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Become An Executive/Personal Assistant

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Working As An Executive/Personal Assistant

  • Communicating with Supervisors, Peers, or Subordinates
  • Performing Administrative Activities
  • Interacting With Computers
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $53,370

    Average Salary

What Does An Executive/Personal Assistant Do At Teksystems

* Manage solution development, proposal, and contracts process including:
* Establishing solution response schedule and expectations with client, sales, and internal stakeholders.
* Working with project management and practice area solution architects to develop solution: scope, responsibilities, assumptions, estimates, resource and cost models, risk assessment, environmental factors, and pricing models.
* Working with practice areas and proposal team to write proposals, quotes, statements of work, and other services agreements.
* Transition** **to
* Delivery:
* Capturing information required for initiating internal communication process for new project initiation.
* Establishing and managing engagement start dates with customer and internal project team.
* Ensuring statements of work, master services agreements, pricing, and other contractual documents go through revisions process and final signed documents are archived.
* Account
* Management:
* Perform periodic customer, project, and solution “health checks” with client project teams.
* Contribute to monthly, quarterly, and annual client portfolio review meetings.
* Work with practice leadership to develop case studies and capture intellectual property materials when appropriate from projects

What Does An Executive/Personal Assistant Do At Hologic

* Exceed quota on all assigned product lines
* Place instrumentation by effectively selling to prospects
* and customers
* Perform account management effectively to maintain current
* base business
* Effectively blocks competitive activity and converts
* competitive accounts to Hologic
* Develops and achieves accurate sales forecast of reagents
* and capital equipment
* Attends local and national professional trade shows and
* events and promotes product to prospective customers
* Keeps abreast of local billing and reimbursement issues

What Does An Executive/Personal Assistant Do At Karl Storz Endoscopy America, Inc.

* Aggressively sell all KSEA products for the "Surgical" specialties (Laparoscopy, Gastroenterology, Arthroscopy, and CV/Thoracoscopy) and "Project Business" specialties (Video Imaging and OR1 Integration) to every hospital account, and, where appropriate, to surgery centers, clinics, and physician offices.
* Achieve or exceed assigned annual quota for all designated product specialties.
* Maintain and grow market share of all designated product specialties.
* Establish and maintain strong working relationships with Key Opinion Leaders: nurses, physicians, sterile processing, supply chain, materials management, procurement and other key influencers/decision makers in every account.
* Resolve customer complaints in a timely manner and in accordance with established company policy.
* Promptly advise management of any situation beyond his/her scope of authority.
* Provide dependable service and training after sale to ensure customer satisfaction and long term reliability of all KSEA products purchased.
* Be capable of effective presentation of product features, benefits, and procedural application.
* Aggressively pursue new customers.
* Aggressively support all promotional activities initiated by KSEA that are related to designated product specialties and product focuses.
* Responsible for the achievement of assigned annual quota.
* Prepare and maintain an annual working sales plan to include analysis and forecasting specifying activities/efforts that contribute to company goals/quota attainment.
* Assist in the field training of another salesperson, as requested.
* Maintain sales samples in the best possible working condition; through cleaning and polishing, provide them with a "like new" appearance.
* Accountability for all samples provided by KSEA; when, and as often as possible, turn over samples through sales to customers.
* Be alert to all competitive products - design, pricing, promotions - and keep management informed in a timely manner.
* When appropriate, recommend the addition of new products and/or modification or new application of existing products to management.
* Comply with all company policies, instructions, and directives for the fulfillment of company objectives.
* Submit complete and informative meeting/convention reports, as requested by manager or executive, in a timely manner.
* Complete and submit expense reports in a timely manner and in accordance with company policy.
* Maintain up-to-date customer records and any other records, as required, by company policy/instruction.
* Submit any special reports related to the operation of the territory, as required.
* Attend and participate in sales meetings, training programs and conventions, as directed.
* Maintain an awareness of likely candidates for the Sales Force and call any such individual(s) to the attention of the Region Manager

What Does An Executive/Personal Assistant Do At Robert Half

* Preparing individual and company expense reports and completing credit card reconciliation.
* Organize internal and external meetings.
* Managing calendars for Principals and Company.
* Arranging travel for Principals and Associates.
* Negotiating corporate pricing on travel and Company events/conferences.
* Assist in managing Company operating budget.
* Organization and process of incoming invoices.
* Responsible for managing office supplies.
* Planning Company events for clients and associates.
* Assisting with Market Research and data compilation.
* Maintain and update Company website.
* Data input for financial analysis.
* Provide backup/support to Acquisitions and Asset Management departments.
* Maintain contact lists.
* Greeting guests and clients prior to meetings.
* This is a Direct Hire Role, and all interested candidates should email their resume directly to our Officeteam Permanent Division; ATTN: Connie Stathopoulos, email address for confidential resumes connie.stathopoulos@roberthalf.com
* OfficeTeam is the world's leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field.
* We are faster at finding you work because of the depth of our client network.
* Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities.
* We evaluate all of our OfficeTeam temporaries' skills and match them with the needs of top employers in their area.
* Apply for this job now or contact us today at 888
* for additional information.
* All applicants applying for U
* S. job openings must be authorized to work in the United States.
* All applicants applying for Canadian job openings must be authorized to work in Canada.
* OfficeTeam.
* A Robert Half Company.
* An Equal Opportunity Employer M/F/Disability/Veterans.
* By clicking 'Apply Now' you are agreeing to Robert Half Terms of Use.
* Req ID:
* Functional Role:
* Secretary/Admin Asst
* Executive
* Country:
* USA
* State:
* IL
* City:
* CHICAGO
* Postal Code:
* Compensation:* $55,000.00 to $65,000
* per year

