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Become An Executive Officer

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Working As An Executive Officer

  • Communicating with Supervisors, Peers, or Subordinates
  • Performing Administrative Activities
  • Interacting With Computers
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $213,344

    Average Salary

What Does An Executive Officer Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become An Executive Officer

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Executive Officer Jobs

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Executive Officer Demographics

Gender

Male

73.6%

Female

24.1%

Unknown

2.2%
Ethnicity

White

61.4%

Hispanic or Latino

14.0%

Black or African American

12.8%

Asian

7.8%

Unknown

4.1%
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Languages Spoken

Spanish

43.9%

French

10.3%

German

8.3%

Mandarin

4.3%

Arabic

4.3%

Italian

3.6%

Chinese

3.6%

Korean

3.2%

Russian

2.8%

Portuguese

2.4%

Japanese

2.4%

Hindi

1.6%

Cantonese

1.6%

Carrier

1.6%

Dutch

1.2%

Vietnamese

1.2%

Persian

1.2%

Hebrew

1.2%

Swahili

0.8%

Danish

0.8%
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Executive Officer Education

Schools

Webster University

19.8%

University of Phoenix

9.0%

Troy University

8.8%

Naval Postgraduate School

6.9%

United States Military Academy

5.9%

Liberty University

4.8%

American University

4.3%

Central Michigan University

3.8%

Michigan State University

3.5%

University of Maryland - University College

3.5%

Texas A&M University

3.3%

U.S. Naval War College, The

3.3%

Trident University International

3.3%

University of Oklahoma

3.2%

U.S. Army War College

3.1%

U.S. Army Command and General Staff College

2.9%

Air Force Institute of Technology

2.8%

Old Dominion University

2.8%

Pennsylvania State University

2.5%

George Washington University

2.4%
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Majors

Business

30.4%

Management

7.8%

Criminal Justice

7.5%

International Relations

6.2%

Political Science

5.4%

Human Resources Management

4.3%

History

4.2%

Education

3.9%

Finance

3.9%

Psychology

3.2%

Public Administration

2.8%

Supply Chain Management

2.7%

Computer Information Systems

2.4%

Project Management

2.4%

Communication

2.3%

Accounting

2.3%

Law

2.2%

Aviation

2.1%

Homeland Security

2.1%

Information Technology

1.9%
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Degrees

Masters

44.0%

Bachelors

33.9%

Other

12.5%

Doctorate

3.6%

Certificate

3.0%

Associate

2.3%

Diploma

0.5%

License

0.1%
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Real Executive Officer Salaries

Job Title Company Location Start Date Salary
Cheif Executive Officer LDM Global Steamboat Springs, CO Aug 13, 2015 $260,000 -
$300,000
Cheif Executive Officer Serraview America, Inc. New York, NY Jan 17, 2016 $235,000 -
$250,000
Campus Executive Officer Tiffin University Tiffin, OH Jul 09, 2012 $200,000
Campus Executive Officer Tiffin University Toledo, OH Aug 09, 2012 $200,000
Cheif Executive Officer Inquiro Group LLC Palo Alto, CA Apr 15, 2011 $190,000 -
$212,000
Executive Officer-Latin America Trnsnat. Trade & Logistic Sargeant Marine Inc. Boca Raton, FL Jul 19, 2016 $189,625
Cheif Executive Officer Siparadigm, LLC Oradell, NJ Jan 29, 2016 $187,830
Cheif Executive Officer Ruota Consulting Providence, RI Jan 31, 2013 $176,500
Executive Officer Cedars-Sinai Medical Center Los Angeles, CA Aug 01, 2015 $150,000
Cheif Exeutive Officer Heragen, Inc. Benicia, CA Sep 10, 2014 $120,000
Cheif Executive Officer Academy of Arts and Sciences Charter School San Diego, CA Jul 01, 2012 $117,100
Executive Officer University of Alaska Fairbanks, AK Jun 15, 2011 $94,078
Cheif Executive Officer Wizarlabs Inc. Palo Alto, CA Sep 14, 2014 $74,360 -
$85,000
Executive Officer-Develoment of New Technologies Puerto Rico Telephone Company Guaynabo, PR Aug 03, 2015 $73,840

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Top Skills for An Executive Officer

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  1. Personnel
  2. Logistical Support
  3. Procedures
You can check out examples of real life uses of top skills on resumes here:
  • Managed the company safety program, ensuring personnel understood safety requirements and policies; resulted in zero lost-time accidents.
  • Integrated higher echelon logistical support and guidance in the execution of worldwide operations and turnaround recovery.
  • Guided efforts in precision logistics initiatives and relentlessly reviewed and streamlined process and procedures by leveraging technology and best business practices.
  • Developed and distributed company-level standard operations procedures in accordance with U.S. Army Iraqi combat operations.
  • Conducted and supervised property accountability inventories; identified shortages, initiated Reports of Surveys, and identified property for disposal.

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Top Executive Officer Employers

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Jobs From Top Executive Officer Employers

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