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Executive office assistant skills for your resume and career

Updated January 8, 2025
5 min read
Quoted experts
Allison White,
Allison White
Executive office assistant example skills
Below we've compiled a list of the most critical executive office assistant skills. We ranked the top skills for executive office assistants based on the percentage of resumes they appeared on. For example, 12.6% of executive office assistant resumes contained powerpoint as a skill. Continue reading to find out what skills an executive office assistant needs to be successful in the workplace.

15 executive office assistant skills for your resume and career

1. PowerPoint

Here's how executive office assistants use powerpoint:
  • Coordinated meeting schedules and appointments, typed reports, created PowerPoint presentations and maintained calendar of activities for executives.
  • Exposed to highly confidential information; PowerPoint presentations; Budget preparation and monitoring.

2. Expense Reports

Here's how executive office assistants use expense reports:
  • Created and generated expense reports in domestic and foreign currency utilizing Concur expense reporting software.
  • Processed expense reports and booked travel arrangements, maintaining strict confidentiality in every way.

3. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how executive office assistants use payroll:
  • Conducted employee evaluation, payroll and commission calculation.
  • Processed weekly payroll and ensured proper taxation.

4. Financial Reports

Here's how executive office assistants use financial reports:
  • Maintain office and electronic files that may be of a confidential nature such as financial reports or personnel information.
  • Prepare financial reports, annual action plans, and various documents for submission to state and federal agencies.

5. Office Equipment

Here's how executive office assistants use office equipment:
  • Coordinated annual association elections, involved in company-wide budgeting process and managed office supplies & office equipment.
  • Managed software/hardware requirements, technology expenditures, office equipment, and contracts for services.

6. Meeting Minutes

Here's how executive office assistants use meeting minutes:
  • Recorded meeting minutes and transcribed into memorandum for distribution to executive officers.
  • Summarized Executive meeting minutes and Board presentations for circulation and review.

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7. Administrative Tasks

Here's how executive office assistants use administrative tasks:
  • Performed data entry, statistical reports and other administrative tasks as assigned.
  • Perform administrative tasks including planning meetings, prepare documents, making copies, sending faxes, and answering the phone.

8. Word Processing

Here's how executive office assistants use word processing:
  • Prepared invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, and database.
  • Promoted to Senior Word Processor with duties to include Word processing management for forty clients residing in our business center.

9. Event Planning

Here's how executive office assistants use event planning:
  • Finalized external presentations and reporting and coordinated presentation to clients and aided in event planning.
  • Coordinate and organize appointments and assist with event planning and implementation.

10. Telephone Calls

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

Here's how executive office assistants use telephone calls:
  • Received visitors, telephone calls and forwarded to appropriate personnel as necessary.
  • Receive high official visitors and arrange meetings/appointments; responsible for answering and screening telephone calls and transferring to the proper personnel.

11. Front Desk

Here's how executive office assistants use front desk:
  • Provided assistance with additional office responsibilities, which could include front desk/switchboard coverage and greeted executive level candidates and clients.
  • Managed front desk operations, providing quality customer service to internal and external constituents.

12. Office Management

Here's how executive office assistants use office management:
  • Provided overall office management and executive level administrative support to the Assistant Treasurer.
  • Provided direct support to CEO/President in all facets of office management and administration.

13. Calendar Management

Here's how executive office assistants use calendar management:
  • Provided comprehensive support, inclusive of calendar management, travel arrangements and related communications, and reconciliation of Professors expenses.
  • Provided administrative support to CIO and Managing Director, including calendar management and highly sensitive projects.

14. Office Operations

Here's how executive office assistants use office operations:
  • Served as advising member on the senior and departmental leadership teams; strategically drove initiatives that contributed to efficient office operations.
  • Work independently and in teams coordinating customer service, office operations, and scheduling executive calendars.

15. Conference Calls

Conference calls are call that involves three or more people who can speak at the same time. One of the persons connected may add the person to confer through the phone whose voice can be heard by all of those on the line. This can be done when the phone is used as a feature for a conference call that allows the initial caller to add more listeners or speakers on the same line without losing the first person he called. This is used to listen or communicate to different people at the same time that would save time, effort and avoid repeating the same discussion.

Here's how executive office assistants use conference calls:
  • Contributed to departmental project management initiatives by participating in staff meetings and conference calls to discuss implementation status and milestones.
  • Arranged meetings/events and conference calls with home office and international personnel.
top-skills

What skills help Executive Office Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on executive office assistant resumes?

Allison White

Associate Professor, Ohio University

Knowledge of spreadsheets software such as MS Excel is a commonly sought-after skill. Employers want word processing and spreadsheet skills but often say they want high school graduates and pay accordingly. These skills aren't always taught in high school. Those in the field should seek these skills. Additionally, medical and legal assistants have highly sought after. Terminology courses for these specialized areas are sometimes offered at the vocational schools but are usually offered at the post-secondary level.

What soft skills should all executive office assistants possess?

Allison White

Associate Professor, Ohio University

Employers have told me repeatedly that soft skills are often the most important. They will ask for my reference after I've gotten to know a student and been able to identify their communication, problem-solving, and interpersonal skills. They want someone to take the initiative yet know when to ask questions. Customer service skills and confidentiality were also voiced by our internship supervisors. Verbal and non-verbal communication is a must. The applicant must be able to write well!!

What hard/technical skills are most important for executive office assistants?

Allison White

Associate Professor, Ohio University

In addition to production software skills, including MS Outlook, Word, Excel, and PowerPoint, we often taught database skills using MS Access. Every employer has an employee database and a customer/client database that requires input and sometimes maintenance by office personnel. Keyboarding (65+ wpm), basic bookkeeping/accounting, and filing skills are a must.
Do you want to know more?
Read more about what experts have to say about executive office assistant

List of executive office assistant skills to add to your resume

Executive office assistant skills

The most important skills for an executive office assistant resume and required skills for an executive office assistant to have include:

  • PowerPoint
  • Expense Reports
  • Payroll
  • Financial Reports
  • Office Equipment
  • Meeting Minutes
  • Administrative Tasks
  • Word Processing
  • Event Planning
  • Telephone Calls
  • Front Desk
  • Office Management
  • Calendar Management
  • Office Operations
  • Conference Calls
  • Human Resources
  • Administrative Functions
  • SharePoint
  • Executive Support
  • International Travel Arrangements
  • Office Space
  • Press Releases
  • Scheduling Appointments
  • Customer Complaints
  • Direct Reports
  • Clerical Support
  • Office Administration
  • QuickBooks
  • Windows
  • Direct Support
  • Government Agencies
  • Executive Administrative Support
  • Office Functions
  • Administrative Assistance
  • A/P
  • State Agencies
  • Financial Statements
  • A/R
  • Bank Deposits
  • Customer Inquiries
  • Business Development
  • Multi-Line Phone System
  • Teleconferencing
  • Upper Level Management
  • Confidential Administrative Support
  • FedEx

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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