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How To Become An Executive/Personal Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Executive/Personal Assistant jobs

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Executive/Personal Assistant Career Paths

Executive/Personal Assistant
Assistant To Vice President Human Resources Coordinator Specialist
Account Manager
5 Yearsyrs
Account Executive Sales Consultant Sales Manager
Branch Manager
6 Yearsyrs
Executive Assistant To President President/Chief Executive Officer Business Developer
Chief Executive Officer
8 Yearsyrs
Senior Executive Assistant Executive Assistant/Office Manager Human Resources Coordinator
Chief Operating Officer
11 Yearsyrs
Human Resources Manager Program Manager Marketing Manager
Director Of Communications And Marketing
9 Yearsyrs
Account Executive Sales Manager General Manager
District Manager
7 Yearsyrs
President/Chief Executive Officer Business Consultant Senior Business Analyst
Finance Manager
7 Yearsyrs
Human Resources Coordinator Program Manager General Manager
Food Service Director
9 Yearsyrs
Project Coordinator Project Manager Program Manager
General Manager
7 Yearsyrs
Project Coordinator Business Analyst Product Manager
Marketing Director
7 Yearsyrs
Senior Executive Assistant Project Coordinator Program Manager
Marketing Manager
6 Yearsyrs
Human Resources Coordinator Specialist Machine Operator
Office Manager
5 Yearsyrs
Executive Assistant To President Chief Executive Officer Managing Partner
Operations Director
9 Yearsyrs
Assistant To Vice President Office Manager
Operations Manager
7 Yearsyrs
Human Resources Manager Property Manager Accountant
Payroll Manager
7 Yearsyrs
Chief Executive Officer Adjunct Professor Senior Project Manager
President Of Operations
11 Yearsyrs
Executive Assistant/Office Manager Chief Executive Officer
President/Chief Executive Officer
10 Yearsyrs
Executive Assistant/Office Manager Human Resources Coordinator Human Resources Generalist
Senior Human Resources Generalist
7 Yearsyrs
President/Chief Executive Officer Adjunct Professor Senior Project Manager
Vice President And Manager
10 Yearsyrs
Chief Executive Officer President/Chief Executive Officer Business Developer
Vice President, Business Development
13 Yearsyrs
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Executive/Personal Assistant Demographics

Gender

  • Female

    84.1%
  • Male

    14.1%
  • Unknown

    1.7%

Ethnicity

  • White

    79.9%
  • Hispanic or Latino

    12.1%
  • Asian

    5.9%
  • Unknown

    1.6%
  • Black or African American

    0.4%
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Languages Spoken

  • Spanish

    47.6%
  • French

    16.1%
  • Portuguese

    7.3%
  • Italian

    7.3%
  • German

    4.8%
  • Mandarin

    3.2%
  • Russian

    2.4%
  • Vietnamese

    1.6%
  • Hebrew

    1.6%
  • Korean

    1.6%
  • Turkish

    0.8%
  • Gujarati

    0.8%
  • Japanese

    0.8%
  • Catalan

    0.8%
  • Maltese

    0.8%
  • Hindi

    0.8%
  • Luxembourgish

    0.8%
  • Carrier

    0.8%
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Executive/Personal Assistant

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Executive/Personal Assistant Education

Executive/Personal Assistant

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Top Skills for An Executive/Personal Assistant

ComplexTravelArrangementsOutgoingCorrespondenceFinancialStatementsRealEstatePayrollPhoneCallsConferenceCallsSpecialEventsEventPlanningCalendarManagementPowerpointHouseholdStaffHumanResourcesPersonalErrandsOfficeSuppliesTelephoneCallsInternationalTravelArrangementsQuickbooksSchedulingMeetingsCustomerService

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Top Executive/Personal Assistant Skills

  1. Complex Travel Arrangements
  2. Outgoing Correspondence
  3. Financial Statements
You can check out examples of real life uses of top skills on resumes here:
  • Make complex travel arrangements for the President and any travelers involved on a trip.
  • Handled incoming and outgoing correspondence, including mail, email and faxes.
  • Provided outstanding management of contacts and executive calendar, as well as personal bills and financial statements and records.
  • Direct support to the President of a commercial real estate and property management firm.
  • Resolved accounting issues regarding invoicing and payroll.

Top Executive/Personal Assistant Employers