Automotive Operations Coordinator
Executive job in Houston, TX
*For a quick application text APPLY1 to 82174* *About Dent Wizard* Dent Wizard is the nation's undisputed leader in automotive reconditioning services and vehicle protection products - and our success is the result of the great people who serve our customers. We're stable, growing and have a strong business model, with opportunities in 43 states, 2.5 million vehicles repaired every year and more than 3,000 highly skilled employees. Help us reach new heights and receive the respect, rewards and recognition you deserve.
*Operations Coordinator*
The Coordinator is the primary contact between the dealership and reconditioning team. The coordinator ensures all retail customer vehicles are completed within the expected delivery times and new and used vehicle reconditioning work is identified and routed through our reconditioning shop as quickly as possible. *Located in North Houston, TX.*
*Primary Responsibilities:*
* Responsible for logging and tracking all work flow in priority order for use by all shop employees and communicate any issues to the dealer
* Maintain the positioning and transportation of vehicles between the dealership and the shop
* Coordination of repair activities with dealership
* Manage all billing and invoicing
* Interact with dealer's customers as required.
* Follow company procedures and policies at all times.
* Communicate to supervisor/management relevant feedback regarding specific issues or solutions to problems, etc.
* Ensure all administrative tasks are completed in a timely and accurate manner, including invoicing and daily call-in numbers.
* Handle all incoming requests by scheduling appointments between customer and the Technician who will be performing the work
* Conduct quality control inspections
* Inspect vehicles for damage, suggest needed repairs and provide estimates
*Qualifications:*
* Detail experience required-will be expected to step in to production as needed
* Ability to work in a high performance, fast-paced team environment.
* Solid computer skills, including ability to use Internet and MS Office effectively.
* Ability to adapt to and work effectively within a constantly changing environment.
* Excellent customer service and problem solving skills required
* Strong communication and interaction skills required.
* Excellent organizational skills required.
* Good eye for detail and high quality standards.
* A professional appearance at all times.
* Strong time-management skills
* Valid Driver's License, Background Check and Drug Test required
* Evening and Saturday availability is a must
The compensation offered for this position will depend on qualifications, experience, and geographic location.
The starting compensation is expected to be:
$24.00 - $25.00/HourWe offer a competitive & comprehensive benefit package including: paid time off, medical, dental, vision, and 401k match (50% on the dollar up to 7% of employee contribution). For more information on our benefit offerings, please visit our Dealer Tire Family of Companies [Benefits Highlights Booklet](
*EOE Statement: *Dent Wizard is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act*), or any other legally protected status, with respect to employment opportunities.
*ADA Disclosure: Any candidate who feels that they may need an accommodation to complete this application, or any portions of same, based on the impact of a disability should contact Dent Wizard's Human Resources Department to discuss your specific needs. Please feel free to contact us at ...@dentwizard.com.
Operations Coordinator - Real Estate Lending
Executive job in Houston, TX
Caroline Lending LLC is seeking an Operations Coordinator to join our growing team in Houston. This role is ideal for a highly organized, tech-savvy individual who enjoys working in a fast-paced, digital environment where accuracy, problem-solving, and initiative are valued every day.
Caroline Lending is a direct commercial real estate lender originating construction and land development loans in 17 states. We're not brokers-we're operators. Every loan, property, and borrower is managed through in-house data systems and digital workflows. Our environment is collaborative, transparent, and powered by technology.
What You'll Do
Manage and update in-house data systems (FileMaker Pro, Excel, and proprietary tools).
Track and document details of active loans, insurance policies, and construction projects.
Communicate with borrowers, vendors, and internal teams through Outlook and other digital platforms.
Coordinate and verify documents across multiple parties to ensure accuracy and compliance.
Assist with expense tracking, project monitoring, and operational reporting.
Learn new processes quickly and continuously improve them.
What We're Looking For
Proficiency with Microsoft Excel, Word, and Outlook (intermediate to advanced level).
Comfort working in database environments (FileMaker experience a plus).
Detail-oriented mindset with strong organizational and problem-solving skills.
Ability to work independently, manage multiple priorities, and meet deadlines.
Excellent written and verbal communication skills.
Strong sense of ownership and intellectual curiosity-someone who enjoys figuring things out.
About the Environment
We operate in a bright, open office at Greenway Plaza with a collaborative, results-driven culture. We invest heavily in technology and training, and we value intelligence and initiative over credentials or titles. If you thrive on learning and enjoy making systems run more efficiently, you'll fit right in here.
Why You'll Love Working Here
High-tech tools and a flat, collaborative structure.
Competitive compensation with room to grow.
Real responsibility from day one-your work directly impacts our lending operations.
An energetic, modern environment where people take pride in precision and performance.
Application Note
Local Houston applicants only, please. This is an in-office position located at Greenway Plaza.
CRM Administrator - D365 Experience Required
Executive job in Houston, TX
At Stewart, we know that success begins with great people. As a Stewart employee, you'll be joining a company that was named a 2024-2025 Best Company to Work For by U.S. News & World Report, and a 2025 Top Workplace by USA Today. We are committed to helping you own, develop, and nurture your career. We invest in your career journey because we understand that as you grow, so does our company. And our priority is smart growth - by attaining the best people, investing in tools and resources that enable success, and creating a better home for all.
You will be part of an inclusive work environment that reflects the customers we serve. You'll be empowered to use your unique experiences, passion and skills to help our company and the communities we serve constantly evolve and improve. Together, we can achieve our vision of becoming the premier title and real estate services company.
Stewart is a global real estate services company, providing title insurance, settlement, underwriting, and lender services through our family of companies. To learn more about Stewart, visit stewart.com/about.
More information can be found on stewart.com. Get title industry information and insights at stewart.com/insights. Follow Stewart on Facebook @StewartTitleCo, on Instagram @StewartTitleCo and on LinkedIn @StewartTitle
Job Description
Job Summary
Engages in data collection, maintenance, and analysis to support evaluation, assessment, and strategic planning for management decisions. Responsible for analyzing data from various sales programs and tools to sales teams and leaders and providing suggested courses of action to improve sales efforts or tool usage. If the candidate lives in Houston, we offer a hybrid schedule.
Job Responsibilities
System Administration & Configuration: Manage user access, roles, and security settings, Configure workflows, business rules, and automation, & Customize dashboards, views, and reports
Data Management & Integrity: Ensure data quality, perform backups, and manage integrations, & Oversee data imports, exports, and deduplication.
Troubleshooting & Support: Resolve system issues and provide user support, & Collaborate with Microsoft Support for escalations.
