Executive jobs in Santa Barbara, CA

Transdev is hiring a Site Operations Coordinator for our team at our Autonomous Vehicle facility located in San Francisco, CA! This position offers a competitive hourly rate of $29, with no prior experience required, paid training, and a comprehensive benefits package! At Transdev, we are leading the way in autonomous driving technology, revolutionizing the way people get around. We are actively involved in creating and implementing innovative transportation solutions that will redefine mobility. If you have a strong dedication to safety and thrive in a dynamic work environment, we invite you to apply for this exciting opportunity. As a Site Coordinator, you will be responsible for operating a vehicle, as well as handling the collection, lifting, transportation, and installation of heavy computer equipment. Key Responsibilities: Operate and drive vehicles such as vans, trucks, or other cars, on a schedule of five days a week, either independently or with a co-driver. Must be able to remain seated and stand for extended periods Adapt to ever-changing and potentially high-pressure situations Collecting, lifting, and moving heavy computer equipment weighing up to 50 pounds. Install equipment and ensure it powers up successfully. Perform tasks e iciently and by predetermined schedules. Keep records and reports up to date daily Complete daily reports and documents Assist with simple vehicle adjustments and settings while cars are parked. Set up cars for charging and maneuvering cars in the parking lot Disinfect cars, work stations and prepare sanitization kits. Maintain Transdev's high standard of safety, inside and outside of the vehicle; Work mostly individually but also in small groups of 2-10 people; Be the deputy for vehicle launch and preparation Communicate any uploading errors while also focusing on high-priority uploads. Package and ship equipment needing repair. Assist with asset inventory/checkin/checkout process Responsible for pushing shift e iciency (Fast Startup) Basic troubleshooting at shift startup. Ensuring startup and shiftend checklists are being followed. All other duties as assigned Required Education and Experience: High School Diploma or GED required. Four-year college degree (preferred) in a related field like industrial or applied sciences; Minimum of 3 years of experience driving on public roads. Additional experience is preferred. Required Knowledge, Skills, and Abilities (KSAs): Proficiency with a laptop computer and GSuite apps (i.e. Gmail, Chats, and Drive, including Sheets and Docs); Proficiency with using a touchscreen smartphone (Android preferred by not required); and Must be able to type at least 40 adjusted wpm Must have and maintain a driving record that meets state AVT (Autonomous Vehicle Tester) and/or other applicable regulations and laws; and Meets driver requirements, including driving record and criminal history under applicable regulations and laws in the state(s) in which the self-driving vehicle monitor will be working. Ability to parallel park with minimal assistance preferred. Must have good attention to detail. Adapt quickly to new and developing technology and processes; Must be able to work specific shifts, including early mornings, evenings, and/or weekends, as well as overnight shifts and travel for up to one month; Excellent written and verbal communication skills; Must be self-motivated and demonstrate good judgment, in fast-paced, high stress environments. Travel up to 10% of the time Physical Requirements: Occasional long periods of standing, walking, and sitting Ability to climb stairs and/ or ladders, use of hands/and or fingers, ability to talk and/or hear. Occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl Must be able to occasionally lift and/or move up to 50 pounds Must use close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus Most work is accomplished outdoors in a vehicle Pre-Employment Requirements: Must be 21 years old; Upon acceptance of work, one must be willing to be enrolled in a commercial driving program, including a randomized drug testing program Meets driver requirements, including driving record and criminal history under applicable regulations and laws in the state(s) in which the self-driving vehicle monitor will be working. Does not have more than 1 point on the driving record; Has not been convicted for driving under the influence of alcohol or any drug; Has not had any driver's license suspension or revocation based on driving or operating any vehicle under the influence of alcohol or any drug in the past 10 years; Has not ever been the at-fault driver of a motor vehicle involved in an accident that resulted in injury or death of any person. All Transdev employees must satisfactorily complete a pre-employment drug screen and background check. Safety Sensitive Positions will also be subject to a physical screening. Transdev maintains a Drug-Free Workplace and may require participation in a random drug screening program. Transdev reserves the right to perform ongoing background checks for all employees except in states where this is prohibited by state law. Transdev will consider qualified applicants with criminal histories, consistent with legal requirements. Employees must maintain an acceptable Driving Record suitable to being approved to drive as part of their regular duties. Records are monitored on an ongoing or regular basis under local state law. If based in the United States, applicants must be eligible to work in the US without restrictions for any employer at any time as required by the USCIS. Transdev is an Equal Employment Opportunity (EEO) employer. Applicants will be considered based on qualifications and without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion, disability or other legally protected status, or any other classification protected by federal, state, or local law.

Employment Type: Full-Time Schedule: Monday - Friday, 7:00 AM - 3:30 PM Salary: $80,000 + Annual Bonus A fast-growing, family-run Third-Party Logistics company in the Oxnard area is looking for a highly organized and detail-oriented Operations Coordinator to be a vital part of our team. We're dedicated to providing personalized, reliable fulfillment, treating every client like family. We pride ourselves on being fast, flexible, and relentlessly committed to getting the job done right. This is an incredible chance to join a team where you get real answers from real people, not a call center. This role is ideal for a process-driven professional with experience in both logistics/warehouse operations and administrative coordination. You will be essential in supporting our logistics, billing, and client relations functions to ensure smooth, documented, and properly invoiced operations. Job Responsibilities: The Operations Coordinator role sits at the intersection of logistics, administration, and client communication. Your core responsibilities will include: Freight Management & Billing: Book, manage, and record all internal freight shipments. Track associated fees and prepare documentation for accurate invoicing. Operational Documentation: Record and manage logs for all special projects and non-standard billable work performed by the warehouse and administrative teams. Client Communication: Serve as a key point of contact for clients regarding open orders, special projects, and updates, relaying necessary action items to the warehouse team. Administrative Support: Manage employee timesheets and process payroll corrections as needed in the payroll system. Cross-Functional Collaboration: Work closely with the Accounting Department to ensure all billable activities are accurately and timely invoiced. Data Integrity: Maintain detailed and organized records using Microsoft Excel and internal systems to support reporting and audit readiness. Requirements: Experience: Minimum 3 years of experience in logistics, warehouse operations, or administrative coordination. Technical Proficiency: Strong proficiency in Microsoft Excel (e.g., data organization, formulas, and reporting). Logistics Knowledge: Familiarity with trucking and freight companies, warehouse operations, and billing processes is required. Financial Acumen: Experience working with accounting departments and handling invoicing procedures. Core Skills: Exceptional organizational skills, strong attention to detail, and effective written and verbal communication. Highly organized and comfortable managing multiple tasks simultaneously. Detail-oriented and numerically inclined. Dependable, proactive, and capable of working both independently and collaboratively. Ability to speak Mandarin and/or Spanish is a plus, but not required. Benefits: Health, dental, and vision insurance, a 401(k)-retirement plan with company match, paid time off, parental leave, and opportunities for career advancement. Additional benefits can include life insurance, paid holidays, and employee stock purchase plans (ESPP).

