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Top 50 Executive Secretary, Administrative Assistant Skills

Below we've compiled a list of the most important skills for a Executive Secretary, Administrative Assistant. We ranked the top skills based on the percentage of Executive Secretary, Administrative Assistant resumes they appeared on. For example, 6.9% of Executive Secretary, Administrative Assistant resumes contained Personnel Files as a skill. Let's find out what skills a Executive Secretary, Administrative Assistant actually needs in order to be successful in the workplace.

These Are The Most Important Skills For A Executive Secretary, Administrative Assistant

1. Personnel Files
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high Demand
Here's how Personnel Files is used in Executive Secretary, Administrative Assistant jobs:
  • Maintain Director's files and official, confidential personnel files.
  • Manage and maintain department and personnel files.
  • Established and maintained client and personnel files.

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9 Personnel Files Jobs

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2. Office Supplies
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high Demand
Here's how Office Supplies is used in Executive Secretary, Administrative Assistant jobs:
  • Provide administrative support for Senior Manager including coordinating departmental employee attendance and files, phone support and procurement of office supplies.
  • Inventoried, ordered and distributed office supplies, and equipment to sustain business operations and managed communications with suppliers.
  • Prepared requisitions and service & expense orders for office supplies, services and office equipment and followed-up on payments.
  • Order and assist personnel with office supplies in a manner that is consistent with the state policy.
  • Prepared, cut, faxed, mailed or phoned in purchase orders for office supplies.
  • Ordered office supplies and equipment, monitored inventory, and scheduled maintenance.
  • Keep inventory and entire office supplies, equipment and maintenance upkeep.
  • Processed billing for hospital's maintenance staff office supplies and tools.
  • Worked with vendors to order and maintain inventory of office supplies.
  • Purchased and maintained all office supplies for general office maintenance.
  • Opened and sorted incoming mail, and ordered office supplies.
  • Ordered and maintained office supplies for the Legal department.
  • Ordered office supplies, typed memos and other correspondence.
  • Manage and maintain office supplies and equipment.
  • Inventoried and ordered office supplies and equipment.
  • Manage and order office supplies and vendors.
  • Purchased and maintained office supplies.
  • Monitored office supplies' inventory level and promptly endorsed replenishments; maintained office's season tickets for game events.
  • Used Ariba System to Order office supplies as needed.
  • Bank deposits Ordering Office supplies Mailings Inventory

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36 Office Supplies Jobs

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3. Financial Statements
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high Demand
Here's how Financial Statements is used in Executive Secretary, Administrative Assistant jobs:
  • Prepare budget and maintain control spending to ensure budgetary limits are met; coordinate and review monthly financial statements for accuracy.
  • Prepare monthly budget reports according to financial statements set by the school board and banking institution.
  • Calculated and prepared payroll, taxes, financial statements, accounts payable and accounts receivable.
  • Prepared invoices, reports, memos, letters, and financial statements.
  • Created financial statements, biographies, and other board-related materials.
  • Prepared accurate financial statements at end of the month.

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693 Financial Statements Jobs

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4. Customer Service
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high Demand
Here's how Customer Service is used in Executive Secretary, Administrative Assistant jobs:
  • Resolved discrepancies concerning product dissatisfaction, customer service, shipments and billing.
  • Provided customer service and public relations for escalated problem solving as necessary.
  • Created monthly comparison analysis for sales and customer service.
  • Maintained a professional customer service attitude.
  • Assist command purpose of providing customer service and managing over 1800 military personnel and pay records for 18 customer commands.
  • Performed basic office duties of answering phone, taking messages, filing, assisting clients with customer service issues.
  • Calendar Management for two Executives, review Sales Contracts, Customer Service; Credit Applications.
  • Monitored, resolved, and distributed customer service complaints via phone and compliment/complaint cards.
  • Directed customer service/building maintenance calls for all properties owned or managed by the company.
  • Satisfied customer service requests with direct answers, sourcing information or channeling inquiries.
  • Worked with Customer Service to supply customers with pricing and availability of parts.
  • Handled public relations, scheduling and special customer service request.
  • Supported DMS 10 and 100 Technical Support and Customer Service.
  • Provide Customer Service on products and billing issues.
  • Assist with overflow of Customer Service calls.
  • Performed all administrative support functions of company: phones, records management, customer service, payroll, financials
  • Trained And supervised staff, Customer Service duties which included handling inbound/outbound calls.
  • Handle a lot of customer service and work closely with salesmen.
  • Work Experience Management, Data Entry, Customer Service Representative, Medicaid Billing, Ten Key by Touch, and Dispatching.
  • Promoted to full time Customer Service Representative for Hapco Poles in four months.