Upgrades & Enhancements: Implement system updates and new features, & Test and deploy patches, ensuring minimal downtime.
Training & Documentation: Provide training to users on D365 best practices, & Maintain system documentation and process guides.
Administers and oversees day-to-day configuration, training, support, maintenance and improvement of the CRM platform
Advises on best practices, influences customer data and technology investments, and oversees a comprehensive CRM education program internally
Performs a range of assignments and may lead projects within own discipline
Applies working knowledge of business and best practices gained through understanding of key business drivers and recognition of how own area integrates within organization
Works within broad guidelines and polices to accomplish objectives and goals
Solves moderately complex to complex problems and analyzes possible solutions using technical experience, judgement and precedents
Explains complex and/or sensitive information in a straightforward manner
Acts as a resource for colleagues, provides guidance to less experienced team members
Individual contributor working with limited oversight
Performs all other duties as assigned by management
Education
Bachelor's degree in relevant field preferred
Experience
4+ years D365 experience, at least 2 year as Admin with above responsibilities
Equal Employment Opportunity Employer
Stewart is committed to ensuring that its online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you have a disability and need assistance or an accommodation in the application process, please contact us by email at *******************.
Benefits
Stewart offers eligible employees a competitive benefits package that includes, but is not limited to a variety of health and wellness insurance options and programs, paid time off, 401(k) with company match, employee stock purchase program, and employee discounts.
Auto-ApplyExecutive Driver
Executive job in Houston, TX
Job Description
The Executive Driver is responsible for providing safe, reliable, and professional transportation services for the President and, when required, the President's family or designated executives. This role requires the highest level of discretion, punctuality, and professionalism while ensuring comfort and efficiency in all travel arrangements.
DUTIES AND RESPONSIBILITIES
Safely transport the President, executives, and family members to and from meetings, events, airports, and other destinations as directed.
Ensure the assigned vehicle is maintained in excellent condition, including regular cleaning, fueling, inspections, and scheduling of necessary maintenance.
Plan routes and monitor traffic conditions to ensure timely arrivals while maintaining flexibility for last-minute changes.
Provide courteous and professional service, maintaining confidentiality and discretion at all times.
Assist with loading and unloading of luggage, documents, or other items as needed.
Remain on call during scheduled hours to accommodate unexpected schedule adjustments.
Coordinate with executive assistants and other staff to confirm daily travel schedules and special requirements.
Adhere to all traffic laws, safety standards, and company policies.
Support logistical needs such as airport pickups for guests, deliveries, or errands as assigned.
QUALIFICATIONS
Associate's Degree or higher preferred.
Minimum of 5 years of professional driving experience, with at least 2 years serving executives, high-profile individuals, or in a chauffeur role.
Valid driver's license with a clean driving record.
Prior law enforcement or security background preferred.
Strong knowledge of local and regional routes, traffic patterns, and navigation tools.
Excellent time-management and problem-solving skills.
Professional demeanor, discretion, and ability to handle confidential information.
Ability to remain calm and adaptable in high-pressure or changing situations.
Flexible availability, including evenings, weekends, and holidays as required.
Executive Minister - South Main Baptist Church
Executive job in Pasadena, TX
Job Description
Executive Minister - South Main Baptist Church
The Executive Minister will bring strong organizational leadership and business acumen to the daily operations of the church-overseeing staff structures, financial stewardship, strategic planning, and administrative systems. This role requires a leader who can translate vision into effective processes, build healthy teams, ensure operational excellence, and create sustainable pathways for ministry growth.
If one has a heart for the local church, a passion for equipping leaders, and a desire to help South Main joyfully pursue its mission in Pasadena and beyond, we invite one to prayerfully consider this opportunity.
Preconstruction Executive
Executive job in Houston, TX
Job DescriptionSalary:
At CMC Development & Construction, working together on Developing Tomorrow is our motto. Founded in 2016, CMC is a full-service General Contractor firm which provides services such as construction management, design-build, and project management and manages projects with industry-leading innovation. Ranked in the Top 25 General Contractors that are minority, CMC is responsible for over $50 million in construction in a variety of projects including commercial, civil, and development in Texas.
The Preconstruction Executive provides overall leadership, vision, and accountability for CMC Development & Constructions preconstruction services. This role oversees all estimating, procurement planning, design coordination, and early-phase project strategies to ensure that every project is properly scoped, budgeted, and planned before transitioning to operations. The Preconstruction Executive plays a key role in client engagement, risk management, and company growth by aligning preconstruction strategies with organizational goals and market opportunities.
Responsibilities include:
Lead, develop, and mentor the Preconstruction and Procurement teams, ensuring alignment with company standards and long-term growth strategies.
Establish departmental goals, policies, and performance metrics to maintain consistency, accuracy, and accountability.
Partner with executive leadership on business development pursuits, go/no-go decisions, and market positioning.
Direct the preparation of budgets, conceptual estimates, and GMP proposals across multiple delivery methods (CMAR, Design-Build, and Design-Bid-Build).
Ensure constructability reviews, logistics planning, phasing, and schedule input are completed to the highest standards.
Guide value engineering efforts to deliver cost-effective solutions that meet client goals.
Provide executive oversight to the Procurement Manager on subcontractor selection, bid packaging, and buyout strategies.
Establish procurement policies that ensure competitive pricing, risk mitigation, and inclusion of diverse trade partners.
Oversee early procurement planning to ensure long-lead items and critical trades are secured before project kickoff.
Serve as a primary client-facing executive during preconstruction phases, building trust and ensuring alignment of expectations.
Collaborate with design consultants, owners, and internal operations teams to drive solutions during design development.
Represent CMC in interviews, presentations, and industry forums to enhance the firms reputation.
Qualifications
Bachelors degree in Construction Management, Engineering, Architecture, or related field (Masters degree preferred).
Minimum 15+ years of progressive experience in estimating, preconstruction, or project management.
Prior executive or senior leadership experience managing multi-disciplinary teams in commercial construction.
Proven expertise in preconstruction planning, estimating software, and procurement processes.
Strong communication, negotiation, and client-relations skills.
Experience with CMAR and Design-Build project delivery.
Proficiency with preconstruction platforms such as BuildingConnected.
Certifications such as LEED AP, DBIA, or CCM are a plus.
Tax Employee Benefits & Executive Compensation Associate
Executive job in Houston, TX
Job Description
A global and top 50 Am Law firm seeks an associate to join their Executive Compensation & Employee Benefits group in any of their Dallas, Houston, or New York office.
