Executive/personal assistant work from home jobs - 536 jobs

Executive Assistant to Director of Advancement, Prestigious Private School, Westchester County, NY A prominent private school, (Pre-K-12th) is looking for an Executive Assistant to support and be the “right hand” to the Director of Advancement (Fundraising). This is an in-person position, 5 days at the school, 8AM-4PM with some remote flexibility in the Summer. This is an ideal opportunity for someone that may want to pivot from a financial type firm for a different quality of life. The qualities most sought after for the role is maturity to follow-through on projects as well as seamlessly supporting the Director, acting on her behalf, and communicating with donors, board members and staff with a high touch” mentality and diplomacy. ABOUT THE JOB: ● Manag the Director's' complex calendar, prioritizing and understanding shifting priorities. ● Manage travel arrangements with detailed itineraries. ● Create and update presentations for meetings. Prioritize emails; craft emails and correspondence on her behalf ● Help prepare Director for Board of Directors meetings ● Prepare Director for donor meetings including any collateral materials and research; Plan dinners/events. ● Manage information flow with her direct reports Hours, 8AM-4PM, Mon-Fri with flexibility over the summer to work remotely Base Salary, Comprehensive Health Benefits, Free breakfast, lunch. Generous vacation schedule; Staff off between Christmas and New Years, Winter and Spring Break vacations and 4 weeks off in the Summer. About You: A minimum of 3 years of experience as an Executive Assistant supporting a busy high- level executive; an interest in fundraising a PLUS Bachelor's Degree Strong interpersonal skills to interface with donors, parents and internal stakeholders with a team attitude and diplomacy Want to be a trusted confident to the Director and handle confidential information with discretion Very detail oriented with the ability to change gears quickly Excellent Microsoft Office Suite skills, Google Workplace skills; very tech savvy and not afraid data Excellent written and verbal communication skills Anticipatory thinker with high intellectual bandwidth; a problem solver and results-oriented Engaging, war and polished demeanor and a true team player An interest in education or fundraising a PLUS

TAISCH REAL ESTATE, INC, is a dynamic real estate team with operations rooted in a strong commitment to client satisfaction and professional excellence. We are dedicated to providing top-notch real estate services and solutions. Situated in San Francisco, TAISCH REAL ESTATE, INC is motivated toward fostering strong community connections. The company offers opportunities for growth and collaboration in a professional environment. Role Description This is a full-time on-site role for an Administrative Assistant located in San Francisco, CA. The Administrative Assistant will perform a wide range of tasks to ensure efficient office operations and support executives and team members. Responsibilities will include managing schedules, maintaining records, overseeing phone communications, performing clerical tasks, and assisting with executive administrative functions. The role requires organization, and excellent communication skills to facilitate a smooth workflow. Qualifications Proficiency in Administrative Assistance and Clerical Skills to ensure seamless office operations Strong Phone Etiquette and Communication skills to effectively manage correspondence and interactions Experience in providing Executive Administrative Assistance and handling executive-level tasks Excellent organizational and time management abilities Proficiency with office software and tools, such as Microsoft Office Suite as well as the Google Platform Proficiency with various technological systems/softwares and photograph management. Ability to maintain a professional demeanor and demonstrate discretion when handling sensitive information Proactive and adaptable, with strong problem-solving and multitasking skills High school diploma or equivalent required; an associate degree or higher is preferred Real Estate Experience is preferrable and encouraged Car is preferred as off-site work is occassionaly needed

Why You Want To Work Here We are the leading provider of transportation management and logistics solutions. This position offers the opportunity for a stable, long-term career with a growing organization. We provide global support and are looking for someone who is a quick learner with strong mathematical skills. We Offer: Room for growth Flexible schedule Health, vision, and dental insurance PTO & sick leave 401(k) Energetic, collaborative environment Work-from-home schedule Responsibilities of an Administrative Assistant Adjust price quotes according to cost and location Enter orders for product transfers or customer orders Manage domestic and international freight shipments Prepare export documents Approve freight invoices Maintain a high standard of ethics and integrity Gain a sufficient understanding of the industry and customers Generate reports and share with team members Positively impact customer service Qualifications for Administrative Assistant Bachelor's degree in Business, Mathematics, or related field Experience and interest in transportation/logistics preferred Previous logistics or dispatch experience a plus Excellent verbal and written communication skills Strong problem-solving skills Tech-savvy with knowledge of Microsoft Office (Excel, Word, PowerPoint) Strong sense of teamwork

