country. You will be part of a family of companies that strives for the highest standards of power generation, competitive energy sales, and energy delivery. Our team of outstanding professionals is focused on performance, thought leadership, innovation, and the power of ideas that come from a diverse and inclusive workforce.

Exelon will provide you the tools and resources you need to design, build and enhance a successful career. We are also dedicated to motivating the success of our employees through competitive base salary, incentives, and health and retirement benefits.

Join Exelon and share your passion at a forward-thinking Fortune 100 company. Establish yourself in a place where you can truly shine and create a brighter, more sustainable tomorrow. Energize your career at Exelon!

PRIMARY PURPOSE OF POSITION

Under attorney direction and supervision, performs general, specialized, and confidential legal assignments, functions and research for specified area within the Legal Department. Assists with legal proceedings, transactions, and other legal matters by identifying problems, needs and procedures. May work closely with other legal, governmental, or regulatory disciplines and a variety of clients, and assists in the planning, research and evaluation process directed towards the management of the Company's legal exposure.

PRIMARY DUTIES AND ACCOUNTABILITIES

* Prepare and file documents with state public service commissions; collect, organize, manage and submit data responses

* Collect, analyze, organize and maintain the entire array of electronic and hard-copy data, information, records and documents, and utilize applicable software systems (e.g., legal hold and document review platforms), as needed to support Legal and Litigation attorneys and to manage document subpoena productions/responses
* Develop and maintain a knowledge of other internal procedures and processes in the applicable areas of practice within the law department
* Under direct supervision of attorney, provide general support as needed to pre-litigation and litigation matters.
* Draft documents that require insertion of basic information and/or utilizing standard format following department practice.
* Special projects for litigation group, non-litigation practice groups or legal operations team.

MINIMUM QUALIFICATIONS

* Possess at least two to four years of professional legal experience; possess a high school degree or equivalent; and possess a paralegal certificate from an accredited institution or have a minimum of two to four years of in-depth practical experience, including litigation, in an established law firm.
* Possess a general knowledge of law firm and legal practices and procedures, including litigation, and the rules or procedures required of the various courts and administrative systems. Possess a working knowledge of legal terminology.
* Be highly skilled in Microsoft Office and other office applications.
* Possess and demonstrate initiative and sound judgment required to make decisions without supervision and in the absence of exact established procedures.
* Possess willingness to accept responsibility and devote the time necessary for success in a legal environment. Possess the ability to meet critical and short deadlines and a commitment to the successful performance of tasks.
* Possess the ability to communicate clearly - both orally and in writing - and to read and analyze legal materials and other data.

POSITION SCOPE

* Supports attorneys, company management and senior level paralegal staff in matters involving company personnel, and outside counsel and their staff
* Supports co-workers regarding department activities and functions
28d ago

Legal Technology Learning Specialist

Epiq Systems, Inc.
Remote
As part of Epiq's Global Resource Support Team, the Technology Learning Specialist will provide content development and delivery across all legal software applications. Trainings will be conducted both virtually and in-person for all legal administrative support teams, including, but not limited to, new hire training, process improvement and workflow change management. This position is remote and will require some travel for formal training delivery.
Responsibilities include, but are not limited to:

* development, delivery and maintenance of the in-house learning and development programs focused on legal software applications enabling learning opportunities that advance the competencies of all firm employees.
* This person will create and maintain training materials in appropriate and impactful delivery formats.
* The Technology Learning Specialist will conduct training classes (both 1-1 and remote classroom delivered); develop e-learning courses, videos, workbooks and study guides.
* This role may serve in different capacities supporting the Project Management Office and liaise with all administrative departments to ensure consistent messaging and highest quality content delivery firm wide.