The ideal candidate must have 2-5 years of experience, preferably in a large law firm setting working on executive compensation and employee benefits matters, including in connection with a variety of transactions such as mergers, acquisitions, carve-out transactions, initial public offerings, and spin-offs. Candidates should possess a strong academic background and be ready to join a collaborative, national practice group.
Bilingual Cash Operations Coordinator
Executive job in Spring, TX
Dolphin Debit, a full-service ATM management company and wholly owned subsidiary of Euronet Worldwide offers a complete suite of ATM management services, from routine maintenance and monitoring cash management and updates. We are hiring a Cash Operations Coordinator to work in our Spring, TX office.
Under the direction of the Cash Operations Manager, the Bilingual Cash Operations Coordinator serves as a liaison between armored vendors, cash provisioning vendors, and Financial Institution Clients to coordinate cash forecasting, replenishment, meet activities, and CIT Claims at ATM's in assigned regions.
Liaison between armored vendors, cash provisioning vendors, and Financial Institution Clients to coordinate cash forecasting, replenishment, meet activities, and CIT Claims at ATM's in US and, supporting expansion to Latin America
Takes ownership of day-to-day cash tickets for assigned client base by investigating and correcting missed or inaccurate services by armored vendors
Determines action plans and communicates status updates between internal teams, clients, and armored vendors
Prepares clear and concise notations for internal systems, consistently documenting updates as available
Locates workflow gaps and coordinates with cash team to identify potential process improvements
Contributes to team effort by sharing workloads as business needs arise
Escalates stagnant tickets with internal managers for expedited service
Independently manages workload and works across internal teams to stay informed on daily activity
Requirements
The ideal candidate will be a positive, high-energy personality with a drive to provide exceptional customer service.
The candidate must be professional and polished in their demeanor, both verbally and in written communication.
Adept at juggling multiple tasks simultaneously in a high-pressure work environment while maintaining calm and poise.
Must be comfortable giving firm direction to vendors in a positive and polite manner.
Exceptional attention to detail, flexibility, and nuanced problem-solving skills are essential.
The candidate will be a fast learner who takes initiative to grow and acquire new skills.
One to two years of professional office experience and client-facing responsibilities is required.
Experience in banking, ATM Managed Service, or vendor management is beneficial but not required.
Bilingual-English/Spanish
Benefits
401(k) Plan
Health/Dental/Vision Insurance
Employee Stock Purchase Plan
Company-paid Life Insurance
Company-paid disability insurance
Tuition Reimbursement
Paid Time Off
Paid Volunteer Days
Paid Holidays
Casual Office Attire
Plus many more employee perks & incentives!
We are an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Auto-ApplyExecutive Success Partner - Superintendent & Board Services (Adjunct)
Executive job in Houston, TX
Classification: Admin/Prof - Adjunct (Irregular part-time)
Exemption Status/Test: Exempt/Professional
Job Grade: 6
Department: Center for Strategic District Support
Reports To: Chief of the Center for Strategic District Support
Job Goal:
The Executive Success Partner - Superintendent & Board Services will serve as a key liaison between local school districts and Region 4, providing strategic support and expert consultation to superintendents. In this role, executive success partners will conduct regular onsite visits to engage superintendents, assist in needed areas and problem-solving, and offer expertise across a broad range of leadership and governance matters. Additionally, executive success partners will attend Region 4 superintendent meetings to help districts leverage and utilize the full range of resources and services offered by Region 4 that align with district needs.
Qualifications:
Education:
Master's Degree in Education or related field from an accredited college or university
Certification:
Texas Superintendent Certification or at least three years of experience as a Texas Superintendent
Experience:
Three years of demonstrated success as a superintendent in a public school district
Proven experience providing guidance, support, and technical assistance to district leadership teams
Exceptional communication and relationship-building skills with the ability to engage and collaborate effectively with diverse stakeholders
Special Knowledge and Skills:
Strong ability to collaborate with a variety of educational leaders and stakeholders.
Exemplary written and verbal communication skills.
Expertise in executive coaching for high-performing school leaders.
Proven ability to maintain confidentiality and foster trust with district leadership.
Deep understanding of Region 4 programs, services, and coordinated supports, or a willingness to develop this knowledge quickly.
Preferred Qualifications:
TEA School Board Training Authorized Provider (EISO Coach).
Lone Star Governance Coach certification.
Doctorate in Education or a related field.
Experience working with education service centers or across multiple school districts.
Major Responsibilities:
Provide Expert Guidance and Support: Deliver timely and relevant updates to district leadership regarding developments, initiatives, and priorities at the regional and state levels.
Offer Targeted Technical Assistance: Provide expert consultation on key topics such as school finance, superintendent/board relations, school safety, district accountability, personnel management, and policy implementation, along with mandated training requirements.
Build Strong Relationships with Superintendents: Foster and maintain lasting relationships with superintendents by offering personalized support and solutions to meet their unique leadership challenges.
Conduct Regular Visits and Needs Assessments: Visit districts regularly and maintain open lines of communication to assess needs, become familiar with district goals, and provide coordinated assistance tailored to each district's specific context.
Engage in Regional Collaboration: Participate in superintendent county-cluster group meetings as necessary and collaborate with Region 4 personnel to coordinate academic and programmatic services that meet the specific needs of each district.
Support New Superintendents and Promote Peer Networking and Engagement of all Superintendents: Facilitate opportunities for new superintendents or those new to Region 4 to build peer relationships, acclimate to the regional leadership group, and integrate into superintendent networks. Support the Region 4 Executive Director in coordinating mentorship programs for first-time superintendents within the region.
Participate in Region 4 Superintendent Meetings: Attend and actively engage in Region 4's monthly superintendent meetings, ensuring continuous relationship-building with both traditional and charter school leaders, while promoting Region 4 services related to superintendent and board training.
Supervisory Responsibilities:
None
Physical Demands/Environmental Factors/ Mental Demands:
Frequent in and occasional out of region travel; frequent use of standard office equipment; prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting; repetitive hand motions (keyboarding and use of a mouse); occasional light lifting and carrying (less than 15 pounds); may work prolonged and irregular hours; work with frequent interruptions; maintain emotional control under pressure.
Operations Coordinator
Executive job in Pasadena, TX
About Your Future with Distribution International
Are you looking for a career with an industry leader that drives the future of energy-efficient insulation and building material products? Is being part of a company that is recognized as a
“Great Place to Work”
of value to you? Look no further! At Distribution International, you will be part of a diverse and inclusive team that reflects our values of integrity and innovation by delivering solutions that make a difference in the communities we serve. Here, you are part of a company that rewards your contributions and encourages you to take ownership of your career.
