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Executive receptionist skills for your resume and career

Updated January 8, 2025
2 min read
Below we've compiled a list of the most critical executive receptionist skills. We ranked the top skills for executive receptionists based on the percentage of resumes they appeared on. For example, 17.7% of executive receptionist resumes contained front desk as a skill. Continue reading to find out what skills an executive receptionist needs to be successful in the workplace.

15 executive receptionist skills for your resume and career

1. Front Desk

Here's how executive receptionists use front desk:
  • Managed and provided front desk support for eighteen Managing Directors/Vice Presidents in sales security.
  • Performed all front desk duties including greeting clientele, sorting and distribution of mail, shipping, faxing, and filing.

2. Scheduling Conference Rooms

Here's how executive receptionists use scheduling conference rooms:
  • Support 3A clients by scheduling conference rooms on the third floor and supporting them with any special requests.
  • Skilled in Meeting Room Manager for scheduling conference rooms and running daily reports.

3. Reservations

Here's how executive receptionists use reservations:
  • Coordinated travel arrangements and hotel reservations for department executives and corporate clients.
  • Prepared travel arrangements and hotel reservations for C level executives.

4. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how executive receptionists use data entry:
  • Performed accurate data entry of confidential client information and recorded for attorneys.
  • Assisted in the day-to-day office operations, typing, filing, and data entry, entering & updating all applications.

5. Executive Assistants

Here's how executive receptionists use executive assistants:
  • Created and provided logistical assistance/information to Management and Executive Assistants of incoming and outgoing Conference Calls.
  • Worked closely with executive assistants to coordinate board presentations and management quarterly meetings.

6. Travel Arrangements

Here's how executive receptionists use travel arrangements:
  • Performed travel administration covering travel arrangements, preparing expense reports, processing travel requests, and travel check/advance requests.
  • Handled extensive travel arrangements for visiting attorneys and clients, ensuring accuracy and punctuality of transportation and hotel accommodations.

7. Administrative Tasks

Here's how executive receptionists use administrative tasks:
  • Performed other administrative tasks as needed for campaign directors and managers.
  • Performed advanced receptionist duties and administrative tasks for management personnel.

8. Courier Services

Here's how executive receptionists use courier services:
  • Handled all outgoing Federal Express, UPS, courier services, certified mail and other special shipment.
  • Maintain office supplies, use of courier services, and confirmation of deliveries.

9. Expense Reports

Here's how executive receptionists use expense reports:
  • Compiled general correspondences, travel expense reports and maintained department database.
  • Prepared weekly expense reports and reconciled credit card accounts for CEO, CFO, COO and Sr. VP's.

10. Provide Clerical Support

Here's how executive receptionists use provide clerical support:
  • Issue and manage security badges Oversee new hire orientation Provide clerical support Assist where needed
  • Provide clerical support Updated power point presentations seen in both local and national locations.

11. Multi-Line Phone System

Here's how executive receptionists use multi-line phone system:
  • Represented employer's commitment to quality service when answering multi-line phone system and welcoming visitors to corporate headquarters.
  • Performed all receptionist duties including operating a multi-line phone.

12. Greeting Visitors

Here's how executive receptionists use greeting visitors:
  • Managed receptionist area in an organized manner, including greeting visitors and responding to telephone and in person requests for information.
  • Managed reception area in neat and organized fashion, including greeting visitors and responding to telephone and in-person request information.

13. PowerPoint

Here's how executive receptionists use powerpoint:
  • Assisted the President and Human Resource Director by creating PowerPoint's, forms, newsletters, and documents.
  • Fax / scan / file important confidential documents to Excel / Word / PowerPoint to emails.

14. Office Equipment

Here's how executive receptionists use office equipment:
  • Coordinated with facilities maintenance to assist employees with daily requests, such as furniture removal or office equipment needed for meetings.
  • Handled stationary, office supplies, and maintained contracts on office equipment.

15. Multi-Line Telephone

Here's how executive receptionists use multi-line telephone:
  • Answer multi-line telephone and route incoming calls.
  • Operated multi-line telephones and copying machine.
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List of executive receptionist skills to add to your resume

Executive receptionist skills

The most important skills for an executive receptionist resume and required skills for an executive receptionist to have include:

  • Front Desk
  • Scheduling Conference Rooms
  • Reservations
  • Data Entry
  • Executive Assistants
  • Travel Arrangements
  • Administrative Tasks
  • Courier Services
  • Expense Reports
  • Provide Clerical Support
  • Multi-Line Phone System
  • Greeting Visitors
  • PowerPoint
  • Office Equipment
  • Multi-Line Telephone
  • HR
  • Transferring Calls
  • Customer Complaints
  • Word Processing
  • Event Planning
  • Calendar Management
  • Scheduling Appointments
  • VIP
  • EX
  • Multi-Line Switchboard
  • Direct Calls
  • Office Operations
  • Phone Coverage
  • Administrative Assistants
  • FedEx
  • Telephone Inquiries
  • Building Management
  • Collating
  • Greeting Clients
  • Business Cards

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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