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14,877 Customer Service Jobs

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5. Word Processing
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high Demand
Here's how Word Processing is used in Executive Secretary, Administrative Assistant jobs:
  • Worked with an outside Consultant to evaluate the need and set up word processing stations for the individual departments.
  • Prepared reports, memos, letters, and other documents, using word processing, and spreadsheets software.
  • Managed Employee Group Health, Personal and Commercial Lines, and Word Processing Departments.
  • Prepared expense reports, word processing, mail merges, and macros.
  • Utilized extensive word processing and created spreadsheets and charts.
  • Conducted training seminars for clients on word processing software.
  • Trained other office personnel on word processing equipment.
  • Handle d all word processing and typing.
  • Utilized word processing and desktop publishing software.

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19 Word Processing Jobs

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6. Data Entry
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high Demand
Here's how Data Entry is used in Executive Secretary, Administrative Assistant jobs:
  • Performed data entry of confidential student information in a community college registration system including social security numbers and personal data.
  • Worked in Non-Production Stores doing data entry of items issued from the crib.
  • Performed data entry in computing gas usage for industrial plant customers.
  • Performed data entry of information into IBM AS 360 Mainframe computer.
  • Created computerized forms for data entry using Microsoft Access.
  • Scheduled appointments, did research and data entry.
  • Record keeping/MSDS, data entry.
  • Reviewed employee timesheets for payroll data entry.

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261 Data Entry Jobs

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7. Phone Calls
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high Demand
Here's how Phone Calls is used in Executive Secretary, Administrative Assistant jobs:
  • Developed business communications, managed schedules, fielded, prioritized, and routed incoming phone calls and performed data entry.
  • Develop weekly bulletin, answer phone calls and e-mails, filing, scheduling, assists customers and interprets.
  • Maintained daily schedule for busy executive, screened phone calls and set appointments.
  • Answered phone calls and directed calls to appropriate parties and directed calls accordingly.
  • Screen incoming phone calls, take messages, and greet visitors.
  • Receive visitors, answer/direct phone calls, handle matters as appropriate.
  • Answer all incoming phone calls and record messages appropriately.
  • Answered all phone calls I also aided in consulting.
  • Scheduled Conference Rooms, screened phone calls and emails.
  • Answered and screened incoming phone calls.
  • Screen and route phone calls.
  • Finance Requisitions/Wire Transfer COBRA Answer inbound phone calls Entering payroll Deferred Compensation checks Open & Distribute mail Knowledge of PeopleSoft/NeoGov programs

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93 Phone Calls Jobs

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8. Expense Reports
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high Demand
Here's how Expense Reports is used in Executive Secretary, Administrative Assistant jobs:
  • Processed expense reports; coordinated external and internal meetings including international telephone conferences/video conferencing.
  • Audited expense reports and prepared budget reports for management review.
  • Planned itinerary for travel and prepared expense reports.
  • Prepared expense reports and maintained files of documentation.
  • Monitored and reconciled monthly controllable expense reports.
  • Reconciled monthly administrative expense reports.
  • Processed, filed, and submitted expense reports and kept track of expenses for the Sales and Marketing Communications departments.
  • Managed the personal accounts payable, expense reports, insurance policies, bank reconciliations, etc.
  • Reconciled and processed high volume of expense reports for 5 Executives and 12 field personnel.
  • Prepared expense reports and entered into system for processing.
  • Process hospital expense reports by submitting check requests.
  • Assist with expense reports and processing of invoices.
  • Prepared and submitted expense reports.
  • Coordinated travel arrangements and prepared travel expense reports for Director, Production Superintendents, Engineers and all shop personnel.
  • Ensured proper completion of Disbursement forms, Purchase requisitions and Travel and Business Expense reports through Evoucher system.
  • Coordinated travel arrangements for VPs and other departmental staff, and assembled and reported travel expense reports.
  • Used MS PowerPoint to create and updated Organization Charts for workflow process Processed Employees expense reports for travel reimbursement payment.