Job Description
Summary Statement:
The main duties of the Operations Coordinator are to process documentation for product shipments, fabrication, receiving, and inventory adjustments. Maintaining records and ensuring cycle counts are completed is also key to this role. The Operations Coordinator performs essential functions to ensure overall customer satisfaction and quality of service, while establishing and maintaining effective communication with appropriate employees in the organization
As the Operations Coordinator, you are responsible for supporting the company vision and mission through accurate processing of all paperwork and following up on inventory and shipment issues. This position requires tact, sensitivity, and professionalism in all communication with stakeholders in the company.
Description of Duties and Responsibilities:
Health and Safety
Comply with all Ideal Products Occupational Health and Safety (OH&S) requirements.
Data Entry
Process all paperwork for the following:
Customer Shipments
Fabrication Work Orders
P.O. Receiving
Warehouse Transfers
Inventory Adjustments
Daily Reporting
Communicates status of shipping activities as required.
Compile and maintain daily, weekly, and monthly warehouse statistics.
Report daily cycle count activities, along with material discrepancies and investigation findings.
Customer Service
Provide exceptional customer service by developing good working relationships with all stakeholders in the business.
Resolve customer problems and complaints as they pertain to shipping errors or delays to ensure customer satisfaction.
Effectively lead cross-functional root cause and corrective action to resolve customer-related shipping issues.
Communicate issues with orders to customer service department to ensure customer orders are fulfilled and shipped on time, or so that issues can be communicated to the customers in a timely manner.
Order Management
Audit open order reports daily to ensure all invoicing is completed in a timely manner
Stay up-to-date on all orders in the system and follow up on orders as they approach the requested shipping date.
Liaise with fabrication to ensure orders are processed in time for order delivery date
Reviews inventory position daily and weekly against outstanding orders and sales forecasts and takes action to expedite inbound shipments to meet customer demands
Follow up on printed but not shipped orders on a daily basis.
Inventory Control
Coordinate and execute daily inventory transfers and discrepancy corrections
Communicate discrepancies with purchasing and customer service departments and ensure all actions are taken to resolve issues
Process all inventory discrepancies and cycle count information
Annual Physical Inventory Count
Employees are expected to assist in the annual physical inventory count.
Compensation Range
$13.00 - $30.00
The actual base salary a successful candidate will be offered within this range will vary based on factors relevant to the position.
TopBuild Corp. (NYSE: BLD) is the leading installer and distributor of insulation and building material services nationwide. Distribution International is part of the TopBuild family of companies, which comprises of approximately over 450 branch locations across the United States and Canada. As a company, we actively engage in corporate social responsibility through our commitment to Environmental, Social, and Governance (ESG) practices. Additionally, we prioritize diversity and inclusion in our organization. If this interests you, we encourage you to join our company and find a variety of career opportunities awaiting you!
TopBuild Corp. is an equal opportunity employer (EOE), this includes protected Veterans/Disability. The employee must be able to perform the essential functions of the position. Upon request and absent undue hardship, reasonable accommodation will be offered to enable employees with disabilities to perform the essential functions of the job.
Auto-ApplyDispatcher / Operations Coordinator
Executive job in Houston, TX
Tooli Logistics LLC is a fast-growing transportation company specializing in refrigerated freight. We are seeking a highly motivated and experienced Dispatcher / Operations Coordinator to join our team in Houston, TX.
Pay: $27 - $32 per hour (based on experience) + potential bonuses
Responsibilities:
Dispatch and coordinate daily operations for trucks and drivers
Plan routes to maximize efficiency and on-time delivery
Serve as main point of contact for drivers and resolve issues quickly
Monitor compliance with DOT/FMCSA regulations
Assist with driver recruiting, onboarding, and scheduling
Support billing, paperwork, and back-office administration
Maintain accurate records of loads, mileage, and hours of service
Qualifications:
Prior dispatching experience in trucking/transportation required (reefer/OTR experience preferred)
Strong knowledge of DOT compliance and ELD systems
Excellent communication and problem-solving skills
Ability to multitask in a fast-paced environment
Proficiency in dispatch/transportation management software
Detail-oriented with strong organizational skills
Must be based in Houston and able to work on-site
What We Offer:
Competitive hourly pay ($27-$32/hr)
Bonus opportunities based on performance
Benefits package available
Growth potential with a rapidly expanding fleet
Supportive team environment
If you are a proven dispatcher with trucking experience who can also support hiring and billing functions, we'd love to have you on our team.
Auto-ApplyMarketing and Operations Coordinator - GiGi's Playhouse Sugar Land
Executive job in Stafford, TX
Founded in 2003, GiGi's Playhouse Inc.'s mission is to increase positive awareness of Down syndrome through national campaigns, educational programs, and by empowering individuals with Down Syndrome, their families and the community. All Programs are free and are therapeutic in nature. Each program is designed to work on specific skill development, including speech and language, socialization and fine and gross motor skills. GiGi's Playhouse currently has over 49 locations across North America and is growing by several locations annually.
Job Description
As representatives of GiGi's Playhouse, it is essential all employees display a pleasant and professional personal presence, most importantly an exceptional disposition to interact directly with individuals with Down syndrome and their families. The Operations Coordinator is a goal-oriented, conscientious individual who uses sound judgment and effective analytical skills to manage all administrative and operational aspects of the local playhouse including: Overall office management, donation processing and data management, execution of marketing communications, and supporting a smoothly running facility. All staff members are the face of GiGi's Playhouse and play an essential role representing GiGi's to families, volunteers, donors, and community members. To be successful, the Operations Coordinator will gain guidance from, and collaborate with the host of subject matter experts from the GiGi's National Office in the areas of Operations & Volunteer Management and Events.
Reports To: President/Vice President of the Board or Executive Director of local GiGi's Playhouse location
Essential Job Functions:
Administrative / Office Management
Responsible for the overall facility and smooth operation of the Playhouse
Maintain the physical appearance of the Playhouse; ensure a welcoming, clean, and safe environment for families and donors.
Manage basic office organization, including ordering inventory, office and program supplies
Maintain computer, copier, security and all electronic equipment, scheduling repairs as necessary
Manage direct interactions with visitors and front of house activities
Answer phones, respond promptly and professionally to all phone, e-mail and web inquiries
Greet and connect with all visitors to the Playhouse, including families, volunteers and donors
Schedule appointments with visitors to the Playhouse.
Collect and sort mail
Assist Program Leaders and Volunteers with administrative needs as requested
Ability to work collaboratively and professionally with national office staff, board members, committee members, volunteers, families, and donors.