The application window is expected to close on: 02/01/2026 **Job posting may be removed earlier if the position is filled or if a sufficient number of applications are received** . This role can be performed from any location within the United States **Meet the Team** As one of Cisco's Business Entities (BEs), the Splunk Product & Technology (P&T) organization is dedicated to building a safer and more resilient digital world. Every day, we fulfill this purpose by supporting SecOps, ITOps, and engineering teams in keeping their organizations secure, operational, and resilient. Our mission is to deliver a comprehensive suite of security services designed to successfully defend and protect both Splunk and its customers. We also collaborate across Splunk to design and build secure products. **Your Impact** You will be extremely forward-thinking with a professional and approachable demeanor in all interactions; possess outstanding communication skills with all levels of staff, executives, customers, vendors; and good judgment. + Calendar Management: Handles VP's calendar by prioritizing schedules and meetings. You may decide who gets on the principal's calendar, which meetings are attended, and who can attend in their place. + Event Speaking Engagement Coordination: Handles a running list of VP's engagements and works closely with communications team to ensure content needs are understood and set in motion so VP is prepared for each engagement. + Meeting Planning and Organization: Assists VP in planning and organizing meetings by being responsible for the assembling of the agenda, location, meeting technology based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list. + Travel Briefing Preparation: Build travel packs for international trips as well as large domestic events such as Cisco Live, etc. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks. + Correspondence/Approvals: Supports VP by acting as proxy for communications and approvals as authorized. Answers general questions as needed and refers routine matters to appropriate parties and follows up to ensure accurate completion. Takes the initiative to resolve issues within specified policies and guidelines and provides mentoring to administrative community members on problem solving. Figures out when executive action is required and supplies a recommendation where appropriate. + Travel and Expense Management: Responsible for making in-depth global travel arrangements for VP. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while handling Cisco expenses. Works diligently to go above and beyond, working with the airlines directly to accommodate Global Services benefits for upgrades whenever they are available. + Special Projects: Provides analytical support to assist executives on special projects. Research issues, analyzes problems, compiles data, and prepares reports. Create, track, and manage purchase orders. + Large Corporate Events: Prepare and brief itinerary as well as accompany VP for large Corporate Events such as GSX, where EA's are used for executive support. + Confidentiality: Candidate will deal professionally with sensitive and confidential matters and materials. You have experience providing support at the VP level. You take initiative, can handle a full desk with ease and thrive in a lively environment. You have high-energy with a passion for thinking bigger and broader than the role itself. This position requires strong interpersonal skills, independent judgment, utmost integrity and ability to balance both strategic and tactical actions. You have outstanding attention to detail and the ability to handle confidential information. You enjoy a collaborative environment, are committed to improvement, solve problems and make decisions. **Minimum Qualifications** + 4+ years' experience in administrative environment. A minimum of 2 years of experience supporting a principal who was at the director level or above. + Expert level knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint. + Experience in calendar management, planning meetings and coordinating travel. + Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients. **Preferred Qualifications** + Past work experience in the high-tech industry is desired + Associates degree **Why Cisco?** At Cisco, we're revolutionizing how data and infrastructure connect and protect organizations in the AI era - and beyond. We've been innovating fearlessly for 40 years to create solutions that power how humans and technology work together across the physical and digital worlds. These solutions provide customers with unparalleled security, visibility, and insights across the entire digital footprint. Fueled by the depth and breadth of our technology, we experiment and create meaningful solutions. Add to that our worldwide network of doers and experts, and you'll see that the opportunities to grow and build are limitless. We work as a team, collaborating with empathy to make really big things happen on a global scale. Because our solutions are everywhere, our impact is everywhere. We are Cisco, and our power starts with you. **Message to applicants applying to work in the U.S. and/or Canada:** The starting salary range posted for this position is $97,700.00 to $129,800.00 and reflects the projected salary range for new hires in this position in U.S. and/or Canada locations, not including incentive compensation*, equity, or benefits. Individual pay is determined by the candidate's hiring location, market conditions, job-related skillset, experience, qualifications, education, certifications, and/or training. The full salary range for certain locations is listed below. For locations not listed below, the recruiter can share more details about compensation for the role in your location during the hiring process. U.S. employees are offered benefits, subject to Cisco's plan eligibility rules, which include medical, dental and vision insurance, a 401(k) plan with a Cisco matching contribution, paid parental leave, short and long-term disability coverage, and basic life insurance. Please see the Cisco careers site to discover more benefits and perks. Employees may be eligible to receive grants of Cisco restricted stock units, which vest following continued employment with Cisco for defined periods of time. U.S. employees are eligible for paid time away as described below, subject to Cisco's policies: + 10 paid holidays per full calendar year, plus 1 floating holiday for non-exempt employees + 1 paid day off for employee's birthday, paid year-end holiday shutdown, and 4 paid days off for personal wellness determined by Cisco + Non-exempt employees** receive 16 days of paid vacation time per full calendar year, accrued at rate of 4.92 hours per pay period for full-time employees + Exempt employees participate in Cisco's flexible vacation time off program, which has no defined limit on how much vacation time eligible employees may use (subject to availability and some business limitations) + 80 hours of sick time off provided on hire date and each January 1st thereafter, and up to 80 hours of unused sick time carried forward from one calendar year to the next + Additional paid time away may be requested to deal with critical or emergency issues for family members + Optional 10 paid days per full calendar year to volunteer For non-sales roles, employees are also eligible to earn annual bonuses subject to Cisco's policies. Employees on sales plans earn performance-based incentive pay on top of their base salary, which is split between quota and non-quota components, subject to the applicable Cisco plan. For quota-based incentive pay, Cisco typically pays as follows: + .75% of incentive target for each 1% of revenue attainment up to 50% of quota; + 1.5% of incentive target for each 1% of attainment between 50% and 75%; + 1% of incentive target for each 1% of attainment between 75% and 100%; and + Once performance exceeds 100% attainment, incentive rates are at or above 1% for each 1% of attainment with no cap on incentive compensation. For non-quota-based sales performance elements such as strategic sales objectives, Cisco may pay 0% up to 125% of target. Cisco sales plans do not have a minimum threshold of performance for sales incentive compensation to be paid. The applicable full salary ranges for this position, by specific state, are listed below: New York City Metro Area: $97,700.00 - $169,400.00 Non-Metro New York state & Washington state: $90,200.00 - $135,900.00 * For quota-based sales roles on Cisco's sales plan, the ranges provided in this posting include base pay and sales target incentive compensation combined. ** Employees in Illinois, whether exempt or non-exempt, will participate in a unique time off program to meet local requirements. Cisco is an Affirmative Action and Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis. Cisco will consider for employment, on a case by case basis, qualified applicants with arrest and conviction records.

Executive Personal Assistant- remote but will need a vehicle to run errands when needed. Salary: $70K-$85K, plus benefits and bonus. Our client is seeking an Executive Personal Assistant that is energetic, highly organized, and independent problem-solver to work remotely in the Palm Beach area. Responsibilities are as follows: Actively manage the calendar including the confirming of meetings, managing conflicts, and rescheduling and determining of meeting locations. Responsible for managing and coordinating multiple priorities. Excellent communication skills. Able to oversee emails and handle follow-through. Prepare meeting information including prior communications to support the meeting, create agenda and follow up on action items. Excellent writing skills to compose correspondence including emails, reports, and proposals. Handle owners personal and business needs. JOB Qualifications, Knowledge, and Ability: Proficient in Microsoft Office. Attention to detail in composing and proofing materials, establishing priorities, decision making, and deadlines. Must work independently. Must be able to handle a fast-paced environment with the ability to juggle multiple tasks and demands.

Victory Staffing is a Direct Placement staffing agency. We strive to exceed your expectations by breaking barriers and changing the game. We help fill jobs from manufacturing to executives. Our Account Managers and Recruiters are skilled with years of experience working in various industries. Put our experience to work for you! We are looking for a skilled Executive/Personal Assistant who is capable of managing the account and client relationship. You will be responsible for running remote back office support seamlessly and efficiently to ensure client satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients. In addition to having the opportunity to work with our clients, you will be connected to the rest of our Victory Staffing Team. This community is made up of kind, talented, and driven contractors that truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our company mission, vision, and values. Please look closely at the requirements and qualifications listed below as these are what will lead to success in this role. We sincerely appreciate your interest in joining our team! EXPECTATIONS Represent Victory Staffing Virtual Assistants in a Positive & Professional Manner Demonstrate an exceptional work ethic and a positive attitude in all interactions Ensure all communication reflects the company's values and level of professionalism Embrace Victory Staffing values, standards, and contribute to a thriving company culture Take Ownership of Client Satisfaction Lead and manage client accounts and interactions Understand and anticipate client needs while also communicating progress and updates Address challenges and problem solve without compromising quality of service Demonstrate a commitment to excellence in high-quality work and attention to detail Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service. Operational Responsibilities: Provide high-quality administrative support to clients, and occasionally collaborate with fellow Victory Staffing team members as an opportunity for growth and to increase level of service Effectively manage tasks, projects, and deadlines to always meet client expectations Maintain open communication with the client, external stakeholders, and the Victory Staffing team Provide the utmost care with keeping sensitive and confidential information private and secure at all times RESPONSIBILITIES Manage email by prioritizing and filtering messages, and ensuring timely responses Manage complex schedules that require proactive calendar coordination and reminders Handle and anticipate complex issues and resolve in a timely and professional manner Able to plan and coordinate details for meetings, conferences, or events Prepare presentations and materials, and conduct project research when necessary Maintain updated CRMs, analyze trends, and identify helpful insights for decision making Effectively collaborate with others to accomplish tasks and complete projects Strong communication skills and the ability to draft or edit all forms of correspondence Establish trust and use discretion when handling sensitive and confidential information Be familiar with scheduling, project management, and CRM tools and software Handle other administrative support tasks as requested GENERAL QUALIFICATIONS Must reside and be authorized to work in the United States At least 2 years of the demonstrated experience outlined above At least 2 years of experience working full-time in a virtual role Available at least 20 hours per week to support high-touch, deliverable-focused clients. TECHNICAL QUALIFICATIONS Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients. Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues. Experience making travel arrangements and handling last minute changes. Experience with high-volume email inboxes and calendar management. Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools. Package Details Benefits Manage your time well to meet varied deadlines Invest in your own development and learning Health insurance 401k Matching Paid Time Off The opportunity to make a global impact

