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Executive/personal assistant skills for your resume and career

Updated January 8, 2025
6 min read
Executive/personal assistant example skills
Below we've compiled a list of the most critical executive/personal assistant skills. We ranked the top skills for executive/personal assistants based on the percentage of resumes they appeared on. For example, 8.4% of executive/personal assistant resumes contained financial statements as a skill. Continue reading to find out what skills an executive/personal assistant needs to be successful in the workplace.

15 executive/personal assistant skills for your resume and career

1. Financial Statements

A financial statement is a report of an individual or a company that includes all the information about the declared assets, the use of money, income, and also the contribution of shareholders over a certain period.

Here's how executive/personal assistants use financial statements:
  • Proofed and edited client financial statements to ensure accuracy, consistency, and overall presentation.
  • Coordinated preparation and timely dissemination of financial statements for client, presentations and meetings.

2. PowerPoint

Here's how executive/personal assistants use powerpoint:
  • Developed and maintained PowerPoint presentations for board meetings and other sensitive meetings while maintaining heavy calendar for company principals.
  • Composed business correspondence; created PowerPoint presentations and maintained detailed financial records using Excel and Microsoft Money.

3. Calendar Management

Here's how executive/personal assistants use calendar management:
  • Experience with calendar management, international/domestic travel arrangements and scheduling, handling phone and email correspondence and general administrative duties.
  • Calendar management and scheduling of conference calls, business meetings and personal related appointments.

4. Event Planning

Here's how executive/personal assistants use event planning:
  • Managed personal needs involving extensive travel, personal shopping, estate management, calendar coordination and event planning.
  • Coordinated domestic and international travel arrangements, travel research, event planning with itinerary breakdown.

5. Real Estate

Real estate is land that has buildings on it. This kind of property consists of permanent improvements either natural or man-made, which include, houses, fences, bridges, water trees, and minerals. There are 4 types of real estate namely; residential real estate, commercial real estate, industrial real estate, and vacant land.

Here's how executive/personal assistants use real estate:
  • Involved in five residential real estate transactions, including contract negotiations, advertising, requisitioning tradesman, and client/agent/attorney liaison.
  • Provide professional and confidential administrative support for commercial real estate development company's President/CEO/Owner and senior-level staff.

6. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how executive/personal assistants use payroll:
  • Company Travel Coordinator/Maintain CEO/Management Staff Daily Calendar/Company liaison between Executive Staff and Venues/Interface with Legal Business Affairs for Show Productions/Talent Payroll.
  • Managed payroll and benefits, credit card reconciliation and travel reimbursements

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7. Conference Calls

Conference calls are call that involves three or more people who can speak at the same time. One of the persons connected may add the person to confer through the phone whose voice can be heard by all of those on the line. This can be done when the phone is used as a feature for a conference call that allows the initial caller to add more listeners or speakers on the same line without losing the first person he called. This is used to listen or communicate to different people at the same time that would save time, effort and avoid repeating the same discussion.

Here's how executive/personal assistants use conference calls:
  • Organized and assisted in planning of international and domestic investor conference calls, including all materials and logistics.
  • Coordinated travel arrangements, including air/lodging/transportation Created & maintained itineraries, arranged conference calls, and meeting agendas.

8. Scheduling Appointments

Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.

Here's how executive/personal assistants use scheduling appointments:
  • Executed all personal assistant responsibilities including answering phones, maintaining the office and hangar, scheduling appointments and managing daily calendar.
  • Assisted in various personal tasks including planning family vacations, scheduling appointments and coordinating special occasions.

9. Telephone Calls

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

Here's how executive/personal assistants use telephone calls:
  • Screened telephone calls, reviewed incoming correspondence and distributed.
  • Screen telephone calls and incoming correspondence as necessary.

10. Administrative Tasks

Here's how executive/personal assistants use administrative tasks:
  • Facilitated organization through managing administrative tasks/computer operations.
  • Performed all administrative tasks including expediting paperwork, clerical support, communication correspondences, coordinating appointments and accounting support.

11. Travel Itineraries

Here's how executive/personal assistants use travel itineraries:
  • Organized travel itineraries, planned/scheduled trips, organized office, traveled to office branches to assist co-workers
  • Provided administrative support to the Chairman while maintaining his professional and personal calendars and travel itineraries.

12. Ground Transportation

Ground transportation is land transportation and not sea or air transportation. Ground transportation is associated with airports and passenger moving and describes the public and private movement of passengers and goods using ground vehicle.

Here's how executive/personal assistants use ground transportation:
  • Coordinated domestic and international travel arrangements to include flight, hotel stays, ground transportation and dinner reservations at exclusive restaurants.
  • Organized domestic and international travel, prepared detailed itineraries; including air, ground transportation, entertainment, and accommodations.

13. HR

HR stands for human resources and is used to describe the set of people who work for a company or an organization. HR responsibilities revolve around updating employee records and carrying out management processes like planning, recruitment, evaluation, and selection processes. HR is a key contributor to any company or organization's growth as they are in charge of hiring the right employees, processing payrolls, conducting disciplinary actions, etc.

Here's how executive/personal assistants use hr:
  • Authored 100+ page policies and procedures manual for staff members; performed HR functions, mentored personnel and conducted reviews.
  • Assisted the HR department with various duties; including data input, recruiting, trained and new hire orientation.

14. QuickBooks

Here's how executive/personal assistants use quickbooks:
  • Entrusted with founder's personal accounting, consistently executing all in-person banking and online transactions utilizing QuickBooks.
  • Reconciled personal and business checking accounts and prepared various QuickBooks reports.

15. International Travel Arrangements

Here's how executive/personal assistants use international travel arrangements:
  • Supported the chairman's involvement as board member and honorary board member of international organizations - Coordinated complex international travel arrangements.
  • Scheduled business meetings, and personal, medical and social appointments; coordinated all domestic and international travel arrangements.
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List of executive/personal assistant skills to add to your resume

Executive/personal assistant skills

The most important skills for an executive/personal assistant resume and required skills for an executive/personal assistant to have include:

  • Financial Statements
  • PowerPoint
  • Calendar Management
  • Event Planning
  • Real Estate
  • Payroll
  • Conference Calls
  • Scheduling Appointments
  • Telephone Calls
  • Administrative Tasks
  • Travel Itineraries
  • Ground Transportation
  • HR
  • QuickBooks
  • International Travel Arrangements
  • Meeting Minutes
  • Office Management
  • Property Management
  • Office Equipment
  • NYC
  • Social Events
  • Bank Accounts
  • Press Releases
  • Administrative Functions
  • Bank Deposits
  • Office Systems
  • Executive Support
  • Word Processing
  • Email Correspondence
  • Executive Administrative Support
  • Photo Shoots
  • Domestic Travel Arrangements
  • Corporate Events
  • Facebook
  • Wire Transfers
  • Credit Card
  • VIP
  • C-Level
  • A/R
  • A/P
  • Direct Reports
  • Home Maintenance
  • LLC
  • Groceries
  • Car Service

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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