Donation Processing and Data Management
Track all incoming monies (receipts, secure collection deposits, etc.) per required processes, in collaboration with centralized bookkeeper and Treasurer
Process donations and registrations for all events
Data management: Enter and manage all family, program, and volunteer data into Salesforce, including timely reporting, editing, data cleanup, and maintenance
Set up all program enrollment, tutor/student matching and ensure all program outcomes are properly documented, in collaboration with program leads
Manage program RSVPs
Volunteer Management & Support
Communicate and follow-up with volunteers to help ensure all events, programs, and activities are fully supported for the needs of the Playhouse
Assist with recruitment of new volunteers to ensure the Playhouse is continually supported for all events and other Playhouse needs.
Conduct all background checks and obtain and record all forms and documentation as necessary.
Marketing and Communications Execution
Maintain online Playhouse calendar of programs and events
Create promotional flyers and graphics for local Playhouse events using Canva
Execute e-newsletters by collecting content and direction from other staff and volunteers, and inserting and formatting into the newsletter tool, send to the appropriate lists
Continually update local website pages to ensure they reflect current happenings
Support social media execution and engagement
Send out any required new parent celebration packets, marketing materials, sponsor packets, etc.
Stewardship
Create and maintain a Playhouse wish list
Assist with all local and regional fundraisers as needed
Leverage database to process event-related donations, registrations, etc.
Ensure all donor acknowledgements processed are on a timely basis
Relationship with National Office and Local Board of Managers
Attend monthly Operations calls and respond appropriately to network-wide requirements from the National Office
Assist with preparation of monthly Playhouse Impact Report and share with National Office and local Board
Follow all national guidelines and policies as outlined in the Operations, Volunteer and Human Resources manuals
Communicate effectively with the local Board of Managers so they are apprised of Playhouse activities, needs and concerns
Ability to work within budget limitations
Competencies:
Teamwork: Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members.
Written and oral communication: Ability to express ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
Problem Solving: identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; ability to be creative, open minded and flexible; works well in group problem solving situations; uses reason even when dealing with emotional topics
Professionalism: Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Quality Management: Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
Planning/Organizing: Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Customer Service: Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
Initiative and Work Ethic: Volunteers readily; Seeks increased responsibilities; Takes independent actions and calculated risks; possesses a strong willingness to work hard and sometimes long hours to get the job done. Has a track record of working hard.
Technical Skills: Assess own strengths and weaknesses; strives to continuously build knowledge and skills related to technical tools.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: At least two to four years related experience and/or training; or equivalent combination of education and experience.
Language Skills: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to families, donors, volunteers, and board members of the organization.
Mathematical Skills: Ability to add, subtract, two-digit numbers ant to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume and distance.
Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook) Proficiency in social media platforms: Instagram, Twitter, Linked In and Facebook. Ability to work proficiently in a database program (Salesforce) to manage interactions and transactions with all individuals who interface with this location, including donations, volunteer hours, program participation, etc.
Certificates, Licenses, Registrations: Not Applicable
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 50 pounds.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.
GiGi's Playhouse Core Values: GiGi's challenges all staff and volunteers to embody the following core values:
Enthusiasm: Bringing positive, high energy to our work
Best of All: Always looking to improve in all that we do. Challenge yourself every day.
Get It Done: Making things happen and blasting through barriers when needed; figure it out together.
Believe: Believe in ourselves, believe in our mission, believe we can achieve all that we set out to achieve
Locally Concerned, Enterprise Minded: To best serve our local communities, we share best practices and have the humility to leverage the collective learnings from across the GiGi's network.
Corporate Executive
Executive job in Houston, TX
We are looking for an experienced Executive Director to oversee all operations, functions and activities. You will be the face of the organization, responsible for giving the proper strategic direction and implementing a high quality vision. An excellent executive director is an influential manager with ability to lead and motivate. They have great communication skills and take a holistic approach in managing the organization's operations.
The goal is to manage and lead the organization towards the realization of its mission.
Responsibilities
Develop and implement strategies aiming to promote the organization's mission and “voice”
Create complete business plans for the attainment of goals and objectives set by the board of directors
Build an effective team of leaders by providing guidance and coaching to subordinate managers
Ensure adherence of the organization's daily activities and long-term plans to established policies and legal guidelines
Direct and oversee investments and fundraising efforts
Forge and maintain relations of trust with shareholders, partners and external authorities
Act as the public speaker and public relations representative of the company in ways that strengthen its profile
Review reports by subordinate managers to acquire understanding of the organization's financial and non-financial position
Devise remedial actions for any identified issues and conduct crisis management when necessary
Requirements and skills
Proven experience as executive director or in other managerial position
Experience in developing strategies and plans
Ability to apply successful fundraising and networking techniques
Strong understanding of corporate finance and measures of performance
In depth knowledge of corporate governance principles and managerial best practices
An analytical mind capable for “out-of-the-box” thinking to solve problems
Outstanding organization and leadership abilities
Excellent communication (oral and written) and public speaking skills
MSc/MA in business administration or relevant field
Compensation: $89,000.00 per year
BE Staffing Solutions, is a top provider of outsourcing, staffing, consulting, and workforce solutions. Our certified team of experienced staffing professionals uphold a strict code of ethics in the practice of employment law. We maintain an environment and structure that encourages productivity and respect for customers and fellow employees.
Auto-ApplyOperations Coordinator
Executive job in Houston, TX
Job Details Experienced Hurst Service - Houston, TX Full Time High School Diploma/GED $24.00 - $26.00 Hourly Negligible Day Admin - ClericalOperations Coordinator
Waste Resource Management is an environmental services company based in Houston, TX, with rapidly growing operations in TX, CO, FL, and NV.
WRM is known for having a commitment to innovation and sustainability. The safety of employees, communities, and the environment are placed ahead of all other priorities. The company is committed to building a culture that is focused on customer service, continuous improvement, respect, safety, compliance, and honesty.
POSITION SUMMARY:
The Operations Coordinator, under the direction of the Operations Manager, will primarily be responsible for obtaining customer signatures on company documents and other items from clients and business partners in a timely and efficient manner.
This position will also be cross-trained to provide clerical support to Operations and Dispatch as needed. The individual will be responsible for compiling and maintaining records of business transactions, as well as assisting with general office and dispatch activities. Success in this role requires strong attention to detail, excellent organizational skills, and the ability to follow up and provide timely status updates on assigned tasks and initiatives.
ESSENTIAL JOB FUNCTIONS:
PRIMARY FUNCTIONS:
Travel to customers' sites daily to obtain signatures for manifests.
Travel to customers' sites to pick up analyticals and take them to the lab for testing analysis.
Travel to prospective customers' sites to measure traps.