About Mibura Mibura is a global next-gen cloud platform headquartered in Mountain View, California. We operate one of the world's largest distributed infrastructure footprints, delivering low-latency compute across 250+ points of presence worldwide. Our mission is to redefine cloud performance by bringing compute closer to users and devices-powering AI, future wireless networks, satellite connectivity, and emerging workloads in every major city all while reducing costs and challenging the status quo with today's hyperscalers and over -the-top providers. We move fast, value initiative, and thrive on solving real-world infrastructure challenges at global scale. Role Overview We're looking for a detail-oriented and motivated recent graduate to join our team as a People & Office Operations Coordinator. In this role, you'll support operations, finance, and engineering teams by keeping processes organized, projects on track, and communication seamless. You'll play a key part in ensuring the smooth day-to-day functioning of our Mountain View office and supporting our global operations. What You'll Do Review and analyze complex documents and data, summarizing key information into clear reports, matrices, and dashboards for leadership review Coordinate logistics for events, meetings, and team sessions, ensuring seamless execution both onsite and remotely Manage office operations including vendor relations, supply coordination, and workspace optimization Oversee travel and accommodation arrangements for internal and external stakeholders Support recruiting efforts through scheduling, candidate communication, and team collaboration Track progress on multiple projects and provide timely updates to leadership to keep initiatives on target Who You Are Recent graduate with a Bachelor's degree and a strong academic record (3.5+ GPA encouraged), complemented by leadership experience outside the classroom Passionate about AI, wireless, satellite technology, cloud infrastructure, or quantum computing Self-motivated, organized, and proactive with the ability to juggle multiple priorities independently Effective communicator with strong written and verbal skills Energetic, dependable, and ready to contribute positively in a dynamic onsite environment, including occasional after-hours and weekend work Why Mibura? This is a great opportunity to gain hands-on experience at a fast-paced startup, work closely with a small team, and grow your skills in operations and administration while learning about the cloud industry.

Job Title: Bilingual Operations Coordinator Department: Administration Status: Full Time The Bilingual Operations Coordinator represents the company at the highest level of professionalism by answering customer phone calls with superb customer service ensuring that each customer feels completely satisfied and valued. Responsibilities: · Protect integrity of the estimating process by ensuring that all estimates accurately reflect the appropriate operational, delivery and equipment costs · Assist the Account Executives with customer relations and support of lead generation activities · Serve as one of the primary call-in contacts for potential and existing PRO EM clients · Assist in preparation of quotes, contracts and RFP's · Makes equipment adjustments. · Manages inventory transfers between branches. · Subject-matter expert to perform activities related to point-of-rental (POR) system. · Responsible for the Administrative side of Operations to include opening and closing contracts, all edits, entering in-house equipment orders in POR and assist with contract fulfillment. · Maintain proper documentation, up to date awareness of company activities, industry trends and regulations · Seamlessly support PRO EM Sales and Operations through accurate and efficient administration of estimating and ordering of services · Administer processes to ensure complete and correct information is received from Account Executives, Project Managers and Operations Staff · Perform job function within the parameters of the Point of Rental (POR) System · Confirm estimates with Account Executives to ensure orders are correct, processed and delivered · Provide Accounting department with accurate information regarding account receivables/payables and per diems · Aid the Purchasing department with sub-rentals, overbooking and inventory control as needed · Continually demonstrate excellent interpersonal communication · Participate in sales meetings and team activities with division leaders and fellow associates · Composes and prepares confidential correspondence, reports and other complex documents as needed. · Responds to routine external correspondence. Types memos, purchase requisitions, payment requests and other department forms and documents. · Manages office supplies inventory. · Secures business travel arrangements. · Compiles and analyzes labor tracking data. · Creates and review Incident Reports related to Field and Warehouse accidents · Assist with payroll entering and allocating hours to various jobs · Other duties as assigned : $28.00 - $32.00 per hour DOE Requirements: Bilingual Spanish a MUST. Must have strong people-focused element to this role by liaising with event contributors, venues, suppliers, partners. Problem-solving and creativity. · Experience of working in a busy, high pressured environment · Excellent oral and written communication skills · Pro-active and show initiative · Familiarity of Word and Excel. · Determination to ensure successful events, willingness to undertake a wide range of tasks to its end. · Must have Flexibility, working on weekends and evenings

Ready to coordinate production operations in a thriving aerospace manufacturing environment where your organizational skills directly impact mission-critical aircraft components? About Our Client Pave Talent is hiring on behalf of our confidential client - an established mid-size aerospace manufacturer in Covina, CA with 62+ years of industry leadership. Known for their close-knit, family-oriented culture with employees who have built long careers here, this company is executing an aggressive 5-7 year growth plan backed by significant capital investment. Human capital development is their top priority as they expand operations. Why This Role Matters As Manufacturing Operations Coordinator, you'll be the critical link between engineering, procurement, manufacturing, quality, and shipping/receiving teams. You'll coordinate and monitor production of CNC machined parts, BOM assemblies, and related components while ensuring materials, personnel, and equipment availability to meet production schedules in this fast-paced aerospace environment. Your organizational expertise will directly reduce lead times, eliminate bottlenecks, and keep production flowing smoothly. What You'll Accomplish Production Coordination & Scheduling: Develop and maintain production schedules that meet project deadlines while coordinating seamlessly with engineering, procurement, and manufacturing teams to ensure smooth workflow across all departments. Expediting & Tracking: Track and expedite work orders, parts, and assemblies through various stages of machining and fabrication, maintaining accurate records of job status, location, and estimated completion times to keep stakeholders informed. Materials & Inventory Management: Monitor inventory levels and ensure timely procurement of materials, coordinating with vendors for outsourced processes like heat treating and anodizing to guarantee on-time return of parts. Problem-Solving & Process Improvement: Identify potential delays and implement solutions to keep production on track, supporting continuous improvement initiatives to optimize workflow and reduce lead times across operations. Quality & Compliance Coordination: Collaborate with quality control to ensure parts meet specifications before moving to the next stage, ensuring compliance with aerospace industry standards (AS9100, NADCAP) and company policies. Communication & Reporting: Communicate with machinists, planners, and supervisors to identify and resolve delays or issues, ensuring materials and tools are available at workstations when needed. Prepare and deliver daily status reports to management. What You Bring Required Qualifications: High School Diploma or equivalent technical training (Bachelor's degree in business, engineering, or related field preferred) 3-5 years of hands-on experience in machine shop or aerospace manufacturing environment Strong understanding of CNC machining processes, materials, and shop operations Ability to read and interpret blueprints and production schedules Experience in production planning, inventory management, or supply chain coordination Proficient in Manufacturing ERP Systems (EPICOR experience a plus) Strong organizational and time-management skills with ability to manage multiple priorities under tight deadlines Effective communication and collaboration skills across all levels Ability to analyze data and make informed decisions Preferred Qualifications: Experience with AS9100 and NADCAP quality standards Familiarity with lean manufacturing principles and continuous improvement methodologies Forklift certification and ability to operate material handling equipment What Makes This Opportunity Special Work-Life Balance: Enjoy a 4-day work week with three-day weekends every week (Monday-Thursday, 7:00 AM - 5:30 PM) Comprehensive Benefits Package: Full benefits from Day 1 including medical, dental, and vision insurance, 401(k) with 4% company match, paid time off, and life insurance Career Growth: Join during an exciting expansion phase where your contributions will be recognized and advancement opportunities will emerge as the company executes its aggressive growth strategy Stable Foundation: Work for an established 62+ year aerospace leader with proven staying power, solid capital backing, and a reputation for long employee tenures in a supportive, family-oriented culture Meaningful Impact: Coordinate production of mission-critical aerospace fittings and components that support aircraft hydraulic and pneumatic systems - your work matters Culture You'll Love This isn't just another manufacturing job. You'll join a close-knit team that values every member's contributions and fosters a collaborative environment. The company's focus on human capital means they invest in their people's development and success, creating an environment where machinists, planners, and managers work together toward shared goals. Ready to Make an Impact? This is a confidential search - your application is fully private. Apply via LinkedIn and Pave Talent will contact qualified candidates to discuss this exciting opportunity. Take the next step in your aerospace manufacturing career today!