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42 Expense Reports Jobs

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9. Meeting Minutes
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high Demand
Here's how Meeting Minutes is used in Executive Secretary, Administrative Assistant jobs:
  • Disseminated pertinent data to executives and staff, prepared bi-weekly meeting minutes and PowerPoint presentations for monthly meetings.
  • Take supervisor staff meeting minutes and type them up to distribute to all staff in the Circuit.
  • Attended meetings to record, compile, transcribe and distribute meeting minutes.
  • Transcribed dictated letters, memos, meeting minutes and notes.
  • Assigned as secretary to take meeting minutes and notes.
  • Record monthly meeting minutes Attend weekly safety meetings
  • Coordinated & Plan Company Events * Data Entry for Company Training * Prepared & Noted meeting minutes for Employee Resources Group.

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77 Meeting Minutes Jobs

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10. Clerical Support
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high Demand
Here's how Clerical Support is used in Executive Secretary, Administrative Assistant jobs:
  • Developed efficient procedures to provide information and clerical support to assist management in conducting business activities.
  • Provided clerical support for Finance and Acquisitions, Accounting, Audit and Legal departments.
  • Provided clerical support for other departments in the dealership.
  • Provide clerical support to other departments.

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3 Clerical Support Jobs

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11. Scheduling Meetings
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high Demand
Here's how Scheduling Meetings is used in Executive Secretary, Administrative Assistant jobs:
  • Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Communicated regularly with clients, vendors and contractors, scheduling meetings and addressing concerns.
  • Maintained the departmental and Service Chief calendars by scheduling meetings, appointments, conferences, seminars, webinars, and conferences.

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63 Scheduling Meetings Jobs

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12. Travel Arrangements
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high Demand
Here's how Travel Arrangements is used in Executive Secretary, Administrative Assistant jobs:
  • Organized both domestic and international travel arrangements; obtained/renewed passports, visas and other requirements for travel abroad.
  • Managed daily calendar including meetings with internal and external customers, coordinated variety of travel arrangements.
  • Assist invitational travelers with travel arrangements, authorizations, and vouchers.
  • Coordinate and arrange domestic and international travel arrangements.
  • Coordinated travel arrangements for all upper management.
  • Make travel arrangements for executives.
  • Coordinate and set up itineraries and all travel arrangements and accommodations for an individual or a group.
  • Assisted President with various tasks including; scheduling travel arrangements, meetings, documentation, and appointments.
  • Set appointments and meetings, as well as, handled travel arrangements for staff and customers.
  • Coordinated travel arrangements, including hotel / meeting spaces, and maintained staff schedules.
  • Submitted Expense reports, Travel arrangements, Tracked, Monitored & ordered Department supplies.
  • Coordinated all travel arrangements for team and completed and filed all expense reports.
  • Coordinated travel arrangements for all the managers within the division.
  • Handle, all travel arrangements, travel expenses, reimbursements.
  • Arranged meetings, travel arrangements, and scheduled appointments.
  • Coordinate global travel arrangements, and track expenses.
  • Travel arrangements for Engineering and Corporate level employees.
  • Travel arrangements and travel expense account reports.
  • Travel arrangements/Meeting Schedules for D.M.
  • Opened, sorted and distributed incoming correspondence, including faxes and email Make travel arrangements for executives

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15 Travel Arrangements Jobs

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13. Powerpoint
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high Demand
Here's how Powerpoint is used in Executive Secretary, Administrative Assistant jobs:
  • Prepared documents using Microsoft Word, Excel and PowerPoint Maintained daily appointment calendars.
  • Prepared PowerPoint presentations, article submissions and portions of grant applications.
  • Prepared form and content of technical presentations using PowerPoint.
  • Created effective PowerPoint presentations for sales training.
  • Assembled PowerPoint presentations for speaking engagements.
  • Prepared reports, correspondence, and presentations using Outlook, Microsoft Word, Excel, and PowerPoint.
  • Trained staff on WordPerfect 5.0, beginning MS Word, Excel and PowerPoint for Windows 6.0.
  • Create the children's Sunday school booklets on various Bible topics using Microsoft PowerPoint.
  • Supported Worldwide VP of Process Excellence and two Directors Developed/formatted PowerPoint, Word, Excel presentations and reports, composed correspondence.
  • Coordinated travel, hotel and transportation needs for auditors and visitors.Administrative Support Prepared all PowerPoint presentations for company owners.
  • Composed and finalized correspondence Arranged travel and compiled expenses Prepared Powerpoint presentations Planned and coordinated events Utilized Deltek Procurement System