About the Role I'm a founder building a company while undergoing chemotherapy for pancreatic cancer, and I recently relocated to La Cañada Flintridge. While I've made progress getting settled, my home and work systems are still being organized, and my energy is more limited than it used to be. Cancer is gnarly. There's no pretending otherwise. But if there is a will, there is a way and I fully believe I will beat cancer. This role exists to help create stability and momentum: organization, follow-through, and calm. I move slower right now, but the work still needs to move forward. I'm looking for someone who can show up consistently, take direction, and help keep things running - - both at home and across my work as a founder. This is not a task-by-task gig. I could hire help ad hoc, but I'm intentionally looking for someone who wants a steady, ongoing hourly role, is willing to roll up their sleeves, and understands that real support includes both visible and unglamorous work. You will receive daily direction and priorities when you arrive. This role works best for someone who wants to grow personally and professionally, is comfortable being guided, and sees responsibility as a privilege-not a chore. About Respiris Respiris is a professional services company focused on supporting people and organizations through transitions, especially moments involving job loss, career change, and organizational disruption. The company sits at the intersection of: Human Resources and People Operations Psychology, behavior, and identity Employment risk, dignity, and care systems Structure, accountability, and execution Respiris works with companies to support employees with empathy and rigor, and with individuals navigating uncertainty about what comes next. The core belief is simple: how people are treated during transitions matters. You will not be doing client-facing work in this role, but you will see-up close-how a mission-driven company is built, how priorities are set, and how values translate into daily decisions. About Angel Cruzado Angel Cruzado is the Founder and CEO of Respiris and has spent his career in Human Resources, recruiting, and organizational leadership across startups, private-equity-backed companies, and large enterprises. Angel is also a single parent and is currently undergoing active cancer treatment. He is transparent about this-not for sympathy, but because honesty matters and life doesn't pause for work. Working directly with Angel means exposure to: Real leadership under constraint Decision-making when time and energy are finite How health, family, and responsibility intersect What it actually looks like to keep building when conditions aren't ideal This is a paid hourly job, not an internship. Core Responsibilities (What You'll Actually Do) Household & Daily Support Continue organizing a recently relocated home Laundry, light cleaning, tidying, and resetting spaces Taking out trash and recycling Running local errands Receiving packages and handling simple returns Helping maintain a calm, functional environment Administrative & Organizational Support Shredding, scanning, labeling, and filing documents Organizing medical, legal, and personal paperwork (physical + digital) Creating simple, repeatable systems for organization Printing, assembling, and mailing documents Scheduling & Coordination Assisting with appointment scheduling and reminders Helping plan days and weeks to reduce reactivity Tracking open items and follow-ups Founder & Work-From-Home Support Organizing digital folders (Google Drive, PDFs, scanned files) Light document formatting or data entry Preparing materials for meetings or calls Acting as a second set of eyes to keep things moving Creative, Home Setup & Book Support Organizing notes, drafts, and materials for a book in progress Sorting handwritten notes, scanned pages, and digital files Creating folder structures for chapters and themes Assisting with light transcription or formatting Helping with small painting projects, hanging pictures, and light interior setup Health-Aware Support Working at a pace that respects treatment and low-energy days Handling physical or repetitive tasks to reduce strain Maintaining a calm, flexible, respectful presence Reporting & Coordination Coordinate cross-functionally and provide updates to my Operations Manager Share progress, flag blockers, and align on daily and weekly priorities Over-communicate when unsure-nothing important should live only in your head How to Apply Please send: A brief introduction Your current year in school Your availability Why this role feels like a fit This need is immediate. Reliability, effort, and mindset matter more than a polished résumé. Learn More Angel Cruzado - Professional: **************************************** Angel Cruzado: - Personal: *************************************** Respiris: ************************ This role is for someone who believes that showing up, doing the work, and caring deeply still matters, even when things are hard. If there's a will, there's a way. Requirements Core Requirements (Read Carefully) Location: La Cañada Flintridge / Montrose (IN-PERSON) Schedule: Flexible weekdays - Approximately 10-20 hours per week Compensation: $18-25/hour Duration: Through the end of the semester or June 2026 (potentially longer) Start: Immediate You Must: Be a college freshman, sophomore, or junior Be local to La Cañada Flintridge / Montrose Be available 10-18 hours per week consistently Be comfortable receiving daily direction and feedback Be willing to roll up your sleeves and do practical, hands-on work Be reliable, punctual, and detail-oriented Be emotionally mature, discreet, and trustworthy Be comfortable working in a home with someone undergoing cancer treatment Technical Requirements You should be tech-savvy and willing to learn, with comfort using: Google Docs / Google Drive Slack Microsoft Office ChatGPT or similar AI tools Technical capability will increase in importance over time. This Role Is NOT a Fit If: You need constant autonomy without direction You're uncomfortable with hands-on or unglamorous work You struggle with flexibility or changing priorities You're looking for a résumé-only experience Who This Role Is For This role is ideal for someone who: Wants to grow personally and professionally Is curious about HR, psychology, family law, or entrepreneurship Learns by doing Finds meaning in being useful Understands that showing up consistently matters Benefits Compensation $18-25 per hour, based on availability and experience 10-20 hours per week Paid weekly Compensation may continue through the end of the semester or June 2026, aligned with the role duration and/or mutual fit and quality of work