Adhere to safety protocols and traffic laws at all times
Perform basic vehicle inspections and report maintenance needs
Maintains telephone or radio contact with supervisor to receive delivery instructions.
SECONDARY FUNCTIONS:
Assists the Market Manager and leaders with delegated tasks.
Greets and assists visitors.
Answers phones, transfers calls, takes messages, and routes callers to the correct department.
Collects, gathers, organizes, and scans documents to the appropriate department.
Researches missing or incomplete manifests and responds appropriately.
Responds to customer concerns and questions.
Stamps third-party manifests as they come in.
Collects data from the Driver's Daily Route sheet and enters it into the mileage spreadsheet.
Works on manifest for previous day (stamps, signs, dates, separates, scans and files, mail out manifest to City if required).
Ensures that permitting processes are completed timely and accurate.
Special projects and other duties as assigned. Duties, responsibilities, and activities may change at any time with or without notice.
SUPERVISORY RESPONSIBILITIES:
This role has no supervisory responsibilities.
Qualifications
QUALIFICATIONS:
High School Diploma/GED preferred with a minimum of 1 year of administrative office management experience, or equivalent combination of experience and/or education.
Valid driver's license with a clean driving record.
Bilingual and fluent in English and Spanish is Preferred.
Intermediate knowledge of MS Office Suite, including MS Word and Excel.
Excellent interpersonal skills and a high drive to provide superior customer service.
Highly motivated and ability to take initiative without being directed.
Ability to use sound judgement in making good decisions on behalf of the business.
Proficiency in troubleshooting and problem-solving.
Ability to work independently and in a team environment.
WORK ENVIRONMENT:
Approximately 75% of this job is spent driving your personal vehicle, navigating through various assigned routes and will primarily involve working independently. Approximately 25% of this job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
EQUAL EMPLOYMENT:
We are an equal opportunity employer; committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability, or other basis protected by law.
WRM complies with the ADA and considers reasonable accommodation measures that may be necessary for eligible applicants/Employees to perform essential functions.
Development Operations Coordinator
Executive job in Houston, TX
The Development Operations Coordinator supports the success of The Council's fundraising, donor stewardship, and campaign efforts through strong project management, CRM oversight, gift processing, and administrative support. This position ensures that the behind-the-scenes operations of the Planning & Development Department run smoothly and efficiently, enabling the team to meet annual fundraising goals and deepen donor engagement.
ESSENTIAL FUNCTIONS AND KEY RESPONSIBILITIES
Database & Reporting
Manage and maintain the donor CRM Raiser's Edge database, ensuring accuracy and integrity of donor records.
Generate regular reports and dashboards to support campaign tracking, fundraising analysis, and board reporting.
Lead gift entry, acknowledgment, and reconciliation processes in collaboration with Finance.
Development Operations
Maintain internal development calendars and track deadlines related to appeals, grant reporting, events, and stewardship activities.
Coordinate with vendors, printers, and mail houses on development mailings.
Prepare materials for donor meetings, site visits, and fundraising presentations.
Conduct donor research to identify new funding opportunities and deepen understanding of current prospective donors in RENXT.
Gift Processing & Acknowledgments
Process and record all gifts in a timely, accurate, and confidential manner.
Ensure prompt generation of tax receipts and personalized acknowledgment letters.
Maintain systems for recurring giving, tribute gifts, matching gifts, and pledge tracking.
Donor Stewardship & Campaign Support
Assist with the execution of donor stewardship plans and workflows.
Support fundraising campaigns, including the annual fund, capital campaign, and special initiatives.
Board Liaison & Team Support
Serve as liaison to The Council boards.
Serve as a central hub for coordinating team projects, meetings, and cross-departmental requests.
Support preparation of grant attachments, board materials, and donor-facing communications.
Provide occasional administrative support to the CEO or Board on donor-related matters.
Requirements
EDUCATION AND EXPERIENCE QUALIFICATIONS
Bachelor's degree in related areas, Public Relations, Business, etc. or equivalent experience in the non-profit sector 5 -10 years.
Minimum 2 years of experience in nonprofit development, database management, or fundraising operations.
Strong proficiency with donor CRM systems; experience with Raiser's Edge preferred.
Excellent organizational and project management skills; high attention to detail.
Strong written and verbal communication abilities.
Proficient in Microsoft Office (especially Excel, Word, and Outlook).
Commitment to confidentiality, discretion, and donor stewardship best practices.
Operations Coordinator, Routing
Executive job in Houston, TX
Riverstone Logistics (RLX) is committed to being an honest, reliable, dependable freight forwarding partner. Every day we are focused on fulfilling our Purpose of using our God-given talents and opportunities to love our neighbors, serve our communities, and improve our industry.
RLX provides final mile deliveries through dedicated and network models for various clients across the United States. We love working with new clients that are looking to enhance their customer experience through final mile deliveries.
Headquartered in Charlotte, North Carolina, RLX currently has over 700 employees and is always looking for new employees that demonstrate leadership capabilities and exceptional communication skills to grow with us at our home office as well as client sites across the United States.
Position Summary
The Routing Coordinator will assist in the day-to-day functions of routing, dispatching, and other client delivery objectives at a specific profit center. This position will monitor motor carrier performance and capability to maximize productivity and provide feedback to location management. In addition, this position will assist customer care in monitoring and troubleshooting of delivery issues in a proactive and highly responsive manner. This position will spend most of their time in the office or warehouse helping to maximize the performance of the site.
Competencies
Ethics & Values
Problem Solving
Customer Focus
Drive for Results
Conflict Resolution
Functional/Technical Skills
Managing & Measuring Work
Timely Decision Making
Organizing
Composure
Learning on the Fly
Interpersonal Savvy
Essential Duties and Responsibilities
The essential functions include, but are not limited to the following:
Facilitate day-to-day delivery operations, including the monitoring of morning loadout/check in, delivery activity, evaluation of motor carrier needs, and customer service in accordance with agreed quality and production standards of the client
Ensure timely reporting of loadout/returns compliance as well as motor carrier compliance within industry fair standards and the agreed-upon communication mechanism
Maintain professional working relationships with location management, peers, motor carriers, client employees, and other department managers and personnel
Utilize client-specific routing software
Communicate with other departments on updates, meetings, and other as needed
Perform route monitoring utilizing client-specific software
Check in reschedules that are brought back by motor carriers
Process returns through the clients portal at participating locations
Move inventory safely using material handling equipment (as needed)
Serve as a point of contact for escalations from the client
Schedule orders and notify the customer of their time windows for next day delivery
Performing other duties as assigned (may vary based on client requirements)
Minimum Qualifications (Knowledge, Skills, and Abilities)
High School Diploma/GED or equivalent required
Strong people and operational management skills
Experience utilizing Microsoft Office products (Excel, Teams, etc.)