The Operations Coordinator plays a key role in launching and maintaining Bandit Wellness' Agoura Hills location. This individual will oversee the setup of the pre-sales area, assist with operational readiness, and ensure daily administrative functions are executed smoothly. The role requires a hands-on, organized, and adaptable professional comfortable working in a dynamic start-up environment. Key Responsibilities: Pre-Opening / Pre-Sales Setup Coordinate setup and organization of the pre-sales area including signage, promotional materials, displays, and member engagement space. Oversee inventory and supplies for pre-sales operations. Ensure the pre-sales area maintains Bandit's elevated brand image-clean, professional, and welcoming. Operations & Administration Support daily administrative functions such as scheduling, correspondence, document management, and vendor coordination. Help onboard new employees, ensuring proper documentation and training materials are complete. Coordinate maintenance, deliveries, and setup of wellness equipment prior to opening. Ongoing Club Support (Post-Opening) Assist the General Manager with daily operational needs once the location opens. Oversee supply inventory, ordering, and restocking. Ensure a clean, organized, and efficient environment for members and staff. Provide administrative support for marketing events, promotions, and community outreach. Welcome guests warmly upon arrival and introduce them to Bandit Wellness services. Conduct demonstrations of wellness equipment and modalities, including: Massage chairs Gravity chairs Red light facials Compression sleeves Cryo facials Qualifications: 2+ years of experience in operations, administration, or hospitality/wellness management. Strong organizational skills and attention to detail. Excellent communication and interpersonal abilities. Proficient in Microsoft Office Suite and/or Google Workspace; CRM experience a plus. Ability to manage multiple priorities in a fast-paced, start-up environment. Compensation & Benefits: Competitive hourly rate. Complimentary access to Bandit's wellness services. Growth opportunities within an expanding brand.

Job Title: Admissions CRM Administrator Department: Admissions Reports to: Admissions & Recruitment Director FLSA Status: Full-time, Non-exempt Pay Scale: $32.50 - $33.65/hour Schedule: Eligible for Hybrid Schedule after completing training period Summary: We are seeking an experienced and proactive Admissions CRM Administrator to join our team. The ideal candidate will have hands-on experience with Slate CRM, along with a positive attitude, strong problem-solving skills, and an energetic, collaborative approach. Reporting to the Director of Admissions & Recruitment, the Admissions CRM Administrator will play a key role in managing, optimizing, and expanding the Slate CRM environment to meet the evolving needs of the admissions office. This position will focus on enhancing operational workflows, ensuring data integrity, and developing solutions that align with the institution's enrollment strategies for undergraduate, graduate, postgraduate, and non-degree programs. Essential Duties and Responsibilities: Customization, builds applications, creates forms, queries, and reports to support all stages of the admissions cycle Manage annual application preparation, including updates and configuration for each admissions cycle Builds and maintains import processes for external data sources, ensuring timely and accurate reconciliation of all name acquisition data Design and manage portals to support admissions and recruitment efforts Identify opportunities for enhancements and recommend technical solutions that support operational efficiency and strategic goals Manage data integrations and assist with error correction in the feed of data between systems, vendor files, and site-specific forms that insert records into the system. Develop in-depth knowledge of data integrations and business process data usage ensuring optimal data integrations and troubleshooting when necessary Collaborate with the Admissions team to implement and optimize automated communication workflows, including segmentation, personalization, testing, and deployment Manage population groups and deliver targeted outreach campaigns Run regular audits to maintain data integrity and ensure best practices in system maintenance Provide high-quality customer service by answering the Admissions Office's main phone line and assisting with inquiries as needed Perform other related duties as directed by Admissions & Recruitment Director Qualifications: Bachelor's degree in technology, business, management, or related discipline Experience integrating and managing Slate CRM Excellent verbal communication skills to clearly convey information in-person and over the phone Skill in writing clear and concise, correspondence, memos, and e-mails Demonstrated ability to multi-task and work in an extremely fast paced environment Attention to detail and strong organization skills Self-starter, resourceful, and naturally hospitable Ability to maintain effective working relationships and collaborate with others to achieve common goals We offer a great benefits package with medical, dental, vision, 401(k) and paid time off. SCI-Arc is proud to be an equal opportunity employer.

With over 20 Hospitality experiences worldwide, RH Hospitality continues to expand our distinguished portfolio of Restaurants within our Design Galleries globally. Our goal is to blur the line between home and hospitality, creating an integrated experience that engages our guests and immerses them in the RH lifestyle. RH is seeking a passionate and motivated Hospitality Operations Coordinator to support our Hospitality Operations Leadership Team. In this role, you will provide essential administrative and logistical support across multiple aspects of the organization, from coordinating travel to managing communication, always delivering First Class Service to our people. With a strong attention to detail and a commitment to Quality, the Operations Administrative Coordinator will help ensure consistency, accuracy, and efficiency in supporting our Leaders across all locations. Your Responsibilities Prepare and distribute operational updates, including updating physical menus and sending written communications to Hospitality Leaders and cross-functional partners Coordinate travel logistics for Hospitality Leadership supporting other locations or beginning training journeys within RH Process, review, and track expense reports, ensuring timely approvals and providing guidance to Leaders on procedures Monitor completion of required certifications and compliance initiatives, maintaining accurate records and reporting on progress Schedule and organize meetings, training calls, and operational sessions such as Leader in Training monthly calls and Hospitality Opening Team kickoff calls Provide day-to-day administrative support to the Operations team to maintain consistency, efficiency, and compliance across the organization Our Requirements 2+ years of administrative support experience; hospitality or travel operations background preferred Proficiency with Google Suite (Docs, Sheets, Slides, and Drive) Exceptional attention to detail with a passion for organization and process Strong written and verbal communication skills Ability to manage multiple tasks and deadlines in a fast-paced environment Demonstrated discretion when handling sensitive and confidential information About Us RH is an equal opportunity employer and does not discriminate against any applicant on the basis of race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military/veteran status, or any other status protected by federal or state law or local ordinance. At RH, we are committed to promoting pay equity. Rate of pay is determined based on each individual's experience, qualifications, and the geographic location of the role.