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022! Job Description: This role supports the daily operations of Job Duck by ensuring administrative processes run smoothly and efficiently. The Executive Administrative Assistant plays a key role in managing schedules, organizing communications, and maintaining structure across day-to-day activities. This position is ideal for someone who enjoys keeping things organized, anticipates needs before they arise, and takes pride in supporting others through reliable administrative execution. The role contributes directly to productivity, client satisfaction, and overall operational flow. A proactive and detail-focused individual will thrive in this environment. Monthly Compensation: 1,060 to 1,150 USD Responsibilities include, but are not limited to: • Ensure follow-ups and tasks are completed accurately and on time • Assist with coordination of internal workflows • Maintain organized records and documentation • Support basic administrative and operational tasks • Manage scheduling and calendar coordination • Respond to client inquiries in a timely and professional manner • Handle email inbox management and client correspondence Requirements: • Strong organizational skills • Structured and methodical working style • Proactive mindset with the ability to anticipate needs • Excellent written communication skills • Time management and prioritization skills • Attention to detail • Ability to manage multiple tasks simultaneously • Professional and client-focused communication • Comfort working independently in a remote environment • Time Zone: Eastern Standard Time • Office Hours: 9:00 AM to 5:00 PM EST • No inbound or outbound calls expected Work Shift: Languages: English, Spanish Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

Enjoy what you do while contributing to a company that makes a difference in people's lives. US Fertility, is one of the premier fertility centers in the United States, continually seeks experienced, compassionate, and dynamic team players who are committed to delivering exceptional patient care to join our growing practice. The work we do building families offers stimulation, challenge, and personal reward. If you're looking for a new opportunity to work in a fast-paced, professional environment where your talent contributes to changing people's lives, then we want to talk to you. We have an immediate opening for a full-time Associate Executive Administrator. This position will be working remote M-F 8am-5pm. The Associate Exec Admin role performs a wide variety of project, administrative and support tasks for several of the top executives and leaders. The Associate Exec Admin role must work well independently, with minimal supervision, be experienced in a variety of computer applications, have strong organizational and inter-personal skills, and have the business experience to prioritize work and plan work accordingly. This role will routinely handle complex confidential issues and will refer only the most complex issues to higher-level staff. They will be seen as a subject matter expert in administrative functions and possess knowledge of healthcare (Reproductive) and a wide range of office management topics. How You'll Contribute: We always do whatever it takes, even if it isn't specifically our "job." In general, the Associate Executive Administrator is responsible for: Assists the assigned leader(s) prepare for key internal/external meetings and conferences including preparing presentations, creating and coordinating agendas, attending designated meetings, and takes/transcribes/distributes notes or minutes Maintains the Corporate and various leaders' calendar: schedules and confirms appointments, arranges for meeting rooms or facilities, makes and confirms travel plans Prepares and submits expense reports on behalf of the leaders Works with and leads various projects including: Print material, company newsletters, direct mailings, broadcast e-mails, dinners/corporate functions, event planning/party organization, conferences/seminars/webinars, cost tracking, etc. Maintain proactive communications with the other departments, organizations, and companies Supports the organization by completing various administrative tasks as requested Prepares regular and ad hoc project reports by collecting and analyzing data requiring knowledge of various software programs Schedules and organizes complex activities such as conferences, meetings, travel, and corporate activities Attends departmental and other meetings as requested and takes meeting minutes as appropriate Creates and develops visual presentations, charts graphs, etc. using PowerPoint or other software Handles confidential and non-routine information Performs other related duties as assigned What You'll Bring: Bachelor's degree required and/or comparable business experience Training & Experience: A minimum of 5 years' experience working for executives/key leaders as an executive assistant Strong computer skills including demonstrated proficiency with Microsoft Office, Excel, Outlook, and PowerPoint Good customer service skills and strong customer orientation also required Proven results in an environment that requires initiative, ability to multi-task, strong interpersonal skills, and the ability to work autonomously and as part of a multi-disciplinary team Essential skills: Demonstrated strong computer proficiency with Microsoft office including Word, Excel, Outlook and PowerPoint. Must possess a strong customer orientation and excellent oral and written communication skills. Proven time management skills and the ability to organize and manage multiple priorities and meet deadlines in an ever-changing environment required. Nonessential skills and experience: Prior experience in a healthcare environment (Reproductive) Must posses a high level of interpersonal skills to handle sensitive and confidential situations Position continually requires demonstrated poise, tact and diplomacy Must be able to interact and communicate with individuals at all levels of the organization Must demonstrate strong written and verbal communication skills Must have in-depth knowledge of a variety of computer software applications in word processing, spreadsheets, database, AI, and presentation software Work requires continual attention to detail in a fast paced every changing environment Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands More important than the best skills, however, is the right person. Employees who embrace our mission, vision, and core values are highly successful. What We Offer: Competitive pay + bonus Comprehensive training Medical, dental, vision, and 401(k) matching Generous paid time off and holidays Retirement plan Tuition assistance Ability to make an impact in the communities we serve At US Fertility, we promote and develop individual strengths in order to help staff grow personally and professionally. Our core values - Empathy, Patient Focus, Integrity, Commitment, and Compassion (EPICC) - guide us daily to work hard and enjoy what we do. We're committed to growing our practice and are always looking to promote from within. This is an ideal time to join our team! To learn more about our company and culture, visit here. How To Get Started: To have your resume reviewed by someone on our Talent Acquisition team, click on the “Apply” button. Or if you happen to know of someone who might be interested in this position, please feel free to share the job description by clicking on an option under “Share This Job” at the top of the screen.

> Employees Apply Here" onclick="window.location.href = '****************************** InternalUser=true&locale=en_US/';"/> Dir EA Infra & Compliance - 90399170 - Remote Company: Amtrak Your success is a train ride away! As we move America's workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees. Are you ready to join our team? Our values of 'Do the Right Thing, Excel Together and Put Customers First' are at the heart of what matters most to us, and our Core Capabilities, 'Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security' are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future. Job Summary Work Environment: Remote The Director Enterprise Architecture Infrastructure & Compliance will direct the alignment of technology investments with architectural guidelines and business strategy. Utilize education, guidance, and governance processes to optimize ROI, minimize operational costs, and expedite time to capability. Act as a liaison between business and technology, overseeing all aspects of systems solutions across various domains within the portfolio. Offer guidance on technology deployment, including architecture optimization and capital strategies, integrating cross portfolio technologies. Essential Functions * Collaborate with Service and Business owners to develop architecture and technology plans supporting IT Services, ensuring alignment with Service Offering objectives. * Work with peers and service owners to maintain consistency in process and alignment with Service Offering goals. * Lead technical and functional solution design throughout delivery phases, addressing challenges and decisions. * Ensure design leverages product capabilities to meet business strategic requirements, utilizing a wide range of approved and patterned technologies, including SaaS offerings, cloud solutions, analytics and industry best practices. * Enterprise level knowledsge of Government Risk and Compliance, PCI, and HIPPA Minimum Qualifications * Bachelor's Degree or equivalent combination of education, training and/or relevant experience. * Plus 11 years of relevant work experience. * Work is performed Remotely. Preferred Qualifications * Bachelor's Degree or equivalent combination of education, training and/or relevant experience. * Plus 13 years of relevant work experience. Knowledge, Skills, and Abilities * Proficient in diverse business and technical processes, potentially requiring ITIL or equivalent certifications * Expertise in managing architecture teams and influencing executive management and stakeholders * Capable of handling multiple architecture engagements efficiently and effectively * Strong communication and interpersonal skills, with a collaborative and self-motivated nature The salary/hourly range is $163,000.00 - $211,140.00. Pay is based on several factors including but not limited to education, work experience, certifications, etc. Depending on an employee's assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee's base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position and/or long-term incentive plan compensation. In addition to your salary, Amtrak offers a comprehensive benefit package that includes health, dental, and vision plans; health savings accounts; wellness programs; flexible spending accounts; 401K retirement plan with employer match; life insurance; short and long term disability insurance; paid time off; back-up care; adoption assistance; surrogacy assistance; reimbursement of education expenses; Public Service Loan Forgiveness eligibility; Railroad Retirement sickness and retirement benefits; and rail pass privileges. Learn more about our benefits offerings here. Requisition ID:165368 Work Arrangement:06-Onsite 4/5 Days Click here for more information about work arrangements at Amtrak. Relocation Offered:No Travel Requirements:Up to 25% You power our progress through your performance. We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognizes individual employee contributions. Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen. Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law. In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions. In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C. §1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses. Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience. Amtrak is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race/color, to include traits historically associated with race, including but not limited to, hair texture and hairstyles such as braids, locks and twists, religion, sex (including pregnancy, childbirth and related conditions, such as lactation), national origin/ethnicity, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law. > Employees Apply Here" onclick="window.location.href = '****************************** InternalUser=true&locale=en_US/';"/>

