How to hire an executive office manager

How to hire an executive office manager, step by step

Here's a step-by-step executive office manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an executive office manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new executive office manager
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The executive office manager hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

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   Hiring the perfect executive office manager also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   The following list breaks down different types of executive office managers and their corresponding salaries.

   Type of Executive Office Manager	Description	Hourly rate
   Executive Office Manager	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$19-45
   Office Supervisor	An office supervisor is responsible for overseeing the progress of the workflow and workforce in an office or similar setting, ensuring everything is running smoothly. Aside from this, they must also carry out other tasks such as processing paperwork, preparing reports and presentations, managing schedules, responding to inquiries, and handling correspondence... Show more	$14-28
   Manager	Managers are responsible for a specific department, function, or employee group. They oversee their assigned departments and all the employees under the department... Show more	$17-44

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Office Procedures
   • Payroll Processing
   • Customer Service
   • Financial Reports
   • Office Equipment
   • Expense Reports
   • Office Management
   • Office Operations
   • Human Resources
   • Calendar Management
   • Event Planning
   • PowerPoint
   • Administrative Functions
   • QuickBooks

   Check all skills

   Responsibilities:

   • Manage all accounting: AP, AR, commission payments, deposits, wire transfers, invoicing, and monthly reconciliations.
   • Develop and design PowerPoint presentations and event, and membership marketing materials.
   • Promote to corporate office for management of multiple store locations, performing payroll/account receivable requirements and operational logistics.
   • Research referred client's Medicaid eligibility status for services request and notify clinicians of clients meeting requirements to receive services.

3. Make a budget

   Including a salary range in your executive office manager job description is one of the best ways to attract top talent. An executive office manager can vary based on:

   • Location. For example, executive office managers' average salary in oklahoma is 54% less than in new york.
   • Seniority. Entry-level executive office managers 57% less than senior-level executive office managers.
   • Certifications. An executive office manager with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an executive office manager's salary.

   Average executive office manager salary

   $61,583yearly

   $29.61 hourly rate

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   Entry-level executive office manager salary

   $40,000 yearly salary

   Updated December 20, 2025

4. Writing an executive office manager job description

   An executive office manager job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an executive office manager job description:

   Executive office manager job description example

   • Supervises Receptionist personnel.
   • Manages and maintains Executives schedules, meetings and calendars.
   • Makes travel arrangements for Executive personnel.
   • Produces, prints and sends correspondence and emails for the Executive leadership team.
   • Conducts research, compiles data and prepares reports for Executive presentations.
   • Prepares agendas and arranges events for committee, board, and other meetings.
   • Present invoicing for Executive approval and submit to Accounting.
   • Responsible for new hire on-boarding activities.
   • Supports HR with recruiting and open house events.
   • Manages budgets for and plans/organizes company events and celebrations.
   • Use initiative to handle a wide variety of administrative support projects.
   • Identifies processes and procedures that need improvement and applies a creative approach to problem solving.
   • Use of independent judgement and discretion as it relates to responsibilities detailed above.
   • Other duties as required.

   
   Requirements and Qualifications

   • High School Diploma or GED required. Bachelor's Degree preferred.
   • 5-7 years' business-related experience; previously served as Executive Assistant or Office Assistant/Manager preferred.
   • 2+ year's supervisory or team leadership experience mentoring and coaching other positions within a department.
   • Knowledge of corporate office administration procedures.
   • Working knowledge of mechanical (HVAC), electrical and plumbing systems.
   • Intermediate experience with MS Office and Adobe products.
   • Equivalent combination of education and experience will be considered.
   • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

   Special Considerations and Prerequisites

   • Possesses cultural awareness and sensitivity.
   • Handles pressure situations appropriately.
   • Enjoys working in a fast-paced environment.
   • Demonstrated propensity to take initiative.
   • Strong follow through and customer service orientation.
   • Highly detail-oriented and must be able to manage conflicting priorities, while being extremely adaptable and flexible.
   • Excellent interpersonal skills.
   • Poised, polished professional that functions with a high level of integrity, confidentiality and excellence.
   • General office environment must be able to lift 20 pounds.
   • Ability to travel from one office to another throughout the day, some day or overnight travel required.

   
   

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right executive office manager for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your executive office manager job on Zippia to find and recruit executive office manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting executive office managers requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new executive office manager

   Once you've selected the best executive office manager candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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