The People Operations Coordinator II ensures smooth, compliant, and people-focused operations by supporting onboarding, benefits, compliance, and engagement initiatives. As a trusted resource for employees and a reliable partner for managers, this role promotes accuracy, consistency, and professionalism while enhancing the employee experience and driving operational excellence. KEY RESPONSIBILITIES Onboarding • Manage the full pre-hire and onboarding process, including screenings, background checks, documentation, I-9 verification, and orientation. • Guide new hires through company policies, culture, benefits, and time-off programs to ensure a smooth transition. Benefits & Leave Administration • Administer employee benefits and leave programs, including enrollments, changes, terminations, and carrier reconciliations. • Serve as the first point of contact for benefits and leave inquiries; liaise with insurance providers to resolve coverage issues. • Maintain accurate HRIS and benefits data to ensure compliance with ACA, COBRA, HIPAA, FMLA, ADA, state, and company requirements. Policy & Compliance Support • Monitor completion of compliance training and required documentation. • Conduct regular audits of employee records, payroll, and benefits to ensure accuracy and adherence to company policies and regulations. • Maintain up-to-date employee files, policies, and documentation in compliance with federal, state, and local laws. ADDITIONAL DUTIES • Maintain accurate employee data and generate standard HR reports. • Support engagement, recognition, and wellness initiatives. • Coordinate offboarding, ensuring timely documentation and system updates. • Organize and maintain personnel files in compliance with company and legal standards. • Duties listed reflect the general scope of the role and may include additional responsibilities as assigned. SKILLS & QUALIFICATIONS • Bachelor's degree in HR, Business Administration, or related field preferred; 3+ years of HR experience required. • SHRM-CP or PHR certification (or progress toward) preferred. • Knowledge of benefits programs, leave laws, and compliance (ACA, COBRA, HIPAA, ERISA, FMLA, CFRA, ADA). • Strong understanding of HR practices, employment regulations, and HRIS systems. • Exceptional communication, service, and organizational skills with ability to manage multiple priorities confidentially and accurately. • Proficiency in Microsoft Office Suite. COMPENSATION Pay Range: $28.00 - $38.00/hr. Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered. EOE language: *A-C Electric Company is an Equal Opportunity Employer; women, veterans, and minorities are encouraged to apply.

The Operations Coordinator plays a key part in the daily and weekly administrative functions for the Company process. Each Operations Coordinator will work with their assigned operational leaders, recruiters, sales representatives, and field associates. In this role the Operations Coordinator will ensure the smooth operation of the branch and daily recruiting and business operations. They are the liaison between the field (sales & recruiting) and the back office (finance & risk). Key Accountabilities Answer and direct inbound calls to the appropriate departments or personnel, ensuring timely and accurate handling of all inquiries. Timely, accurately, and compliantly send, review, approve and process new hire onboarding paperwork, including offer letters, Direct Deposit information, and completing the I-9 and e-verify. The Delivery Support Associate must demonstrate a high degree of service orientation, focused on actively working to onboard new employees in a manner that positively represents the company and makes the new employee feel important and welcome. Process necessary background checks and drug tests required for jobs. Collect save, and process weekly timecard entry and approval process, including expenses, per diem, and sick time as needed for payout every Friday. Work in close communication with operational leaders, Recruiters, HR, Payroll, and Billing departments in addition to field associates. Provide timecard and billing adjustment as needed to ensure proper payout and invoicing. First point of contact for trouble shooting any onboarding and payroll issues. Work with each recruiting team on ensuring job boards are up to date. Assist recruiters with tracking candidates in VMS exchanges as well as tracking employee certifications to ensure they are active. Assist with ordering, scheduling, and administering required employee remote and onsite training during the onboarding process. Contribute to front of the office duties as needed per office. Other duties as assigned. Minimum Experience Requirements High School Diploma: Possess a high school diploma or equivalent qualification; additional education may satisfy work experience qualifications. Prefer experience with human resources processes, employee onboarding, and/or payroll process experience. Previous experience with delivering exceptional customer service. Ability to work independently Exceptional verbal and written communication skills, enabling effective communication with clients, candidates, and internal team members. Ability to clearly articulate job, employment, and payroll information. Judgment and decision-making ability. Strong customer service/client relations skills. Organizational and multi-tasking skills. Communication skills (oral and written). Ability to handle stress successfully. Proficiency in using Bullhorn (Preferred), Microsoft applications, and other computer-based applications. Analytical Skills: Ability to evaluate complex situations, proactively identify issues that may adversely impact the company's delivery and payroll processes and implement timely and effective solutions to problems. Able to initiate and embrace change. Time management skills (ability to multi-task). Interpersonal skills.

BAKS Distribution is the exclusive distributor of F-One and Manera, specializing in high-performance watersports products. Our distribution center supports retailers across America, ensuring customers receive the best gear - quickly and reliably. We're looking for a Warehouse Operations Coordinator to manage day-to-day warehouse functions, fulfillment, and inventory accuracy. If you're detail-oriented, organized, and enjoy working in an active environment connected to the watersports world, this is a great opportunity to join a passionate and growing team. ✅ Responsibilities Receive, inspect, and organize incoming shipments Pick, pack, and ship orders accurately and efficiently Maintain warehouse organization, cleanliness, and safety Track inventory and assist with cycle counts Prepare orders for wholesale & retail distribution Coordinate with shipping carriers & schedule pickups Work closely with operations team to optimize workflows Support occasional warehouse projects (layout, equipment, etc.) 🎯 Qualifications Warehouse or fulfillment experience preferred Strong attention to detail and organizational skills Ability to work in a fast-paced environment Comfortable with warehouse software / shipping systems (or willing to learn) Team-oriented, positive attitude Ability to lift up to 50 lbs and stand for extended periods Forklift/pallet jack experience a plus (we can train) 📍 Schedule & Location Full-time, on-site 8 hours/day, 5 days/week Located in South San Francisco - Oyster Point neighborhood, near SFO Airport 💼 Benefits Paid vacation 401(k) with company match Healthcare plan with company match Industry discounts Opportunity for growth as company expands Work in a fun, active industry environment 🌊 Bonus Points If you enjoy watersports (surfing, foiling, kiting, winging, SUP, etc.), you'll fit right in - but it's not required. And you will have all kind of gear at your disposal.