BluWave is the Business Builders' Network for Private Equity-grade service provider needs. Our invitation-only ecosystem comprises best-in-class specialized consultancies, senior advisors and board members, independent consultants, and interim executives. By blending AI, technology, and data with concierge-like consultative support, BluWave expertly connects businesses with proven providers for due diligence, value creation, and prep for sale initiatives. Our innovative platform ensures that our clients have access to the resources they need to thrive in today's competitive landscape. Brief Job Description: As an Onboarding Associate, you will play a crucial role in within BluWave's market-leading Interim Executive Practice by supporting the growth and maintenance of BluWave's network of Private Equity grade interim executives and independent consultants. This role will involve conducting bespoke market research to identify world-class independent consultants and interim executive candidates and facilitating BluWave's Onboarding Process to bring them into BluWave's network. This role provides a unique opportunity to interface and build relationships with proven business executives on a daily basis as well as the opportunity to support real-time Client needs. Key Responsibilities: * Conduct targeted research to identify world-class independent consultants and interim executives leveraging BluWave's proprietary tools and data sets as well as publicly available resources. * Coordinate and conduct Onboarding Calls with independent consultants and interim executives to convey business model, onboarding requirements, and to calibrate project preferences. * Coordinate, run, and process references for independent consultants and interim executives. * Route and secure execution of necessary Agreements between BluWave and independent consultants and interim executives. * Create and maintain relationships with independent consultants and interim executives within the BluWave network. * Attend Scoping Calls with Clients and perform targeted research to identify independent consultants and interim executive candidates to support Client projects / needs. * Create and maintain profiles and data for independent consultants and interim executives within the BluWave network. * Support special projects pertaining to BluWave's independent consultant and interim executive network as directed by Practice Leadership. Key Skills & Characteristics Required: * Professional Communication: Exceptional written and verbal communication skills. * Research and Analytical Skills: Strong research capabilities and analytical problem-solving. * Process Orientation & Attention to Detail: Disciplined process orientation with meticulous attention to detail. * Time Management and Organization: Excellent time management, prioritization, and organizational skills. * Adaptability and Teamwork: Flexibility to adapt to changing priorities and a strong sense of teamwork. * Curiosity: Natural curiosity and an eagerness to learn. * Technical Proficiency: Familiarity with Microsoft Office, LinkedIn, Salesforce.com, and LLM-based applications (similar to ChatGPT). Basic Qualifications: * 4-year undergraduate degree from an accredited college or university * 1-3 years of professional work experience in a recruiting, business development, or sales role (preference for recruiting; preference for postgraduate degree if 0 years of professional work experience) * We prefer that you live here in Nashville currently, but we're open to talking if you're interested in relocating here * We are looking to hire ASAP, so candidates should have already graduated Why Join BluWave? BluWave offers a unique opportunity to be part of a pioneering market network that is reshaping how proactive businesses connect with top-tier service providers. We provide a supportive work environment, opportunities for professional growth, and a competitive benefits package. If you're passionate about contributing to the success of businesses and service providers alike, we'd love to hear from you. How to Apply Please submit your resume and a cover letter detailing your interest and qualifications for the Onboarding Associate position. Additional information The BluWave Values We place great importance on adding team members that align with our company values. We live and breathe these every day, and we are looking for someone to join the team who appreciates the importance of company values and culture as much as we do. * Team: We're a "we" not "me" people * Integrity: We bring value with integrity * Grow: We are always growing our business and our selves * Win: Winning for our clients BluWave is a top tier destination for differentiated individuals to grow their long-term careers. We are building the best intelligent B2B marketplace in the world. BluWave encourages anyone to apply to join our team. BluWave is an inclusive workplace that considers all applicants regardless of gender, race, ethnicity, sexual orientation or identification, background, disability or status. Future Opportunities for Growth: As BluWave grows, numerous opportunities for additional responsibilities and advancement will present themselves to talented, ambitious, team-oriented individuals who have proven themselves in this role. BluWave, LP is proud to be an equal opportunity employer that is committed to inclusion and diversity. Full time: in-office Monday-Thursday; option to work remotely on Fridays

Chief of Staff job opening USA based remotely, to CEO Founder who has a proven COO and CMO on their team to also support. I'm leading a confidential executive search on behalf of a Founder/CEO of a >$100MM+ high -growth D2C digital marketplace company with aim to be a $0.5B in the next few years! You can operate at both strategic and tactical levels - acting as a trusted partner, gatekeeper, and confidant. With a proven COO already in place, this role is focused on optimizing the CEO's time, priorities, and confidential initiatives, and SLT operations management. You're also tech savvy, innovative, and in ChatGTP/AI, every day at a medium to advanced super user level. Core Responsibilities Strategic Alignment: Translate CEO/Board vision into clear company priorities, OKRs, and execution plans. Operational Excellence: Drive cross -functional initiatives, process improvements, and systems that support growth. Leadership Enablement: Prepare CEO for board, investor, and client engagements; manage executive meetings and follow -ups. Decision Support: Provide research, data, and analysis to inform strategic decisions. Communication Hub: Act as liaison between CEO, leadership team, and wider organization. Special Projects: Lead high -impact initiatives (new market entry, acquisitions, organizational scaling). Day -to -Day Duties Running and facilitating executive leadership meetings, ensuring follow -through. Tracking key metrics, projects, and accountability against company goals. Drafting CEO communications (internal and external). Coordinating investor and board materials. Identifying bottlenecks and resolving cross -departmental issues. Driving “CEO -only” projects to completion without constant oversight. Serving as an early warning system for risks or gaps in execution The ideal profile is: 7-12+ years' experience supporting CEOs/Founders in entrepreneurial, fast -scaling small and medium size, award winning companies Worked for a 100 -300 staff company during their growth curve ideally twice, for 3 -5+ years (candidates) Comfortable managing and facilitating executive director board -level meetings, notes, materials, investors, VVIPs, and confidential projects, while also handling calendar, travel Deep business understanding of D2C/eCommerce/digital marketing/digital marketplace models/online training courses/digital coaching apps Passionate about one or more sports, health, wellness, fitness, supplements, at an advanced level like a biohacker Based in remote USA Jonathan Pearson at BluZinc will be in touch soon with the best qualified applications.