Excellent verbal and written communications skills
Experience with dispatching software (Samsara, Dispatch Track) preferred
Excellent interpersonal skills
Excellent customer service skills, including conflict resolution
Ability to adapt to changes in a fast-paced environment
Experience with routing, scheduling, and checking on delivery status
Ability to embrace new technology
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to remain stationary for long periods of time, work in a standing position, and to communicate effectively with coworkers and outside stakeholders in person, on the telephone and via email and other computer-related messaging. The employee is occasionally required to maneuver about the work area and move/manipulate various objects. This position may require extended work hours and travel.
Note
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.
Riverstone Logistics is proud to be an Equal Opportunity Employer and Drug Free workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
Riverstone Logistics also complies with the Immigration Reform & Control Act and E-Verify, so we ask that you bring the appropriate documents to confirm your authorization to work in the United States with you upon request.
Commercial & Operations Coordinator
Executive job in Houston, TX
The Commercial & Operations Representative / Commercial & Operations Coordinator title and specific responsibilities will be commiserate with experience and capabilities. This position will be responsible for managing both commercial and operational aspects of Mitsui s Cameron LNG tolling business, including planning of LNG cargo loading schedule, monitoring feed gas operations, conducting commercial analysis, assisting Supervisor in negotiating and administering contracts in accordance with internal policies and procedures and managing our contractual obligations under the relevant contracts.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES:
The responsibilities of this position may include, but are not limited to the following:
Manage LNG cargo scheduling (Annual Program, Ninety Day Schedule and excess LNG loadings) using Operator s scheduling and nominations system (COMS) with close coordination with Mitsui LNG scheduling team in Tokyo, Operator, and tolling customers.
Support Supervisor and Mitsui LNG marketing team in Tokyo in optimizing our LNG cargo schedule at Cameron LNG by analyzing production and inventory forecast and the economic impact.
Resolve commercial and operational issues arising out of the Heavy Hydro Carbon (HHC) sales agreements with offtaker(s) in coordination with the offtaker(s), Operator, and tolling customers.
Represent Mitsui tolling customer s positions in the meetings with Operator, tolling customers and other external parties to negotiate and resolve commercial and operational matters.
Coordinate with internal MEMS gas trading team to cope with commercial and operational issues associated with day-to-day feed gas delivery operations.
Manage monthly feed gas nominations, validate monthly feed gas invoice, and process payment to MEMS gas trading team in accordance with the Asset Management Agreement.
Validate monthly invoices for the tolling fees and pipeline demand charges and issue LNG cargo invoices.
Fulfill our contractual obligations and requirements under the tolling agreement with Cameron LNG
Manage internal monthly and daily reporting.
Assist with developing Business Plan and FOB Cost model.
Administer monthly and quarterly revenue and cost reconciliation process with Mitsui Tokyo.
Perform Ad-hoc projects and reporting, as assigned by Supervisor.
Proactively highlight operational and commercial issues and propose solutions.
REQUIRED SKILLS & ABILITIES:
Strong communication and presentation skills both verbally and in writing
Ability to effectively interact with internal and external parties
Strong capability in quantitative analysis, modeling, and research skills
Strong attention to detail
Ability to work both independently and as part of a team
Ability to occasionally accommodate late work hours to meet with Tokyo office is required
Fluent knowledge/skills in using Microsoft Office applications (Word, Excel, Power Point, Outlook, TEAMS, etc)
EDUCATION & EXPERIENCE:
More than 3-5 years of experience in commercial and operation in tanker product (LNG, oil or related commodities) is required. Experience in LNG is preferred
Bachelor s degree (preferably in business, accounting, finance, economics or engineering) or equivalent work experience, is required.
LANGUAGE SKILLS:
Fluent verbal and written skills in English
LICENSES, CERTIFICATES, REGISTRATIONS:
None
WORK ENVIRONMENT & PHYSICAL DEMANDS:
This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Physical demands include:
Prolonged periods of sitting and may need to routinely move around to communicate with different groups
Benefits & Perks
Medical, Dental, Vision benefits
401K and Company Match
Tuition Reimbursement
Generous PTO Policy
Breakroom Snacks / Beverages
Company Telework Policy
Disclaimer:
This position description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform any other job-related instructions as requested by their leader, subject to reasonable accommodation.
MEMS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.
Accounting and Finance Executive Recruiter
Executive job in Houston, TX
Welcome to Vaco by Highspring - an uncommon company with an empowered culture. At Vaco, we welcome talented innovators seeking a collaborative environment where creative freedom rings.
Since 2002, we have expanded to more than 40 locations, and we have no plans of slowing down anytime soon. We are seeking big thinkers to lead us into the future and explore the career of a lifetime.
Ranked the #1 Best Staffing Firm to Work for in North America by Staffing Industry Analysts (Category: 500+ Employees)
An Inc. 5000 fastest growing private company in America every year since 2007
A Day in the Life
Our CFO client just called. Her Accounting Manager just resigned, or maybe her accounting department could use help prepping for an upcoming audit.
As a Financial Recruiter, you will:
Proactively identify, assess, and recruit qualified talent to fulfill strategic direct-hire positions in the areas of finance and accounting; including but not limited to Senior Accountants, Financial Analysts, Accounting Managers, Controllers, Directors, VPs of Accounting, and CFOs.
Generate leads via professional relationships, candidate interviews, and other interactions that support business development/sales efforts.
Achieve performance objectives relating to activity and individual Gross Margin according to job level and line of business.
Collaborate with teammates to fulfill open positions across other lines of business and/or national practices as appropriate.
‘Best Place to Work' Perks
Exceptional base pay and uncapped commission plan that surpasses industry standards.
Annual, FIVE STAR vacations (we call it “Vatopia”) for meeting top tier performance goals.
World class training where Vaconians learn and exchange ideas.
Flexible PTO to take time off that fits your needs and supports your well-being.
Technology packages that include smart phone coverage, up-to-date equipment, and top tier online resources.
Comprehensive benefits including medical, dental, vision, 401k, fertility, pet insurance, life insurance, disability and more!
Desired Competencies and Skills:
Communication: Speaks in a clear, concise, and confident manner; listens attentively.
Emotional Intelligence: Maintains a high level of self-awareness and the ability to appropriately identify, manage, and respond to the emotions of self and others; able to read others.
Written Communication: Develops written communication that is clear, concise, grammatical, and engaging.