Primary Duties and Responsibilities:

* Work with Technology Services Department and Human Resources to onboard and train attorneys, support staff and administration on any material related to Firm business.
* Collaborate with the Service Desk leadership and team to identify learning needs and trends off end user service tickets.
* Administers the Learning Management System and creates various learning initiatives as required (security awareness, virtual office setups)
* Creation and delivery of Skills Assessment program for staff.
* Effective management of the Learning Management System (LMS)
* Maintain a consistent training calendar including soliciting content from SME's across the Firm and offering learning opportunities in a variety of formats.
* Categorize, standardize and maintain the different technical documentation in use at the Firm based on type of work and usage
* Create new learning opportunities by partnering with user facing departments and translating need / problem into content / solution.
* Assist to develop and maintain class materials, e-learning courses and on-demand online training libraries.
* Stay current on latest software versions, emerging industry trends, new technologies, concepts and techniques. This includes networking internally with other departments and other legal technology professionals to better understand the training requirements for the legal industry.
* Ensure supporting materials are available and up to date for course participants.
* Deliver training in the most cost-effective yet creative manner, utilizing formats that resonate with the audience's learning styles and schedule.
* Partner with application owners to continuously increase the level of efficiency and productivity of end user software applications by:

1. Creation of individual and group, position and practice specific learning plans.

2. Participate in beta testing, User Acceptance Testing and new application onboarding and change management.

3. Development and delivery of classes and e-learning.

* Performs other duties as assigned.

Knowledge, Skills and Abilities (KSA):

* Bachelor's Degree in Education, Communication, Liberal Arts, Computer Science, Information Systems or equivalent combination of education, technical certification and work experience in teaching/training required.
* Five years of experience in training, teaching or technology position/environment required; legal experience preferred.
* Excellent communication skills including speech, grammar and writing.
* Extensive knowledge of PC environments with an emphasis on the Microsoft Suite of applications and screen recording/eLearning authoring tools such as Adobe Captivate or Techsmith Snag-It and/or Camtasia. Powtoon, Elucidat, Articulate 360, etc.
* Experience with uploading interactive SCORM compliant content and LMS administration.
* Must be comfortable asking questions, getting detail and translating concepts to all personalities and learning styles.
* Able to work independently or as part of a team.
* Successful applicants for this position must be fully vaccinated against COVID-19 as a condition of employment by their start date

Preferred KSAs:

* Adult learning teaching experience and/or three years of office work, legal highly desired.

* Experience in public speaking and training.

* Excellent writing, editing, communication, organization, and interpersonal relationship skills.

* Desire and ability to learn new software and update or develop related training courses.

* Must be able to perform the duties of the position with time constraints, interruptions, and busy attorneys and staff and be able to treat all matters in a discrete and confidential manner.

* College degree or equivalent experience; Microsoft Certification a plus

* Law firm Applications training experience required including, but not limited to: DocXTools, Adobe Acrobat, Nuance, Best Authority, Workshare, Litera, iManage FileSite/DeskSite, NetDocs, eDocs

* Thorough knowledge of Windows-based computer software applications including MS Office, document management systems, presentation and diagramming and charting software programs.

* Strong written communications, interpersonal, customer service and teamwork skills.

* Ability to organize and prioritize multiple assignments, use initiative and judgment to accomplish results.

* Excellent skills in spelling, grammar, punctuation, sentence structure and proofreading.

* Self-starter, proactive; able to demonstrate initiative; detail oriented.

* Team player and ability to work under pressure.

* May require occasional travel.

* Ability to support all shifts in a 24/7 support center

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

It is Epiq's policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual's race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq's policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.
11d ago

Legal Administrator

Serco Group
Fairfax, VA
If you love a high energy and professional environment - Serco has a great opportunity for you! The Legal Administrator position will support our customer for our FRTIB Operations Center contract Located in Fairfax Va.

The FRTIB administers the Thrift Savings Plan, the world's largest tax-deferred, defined contribution plan in support of over 6 million participants. This 401(k) type plan, similar to private sector plans provides roughly 91% of civilians and 61% of uniformed service members the opportunity to save for retirement. The FRTIB's mission is to administer the TSP solely in the interest of its participants and beneficiaries.

The Legal Administrator uses a high degree of variability and complexity in the claims escalated to the Exceptions Processing Team. Resolving these claims requires innovative and creative solutions. The position may require the analyst to work on self-initiated assignments with limited supervision. Each analyst is expected to use judgment to interpret the Code of Federal Regulations (CFR), FRTIB policies, and guidelines to process death benefits applications. Beneficiary determinations are made by the analyst and are confirmed by a verifier.

This is a mid-level role at the direction of the Work Flow Coordinator, Task Lead, and Supervisor. The Legal Administrator is responsible for exercising independent judgment and will work under general supervision.
As a Legal Administrator, you will:

* Review work of Claims Processing Analyst to confirm that prior analyst has identified all pertinent information needed to process the death benefits application and that the correct beneficiary determination is made. This research involves data on computer systems utilized by the FRTIB, as well as examination of the Code of Federal Regulations, FRTIB policies and guidelines, and procedural manuals. Training on computer systems will be provided.
* Determine the beneficiary of the death benefits claim based on the information obtained from various computer systems and legal sources.
* Determine any deficiencies in processing the benefits claim; locate the appropriate source of information to resolve any issues in processing the claim. The analyst will be required to formulate written correspondence and place phone calls to both beneficiaries and non-beneficiaries on often sensitive and/or controversial claims.
* Review of legal documents related to the processing of death benefit claims, including but not limited to small estate documents, state next of kin laws, common law documents, and trusts.
* Determine if a claim can be resolved or if it requires a partial-payment to know beneficiary(ies)
* Accurately input personal data into computer applications based on the beneficiary determination made by the analyst in accordance with the CFR and federal guidelines.
* Communicate effectively both orally and in writing with law enforcement agencies, attorneys, third parties, financial institutions, government agencies, and potential (as well as confirmed) beneficiaries in accordance with the Privacy Act.
* Provide timely, responsive customer service to various inquiries from sources such as applicants for benefits, potential beneficiaries, law firms and other government agencies.
* Provide claim specific communication with the FRTIB at the direction of Supervisor or Task Lead
* Evaluate existing procedures and recommend updates and enhancements to computer applications, procedures and workflow
* Interact and communicate with disbursements analysts to ensure the disbursements of funds to a beneficiary and resolution of any disbursement-related problems.
* Works under general supervision and performs other duties as assigned.
* Must be able to obtain and/or maintain a Public Trust Clearance.

Qualifications

To be successful in this role, you will have:

* A bachelor's degree
* 2-4 years of experience in the field or a related area.
* Computer applications related to the work, including: word processing and basic spreadsheet applications, Microsoft Office and/or business office systems.
* The ability to communicate effectively with co-workers, subordinates, superiors, the general public, and others sufficient to exchange or convey information, both orally and in writing.
* The ability to communicate professionally with customers/clients.
* Must be able to obtain and/or maintain a Public Trust Clearance.

Office location is in Fairfax, VA. Due to the current pandemic, candidates may be assigned remote telework temporarily: On site work at the Fairfax, VA location will be required for this position once safety restrictions are lifted.

If you are interested in supporting and working with our FRTIB Team and a passionate Serco team- then submit your application now for immediate consideration. It only takes a few minutes and could change your career!

Company Overview

Serco Inc. (Serco) is the Americas division of Serco Group, plc. Serco serves every branch of the U.S. military, numerous U.S. Federal civilian agencies, the Intelligence Community, the Canadian government, state and local governments, and commercial clients. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Headquartered in Herndon, Virginia, Serco Americas has over 9,000 employees and is part of a $4 billion global business that helps transform government and public services around the world. At Serco, our employees are our most valuable asset - we listen, respect and support them throughout their career at Serco. We invite you to become part of our dynamic team. Serco is an equal opportunity employer committed to diversifying our workforce (Race/ Color/ Sex/ Sexual Orientation/ Gender Identity/ Religion/ National Origin/ Disability/ Vets).

To review Serco benefits please visit: https://www.serco.com/na/careers/benefits-of-choosing-serco.

If you require an accommodation with the application process please email: careers@serco-na.com or call the HR Service Desk at 800-628-6458, option 1. Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email.

Serco does not accept unsolicited resumes through or from search firms or staffing agencies without being a contracted approved vendor. All unsolicited resumes will be considered the property of Serco and will not be obligated to pay a placement or contract fee. If you are interested in becoming an approved vendor at Serco, please email Agencies@serco-na.com.

COVID-19 Regulations: Serco complies with all applicable requirements regarding COVID-19 regulations, including COVID-19 vaccinations and testing requirements.

Positions supporting US Federal contracts located within the continental United States (including corporate support positions): Pursuant to Executive Order 14042 (Ensuring Adequate COVID Safety Protocols for Federal Contractors), Serco requires covered employees and new hires, whether working at a customer site, working remotely, or working in a Serco facility, to be fully vaccinated (two weeks from last/only inoculation) by December 8, 2021 and provide valid documentation of their vaccination status (except in limited circumstances where an employee is legally entitled to an accommodation).

Canada, state/provincial or OCONUS based contracts and positions: Serco complies with all applicable COVID-19 requirements. This may require employees to be vaccinated against COVID-19, provide attestations regarding vaccination status and/or COVID-19 testing, or satisfy other conditions of employment that Serco deems appropriate, and employees may be required to show proof of vaccination and/or negative COVID-19 test results as a condition of employment (except in limited circumstances where an employee is legally entitled to an accommodation).
New
Easy Apply
6d ago

Legal Administrator

Serco
Fairfax, VA
If you love a high energy and professional environment - Serco has a great opportunity for you! The Legal Administrator position will support our customer for our FRTIB Operations Center contract Located in Fairfax Va.

The FRTIB administers the Thrift Savings Plan, the world's largest tax-deferred, defined contribution plan in support of over 6 million participants. This 401(k) type plan, similar to private sector plans provides roughly 91% of civilians and 61% of uniformed service members the opportunity to save for retirement. The FRTIB's mission is to administer the TSP solely in the interest of its participants and beneficiaries.

The Legal Administrator usesa high degree of variability and complexity in the claims escalated to the Exceptions Processing Team. Resolving these claims requires innovative and creative solutions. The position may require the analyst to work on self-initiated assignments with limited supervision. Each analyst is expected to use judgment to interpret the Code of Federal Regulations (CFR), FRTIB policies, and guidelines to process death benefits applications. Beneficiary determinations are made by the analyst and are confirmed by a verifier.

This is a mid-level role at the direction of the Work Flow Coordinator, Task Lead, and Supervisor. The Legal Administrator is responsible for exercising independent judgment and will work under general supervision.
As a Legal Administrator, you will:

+ Review work of Claims Processing Analyst to confirm that prior analyst has identified all pertinent information needed to process the death benefits application and that the correct beneficiary determination is made. This research involves data on computer systems utilized by the FRTIB, as well as examination of the Code of Federal Regulations, FRTIB policies and guidelines, and procedural manuals. Training on computer systems will be provided.

+ Determine the beneficiary of the death benefits claim based on the information obtained from various computer systems and legal sources.

+ Determine any deficiencies in processing the benefits claim; locate the appropriate source of information to resolve any issues in processing the claim. The analyst will be required to formulate written correspondence and place phone calls to both beneficiaries and non-beneficiaries on often sensitive and/or controversial claims.

+ Review of legal documents related to the processing of death benefit claims, including but not limited to small estate documents, state next of kin laws, common law documents, and trusts.

+ Determine if a claim can be resolved or if it requires a partial-payment to know beneficiary(ies)

+ Accurately input personal data into computer applications based on the beneficiary determination made by the analyst in accordance with the CFR and federal guidelines.

+ Communicate effectively both orally and in writing with law enforcement agencies, attorneys, third parties, financial institutions, government agencies, and potential (as well as confirmed) beneficiaries in accordance with the Privacy Act.

+ Provide timely, responsive customer service to various inquiries from sources such as applicants for benefits, potential beneficiaries, law firms and other government agencies.

+ Provide claim specific communication with the FRTIB at the direction of Supervisor or Task Lead

+ Evaluate existing procedures and recommend updates and enhancements to computer applications, procedures and workflow

+ Interact and communicate with disbursements analysts to ensure the disbursements of funds to a beneficiary and resolution of any disbursement-related problems.

+ Works under general supervision and performs other duties as assigned.

+ **Must be able to obtain and/or maintain a Public Trust Clearance.**

**Qualifications**

To be successful in this role, you will have:

+ A bachelor's degree

+ 2-4 years of experience in the field or a related area.

+ Computer applications related to the work, including: word processing and basic spreadsheet applications, Microsoft Office and/or business office systems.

+ The ability to communicate effectively with co-workers, subordinates, superiors, the general public, and others sufficient to exchange or convey information, both orally and in writing.

+ The ability to communicate professionally with customers/clients.

+ **Must be able to obtain and/or maintain a Public Trust Clearance.**

**Office location is in Fairfax, VA. Due to the current pandemic, candidates may be assigned remote telework temporarily: On site work at the Fairfax, VA location will be required for this position once safety restrictions are lifted.**

If you are interested in supporting and working with our FRTIB Team and a passionate Serco team- then submit your application now for immediate consideration. It only takes a few minutes and could change your career!

**Company Overview**

Serco Inc. (Serco) is the Americas division of Serco Group, plc. Serco serves every branch of the U.S. military, numerous U.S. Federal civilian agencies, the Intelligence Community, the Canadian government, state and local governments, and commercial clients. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Headquartered in Herndon, Virginia, Serco Americas has over 9,000 employees and is part of a $4 billion global business that helps transform government and public services around the world. At Serco, our employees are our most valuable asset - we listen, respect and support them throughout their career at Serco. We invite you to become part of our dynamic team. Serco is an equal opportunity employer committed to diversifying our workforce (Race/ Color/ Sex/ Sexual Orientation/ Gender Identity/ Religion/ National Origin/ Disability/ Vets).

To review Serco benefits please visit: https://www.serco.com/na/careers/benefits-of-choosing-serco .

If you require an accommodation with the application process please email: careers@serco-na.com or call the HR Service Desk at 800-628-6458, option 1. Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email.

Serco does not accept unsolicited resumes through or from search firms or staffing agencies without being a contracted approved vendor. All unsolicited resumes will be considered the property of Serco and will not be obligated to pay a placement or contract fee. If you are interested in becoming an approved vendor at Serco, please email Agencies@serco-na.com .

COVID-19 Regulations: Serco complies with all applicable requirements regarding COVID-19 regulations, including COVID-19 vaccinations and testing requirements.

Positions supporting US Federal contracts located within the continental United States (including corporate support positions): Pursuant to Executive Order 14042 (Ensuring Adequate COVID Safety Protocols for Federal Contractors), Serco requires covered employees and new hires, whether working at a customer site, working remotely, or working in a Serco facility, to be fully vaccinated (two weeks from last/only inoculation) by December 8, 2021 and provide valid documentation of their vaccination status (except in limited circumstances where an employee is legally entitled to an accommodation).

Canada, state/provincial or OCONUS based contracts and positions: Serco complies with all applicable COVID-19 requirements. This may require employees to be vaccinated against COVID-19, provide attestations regarding vaccination status and/or COVID-19 testing, or satisfy other conditions of employment that Serco deems appropriate, and employees may be required to show proof of vaccination and/or negative COVID-19 test results as a condition of employment (except in limited circumstances where an employee is legally entitled to an accommodation).

Click here to apply now (https://careers-sercona.icims.com/jobs/47738/legal-administrator/job?mode=apply&apply=yes&in\_iframe=1&hashed=-1834477830)

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**ID** _47738_

**Recruiting Location : Location** _US-VA-Fairfax_

**Category** _Human Resources_

**Position Type** _Full-Time_

**Security Clearance** _None_

**Telework** _Yes - May Consider Occasional/Part Time Teleworking for this position_

**Campaign** _LPPBGC_
New
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7d ago

Lead Attorney - Legal IT Contracts - Remote

UST Global
Remote or Aliso Viejo, CA
UST Legal Contracts Team is expanding!

If you are a team player and problem solver who likes managing, supporting, and leading complex commercial contract and vendor agreement reviews, drafting, and negotiating a wide variety of customer contracting matters - this opportunity is for you!

An attorney who is able to draft edit or summarize documents with a high degree of accuracy. Requires some but not close supervision on most matters. Receive medium-complex research assignments. May also provide direction to outside counsel on routine matters. Supervise paralegals and other attorneys. An attorney with nine to twelve years of experience who is able to draft edit or summarize documents with a high degree of accuracy. Requires some but not close supervision on most matters. May receive complex research assignments. May also provide direction to outside counsel on routine matters.

Outcomes:

* Responsible to draft edit and negotiate contracts with customers suppliers and others who desire to contract with the Company obtain feedback on draft agreements from stakeholders and provide consolidated comments to the relevant stakeholders including but not limited to agreements for participation in the Company's networks for health information messaging and connectivity data use agreements technology licensing agreements joint research projects and contracts with vendors supplying services or equipment to the Company.
* Provide and/or ensure accurate relevant and timely advice to different stakeholders and other members of staff on a variety of legal topics that relate to the business sector and their products or services.
* Work closely with and provide legal advice to teams within the Company responsible for the products/services requiring contracts or other documentation for delivery.
* Responsible for ensuring all relevant facts and legal considerations are assembled assessed and accurate before contracts are presented for execution as it relates to all business transactions.
* May oversee and/or evaluate and advise appropriate legal courses of action to meet Company and other stakeholders' needs as directed by the reporting attorney.
* Analyze complex legal issues conduct legal research work and draft summary reports.
* Oversee activities of project personnel to ensure the project progresses on schedule to and within prescribed budget.
* Manage a workload that is largely diverse and complex with minimal direct supervision or direction.
* Provide legal advice and manage responses to RFPs/RFIs as they come in.
* Develop and maintain an effective line of communication with other departments that we work closely with.
* Supervise attorneys paralegals and outside lawyers hired to assist the corporation with their specialized legal services
* Communicate with and managing any third-party bodies such as external counsel external procurement personnel or auditors.
* Liaising with senior members of staff.

Measures of Outcomes:

* Timeline / SLA Adherence
* Quality of work outputs
* Feedback from internal clients
* # of requests processed per month without escalations
* # of requests reassigned to outside counsel per month
* Manage 80% to 90% of client and vendor agreements in-house
* Manage matter budget to actual with a delta of (+/-) 10%
* Negotiate discounts that are at least 5% to 10% from the initial estimate

Outputs Expected:

Manage the supervision of legal work of the legal/contract team:

* Ensuring that the work of the legal team meets all legal requirements
* Ensuring that the legal work of the legal team is accurate and of high-quality
* Providing advice guidance and mentoring to the legal/contract team to ensure they approach their work with professionalism and due care and in a manner that maintains the good reputation of the department
* Provide accurate relevant and timely advice to your employer and other members of staff on a variety of legal topics that relate to the business sector and their products or services

Analyze:

* Analyze complex legal issues conduct legal research work and draft summary reports

Skill Examples:

* Minimum experience of 9 to 12 years at a law firm or within a corporate law department and significant experience in contracts and transactions
* Must have supervisory experience
* Ability to concisely and effectively communicate complex matters in oral and written form
* Must have the ability to balance legal expertise with practical business judgment
* Ability to take ownership and think critically about assignments identify assign and prioritize workloads and manage multiple priorities tasks simultaneously and meet tight deadlines
* Demonstrates ability to effectively manage a workload that is largely diverse and complex with minimal direct supervision or direction
* Ability to concisely and effectively communicate complex matters in oral and written form
* Ability to balance legal expertise with practical business judgment
* Ability to work in a collaborative and highly interactive environment
* Must be equipped to demonstrate and lead strict process discipline and adhere to deadlines
* Excellent computer skills MS Office Suite Adobe Acrobat Professional
* Client facing experience and negotiation skills
* Orientation towards achieving results and objectives
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Average Salary For an Executive Legal Assistant

Based on recent jobs postings on Zippia, the average salary in the U.S. for an Executive Legal Assistant is $58,996 per year or $28 per hour. The highest paying Executive Legal Assistant jobs have a salary over $105,000 per year while the lowest paying Executive Legal Assistant jobs pay $33,000 per year

Average Executive Legal Assistant Salary
$58,000 yearly
$28 hourly
Updated October 21, 2021
33000
10 %
58000
Median
105000
90 %

Highest Paying Cities For Executive Legal Assistant

0 selections
CityascdescAvg. salaryascdescHourly rateascdesc
Long Beach, NY
$74,297
$35.72
Washington, DC
$67,303
$32.36
Alameda, CA
$64,688
$31.10
Meriden, CT
$64,374
$30.95
East Orange, NJ
$61,840
$29.73
Chicago, IL
$55,909
$26.88

5 Common Career Paths For an Executive Legal Assistant

Executive Assistant

Executive assistants are employees who are assigned to work under the supervision of company executives. They manage the activities of the executives they are assigned to by manning the executive's calendar, scheduling appointments, setting meetings, ensuring that the executives are familiar with their schedule for the day, and taking note of any deliverable that may be needed. They are also responsible for taking care of any document or paperwork that the executive needs, as well as preparing presentation materials or briefers for meetings. Executive assistants are also usually exposed to actual company operations to further understand how the business works and to be of better help to the executive.

Office Manager

Office managers oversee the entire workplace. They maintain office processes and services to ensure that everything is running well. They manage office supplies by managing inventory and procurement procedures. They also device filing systems, create needed and relevant office policies, and ensure that all the policies are being followed. As a way to make sure that the office is in top shape, office managers supervise most of the logistical aspects inside the office. They also provide support to both management teams and the rest of the employees. They often act as the bridge between the two and would sometimes even assist in the training of new employees.

Assistant To Executive Vice President

Assistants to executive vice presidents are responsible for managing the day to day operation and administrative activities of the executive vice presidents. They have varied roles and responsibilities, which include organizing the workflow of the executive vice president, preparing for meetings, and monitoring schedule. They are also expected to respond to the electronic mail as per the VP's request, prepare papers and documents, and handle all aspects of the VP's vacation and travel. This position is essential in helping the VP manage and prioritize competing demands for attention and time.

Executive Assistant/Office Manager

An executive assistant/office manager specializes in administrative support tasks within an office or an organization. One of their primary responsibilities includes assisting the director or head of an office by responding to calls and inquiries, handling correspondence, arranging appointments and meetings, managing schedules, and reporting necessary updates. They must also monitor inventory and procure necessary supplies, process documentation, and perform other tasks to support staff. Furthermore, an executive assistant/office manager may take part in the preparations and approval of the payroll, budget, and other necessary databases concerning employees and departments.

Executive Assistant To President

An executive assistant to the president is responsible for handling secretarial duties and other related administrative tasks directed to the organization's president. These executive assistants often join the president on corporate and client meetings and provide recommendations for company decisions and business opportunities. They also book company events, create reports, assist in corporate communications, respond to clients' inquiries and make requests on behalf of the president, and manage the president's daily schedule. An executive assistant to the president must have excellent time-management skills, as well as the ability to multitask to perform duties under minimal supervision.

Illustrated Career Paths For an Executive Legal Assistant