Our client, a world leader in life sciences and biotechnology, is looking for a “Executive Administrative Business Partner (ABP) - Population Health, Customer Engagement (Remote)”. Job Duration: Long Term Contract (Possibility Of Extension) Pay Rate: $58/hr on W2 Company Benefits: Medical, Dental, Vision, Paid Sick leave, 401K Overview: Seeking an experienced and proactive Executive Administrative Business Partner to support the Head of Population Health, Customer Engagement. This role requires exceptional organizational, communication, and project management skills to anticipate and fulfill stakeholder needs while maintaining a high level of professionalism and confidentiality. Key Responsibilities: Knows complex calendars, scheduling, and communications for senior leadership. Coordinate and plan team and leadership meetings, including logistics and agendas. Draft clear, concise communications and presentations for internal stakeholders. Maintain documentation, distribution lists, and departmental records. Partner cross -functionally with HR, Finance, IT, Procurement, and other internal teams. Support operational and administrative processes, including event planning, project tracking, and meeting follow -ups. Execute internal and external events, team -building activities, and engagement programs. Ensure smooth coordination with external partners and administrative teams for field and customer engagements. Qualifications: 3-5+ years of executive -level administrative experience, preferably in pharma/biotech. Strong experience handling confidential information and managing multiple priorities. Proficient in Google Suite (Gmail, Calendar, Sheets, Slides, Meet). Bachelor's degree or equivalent experience. Travel Requirement: Up to 25% of business travel will be required by air or car for internal and external meetings. Time Zone: Preference Central, however, we're open to all time zones. If interested, please send us your updated resume at **********************/***************************

Our Company Changing the world through digital experiences is what Gainwell's all about. We give everyonefrom emerging artists to global brandseverything they need to design and deliver exceptional digital experiences! Were passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. Were on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! The Opportunity We are seeking an Administrative Assistant to support several Sr. Directors within the Product Specialist organization. The successful candidate will have extreme attention to detail, the ability to proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately, work efficiently and remain flexible under pressure. A positive attitude and excellent communication skills are a must! What youll do: Daily administrative and business support for Sr. Directors on the Product Specialist team Heavy calendar management (Outlook) and extensive scheduling with both internal and external stakeholders Attend key meetings, take notes and circulate follow-up as necessary Arrange associated business travel and submit expense reports Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects Ability to travel occasionally to provide on-site support at events/conferences Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed Continually improve the administrative process for greater efficiency What you'll need to succeed: 5+ years of experience in coordination, administrative, or operations capacity Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality Expert knowledge of computer technology, including MS Office Demonstrated ability to quickly turn around projects with polish and accuracy Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment Work effectively with minimal direction, take initiative, and follow through Proven ability to assess and prioritize conflicting demands Must handle confidential information with integrity and exercise discretion Highly organized with strong communication and writing skills Eagerness to network with other Executive Assistants at Gainwell and cooperate as a worldwide team Ability to work well with all levels of management, staff, and outside contact

US Salary Range: $49,000 - $60,000 About Us NGP VAN is the winningest technology platform in the history of democratic and progressive causes, working tirelessly to innovate and advance the technology our clients rely on to bolster our democracy. We help power the trailblazers, campaigners, and advocates fighting up and down the ticket for equality, racial justice, reproductive freedom, democracy, climate reform, and more- including the national Democratic committees and progressive organizations, thousands of Democratic campaigns, hundreds of labor unions, advocacy organizations, progressive and non-partisan PACs, and other organizations. About the Role Job Summary: This position is responsible for supporting the successful onboarding of new clients and ensuring early product adoption across the NGP VAN suite. This entry-level role focuses on providing technical setup, training support, and user enablement resources that drive customer satisfaction and help establish long-term platform value. Essential Position Functions and Responsibilities: Provision and de-provision customer accounts and features for NGP VAN products (including NGP, VAN, Mobilize and ActionKit) Providing onboard assistance to new customers, ensuring they understand how to effectively use products and services across the entire NGP VAN product line (including NGP, VAN, Mobilize and ActionKit) Work with leadership to create and launch and adoption metrics for NGP VAN products, including defining touchpoints to track adoption and the communication and outreach necessary to better support customers to adopt the products they purchase. Own end-to-end delivery of Product Adoption activities including delivering client webinars and customer trainings Create adoption focused case studies, references, and showcase customer champions Develop and maintain client resources such as training guides Work closely with NGP VAN Training, Enablement, and Documentation teams to align program execution and create a seamless experience for NGP VAN customers Track client performance outcomes and product functionality use related to onboarding and adoption services. Support and engage in other short and long-term projects and administrative tasks which support NGP VAN's ability to provide efficient and exceptional customer service on a daily basis Continuously identify opportunities to for improve NGP VAN onboarding and adoption programs based on customer input and business needs Collaborate with NGP VAN's passionate and sales and marketing teams to support and reach company revenue goals Knowledge, Skills & Abilities: Strong communication and interpersonal skills. Familiarity with CRM or digital engagement tools. Ability to manage multiple onboarding tasks and follow timelines. Commitment to client success and a positive user experience. Qualifications (Required and Preferred): Required: 1+ years of experience in onboarding, customer service, or technical training. Experience using NGP VAN or other campaign/nonprofit platforms. Preferred: Background in progressive politics or digital organizing. Knowledge of Salesforce, Mobilize, or ActionKit. This position is a part of a bargaining union represented by CWA Local 1400, 2336, or 13000. At this time, we are unable to consider candidates who require current or future sponsorship for employment authorization. ____________________________________________________________________________________ Our Culture At NGP VAN, we foster an inclusive, equitable culture where every team member belongs and contributes to meaningful impact. Read more about our values and culture here. Compensation & Benefits We offer a comprehensive benefits package that supports your health, well-being and growth - explore full details here. Compensation and benefits for this role apply to full-time employees in the United States and may vary based on local standards, laws and norms. Pay is determined by location, skills, experience, and education, and is one part of NGP VAN's total rewards package, which may also include bonuses, incentives, equity, and a comprehensive benefits program. ____________________________________________________________________________________ Equal Opportunity & Accommodations At NGP VAN, we are proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide equal employment opportunities without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, veteran status, or any other characteristic protected by law. If you require a reasonable accommodation during the application process, please submit a request.

