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Executive sales assistant skills for your resume and career

Updated January 8, 2025
5 min read
Quoted experts
Dr. Angela Woodland Ph.D.,
Anne McConnell Ph.D.
Executive sales assistant example skills
Below we've compiled a list of the most critical executive sales assistant skills. We ranked the top skills for executive sales assistants based on the percentage of resumes they appeared on. For example, 16.8% of executive sales assistant resumes contained payroll as a skill. Continue reading to find out what skills an executive sales assistant needs to be successful in the workplace.

15 executive sales assistant skills for your resume and career

1. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how executive sales assistants use payroll:
  • Prepared financial worksheets including accounting, payroll and fiscal analysis.
  • Managed and reconciled accounts payable/receivable, department budget and payroll.

2. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how executive sales assistants use customer service:
  • Provided comprehensive international customer service support within the import/export department including placing orders, product information, pricing and product availability.
  • Provided general customer service support to increase sales with excellent customer service levels and developed/maintained relationships with suppliers and customers.

3. PowerPoint

Here's how executive sales assistants use powerpoint:
  • Assemble individual PowerPoint documents from each executive into one document for weekly Executive Staff Meetings.
  • Coordinated company and client meetings and prepared necessary reports and PowerPoint presentations.

4. Salesforce

Salesforce is an American cloud-based software company based in San Francisco, California. This company provides customer relationship management services that enable the customers to be closer to the company. It gives the company detailed information about each customer, including marketing, sales, commerce, and services. Salesforce also helps market a product to attract more buyers, and helps win more customers by targeting the right audience.

Here's how executive sales assistants use salesforce:
  • Maintain online customer database (SalesForce) and create specific reports for the Sales Team and maintain pipeline.
  • Enter and update data in SalesForce.com, complete reports for Sales Team.

5. Customer Database

A customer database is a way of ensuring information and data of customers stay updated. It helps encourage repeat business by building loyalty. The database includes contact information like the client's name, physical address, email address, and phone number.

Here's how executive sales assistants use customer database:
  • Update and maintain customer database utilizing Microsoft Access.
  • Organized and maintained customer database.

6. Purchase Orders

Here's how executive sales assistants use purchase orders:
  • Issued purchase orders to vendors and manufactures according to manufacturing schedules and expedited orders for manufacturing.
  • Coordinated shipping/receiving functions and responded to inquiries regarding status of purchase orders.

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7. Trade Shows

Here's how executive sales assistants use trade shows:
  • Coordinated industry trade shows between laboratory equipment manufacturers, distributors, and territory sales teams.
  • Coordinated sales/marketing events, outings and participation at trade shows.

8. Calendar Management

Here's how executive sales assistants use calendar management:
  • Provided administrative assistance to Executive Vice President, Sales, which included meeting preparations, travel arrangements, calendar management.
  • Coordinated and finalized corporate agendas and itineraries, calendar management, and travel arrangements.

9. Sales Support

Sales support refers to a variety of functions that help sales reps focus on selling and closing deals. Sales support performs a variety of tasks that result in faster sales cycles, lower costs, and higher revenue. Sales support tasks include interviewing and tracking sales leads, matching offers to sales packages, monitoring sales and sales team performance, collecting sales data, providing training and customer service, and managing customers.

Here's how executive sales assistants use sales support:
  • Provided executive-level administrative and sales support to top account representatives for apparel items, logo merchandise, and promotional products.
  • Key contact for all advertisers/customers communication and sales support.

10. Administrative Tasks

Here's how executive sales assistants use administrative tasks:
  • Managed all administrative tasks for media sales agency, managed office, assisted company presidents in day-to-day operations.
  • Conducted a variety of administrative tasks in contract administration environment.

11. Event Planning

Here's how executive sales assistants use event planning:
  • Participated on the corporate event planning team, coordinating all corporate-wide Executive Management Conferences and Chairman Award Celebrations.
  • Arranged travel, hotel bookings, car services, extensive audio-visual planning, catering and event planning.

12. SVP

SVP stands for Senior Vice President -- a senior role at most organizations and companies.

Here's how executive sales assistants use svp:
  • Maintained excellent external/internal customer relationships as ambassador for SVP.
  • Coordinate meetings, prepare extensive agendas for conferences and organize schedules for the EVP, SVP & VP of Distribution.

13. Word Processing

Here's how executive sales assistants use word processing:
  • Provided heavy word processing and executive administrative support for the company s President and Executive Sales staff.
  • Prepared all letters and flyers using word processing, received and sent e-mails and set up appointments for Sales Manager.

14. Account Executives

Account executives help build good relationships with new and existing clients. They interact with brand teams and clients, making them the point of contact. A sales development representative responsibilities entail facilitating sales, generating potential leads, and referring customers to the best salesperson. To succeed in this job post, you need to have the best customer service, math, analytical, interpersonal, and communication skills. A bachelor's degree in business marketing, sales, or a similar field fits this role.