San Diego, CA | Full-Time | OTE: $150K-$180K+ Expo Outfitters is the premier West Coast partner for trade shows, exhibitions, and corporate events. With a 50,000+ sq. ft. facility in San Diego, full-service design and production capabilities, and a reputation for turnkey event solutions, we are transforming the way brands show up on the tradeshow floor. We're growing fast and looking for an experienced Sales Executive who knows the exhibit industry inside and out-someone with a proven track record in selling trade show booths, exhibit rentals, and event services. If you thrive on building relationships, closing high-value deals, and being part of an energetic, innovative team, we want you on board. What Makes This Opportunity Exceptional Competitive OTE ($150K-$180K+) with base salary + uncapped commission structure Full design + build capabilities in-house: fabrication, graphics, AV, and logistics under one roof Strong growth trajectory as we scale past $10M+ in annual revenue Work with a prestige client list across technology, biotech, agencies, venues, and Fortune 500 exhibitors Local advantage with national reach: headquartered in San Diego, delivering shows across the U.S. Career advancement opportunities as the sales team expands What We're Looking For 5+ years of proven success selling trade show exhibits, rentals, or general contracting services Strong knowledge of exhibitor needs, floor plans, booth designs, and show services Established client network in Southern California (agencies, venues, or exhibitors a plus) Established network of Nationwide clients and industry professionals Skills in targeting outbound lead generation and target industries and markets Consultative sales approach with the ability to drive deals from discovery to close Comfortable using CRM platforms What You'll Do Prospect, pitch, and close new exhibit sales and rental opportunities Build long-term relationships with exhibitors, agencies, venues, and corporate partners Manage the full sales cycle: discovery, proposals, estimating, contracts, and project handoff Represent Expo Outfitters at networking events, conferences, and trade shows Consistently exceed quarterly sales quotas of $375K-$500 Why Join Expo Outfitters? We don't just build booths-we build careers. Our team is shaping the future of live events, and we're looking for driven sales professionals ready to take the stage. If you're hungry to grow, passionate about the tradeshow industry, and eager to join a company with serious momentum, this is your next big move. Apply today to be part of Expo Outfitters' growth story.

We are looking for a detail-oriented and tech-savvy DTC Ops Specialist to join our growing apparel brand. This entry-level role will become the in-house expert on our operations platform and will own all backend setup for our direct-to-consumer (DTC) website sales. You will ensure products are accurately uploaded, data flows seamlessly between Odoo and Shopify, and systems run smoothly to support product launches and day-to-day operations. Responsibilities Become the subject matter expert in Odoo, learning and mastering system functions. Own backend setup for all DTC products, including imports for launches, data imports, and inventory syncing. Ensure every product has correct images, descriptions, pricing, and categories (tags or other grouping details) across our systems. Upload new inventory when received and coordinate sales price uploads to align with promotions. Monitor system performance and troubleshoot issues to maintain accurate data flow. Manage reporting, including capacity reports for operators and other production-related metrics. Qualifications Bachelor's degree in a related field (Business, Supply Chain, Operations, or similar). 1+ year of experience in operations, data management, or a related role (internships count). High attention to detail and accuracy in data entry and product information. Proficiency with computers and strong Excel or Google Sheets skills (formulas, VLOOKUP, pivot tables). Experience with Shopify and Odoo are a plus. Problem-solving mindset and ability to troubleshoot system or data issues. Strong organizational and time management skills to handle multiple projects and deadlines. Clear written and verbal communication to work effectively with internal teams. Ability to work in a fast-paced environment. Why Join Us Work with a dynamic team in a growing apparel brand. Hybrid work model - in office 3 days a week. Competitive pay at $26 per hour, health benefits, PTO, and 401(k).

Facilities Contract Operations Coordinator - Major Healthcare System Are you a highly organized professional with experience in contract administration and facilities support? A prominent, large-scale regional healthcare provider is seeking a Facilities Contract Operations Coordinator to join their team in Sacramento. This is a dynamic role requiring expertise in vendor management and strong customer service skills. Position Details Feature Detail Job Title Facilities Contract Operations Coordinator Location Hybrid (Sacramento, CA) - Requires occasional in-person presence at the Sacramento office. Local candidates only are considered. Onsite Requirement Once per week at the office (2300 River Plaza Dr, Sacramento, CA 95833). Schedule Full-Time: 5 days per week, 8:00 AM - 5:00 PM PST (40 hours/week). Assignment Length 1-Year Contract General Summary This role provides essential administrative and operational support to the Facilities Management Contracts Team. You will primarily coordinate and track vendor agreements for facility repairs and preventative maintenance across various affiliate sites. Additionally, you will provide crucial backup support for inbound call center operations, making this a hybrid function that blends contract lifecycle management with customer-facing communication responsibilities. Key Responsibilities Contract Management & Administration Manage the end-to-end lifecycle of contracts for facility services and preventative maintenance. Draft, execute, track, and follow up on vendor contracts and renewals. Coordinate with facility sites and vendors to resolve contract discrepancies, change orders, or compliance issues. Maintain accurate, audit-ready documentation and records of all vendor agreements. Monitor contract timelines and escalate outstanding items to ensure timely execution. Call Center / Communication Support (As Needed) Respond to and manage incoming service requests via phone or email. Route calls or service tickets to the appropriate facilities team members. Serve as a liaison between vendors, internal departments, and the local facilities team. Follow up on unresolved issues to ensure proper closure and communication. Required Qualifications Experience: Minimum of 2+ years of experience in contract administration, vendor management, or facilities support. Education (Preferred): Bachelor's degree in Business, Accounting, Facilities Management, or a related field. Skills: Excellent organizational skills and meticulous attention to detail. Strong verbal and written communication skills. Proficiency in Microsoft Office Suite, especially Excel and Outlook. Ability to work independently while coordinating with multiple departments and stakeholders. Important Notes Candidates must be comfortable navigating fast-paced environments, handling competing deadlines, and effectively transitioning between detailed contract tasks and high-volume service request communication. This role supports a major facility and its affiliate network, supporting operations at the 2300 River Plaza Dr, Sacramento, CA site.

We are seeking a highly organized, detail-driven Business Operations Coordinator to support a senior executive based in San Clemente, CA. This role is ideal for someone who thrives in a fast-paced environment, communicates exceptionally well, and takes pride in producing accurate, polished work. The Business Operations Coordinator role is a hybrid of two positions, Executive Assistant (~50% of your work) and Administrative Assistant (~50% of your work). If you enjoy staying ahead of tasks, managing details, and keeping operations running smoothly, this role offers stability, variety, and meaningful responsibility. Role Overview As the Business Operations Coordinator, you will provide direct administrative support and executive assistance, managing digital workflows, preparing documents, coordinating communication, and helping streamline day-to-day operations. You will be relied upon for professionalism, discretion, attention to detail, and your ability to stay organized while juggling multiple priorities. This is an in-person position for candidates living in or within 30 minutes of San Clemente. Responsibilities Use the digital systems provided to perform this role (we are fully digital) Draft, proofread, and prepare professional correspondence, letters, and documents Maintain calendars, schedule appointments, and coordinate meetings Organize digital files, manage email communication, and track follow-up tasks Assist with recordkeeping, data entry, and digital documentation Prepare reports, summaries, and written materials with strong attention to detail Support internal and external communication with professionalism and warmth Help organize priorities and ensure deadlines are met Use Microsoft Word, Excel, Outlook, and other digital tools efficiently Assist with errands, research, and day-to-day administrative needs Maintain confidentiality and handle sensitive information responsibly Qualifications & Skills Excellent writing, proofreading, and communication skills Honest, dependable, and committed to professional integrity Positive, professional demeanor when interacting with colleagues, partners, and vendors Fast, accurate typist (50+ WPM preferred) with strong spelling and grammar Detail-oriented with careful adherence to processes, instructions, and documentation Highly organized and able to multitask in a fast-moving environment Comfortable working in a fully digital workflow; proficient in Microsoft Word, Excel, and Outlook Quick learner with strong problem-solving skills and critical thinking ability Reliable transportation and valid driver's license Local to San Clemente or within a 30-minute commute Schedule & Compensation Full-time position, in person Monday-Friday, 9:00am - 6:00pm $17.25/ hour; 40 hours per week Stable, consistent schedule with long-term growth potential Preferred Prior experience as an Executive Assistant or Administrative Assistant Experience supporting a leadership role or managing multiple priorities Application Instructions Please include your résumé Serious applicants should provide a thoughtful cover letter explaining why you believe you are a strong fit for this role Job Type: Full-time Benefits: 401(k) 401(k) matching