Adaptability: Responds to changes, delays, or unexpected events in a positive manner; adapts working style to best fit a given situation.
Leadership: Self-directed with an innate drive to succeed; accepts feedback with a desire for continuous improvement.
Relationship Building: Builds, develops, and maintains strong relationships with others while building trust and connection.
Social Intelligence: Able to understand and manage interpersonal relationships.
Diligence: Able to effectively search for, organize, and evaluate information.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
Bachelor's degree required.
Minimum of 3 years' experience in audit, tax, and/or public accounting highly preferred.
Experience in a staffing, recruiting, or consulting role highly preferred.
CPA, CFA, MBA or other professional designation a plus.
Technical Skills:
Must have working knowledge of MS Office Suite
Experience with Bullhorn preferred.
Basic Skills:
Able to work with a sense of urgency and meet tight deadlines; Organized, detailed, and results driven.
Travel:
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. An applicant may also be eligible to participate in certain incentive compensation programs based on achieving certain performance targets set forth each year and subject to the incentive compensation plan's terms and conditions. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
Salary Range for this role:$45,000-$70,000 USD
Vaco, LLC (“we,” “our,” or “Vaco”) respects your privacy and is committed to providing a transparent notice of our Notice at Collection and Privacy Policy for California Residents. This Notice and Privacy Policy for California Residents applies solely to those who reside in the State of California (“consumers” or “you”). For additional details, click here.
California residents may also access Vaco's HR Notice at Collection for California Applicants and Employees.
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Auto-ApplyExecutive Administrator
Executive job in Houston, TX
Star Service, A Fidelity Company, is looking for an Executive Administrator to join our growing team in Houston, TX!
As the leading HVAC service provider throughout the entire Gulf Coast, from Texas to Florida, Star Service is committed to providing excellent Service, Maintenance, and Design-Build Replacements of air conditioning systems in commercial and industrial facilities.
As an Executive Administrator, you will be responsible for:
Assisting the President of Star Houston with various administrative tasks
Assisting with scheduling and calendar management for the President as well as the whole Star Houston Team
Assisting in organizing community outreach and partnerships
Serving as the main point of contact for client and team member hospitality activities
Assisting & supporting the VP of Business Development with the Management of the Sales Team.
Assisting in the creation and implementation of defined processes & procedures to govern the workflow of the Houston Sales department and its effective interaction with all other Houston departments (Operations & Accounting).
Assisting in tracking Sales spreadsheets and databases.
Assisting in tracking and verifying Quarterly Commission reports.
Creating reports & dashboards and helping manage the Salesforce database.
Creating/building, monitoring, and managing monthly Sales reports.
Assisting with Sales meeting preparations, event planning, and other related activities as assigned.
Assisting the Houston office with all aspects of Business Development.
Assisting and supporting the team with customer communications.
Assisting in setting appointments and scheduling with prospects and clients when needed.
Assisting with Vendor & customer setup, badging, and registrations.
Assisting with the procurement of COI's, W-9's, and other preliminary documents.
Assisting with the planning and coordination of Trades shows, Organizational memberships, sponsorships, etc.
Assisting and managing the creation & procurement of marketing materials and advertisements.
Acting as a liaison between Customers and accounting to resolve concerns regarding collections and assist the Sales team as needed.
Operating in a highly ethical manner.
As an Executive Administrator, you should have the following qualifications:
3+ years of experience in executive administrative support, office management, or sales operations.
Previous experience working with sales teams, CRM systems (Salesforce preferred), and cross-functional departments such as Accounting and Operations.
Ability to manage spreadsheets, databases, and tracking systems with accuracy and attention to detail.
Strong organizational and time management skills.
Strong written and verbal communication skills.
Demonstrated integrity and commitment to operating in an ethical and trustworthy manner.
As an Executive Administrator and valued team member, you would receive:
Competitive pay & benefits package
Health & Wellness: Comprehensive medical, dental, and vision plans to keep you and your family covered, including free preventive care and affordable prescription options.
Life & Disability Insurance: Company-paid life insurance and disability coverage, with options to enhance your benefits.
Retirement Savings: 401(k) plan with a generous company match to help secure your future, with immediate vesting.
Paid Time Off: Enjoy paid holidays and a PTO plan that grows with your years of service.
Opportunities for Career Advancement & Professional Development: We provide education assistance to help you grow your skills and career.
Extra Perks: Flexible spending accounts, employee discounts, and 24/7 confidential support through our Employee Assistance Program.
Ready to join the team?
Apply NOW!
Star Service is a recognized leader in the preventive maintenance field, engineering design, and installation of HVAC and control systems in industrial and commercial facilities. We partner with facility managers, industrial operations managers, school administrators, and business owners to proactively reduce repair costs through a very disciplined maintenance program. Founded in 1952, the company has steadily improved and expanded its services and capabilities. With over 70 years of steady growth, Star Service has many locations throughout the Gulf Coast Region, with hundreds of technicians serving clients in some of the hottest, most humid locations in the U.S.
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Executive Driver
Executive job in Houston, TX
The Executive Driver is responsible for providing safe, reliable, and professional transportation services for the President and, when required, the President's family or designated executives. This role requires the highest level of discretion, punctuality, and professionalism while ensuring comfort and efficiency in all travel arrangements.
DUTIES AND RESPONSIBILITIES
Safely transport the President, executives, and family members to and from meetings, events, airports, and other destinations as directed.
Ensure the assigned vehicle is maintained in excellent condition, including regular cleaning, fueling, inspections, and scheduling of necessary maintenance.
Plan routes and monitor traffic conditions to ensure timely arrivals while maintaining flexibility for last-minute changes.
Provide courteous and professional service, maintaining confidentiality and discretion at all times.
Assist with loading and unloading of luggage, documents, or other items as needed.
Remain on call during scheduled hours to accommodate unexpected schedule adjustments.
Coordinate with executive assistants and other staff to confirm daily travel schedules and special requirements.
Adhere to all traffic laws, safety standards, and company policies.
Support logistical needs such as airport pickups for guests, deliveries, or errands as assigned.
QUALIFICATIONS
Associate's Degree or higher preferred.
Minimum of 5 years of professional driving experience, with at least 2 years serving executives, high-profile individuals, or in a chauffeur role.
Valid driver's license with a clean driving record.
Prior law enforcement or security background preferred.
Strong knowledge of local and regional routes, traffic patterns, and navigation tools.
Excellent time-management and problem-solving skills.
Professional demeanor, discretion, and ability to handle confidential information.
Ability to remain calm and adaptable in high-pressure or changing situations.
Flexible availability, including evenings, weekends, and holidays as required.
Auto-Apply