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Executive legal secretary skills for your resume and career

Updated January 8, 2025
5 min read
Below we've compiled a list of the most critical executive legal secretary skills. We ranked the top skills for executive legal secretaries based on the percentage of resumes they appeared on. For example, 10.5% of executive legal secretary resumes contained litigation as a skill. Continue reading to find out what skills an executive legal secretary needs to be successful in the workplace.

15 executive legal secretary skills for your resume and career

1. Litigation

Here's how executive legal secretaries use litigation:
  • Performed administrative/secretarial duties for the Managing Counsel of the Litigation Section, Manager of Litigation Support, and Senior Counsel.
  • Provide executive level legal secretarial support and act as gatekeeper for extremely busy Complex Litigation Practice Group Chair.

2. Law Firm

Here's how executive legal secretaries use law firm:
  • Provided executive level administrative support to managing attorney of Chicago-based law firm.
  • Assisted senior partner and two associates in the Corporate Finance practice group of large, international law firm.

3. Travel Arrangements

Here's how executive legal secretaries use travel arrangements:
  • Managed document production, correspondence and filing; prepared billing time-entry; coordinated travel arrangements and meeting schedules.
  • Managed travel arrangements, coordinated meetings and conferences, and managed expense accounts for attorneys and executives.

4. Proofread

Proofreading simply carefully checking your text for possible errors like typographical errors or mistakes in grammar, style, and spelling before it can be published or shared. This is generally known as the very last stage of any writing process when you need to fix minor spelling and punctuation mistakes, typos, formatting issues,


and inconsistencies.

Here's how executive legal secretaries use proofread:
  • Supported one partner and two associate attorneys; typed, revised and proofread agreements, general correspondence, reports, etc.
  • Drafted, prepared, and proofread legal documents on behalf of attorneys.

5. Expense Reports

Here's how executive legal secretaries use expense reports:
  • Provide assistance with booking extensive domestic and international travel and submission of complex expense reports.
  • Scheduled domestic travel and subsequent expense reports.

6. Dictation

Here's how executive legal secretaries use dictation:
  • Prepared daily transcription from dictation.
  • Composed correspondence and transcribed dictation.

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7. Transcription

Here's how executive legal secretaries use transcription:
  • Prioritized and organized time sensitive projects, including transcription of in-house client proceedings.
  • Performed administrative tasks for managing partner and trial attorney at a medical malpractice litigation firm including daily transcription and stenography.

8. Phone Calls

Phone calls are a wireless or wired connection made over a telephone or a mobile phone between two people. Two parties are involved in a phone call, the caller and the receiver. A caller dials the number of the one he wants to call, and the recipient hears a bell or a tune to which he picks up the call. The call establishes a connection between them through which they can communicate. The voice is converted into signals and is transmitted through wired or wireless technology.

Here's how executive legal secretaries use phone calls:
  • Filled in at front desk as receptionist when needed, answered phone, routed all phone calls, filed.
  • Screened telephone calls and handles matters according to knowledge or transferred to appropriate person with substantial knowledge.

9. Subpoenas

Subpoenas are formal and legal documents issued mostly by a court or some other government agency that demands the presence of the person the document is addressed to, to show up at court. Subpoenas are issued to individuals whom the court wants to appear either as a witness in a particular case in order to testify or to provide any evidence such as an object or a document.

Here's how executive legal secretaries use subpoenas:
  • Prepared, filed and/or served complaints, motions, briefs, orders, answers, pleadings and subpoenas.
  • Draft and file legal documents; Subpoenas, Notices of Hearings, etc.

10. Telephone Calls

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

Here's how executive legal secretaries use telephone calls:
  • Provided support and conducted internal and external communications for attorney, including telephone calls, emails, facsimiles and written correspondence.
  • Reviewed, prioritized and took action upon all incoming communication for executive including email, telephone calls and correspondence.

11. Administrative Tasks

Here's how executive legal secretaries use administrative tasks:
  • Manage all administrative tasks for the instructors/attorneys.
  • Implemented all administrative tasks, answering of phones, meeting and greeting clients.

12. Secretarial Support

Here's how executive legal secretaries use secretarial support:
  • Provided secretarial support to President of Technology and Assistant General Counsel.
  • Provided secretarial support to general counsel, staff counsel and three paralegals at a mutual fund company.

13. Real Estate Transactions

Here's how executive legal secretaries use real estate transactions:
  • Obtained required documentation for real estate transactions.
  • Closed real estate transactions (purchase and sales) in the Erie County Clerk's Office.

14. Federal Courts

Federal courts refer to designated law system units mandated to rule cases that involve the constitution, the federal laws, cases entailing bankruptcy, the general conduct of the ambassadors and public ministers in treaties, and crimes that involve different states.

Here's how executive legal secretaries use federal courts:
  • Prepared and oversaw filing of Answers and Discovery Responses with state and federal courts.
  • Prepared various legal documents for local, state and federal courts.

15. Scheduling Appointments

Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.

Here's how executive legal secretaries use scheduling appointments:
  • Interacted daily with clients by scheduling appointments and court dates.
  • Provided satisfactory customer service by interacting with clients by phone/personally, scheduling appointments, and communicating client concerns to respective lawyers.
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List of executive legal secretary skills to add to your resume

Executive legal secretary skills

The most important skills for an executive legal secretary resume and required skills for an executive legal secretary to have include:

  • Litigation
  • Law Firm
  • Travel Arrangements
  • Proofread
  • Expense Reports
  • Dictation
  • Transcription
  • Phone Calls
  • Subpoenas
  • Telephone Calls
  • Administrative Tasks
  • Secretarial Support
  • Real Estate Transactions
  • Federal Courts
  • Scheduling Appointments
  • Legal Research
  • International Travel
  • Word Processing
  • PowerPoint
  • Conference Calls
  • Legal Briefs
  • Calendar Management
  • Intellectual Property
  • Legal Support
  • Law Library
  • Administrative Assistance
  • Office Equipment
  • Conflict Checks
  • Estate Planning
  • Court Filings
  • Civil Litigation
  • Interrogatories
  • Governance
  • Dictaphone
  • HR
  • Routine Correspondence
  • CLE
  • Probate
  • Commercial Litigation
  • Attorney Review
  • Executive Committee
  • Engagement Letters
  • Trial Preparation
  • Insurance Defense
  • Legal Correspondence
  • Attorney Calendar
  • Court Appearances
  • Family Law
  • Summonses

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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