About Us: Infusion For Health is a rapidly expanding private-equity-backed healthcare provider specializing in infusion therapies for chronic conditions. We are dedicated to improving the lives of our patients through exceptional care and innovative treatments. As we continue to grow throughout California and beyond, we are seeking talented and motivated sales professionals to join our team. Position Overview: We are seeking a highly motivated and dynamic Infusion Sales Manager to drive growth for our infusion centers in the San Diego region. You will be responsible for managing provider relationships and generating referrals from physicians, particularly in oncology, hematology, gastroenterology, and rheumatology. This home-based role involves up to 60% travel within the territory to build strong relationships and expand business opportunities. Key Responsibilities: Develop, implement, and report on sales strategies and goals, ensuring key performance metrics are met and exceeded. Achieve and exceed sales quotas, driving revenue growth for the company. Cultivate and maintain relationships with high-volume physician practices, particularly those specializing in oncology, hematology, gastroenterology, and rheumatology. Educate physicians and their teams on Infusion For Health's services, fostering trust and encouraging referrals. Identify key target providers, create engagement strategies, and work to increase referral volume. Monitor provider performance and collaborate to implement tactics that drive higher referral rates. Work alongside pharmaceutical reps, health plans, and local health systems to enhance service delivery and further expand the business. Provide feedback to the marketing and operational teams to improve patient and provider engagement. Qualifications: Proven experience in sales, with a strong track record in developing physician relationships and driving referrals in oncology, hematology, gastroenterology, and/or rheumatology, specifically in infusions. A minimum of 3-5 years of sales experience, preferably in healthcare, health services, or medical sales. Strong presentation and communication skills, with the ability to engage effectively with physicians, office staff, and other key stakeholders. Bachelor's degree in business, healthcare, or a related field. Strong analytical, organizational, and problem-solving skills to manage territories and track sales performance. Ability to work both independently and collaboratively with minimal direction. Compensation: Base Salary: $85,000 - $120,000 Incentive Plan: Uncapped incentives with monthly payout bonus based on performance. Why Join Us? Be part of a pioneering healthcare company making a significant impact on patients' lives. Work with a dynamic, supportive team that values your sales expertise and contributions. Enjoy professional growth opportunities, a flexible work environment, and the ability to make a meaningful impact. Apply Now: If you are passionate about sales, have a strong background in healthcare, and want to contribute to better patient outcomes, we encourage you to apply. Join us in our mission to provide exceptional infusion therapy services and help improve the lives of patients At Infusion for Health, we are committed to equitable pay for all employees, and we strive to be transparent with our pay practices. The estimated base salary for this position is $85,000 to $120,000 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based upon location, skills and expertise, experience, and other relevant factors. This position is also eligible for uncapped monthly incentives.

Hybrid out of Palmdale Salary: $105k-125k/yr + comission! Mileage Reimbursement Flexible Schedule! Required Skills & Experience -3+ years experience as a successful sales Account Executive role in the healthcare industry. -Advanced computer skills and experience with a CRM. -Ability to log 40-50 sales calls per week. -Strong strategic planning and execution skills. -Excellent written and verbal customer service skills. Nice to Have Skills & Experience -Experience working in sales for a home infusion pharmacy Job Description A pharmacy employer is looking for an Account Executive in the Palmdale, CA area. As an Account Executive, you will play a crucial role in driving pharmaceutical sales for home infusion services in the area by engaging with healthcare professionals. Key Responsibilities: -Healthcare Professional Engagement: Call on physicians, nurses, case managers, discharge planners, and other healthcare professionals in hospitals, offices, and clinics. -Patient Interaction: Provide details of our services and answer patient questions in hospitals or clinics. -Business Development: Develop and execute tactical plans to grow the infusion business, including maintaining existing referral sources and prospecting new ones. -Revenue Accountability: Meet defined market infusion revenue budgets by servicing and growing existing business and gaining new market share. -Strategic Growth: Collaborate with the owner to grow the specialty infusion therapy business through accurate business projections, goals, strategies, and account information. -Customer Satisfaction: Work closely with clinical pharmacy personnel to ensure the highest level of customer satisfaction for patients receiving critical therapies at home. -Communication Skills: Utilize excellent written and verbal customer service skills and advanced computer skills to interact with key partners and patients. -Sales Training: Collaborate with the Vital Care Sales training team to develop and use routing based on Trella Health data for the defined territory. -Sales Tracking: Log 40-50 sales calls per week in Trella Health CRM to track work and sales strategies. -Sales Execution: Implement target sales and marketing plans with attention to detail and timely follow-up, achieving monthly and quarterly sales goals. -Marketing Campaigns: Follow and implement Vital Care promotional sales campaigns and target marketing plans to increase brand visibility. -Collaboration: Develop collaborative working relationships with pharmaceutical counterparts and their respective therapeutic classes.

Account Operational Executive Los Angeles, CA (Remote with 50% Local Travel - example but not limited to T housand Oaks, Ventura, and Tarzana ) About HALO Diagnostics At HALO Diagnostics (HALO Dx), we believe every patient is unique - and their healthcare should be too. We're redefining early detection and precision-focused medicine by delivering tailored care that targets the most serious health conditions. Through cutting-edge diagnostics and patient-first operations, HALO is helping patients live longer, healthier lives. We are seeking a strategic, patient-focused leader to join our team as an Account Operational Executive / Healthcare Operations Manager. In this role, you'll lead a team of 10+ Patient Navigators across multiple sites in the Southern CA area, working closely with clinical partners to deliver high-quality patient experiences and operational excellence. This position is essential to scaling our impact - you'll optimize workflows, mentor talent, and ensure seamless site execution while championing our mission of early detection and individualized care. What You'll Do Lead & Manage Teams Directly manage a team of 10+ non-exempt Patient Navigators across multiple Southern CA -area sites Monitor team performance, provide feedback, and conduct regular evaluations Oversee attendance, approve time sheets, and manage time-off coordination Initiate disciplinary action and ensure team accountability as needed Champion Patient Experience Act as a strong advocate for patients and your team, ensuring consistent, compassionate care Support Patient Navigators who guide patients through imaging and genetic testing journeys Serve as the operational link between frontline teams and leadership Drive Operational Excellence Refine and maintain site workflows to support efficient patient flow and service delivery Partner closely with partner Site Managers to ensure seamless day-to-day operations Identify and resolve operational issues through data-driven decision-making and KPI analysis Develop & Train Talent Train new hires and support ongoing team development in collaboration with the National Training Team Lead onboarding efforts for new team members and ensure readiness for new site launches Promote a culture of continuous learning and improvement Collaborate Across Teams Serve as a key liaison between account management, training, and leadership teams Contribute to company-wide projects including new imaging center rollouts and staff transitions What We're Looking For 5+ years of healthcare operations or management experience Proven experience leading hourly/non-exempt teams in a healthcare setting Strong working knowledge of HIPAA regulations Excellent communication and organizational skills Ability to travel locally at least 50% of the time Proficiency with Microsoft Office Suite, especially Excel A flexible, hands-on approach with the ability to pivot as needed Why Join HALO Dx? Competitive Compensation: $110,000-$120,000 annually Equity Options: Be part of a fast-growing, tech-forward healthcare company Comprehensive Benefits: Medical, dental, vision, 401(k), and more Make an Impact: Help transform lives through precision diagnostics and early detection Career Growth: Opportunity to scale with a nationwide healthcare innovator

