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What is an Executive Secretary

Executive secretaries are highly skilled professionals who provide administrative support to top executives in an organization. They conduct research, manage schedules, and provide efficient and effective assistance. These secretaries are highly skilled administrative workers and are experienced in reviewing information, crafting reports, booking travel, scheduling meetings, and supervising other administrative staff. These secretaries can be a lifeline for their executives, as they help them do their job more efficiently while they handle further day-to-day details.

Unlike entry-level secretarial or office assistant jobs, which are sometimes available to high school graduates, executive secretary positions go to higher-level employees who often have post-secondary or vocational training and experience. Some of the basic skills considered necessary for all secretaries include communication, writing, and word processing proficiency. Employers are also increasingly looking for candidates with knowledge of computer software, spreadsheets, desktop publishing, and other computer-related skills. Executive secretaries generally need strong project coordination, Internet research, and interpersonal relations skills.

The reported average annual salary for an executive secretary is approximately $59,340. However, this figure can vary significantly depending upon academic qualification, having previous experience, and possession of the aforementioned skills

There is more than meets the eye when it comes to being an Executive Secretary. For example, did you know that they make an average of $19.73 an hour? That's $41,034 a year!

Between 2018 and 2028, the career is expected to grow -7% and produce -276,700 job opportunities across the U.S.

What Does an Executive Secretary Do

There are certain skills that many Executive Secretaries have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed Interpersonal skills, