Executive legal secretary job description

• Ability to maintain confidentiality.
• Strong command of the logistics of office workflow.
• Strong emotional intelligence and calming demeanor.
• Superior verbal and written communication skills.
• Proficient in Microsoft 365.
• Excellent organizational skills and attention to detail.
• Bachelor’s degree in a relevant field is required, advanced degree is a huge plus.
• At least five years of executive assistant experience.
• Experience managing multiple calendars.
• Willing to work some weekends and perform other related duties as assigned.
• Experience booking travel and hospitality reservations via concierge services.
• Must type at least 40 words per minute.

What We Do for You:

• Highly competitive pay.
• Unlimited opportunities for growth and advancement.
• 15 days PTO accrued on day one.
• 9 additional paid holidays.
• Team outingsand sponsored events.
• 401K with discretionary matching.
• Company-paid HMO medical insurance with HSA options.
• Great dental, vision, and life insurance programs.
• Free parking or commuter reimbursement programs.
• Pet insurance option included with benefits.

Wilshire Law Firm celebrates being an equal employment opportunity provider to all people in accordance with all applicable laws. We are happy to make reasonable accommodations to enable individuals with disabilities to perform essential functions throughout all terms of employment as well as the entire application process.

Strive for excellence. Fight for justice. Foster unity. Join Wilshire Law Firm.

Company DescriptionWilshire Law Firm, PLC, is excited to be among Southern California’s largest plaintiff personal injury, employment, aviation, and class action law firms. U.S. News & World Report recognized us as a Best Law Firm in 2020, 2021, and 2022. To date, our team of over 300 legal professionals has recovered over $1 billion for our clients, providing exceptional service every step of the way. In 2020 alone, our firm recovered 20 of the top 50 Personal Injury Settlements in California.

*Job Overview*

The *Executive Secretary *provides high level administrative support for the *Legal Department*. This role will act as a liaison with other department staff, UAW staff and affiliates and report into *General Counsel*.

*Job Description*

* Frequently monitor incoming requests for legal assistance, and coordinate with staff in responding, including the preparation correspondence to inside and outside counsel regarding new matters.
* Enter, update, and manage data and documents maintained in the department's electronic case management system.
* Provide high level administrative support for a department with strict confidentiality
* Act as a liaison with other department staff, UAW staff and affiliates
* Know, interpret, and apply organizational policies, procedures, and protocols
* Develop, coordinate, and assess office systems and operations, including but not limited to, recordkeeping, expense reporting, internal and external communications, meetings, travel and expenses and other areas as assigned
* Review and process incoming correspondence and materials, as well as prepare responses as appropriate
* Proofreading, reformatting, and editing of correspondence and policy statements
* Coordinate office support staff and workflow including resolution of questions and concerns as well as development of ongoing departmental policies and procedures
* Retrieve information quickly, utilizing internal and external data resources
* Understand, and be able to communicate, the function of the UAW and both the internal and external labor movement
* Review, input and reconcile Purchase Card transactions
* Travel may be required, up to 10% (i.e. to attend meetings)

*Job Qualifications*

* Positive attitude with excellent communication and interpersonal skills
* Demonstrated ability to prioritize and manage multiple tasks within a high-pressure environment and meet unpredictable deadlines
* Commitment to confidentiality and discretion
* Demonstrated strong proofreading skills
* Proficiency in Microsoft Office Suite
* Highly motivated and a self-starter

_Note: This position is a full in-office role. We are temporarily working in Southfield, with plans to return to the Detroit office (referenced in this posting) later this year._

_\*Part of our selection process includes a clerical assessment from eSkill, which is sent prior to being scheduled for an interview._

Job Type: Full-time

Benefits:
* 401(k) matching
* Dental insurance
* Employee assistance program
* Health insurance
* Life insurance
* Paid time off
* Professional development assistance
* Retirement plan
* Tuition reimbursement
* Vision insurance
Schedule:
* 8 hour shift
* Day shift
* Monday to Friday

Ability to commute/relocate:
* Detroit, MI 48214: Reliably commute or planning to relocate before starting work (Required)

Experience:
* Customer service: 1 year (Required)
* Administrative experience: 1 year (Required)
* Organizational skills: 1 year (Required)
* Microsoft Outlook Calendar: 1 year (Required)
* Communication skills: 1 year (Required)

Work Location: One location