A message from Erika Endrijonas, Ph.D., Superintendent/President, Santa Barbara City College Welcome to Santa Barbara City College (SBCC)! Congratulations on making the next step in your career at a community institution that is anchored in opportunity, access, and education. So much goes into making SBCC a top institution and exceptional individuals like yourself are a part of our vision, mission, and commitment to the success of every student at SBCC. At SBCC, we are building a culture, active and committed to academic excellence, diversity, equity, inclusion, accessibility, and anti-racism among our faculty, staff, and students. As a community, we believe that diversity comes in many forms. We understand that individuals are multidimensional, shaped by the intersections of a variety of life experiences and factors. We recognize and challenge the inequities that stem from the complex world in which we live and embrace the many facets of people that make up our wonderful college. And as a leader among community colleges we take pride in our ability to solve problems for the benefit of our students and the community. We seek college employees, like yourself, who will take responsibility for equitable outcomes and successful pathways for our students. And, in return, we make every effort to make this a great place to work. If this appeals to you and you are ready to make the commitment we invite you to join our community and embrace our commitments and values. Vision Statement: Santa Barbara City College strives to build a socially conscious community where knowledge and respect empower individuals to transform our world. Mission Statement: Santa Barbara City College welcomes all students. The College provides a diverse learning environment and opportunities for students to enrich their lives, advance their careers, complete certificates, earn associate degrees, and transfer to four-year institutions. The College is committed to fostering an equitable, inclusive, respectful, participatory, and supportive community dedicated to the success of every student. College Facts (as of Fall 2024) * Instruction, administrative, and support services are provided by 211 full-time faculty, 433 adjunct faculty, and 309 full-time staff and management. * Santa Barbara City College currently enrolls approximately 13,611 students, the majority of whom are from racially diverse populations as follows: African American/Black - 2.4%; American Indian/Alaskan Native: 0.3%; Asian/Filipino/Pacific Islander- 5.5%; Hispanic/Latinx - 42.4%; two or more races - 6.1%; Unknown - 2.6%; and White: 40.2%. * 47% of SBCC's students are under age 19, 28.2% are between the ages 20 and 24, 16.3% are between the ages of 25 and 39, and 8.5% are 40 or older. * 35.6% of SBCC's students attend full time (12 units or more), and 64.4% of SBCC students attend part- time. * SBCC's Wellness Hub (The WELL) was the first stand alone health & wellness center among California's 116 community colleges, and now its model is being adapted statewide via a digital "Wellness Companion Hub." * SBCC secured $34 million in state matching funds to replace the Physical Education Building Replacement Project-an exciting, student-centered development that exemplifies the mission of Measure P: to revitalize and modernize our cherished campus while preserving its excellence for future generations. * In 2009, SBCC gained the status of Hispanic Serving Institution, which among many other benefits, made the college eligible to apply for federal grants geared toward strengthening institutional capacity and building programs to increase the success of Hispanic and other underrepresented students. BASIC FUNCTIONS: Reports to, receives direction from and performs a full range of complex confidential, administrative and clerical functions in support of the Assistant Superintendent/Vice President. Plans; coordinates and implements on-going operations and activities to assure the efficient and effective operations of the assigned office; and values and promotes the mission and vision of the college. This class is designated as Confidential in accordance with the provisions of Government Code Section 3540.1. The term "Confidential" refers to an employee who is required to develop and present management positions with respect to employer-employee relations or whose duties normally require access to confidential information that is used to contribute significantly to the development of management positions as communicated in Government Code Section 3540.1. DISTINGUISHING CHARACTERISTICS: The Executive Assistant to the Assistant Superintendent/Vice President classification provides primary, confidential and complex administrative support to an Assistant Superintendent/Vice President. Incumbents require thorough knowledge of division organization, operations, policies and procedures.ESSENTIAL DUTIES: Serves as confidential administrative support to an Assistant Superintendent/Vice President. Serves as liaison between the Assistant Superintendent/Vice President and Executive Cabinet members, administrators, faculty, classified staff, students, vendors/contractors and the general public. In the absence of the administrator, makes decisions, when appropriate, on matters that require immediate attention. Attends negotiation sessions, records and distributes minutes for each negotiation session; prepares closed session materials and open session board items in relation to labor negotiations; prepares article revisions, tentative agreements, MOUs; and prepares final updated version of collective bargaining agreement for approval by the Board of Trustees. Ensures proper and timely reproduction and distribution of collective bargaining agreement; retains, organizes and maintains the confidentiality of all materials related to the negotiation process. Performs tasks including but not limited to maintaining calendars, schedules and appointments, transcribing, reviewing and screening incoming correspondence and communications and refers matters to the administrator in order of priority. Responds to inquiries from office visitors and/or phone calls; communicates information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary. Prepares required documentation for conference and travel requirements. Composes, independently or in accordance with general instructions, correspondence presentations concerning a wide range of subjects; reviews, types, duplicates and distributes outgoing correspondence and other materials for consistency with policies, regulations, operational procedures, formatting, grammatical construction and punctuation. Proofreads and checks typed and other materials for accuracy, completeness and compliance with District standards, policies and procedures; ensures materials, contracts, reports and documents for signature are accurate and complete Ensures compliance with any required federal, state, and local statutes and regulations. Maintains and assists with updating District plans, as appropriate for division. Develops, organizes and maintains a variety of complex filing systems; updates resource materials/guides, and maintains departmental procedure manuals. Utilizes various computer applications and software packages; enters, updates, corrects and extracts information; maintains and generates reports, graphs and charts from database or network system. Assists with the planning and organization of the administrative office support functions; assists administrator in meeting reporting requirements, functional responsibilities, and research objectives; coordinates, oversees, and evaluates the flow of office work and assures that work is performed in a timely and accurate manner; reviews, updates, and informs supervisor of essential timelines; discusses and reviews calendar of events on a regular basis with assigned administrator to assure timely coordination of office activities and status of assigned projects; develops schedules related to department activities and services. Collects, researches, compiles, analyzes, verifies, summarizes, records and evaluates information; prepares and distributes narrative, statistical and financial data, recommendations and alternatives as requested; completes reports; verifies and reviews forms and reports for completeness and conformance with established regulations, policies and procedures. Assists in the development and monitors the department budget(s); assists in preparing cost estimates for budget recommendations; assists in submitting justifications for budget items; allocates funds to proper budget codes; monitors and tracks expenditures in a timely manner; provides regular budget reports to administrator for control of expenditures; assists in resolving budget issues and problems; interacts with others regarding deposits; processes budget/expense transfers; recommends budget