Here's how executive sales assistants use account executives:
  • Provided assistance to multiple National Account Executives for 13 fashion/lifestyle publications throughout major city markets; compiled heavy data/sales reports.
  • Facilitated Apple Account Executives' participation in Client Companies/Educational Organizations (Schools, Universities) seminars.

15. Conference Calls

Conference calls are call that involves three or more people who can speak at the same time. One of the persons connected may add the person to confer through the phone whose voice can be heard by all of those on the line. This can be done when the phone is used as a feature for a conference call that allows the initial caller to add more listeners or speakers on the same line without losing the first person he called. This is used to listen or communicate to different people at the same time that would save time, effort and avoid repeating the same discussion.

Here's how executive sales assistants use conference calls:
  • Maintained and scheduled business and personal calendars, coordinated travel and itineraries, and organized meetings and conference calls.
  • Prepared materials for management conferences, customer visits and teleconference calls.
top-skills

What skills help Executive Sales Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on executive sales assistant resumes?

Dr. Angela Woodland Ph.D.Dr. Angela Woodland Ph.D. LinkedIn profile

Professor, Montana State University

Skills that are immediately useful stand out on resumes. Right now, data analytics skills are in hot demand. A desirable job candidate should be able to import large data sets in various formats, clean data, manipulate data, interrogate data, and draw conclusions from the data. Additionally, the job candidate should be able to prepare informative and easy-to-follow data visualizations of the results. This skill set allows a job candidate to be immediately useful in an organization. It is the new way of analyzing and communicating.

What executive sales assistant skills would you recommend for someone trying to advance their career?

Anne McConnell Ph.D.

Professor, West Virginia State University

I would encourage someone taking a gap year to branch out, seeking work experiences and employment situations that expose them to new skills and allow them to interact with a diverse set of people. Sometimes we find ourselves in a bubble-communicating with the same people, who tend to share the same ideas-and a gap year provides the opportunity to extend beyond that. Employers value employees who have open, flexible minds, and seeking out experiences that demonstrate that openness can be helpful.

What type of skills will young executive sales assistants need?

Michael MikitkaMichael Mikitka LinkedIn profile

Executive Vice President, MHI – Material Handling Industry

Courses and internships are essential. While the required depth of knowledge may vary from one position to another, employers are generally looking for candidates with strong "people-related" skills, those who are willing to continue to learn, and those with the ability to be flexible and adapt.

By "people-related" skills, I mean the abilities associated with effective communication (listen and express ideas and direction) and the skills related to working independently and a team.

As for the interest to continually learn... from a technology, data, and equipment perspective, today's supply chain looks very different than it did 10-years ago. The willingness and ability to continually learn are essential for anyone in a leadership role.

As for flexibility and adapting...supply chain/logistics is as much about responding to disruption and demand as it is planning for it. There is a predictable demand (i.e., seasonal...everyone knows when back-to-school shopping begins). Then there is the unpredictable demand (i.e., power-outages, wildfires, pandemic) that impact market and the ability to operate. Candidates that express flexibility and problem-solving skills will be much sought-after.

What technical skills for an executive sales assistant stand out to employers?

Amanda CarpenterAmanda Carpenter LinkedIn profile

Director, California State University Channel Islands

-Data analytics skills are critical technical skills that stand out to employers in today's market. According to NACE (2018), the use of data analytics is projected to have the most significant impact on an organization's operational efficiency and revenue generation.
-Source (NACE): www.naceweb.org

List of executive sales assistant skills to add to your resume

Executive sales assistant skills

The most important skills for an executive sales assistant resume and required skills for an executive sales assistant to have include:

  • Payroll
  • Customer Service
  • PowerPoint
  • Salesforce
  • Customer Database
  • Purchase Orders
  • Trade Shows
  • Calendar Management
  • Sales Support
  • Administrative Tasks
  • Event Planning
  • SVP
  • Word Processing
  • Account Executives
  • Conference Calls
  • Telephone Calls
  • International Travel Arrangements
  • HR
  • Office Management
  • Sales Presentations
  • Meeting Minutes
  • Scheduling Appointments
  • Photoshop
  • Sales Orders
  • Administrative Functions
  • Sales Reps
  • Executive Support
  • RFP
  • Order Entry
  • Business Development
  • Office Equipment
  • Executive Management
  • Customer Accounts
  • Presentation Materials
  • QuickBooks
  • Press Releases
  • Sales Executives
  • Travel Itineraries
  • EVP
  • Direct Reports
  • Inventory Control
  • Customer Orders
  • Promotional Materials
  • Executive Administrative Support
  • Media Sales
  • Sales Contracts
  • Customer Relations
  • Customer Complaints

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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