About Us: Aurora Sustainable Lands is the 7th largest private forest landowner in the U.S. with 1.6M+ acres under management across 14 states. Our forestlands are managed primarily for carbon sequestration and other environmental benefits over the long term. Most of our employees work remotely which creates both benefits and challenges that this position will help to mitigate through planning company events and improved organization and communications. Position Overview: We are seeking a highly organized and proactive Executive Administrator to support our executive team. The ideal candidate will possess exceptional communication skills, attention to detail, a business development mind-set, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: Provide comprehensive administrative and operational support to the executive team, including by acting as the key point of contact and as a trusted partner. Lead event planning, including developing proposals and managing logistics for the annual all-hands meeting, and in-person board and leadership meetings. Support the legal, transactions, and operations teams by maintaining organized and efficient online file systems. Prepare, edit, proofread, and distribute presentations, reports, and marketing materials to support executive team and company objectives. Manage logistics for the executive team, including complex calendar coordination, travel arrangements, meeting scheduling, and expense reporting. Provide administrative support for the investor and board member portal (Diligent). Handle sensitive and confidential information with exceptional discretion, professionalism, and integrity. Assist with project management and track progress on key initiatives. Conduct research and compile data for special projects, strategic initiatives, and company-wide process improvements. Anticipate executive needs, proactively solve problems, and contribute to team culture, efficiency, and organizational success. Work with members of the executive team to elevate their professional visibility (e.g., conference speaking opportunities, industry panels, media profiles, and LinkedIn presence). Support the onboarding process for new hires. Qualifications: Bachelor's degree in business administration or related field preferred. 5+ years of experience in an administrative support role, preferably supporting senior executives. High level of professionalism, integrity, and discretion. Strong proficiency in LinkedIn and other corporate social media. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software. Experienced with preparing, managing, and updating marketing and corporate development materials. Excellent written and verbal communication skills. Strong organizational skills with the ability to multitask and prioritize effectively; project management is a plus. Benefits: Competitive salary and benefits package. Opportunities for professional development and career growth. Medical and dental insurance.

Benefits: Flexible schedule Opportunity for advancement Job SummaryWe are seeking an organized and proactive Remote Office/Personal Assistant to join our team! The ideal candidate will be detail oriented, tech savvy, and possess excellent interpesonal skills to handle a variety of tasks including calendar management, bill tracking, and client communication. Tou will be stepping into a role with many hats to keeps things running smoothly. This position is fully remote. Responsibilities Create and maintain a comprehensive calendar of due dates, renewals, deadlines, recurring transactions, and important events. Set reminders to follow up as needed for information, to maintain relationships, etc. Monitor tax filings and payments due, including quarterly sales tax, annual returns, etc. Monitor vehicle fleet for registration renewals, inspections, maintenance, oil changes, insurance, and parking tickets. Track bills using QuickBooks and monitor due dates. Review and pay bills by credit card and ACH from different accounts and save confirmations. Remind clients of upcoming unpaid bills, overdue payments, and send monthly statements. Track invoices that are overdue beyond 30, 60, 90, and 120 days, and follow up accordingly. Communicate with clients, vendors, and agencies via phone and email. Organize information in a spreadsheet and/or Monday board. Save and organize contacts. Open, scan, rename, and digitally organize files in Dropbox. Review incoming scanned mail and flag for urgency and action items. Interface with city and (NY and FL) state agencies such as the Department of Buildings (DOB), DMV, Department of Finance (DOF), and others as needed. Book appointments, make reservations and register for events as needed. Send professional emails, follow up on responses, and gather additional information as required. Prepare and complete paperwork, including filling out PDF forms accurately. Use cloud based software including Outlook, DropBox, QuickBooks Online, and Microsoft Office Suite. Qualifications Strong organizational skills, excellent communication skills, and a good attitude. Knowledge of Mac computers and comfortable using different platforms and tools. Ability to work well independently, handle multiple tasks and prioritize efficiently. Familiarity with basic accounting principles. Familiarity with the construction industry, or trades such as plumbing or HVAC preferred but not required. This is a remote position. Compensation: $800.00 - $1,100.00 per week