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902 Powerpoint Jobs

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14. Purchase Orders
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high Demand
Here's how Purchase Orders is used in Executive Secretary, Administrative Assistant jobs:
  • Executed daily operations of scheduling, attendance, answering phones, returning calls, creating and processing purchase orders.
  • Manage an accurate tracking system for all purchase orders and price agreements for compliance, efficiency, and deadlines.
  • Created excel spreadsheet to track and trace outstanding purchase orders in SAP to expedite vendor invoice payment processing.
  • Maintain purchase orders for supplies in the department and maintain service orders on maintenance of office equipment.
  • Created excel spreadsheet to track and trace Purchase orders in SAP Purchasing System.
  • SAP experience with entering payroll, invoices, and purchase orders.
  • Created hard copy and electronic purchase orders in accounting software.
  • Arrange for purchase orders and payment for outside vendors.
  • Prepare payments for purchase orders (P.O.)
  • Prepared and processed purchase orders and vouchers.

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441 Purchase Orders Jobs

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15. Presentation Software
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average Demand
Here's how Presentation Software is used in Executive Secretary, Administrative Assistant jobs:
  • Prepare reports and other documents, using word processing, spreadsheet, database, or presentation software.
  • Prepared reports, memos, letters and database and presentation software.
  • Use of AS400 System required) HRizons software, HRIS software, Visio & other flow charting software, Presentation software.

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1 Presentation Software Jobs

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16. Specific Individuals
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average Demand
Here's how Specific Individuals is used in Executive Secretary, Administrative Assistant jobs:
  • Greeted visitors and determined whether they should be giving access to specific individuals.

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17. Conference Calls
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average Demand
Here's how Conference Calls is used in Executive Secretary, Administrative Assistant jobs:
  • Prepared power point presentations and navigated WebEx conference calls.
  • Established and managed coordination of conference calls.
  • Organized and scheduled meetings, conferences, and conference calls to include reserving conference rooms, meals, and equipment.
  • Answered telephones, prepared correspondence, received visitors, arranged conference calls, and scheduled meetings.
  • Coordinate conference calls, internal and external conference meetings with up to 300 attendees.
  • Maintained calendars, schedule meetings, conference calls, travel, vacation logs.
  • Schedule Conference room and conference calls, catering for meetings if needed.
  • Assist in organizing and scheduling meetings and setting up conference calls.
  • Schedule internal and external meetings, interviews and conference calls.
  • Arranged itineraries, meetings, and conference calls.
  • Scheduled meetings for in-house and offsite meetings, conference calls, videoconferences, and extensive travel.

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70 Conference Calls Jobs

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18. Corporate Documents
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average Demand
Here's how Corporate Documents is used in Executive Secretary, Administrative Assistant jobs:
  • Filed and retrieved corporate documents and records; and opened, sorted, and distributed incoming correspondence, including faxes and email
  • Performed general office duties such as ordering supplies, filed, and retrieved corporate documents, records and reports.
  • Filed and retrieved corporate documents as required by client s and supervisors.
  • Filed and retrieve corporate documents, records, and reports.
  • Executed daily operations of our Radiology schedules Filed and retrieved corporate documents, records and reports.
  • Perform general office duties and performing basic bookkeeping File and retrieve corporate documents, records, and reports.

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19. Appropriate Parties
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average Demand
Here's how Appropriate Parties is used in Executive Secretary, Administrative Assistant jobs:
  • Coordinated administrative and clinical appointment calendars and addressed scheduling conflicts with appropriate parties.

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35 Appropriate Parties Jobs

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20. Special Events
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average Demand
Here's how Special Events is used in Executive Secretary, Administrative Assistant jobs:
  • Coordinated domestic and international travel arrangements, on-site and off-site meeting, special events and project/program support.
  • Coordinated and scheduled meetings, special events, international/domestic and personal travel.
  • Coordinated luncheons and develop presentations for meetings and special events.
  • Planned and organized special events for the department, which included staff retreats and monthly community organization meetings.
  • Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies.
  • Coordinated visitor dealer visitations, company special events, and other employee morale functions.
  • Take pictures and videos at special events.
  • Volunteered for special events as needed.
  • Arranged foreign and domestic travel; scheduled meetings, conferences and special events; prepared expense reports; time entries
  • Planned all aspects of special events: Department Banquets and Retreats, Annual Golf Tournament and Client Luncheons.
  • Filed and retrieved documents and reports Coordinated special events and services as required.
  • Maintained all office procedures for special events department.