revisions. Prepares and monitors purchase requisitions in the VP office; recommends expenditures for office equipment, materials, and supplies and assures their timely ordering, receipt, and storage; assures proper functioning of office equipment; monitors, and tracks invoices and other expenditures; Reviews invoices prior to submission for payment processing. Provides support to the employee grievance and complaint processes and related meetings; attends meetings as requested, takes notes and records proceedings; prepares and distributes agendas, background materials, and minutes as appropriate. Serves as the initial contact for intake to employee complainants. Champion values of educational excellence through equity, diversity, inclusion, and belonging. All district employees shall demonstrate the ability to work with and serve individuals within a diverse community college campus environment. Assures that Board agenda items and supporting documents are developed, prepared, and forwarded within District timelines and legal requirements and guidelines. Prepares, assembles, and maintains confidential employee grievance, mediation and collective bargaining data and materials and assists in collective bargaining issues in support of the Assistant Superintendent/Vice President in relation to negotiations for each team in which they serve. Processes communication to and from the administrator and the negotiation teams. Maintain files of correspondence and work product. Performs other related duties as assigned. REQUIRED QUALIFICATIONS: Associate Degree or any combination of training, experience and education to indicate the knowledge, skills and abilities necessary to effectively execute the essential duties. Education beyond Associate Degree may be substituted for up to two years of related experience, on a year-for-year basis. PREFERRED QUALIFICATIONS: Four years of increasingly responsible office support in a position such as administrative assistant, executive assistant, office manager, office coordinator or similar position, including one year of recent experience providing administrative support to a top management position (within the last five years). Knowledge or experience with financial systems, accounting, or contracts. Demonstrate an equity-minded focus, responsiveness, and sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, and successfully foster and support an inclusive educational and working environment. * COVER LETTER AND RESUME REQUIRED WORKING HOURS: Monday - Friday 8:00 am - 4:30 pm (Hours may vary as needed) Hours may vary. 12 months per year, plus fringe benefits; 6 month probation period depending on employee classification. All work schedules and work assignments are subject to change based on the needs of the college. SALARY INFORMATION: The current salary schedule range for the Executive Assistant to the Assistant Superintendent/Vice President (Confidential) position is Salary Table 32, Range 6, $78,807 - $95,883. Nine step salary range continues to a maximum of $107,857. 40 hours per week, 12 months per year, plus fringe benefits; 6 month probation period. All work schedules and work assignments are subject to change based on the needs of the College. KNOWLEDGE OF: Basic research and analysis techniques. Provisions of the Brown Act and the Public Records Act. Applicable federal, state and local codes, laws, and regulations including applicable sections of the California Education Code and the Privacy Act. Basic grants administration methods and practices. College organization, operations, policies and objectives. Policies and objectives of assigned programs and activities. Modern office practices, procedures and equipment. Record-keeping and filing techniques. Business letter and report writing, editing and proofreading. Methods, procedures and terminology used in clerical accounting work. Telephone techniques and etiquette. College standards and requirements related to assigned Division and activities. Correct English usage, grammar, spelling, punctuation and vocabulary. Interpersonal skills using tact, patience and courtesy. Operation of a computer and assigned software, ABILITY TO: Type with speed and accuracy using word processing, spreadsheet and other business-related software. Work effectively and demonstrate currency of knowledge with computers and other forms of advanced technology utilized in providing high quality services. Understand and carry out oral and written directions. Establish and maintain cooperative working relationships. Assume responsibility and initiative to conduct routine office functions. Compose correspondence independently. Apply knowledge of proper English usage, grammar, spelling and punctuation. Establish and maintain comprehensive and accurate files and records, and prepare concise and complete reports. Learn and interpret policies, rules, regulations and operational procedures including current Organize and prioritize work in anticipation of needs and deadlines. Handle diverse tasks quickly and accurately Apply knowledge of modern office practices and equipment, including record management and filing systems, telephone techniques, correspondence and report writing. Apply knowledge of basic methods and techniques of organization and planning. Take and transcribe notes with speed and accuracy. Maintain confidentiality when dealing with sensitive and privileged material and information. Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, staffing and the community. GENERAL REQUIREMENTS (Upon Offer of Employment): * The selected candidate must be fingerprinted and tested for tuberculosis prior to the start of employment. * The Immigration Reform and Control Act of 1986 requires verification of identity and the right to work in the United States. * Selected candidates must be able to perform essential functions of the position with or without reasonable accommodations. * Proof of college coursework or degrees indicated will be required of selected candidates. * All offers of employment are subject to approval by the Board of Trustees APPLICATION PROCESS REQUIRED APPLICATION DOCUMENTS: (The following required documents must be submitted electronically via the online application system.) * Online District Application form at *************************************** * Within the online application is a required supplemental question on diversity. The committee will be reviewing your answer as part of the screening process. Please take your time and answer the question thoroughly. * Letters of reference are not required for this recruitment. Please do not submit reference letters within your online application. * Within the online application, there is a required section to list five references. These references will be contacted if you are selected as a finalist for the position. These references should be able to critically assess your work qualifications and job performance Additional Instructions: If you experience technical difficulties attaching any of your documents electronically, please contact Human Resources for instructions. If you do not have a scanner, there are commercial facilities available to assist you with this process. All required documents must be submitted with your electronic application by the application deadline or your application will be considered incomplete and will not be considered. Application Procedure: To be considered for this position, a complete online application including all required application documents (listed above) must be submitted via ***************************************by the application deadline (please see instructions to applicants). It is important that the online District Application form (Item #1) be complete and specific to fully indicate the education, experience and other qualifications of the applicant. "See Resume" is not acceptable. If you apply for more than one position, copies of all the required documents must be attached separately for each position. Applications and all documents submitted become the property of SBCC and are retained electronically. Accommodation for Applicants with Disabilities: If you are selected for an interview and need special services or facilities to participate in the interview, please contact Human Resources. Reasonable accommodation will be provided for applicants with disabilities who self-disclose. Selection Procedure: SBCC is an equal opportunity employer committed to nondiscrimination on the basis of national origin, religion, age, gender, gender identity, gender expression, race, ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, military and veteran status, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics, consistent with applicable federal and state laws. Reasonable accommodation will be provided for applicants with disabilities who self-disclose. * EQUAL OPPORTUNITY - TITLE IX EMPLOYER