SCCMHA Job Posting CLASSIFICATION: Administrative Assistant to Director of Persons with MI and SUD PAY GRADE: $58,292.98 - $71,170.07 Annually Under the supervision of the Director of Services for Persons with MI and SUD, performs administrative tasks as assigned which may involve any area of department operations, such as business functions, information management, coordination and oversight of provider network, program management and development, member services, quality improvement, community liaison and project management. This position will be knowledgeable about and actively support culturally competent recovery-based practices; person centered planning as a shared decision-making process with the individual, who defines his/her life goals and is assisted in developing a unique path toward those goals; and a trauma informed culture of safety to aid consumer in the recovery process. ESSENTIAL DUTIES AND RESPONSIBLITIES: The Administrative Assistant will aid the Director in the performance of functions related to the operation of the department, as assigned by the Director. Specific tasks to be performed will be assigned based upon the needs of the department, which may include coordinating and/or assisting the Director and supervisory staff with the following departmental activities. 1. Participate in utilization management, development of protocols and procedures, and budget review and analysis. 2. Coordination of information management, including research, performance reporting, and collection of data and information, 3. Using information technology for the compilation, coordination and reporting of data. Current technology includes the Internet, the Electronic Medical Record, Microsoft Office applications. 4. Responsible for the preparation and coordination of the audits (DHHS, PIHP) and CARF reviews. 5. Program support, such as policy and procedure development, annual planning, procedural manual coordination, office management, and project management. 6. Quality improvement within the department, such as generating recommendations for process improvements, utilization review and regulatory compliance. 7. Assisting in the coordination, organization and/or facilitation of department trainings for procedures, processes, and various topics for the improvement of services. 8. Provides administrative support to Director in all aspects of program operations. May monitor department performance in quality indicators, documentation of service, etc. May prepare written reports from data. May represent the Director or the department in quality committees or work groups. 9. Take minutes for and/or organize the records of assigned committees 10. Communicates the mission, vision and core values of SCCMHA to staff while holding them accountable and implements these principles in all duties of this position. 11. Coordinates department schedules and procedures; schedules meetings, sets agendas and takes comprehensive minutes as assigned. 12. Performs other functions and duties assigned by Director 13. May assist with providing support to all clinical departments at Hancock as assigned by Director INCIDENTAL DUTIES AND RESPONSIBILITES: 1. May represent Director at meetings, and/or receive/refer calls and mail. 2. May be required to drive to off-site work locations. 3. Reacts productively to change and handles other essential tasks as assigned. 4. Will participate in Quality Improvement functions. 5. Performs various administrative/clerical functions such as creating purchase orders, filing, copying documents, time management, data collection, reporting, etc. 6. Uses computer hardware and software to perform tasks. 7. Partnership and collaboration with community partners. 8. Attends in-service training, seminars, conferences and workshops in order to sustain professional competency. 9. May perform other duties assigned by Director (The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all duties and responsibilities required of personnel so classified.) REPORTING RELATIONSHIPS: Reports to: Director of Services for Persons with MI and SUD WORKING CONDITIONS/ENVIRONMENT: Works in clinical office environment with usual pressures of time constraints. May have contact with persons who have potential for disruptive or violent behavior. Requires travel to multiple locations, sometimes in bad weather. QUALIFICATIONS: Education: A Bachelor degree is required. Degrees which will be given primary consideration include a degree in Social Work, Psychology, Nursing and/or Business. An academic concentration in human service or healthcare administration is preferred. Experience with medical records preferred. Experience: A minimum of one-year experience performing similar functions is preferred. Licenses and Certifications: Valid Michigan Driver's license with good driving record. Knowledge, Skills, and Abilities: 1. Overall knowledge of the continuum of services provided by SCCMHA. 2. General business skills 3. Computer competency, including word processing, spread sheets, databases, internet, E-Mail. 4. Ability to plan and organize work, and provide small group leadership 5. Effective oral and written communication skills, minimum at college level 6. Ability to organize and maintain data and information 7. Problem solving and mediation abilities 8. Ability to maintain favorable public relations and provide community leadership 9. Ability to exercise independent and mature judgment 10. Ability to maintain strict confidentiality 11. Demonstrates knowledge and commitment to person centered planning principle and process. 12. Knowledge of medical record requirements and the ability to research and stay abreast of trends related to medical records. Physical/Mental Requirements: 1. Hearing acuity to converse in person and on telephone. 2. Visual acuity to observe consumers behavior, read and proofread documents and use EHR and other electronic devices. 3. Ability to walk, stand or sit for extended periods of time. 4. Manual dexterity to write and to operate standard office equipment (PC, Keyboard, Copy Machine, Fax Machine, etc.) 5. Ability to lift and carry files and supplies at least 20 pounds. 6. Strong interpersonal skills to interact with leadership, employees, consumers and the general public. 7. Analytical skills necessary to conduct research, analyze, and interpret complex data and identify and solve problems by proposing courses of action. 8. Ability to plan short and long range and to manage and schedule time. 9. Ability to handle stress in meeting deadlines and dealing with large numbers of employees and/or consumers. (Listed qualifications are for guidance in filling this position. Any combination of education and experience that provides the necessary knowledge, skills, and abilities will be considered; however, mandatory licensing or certification requirements cannot be waived. Physical/mental requirements cannot be waived unless specifically indicated.)

Who We Are - Motivated by Purpose. Powered by Clinical Expertise. Founded in 1983, we're a clinically-driven, tech-enabled utilization management company offering expert clinical reviews, regulatory guidance, and actionable insights to healthcare organizations. Excellence starts with our people. WE OFFER A competitive compensation package. Benefits include healthcare, vision and dental insurance, a generous 401k match, paid vacation, personal time, and holidays. Growth and training opportunities. A team atmosphere with fun events and prizes scheduled throughout the year. POSITION OVERVIEW The Executive Administrator will work directly with the CEO. The Executive Administrator will work with the broader Executive and Senior Leadership Teams and the other Executive Administrators to perform administrative duties. Roles: Provide support to the CEO and Executive Leadership Team Act as the company's first-line representative to external constituents (i.e., Board members, private equity staff, etc.) Provide support to the Administrative Team and availability for back-up coverage as needed Major Responsibilities or Assigned Duties: CEO administrative support: Serve as assistant to CEO: Prepare internal and external corporate documents for team members and industry partners throughout the Microsoft Office suite of products Proactively manage calendars of Officers by scheduling meetings and appointments and managing travel itineraries Prepare expense reports and reconcile Monitor incoming email requests and keep respective members of the leadership team apprised of important information Leverage technology to support the Officer during regular tasks (ex. note taker in meetings) Assist with ad-hoc large-scale projects from members of the Executive Leadership Team Maintain an organized filing system of electronic documents Interface with external business partners as needed by the Officer (ex. board members, private equity support staff, banking officials, etc) Manage projects and events from planning through delivery to ensure deliverables, requirements, schedules, costs, and meeting plans are properly tracked and communicated General Role and Responsibilities: Uphold a strict level of confidentiality Responsible for time-sensitive and PII sensitive information Develop and sustain a level of professionalism among staff and clientele Assist the Administrative Team with duties and provide back-up support with scheduling Support all Quality Management initiatives as applicable Support all Compliance Program activities, including maintaining confidentiality and adhering to HIPAA guidelines Participate in all Company meetings and training as applicable Complete other duties and responsibilities as requested Qualifications: Minimum one year of experience working in a customer service, logistics and/or clerical environment Minimum three years of experience directly supporting one or more executive team members Preference for experience within a health care/or managed care organization Skills and Experience: Ability to work in a fast-paced and high-functioning office setting Ability to work independently with minimal supervision Exceptional customer service and interpersonal skills with the ability to prioritize requests and timelines Strong orientation to detail Strong organizational project management and problem-solving skills with impeccable multitasking abilities Proactive in solving situations before they become problems and impact the office and/or employees Strong clerical skills, including typing, filing, copying, and faxing Advanced Microsoft Office skills, strong working knowledge of Excel formulas, excellent PowerPoint skills, and an ability to become familiar with company-specific programs and software Understanding and working knowledge of the Company's clients, products, departments, workflows, and applicable regulatory requirements and accreditation standards. Friendly and professional demeanor Education: High School diploma Preference for Bachelor's degree, preferably in communications, business, or health care Work Environment: Ability to sit at a desk, utilize a computer, telephone, and other basic office equipment is required. This role is designed to be a remote position (work-from-home). Diversity Statement: Diversity creates a healthier atmosphere: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law. Drug-Free Workplace: This company is a drug-free workplace. All candidates are required to pass a Background Screen before beginning employment. All newly hired employees will take a Drug Screen, as well as agreeing to all necessary Compliance Regulations on their first day of employment. Employees are required to adhere to all applicable HIPAA regulations and company policies and procedures regarding the confidentiality, privacy, and security of sensitive health information. California Consumer Privacy Act (CCPA) Information (California Residents Only): Sensitive Personal Info: MRIoA may collect sensitive personal info such as real name, nickname or alias, postal address, telephone number, email address, Social Security number, signature, online identifier, Internet Protocol address, driver's license number, or state identification card number, and passport number. Data Access and Correction: Applicants can access their data and request corrections. For questions and/or requests to edit, delete, or correct data, please email the Medical Review Institute at ************.