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306 Special Events Jobs

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21. Routine Correspondence
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average Demand
Here's how Routine Correspondence is used in Executive Secretary, Administrative Assistant jobs:
  • Initiated routine correspondence and memoranda not requiring executive's attention.
  • Read and routed incoming mail; composed routine correspondence for signature and assisted Director with other issues of confidential nature.

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18 Routine Correspondence Jobs

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22. Staff Members
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average Demand
Here's how Staff Members is used in Executive Secretary, Administrative Assistant jobs:
  • Arranged, directed and administer protocol guidance for all occasions involving 4 General Officers and 22 Key higher up staff members.
  • Interacted and provided support for 17 teachers and 10 other staff members including the principal and the counselor.
  • Provided key administrative support directly to the Secretary of Defense and 9 senior staff members.
  • Coordinated building relocation for 30+ staff members.

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935 Staff Members Jobs

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23. Record Minutes
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average Demand
Here's how Record Minutes is used in Executive Secretary, Administrative Assistant jobs:
  • Attended meetings in order to record minutes and providing input.
  • Attended meetings to record minutes.
  • Managed and maintained executives' schedules Attended meetings in order to record minutes.

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25. Special Projects
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average Demand
Here's how Special Projects is used in Executive Secretary, Administrative Assistant jobs:
  • Scheduled and coordinated interviews, meetings, and department functions, and assisted with special projects in various departments.
  • Provide support for special projects and events including: create presentations and spreadsheets, develop flow and organizational charts.
  • Perform other special projects assigned by the General Manager, Director of Finance and Corporate Finance.
  • Help desk assistance with software inquiries, special projects, and mail and telephone relief.
  • Worked independently on all special projects and assigned and supervised five employees daily.
  • Worked with director and supervisors on special projects as needed.
  • Assist all areas within the department with special projects.
  • Prepare and help with presentations, and special projects.
  • Work on special projects as needed; e.g.
  • Assisted the Business Development Specialist on special projects.
  • Assist with all other special projects as necessary.
  • Coordinate special projects as assigned.

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560 Special Projects Jobs

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26. Direct Calls
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average Demand
Here's how Direct Calls is used in Executive Secretary, Administrative Assistant jobs:
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Answered telephones and direct calls to appropriate staff.
  • Answer a multi-line phone, direct calls to correct offices.

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27. Statistical Reports
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average Demand
Here's how Statistical Reports is used in Executive Secretary, Administrative Assistant jobs:
  • Participated in special projects and prepared a variety of statistical reports and spreadsheets.
  • Researched/assembled statistical reports, and created/maintained spreadsheets.

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5 Statistical Reports Jobs

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28. Telephone Calls
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average Demand
Here's how Telephone Calls is used in Executive Secretary, Administrative Assistant jobs:
  • Received and prioritized telephone calls.
  • Screen the owner's telephone calls; screens and replies daily to all incoming correspondence; maintains necessary files.
  • Screened telephone calls and determined whether executive should be interrupted based on business need of caller.
  • Organized and maintained files and appointment diaries, prepared expense reports and screened telephone calls.
  • Keep Treasurer/CEO advised of complaints, telephone calls, and letters received.
  • Generated letters of communication, personal dictation, screen telephone calls.
  • Receive and refer telephone calls and visitors as appropriate.
  • Handle high-volume of telephone calls.
  • Receive and refer telephone calls.
  • Receive and place telephone calls.

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5 Telephone Calls Jobs

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29. Counsel
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average Demand
Here's how Counsel is used in Executive Secretary, Administrative Assistant jobs:
  • Secured domestic and international travel arrangements for General Counsel and his staff, inclusive of international and domestic lawyers.
  • Provided administrative support to Managing Partner/Intellectual Property Litigator, an Of Counsel, and two Patent Litigation Associates.
  • Communicate with administration, social services, counselors or law enforcement officers as appropriate.
  • Counseled incarcerated clients and their families with front line telephone communication regarding procedural expectations.
  • Performed Administrative duties for Special Counsel, executive attorneys and paralegal specialist.
  • Counseled incarcerated clients and their families regarding procedural expectations.
  • Provided Legal support to General Counsel, Maintained corporate books, legal files, insurance and financial documents.
  • Managed incoming calls for customers and clients in the Traumatic Brain Injury and Counseling programs.
  • Compiled and maintained master document of outside legal firms used by General Counsel and staff.
  • Consulted with physicians in the preparation of secretarial interviews, evaluations, and counseling.
  • Processed invoices for payment to outside counsel and vendors from whom we ordered material.
  • Ensured General Counsel was aware of any information or situations that may impact decisions.
  • Tracked invoices signed by General Counsel and entered in Excel spreadsheet for budget planning.
  • Monitored sick leave usage, and assigned counseling forms to supervisors when necessary.
  • Logged due process requests into tracking forms and send immediately to counsel.
  • Organize and prepare for depositions and meetings with clients and counsel.
  • Provided daily support and assistance to case managers and counselors.
  • Maintained General Counsel's calendar; scheduled and arranged meetings.
  • Assisted counsel in research of various topics.
  • Ensured the efficient day-to-day running of all business operations and provided confidential administrative support to the Senior Vice President/General Counsel.

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1,979 Counsel Jobs

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30. Attendance Records
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low Demand
Here's how Attendance Records is used in Executive Secretary, Administrative Assistant jobs:
  • Processed payroll-related changes, and managed Marketing Reps attendance records.
  • Prepared and maintained schedule of events and attendance records for conference.

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128 Attendance Records Jobs

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31. HR
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low Demand
Here's how HR is used in Executive Secretary, Administrative Assistant jobs:
  • Supported CFO through personal document management, calendar organization and collateral preparation for meetings
  • Verified department expenses through research and proper documentation prior to Manager approval.
  • Streamlined procedures to increase productivity and consistency throughout the Sales/Marketing Department.
  • Monitor employee records through computer-based spreadsheet applications.
  • Traveled to golf tournaments throughout the State of Florida and solicited membership in the Alumni Association through public speaking.
  • Type correspondence through Microsoft email to Regional Director, office supervisors and staff, and personnel when needed.
  • Scheduled Account Executive's calendar, supervised office staff and coordinated and followed through with special projects.
  • Organized, maintained and followed through on all financial aspects of the organization's major fundraisers.
  • Maintained scheduled and organized meetings and typed minutes for three hospital groups.
  • Provided HR documentation for new hires, transfers, promotions, etc.
  • Prepare files for court proceedings and provide follow-up and follow-through.
  • Coordinated and organized annual Christmas Party for 500+ homeless children.
  • Support Insurance Program through maintenance of participants through Seibel and communication with Insurance Participant and other activities and requests.
  • Developed and ran queries through the Army's human resources information system and checked the results versus raw data for accuracy.
  • company picnics, monthly communication meetings, annual Christmas luncheons, Staff Christmas dinners, and employee anniversary programs.
  • Volunteer for West Angeles Church of God and Christ Feed the Hungry and Skid row ministries.
  • Created Purchase Requisitions through ariba system for purchased supplies; parts; and materials.
  • Support GPO RFPs through editing, formatting and production of responses.
  • Coordinate follow-through on pending issues.
  • March, 2013- April, 2013 Assisted for three weeks the front desk at the Public Works dept.

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10,205 HR Jobs

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32. Real Estate
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low Demand
Here's how Real Estate is used in Executive Secretary, Administrative Assistant jobs:
  • Produced comprehensive reports for real estate management team; prepared and disseminated pertinent communication both digitally and in print.
  • Assisted an aggressive, highly productive attorney with trusts & estates, fiduciary, real estate law and tax matters.
  • Assisted all officers of the partnership in real estate investments, buying defaulted loans and refinancing of same.
  • Administer and service $15MM Commercial Real Estate and Non Real Estate loans.
  • Gained extensive knowledge in Arizona commercial real estate transactions and SBA loan familiarity.
  • Coordinated payment of real estate taxes with tax managers and independent attorneys.
  • Assisted in Mr. Mulholland's real estate development.

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3,476 Real Estate Jobs

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33. Budget Preparation
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low Demand
Here's how Budget Preparation is used in Executive Secretary, Administrative Assistant jobs:
  • Coordinated and directed office services, such as records and budget preparation, personnel, and housekeeping.
  • Assisted with annual budget preparation, financial audit and engineer's report.

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407 Budget Preparation Jobs

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34. Secretarial Support
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low Demand
Here's how Secretarial Support is used in Executive Secretary, Administrative Assistant jobs:
  • Provided administrative and secretarial support for Executive Director, Senior Managers, and various Managers in customer service center environment.
  • Assisted administrative director of the department in obtaining secretarial support, office space and furnishings for newly recruited physicians.
  • Provide administrative and secretarial support to Human Resources Manager.
  • Assisted in the supervision of secretarial staff consisting of 18 secretaries who provided secretarial support to medical staff of 52 physicians.
  • Provided secretarial support for the President, Chief Financial Officer, Sales Department, and Staff.
  • Provided secretarial support for the President of the company.
  • Provided secretarial support to regional manager and administered human resources department within the regional office.

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5 Secretarial Support Jobs

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35. Oversaw
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low Demand
Here's how Oversaw is used in Executive Secretary, Administrative Assistant jobs:
  • Tracked, ordered, and oversaw office supply inventory.

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36. Scheduling Appointments
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low Demand
Here's how Scheduling Appointments is used in Executive Secretary, Administrative Assistant jobs:
  • Supported 13 insurance adjusters, scheduling appointments, providing first contact for claims, proof-reading and correction of reports.
  • Processed service and move requests making phone calls and scheduling appointments with customers as needed.
  • Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.

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2 Scheduling Appointments Jobs

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37. Direct Office Services
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low Demand
38. Compile Data
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low Demand
Here's how Compile Data is used in Executive Secretary, Administrative Assistant jobs:
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
  • Compile data for, and draft up company memos, Power Point presentations, ledgers, and files.
  • Conduct research, compile data, and prepare reports for presentation to state officials.
  • Conduct research, compile data, and prepare papers for presentation by executives.

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1 Compile Data Jobs

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39. Special Interest Groups
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low Demand
Here's how Special Interest Groups is used in Executive Secretary, Administrative Assistant jobs:
  • Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.

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2 Special Interest Groups Jobs

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40. Administrative Functions
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low Demand
Here's how Administrative Functions is used in Executive Secretary, Administrative Assistant jobs:
  • Performed administrative functions for Vice President and Director of Global Product Marketing.
  • Work closely with owner / CEO to assist in administrative functions including correspondence, public relations and general office management.
  • Have handled a wide variety of situations and conflicts involving clerical and administrative functions of the office.
  • Served as contact for nursing staff, including assisting with administrative functions.

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58 Administrative Functions Jobs

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41. Retrieve Data
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low Demand
42. Bank Deposits
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low Demand
Here's how Bank Deposits is used in Executive Secretary, Administrative Assistant jobs:
  • Handle bank deposits, transfer of money at depository; send entity statements and deposit monies from entities when received.
  • Provided support to the Office of the Treasurer by preparing daily bank deposits from incoming benevolence checks.
  • Maintained office/form inventory, made bank deposits as well as completing other assigned office tasks.
  • Cash handling and preparing bank deposits.

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1,055 Bank Deposits Jobs

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43. Aid Executives
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low Demand
Here's how Aid Executives is used in Executive Secretary, Administrative Assistant jobs:
  • Coordinated and direct office services, such as budget preparation, personnel, and housekeeping, in order to aid executives.

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44. Suite
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low Demand
Here's how Suite is used in Executive Secretary, Administrative Assistant jobs:
  • Maintained proficiency in Microsoft Office Suite word processing, spreadsheet, database, graphics and calendar applications.
  • Maintained proficiency in Microsoft Office Suite and Army computer systems.
  • SAP, Microsoft Office Suite, Accounting, Software Documentation

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3,245 Suite Jobs

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45. Fax Machines
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low Demand
Here's how Fax Machines is used in Executive Secretary, Administrative Assistant jobs:
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Assisted employees with computer related problems, as well as copiers and fax machines.
  • Operated office equipment such as fax machines copiers and phones systems.

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1 Fax Machines Jobs

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46. Administrative Policies
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low Demand
Here's how Administrative Policies is used in Executive Secretary, Administrative Assistant jobs:
  • Set up and oversaw that administrative policies and procedures were followed for all engagements incorporated with private and business organizations.
  • Set up and over saw administrative policies and procedures for offices and organizations.
  • Set up and oversee administrative policies and procedures for offices or organizations.
  • Set up and oversee administrative policies and procedures for the school board.

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71 Administrative Policies Jobs

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47. Front Desk
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low Demand
Here's how Front Desk is used in Executive Secretary, Administrative Assistant jobs:
  • Maintained the front desk and reception area in a neat and organized fashion.
  • Greet and check-in visitors and clients at the front desk.
  • Trained staff members in front desk coverage and assisting executives.
  • Manage front desk dealing with customers Answer phones and reroute to appropriate individual Open and close business on a daily basis

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657 Front Desk Jobs

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48. Monthly Reports
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low Demand
19 Monthly Reports Jobs

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49. Office Staff
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low Demand
Here's how Office Staff is used in Executive Secretary, Administrative Assistant jobs:
  • Facilitated all company functions, coordinated travel arrangements and supervised general office staff.
  • Complete responsibility for handling all incoming calls for office staff of ten, including six attorneys.
  • Trained office staff on new computer programs.
  • Provided training to all new office staff.
  • Answered the phones, maintained front office window, and scheduled meetings for all office staff.
  • Tracked time and attendance for office staff and prepared timesheets for payroll.

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254 Office Staff Jobs

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50. Database
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low Demand
Here's how Database is used in Executive Secretary, Administrative Assistant jobs:
  • Created databases and spreadsheets that improved inventory management and reporting accuracy.
  • Maintained a customer database and a budgetary financial database.
  • Established various databases and inventories for entire department.
  • Maintained constituent databases and administered contact activities.
  • Maintained customer profile on database.
  • Maintained records management database systems.
  • Prepared correspondences and maintained the organization's MS Access database; compiled reports using MS Word, Excel, and PowerPoint.
  • Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
  • Manage student records database and student files including updates of student information and retrieval of reports.
  • Typed confidential materials, scheduled interviews for job applicants, kept various databases, coordinated budgets.
  • Maintained database and filing system for accounts receivable and payable and client or builder information.
  • Use computers for various applications, such as database management or word processing.
  • Created and designed Access databases generating reports and spreadsheets maintaining the roster database.
  • Conducted research on the Internet and used different databases to maintain research information.
  • Updated list frame database with control data from public and government agencies.
  • Run queries and prepare reports from the case management database.
  • Create, maintain, and enter information into databases.
  • Purge student records from database for microfilming.
  • Maintained files and database support.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

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3,581 Database Jobs

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Executive Secretary, Administrative Assistant Jobs

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20 Most Common Skills For An Executive Secretary, Administrative Assistant

Personnel Files

10.1%

Office Supplies

9.8%

Financial Statements

8.7%

Customer Service

7.2%

Word Processing

6.5%

Data Entry

5.6%

Phone Calls

5.3%

Expense Reports

5.3%

Meeting Minutes

4.8%

Clerical Support

4.2%

Scheduling Meetings

3.8%

Travel Arrangements

3.6%

Powerpoint

3.6%

Purchase Orders

3.6%

Presentation Software

3.3%

Specific Individuals

3.1%

Conference Calls

3.1%

Corporate Documents

3.0%

Appropriate Parties

2.8%

Special Events

2.6%
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Typical Skill-Sets Required For An Executive Secretary, Administrative Assistant

Rank Skill
1 Personnel Files 6.9%
2 Office Supplies 6.7%
3 Financial Statements 6.0%
4 Customer Service 4.9%
5 Word Processing 4.4%
6 Data Entry 3.9%
7 Phone Calls 3.7%
8 Expense Reports 3.6%
9 Meeting Minutes 3.3%
10 Clerical Support 2.9%
11 Scheduling Meetings 2.6%
12 Travel Arrangements 2.5%
13 Powerpoint 2.5%
14 Purchase Orders 2.5%
15 Presentation Software 2.3%
16 Specific Individuals 2.1%
17 Conference Calls 2.1%
18 Corporate Documents 2.0%
19 Appropriate Parties 2.0%
20 Special Events 1.8%
21 Routine Correspondence 1.8%
22 Staff Members 1.7%
23 Record Minutes 1.7%
24 Legal Documents 1.7%
25 Special Projects 1.5%
26 Direct Calls 1.3%
27 Statistical Reports 1.3%
28 Telephone Calls 1.3%
29 Counsel 1.2%
30 Attendance Records 1.1%
31 HR 1.1%
32 Real Estate 1.1%
33 Budget Preparation 1.1%
34 Secretarial Support 1.0%
35 Oversaw 1.0%
36 Scheduling Appointments 1.0%
37 Direct Office Services 1.0%
38 Compile Data 0.9%
39 Special Interest Groups 0.8%
40 Administrative Functions 0.8%
41 Retrieve Data 0.8%
42 Bank Deposits 0.7%
43 Aid Executives 0.7%
44 Suite 0.7%
45 Fax Machines 0.7%
46 Administrative Policies 0.7%
47 Front Desk 0.6%
48 Monthly Reports 0.6%
49 Office Staff 0.6%
50 Database 0.6%
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20,896 Executive Secretary, Administrative Assistant Jobs

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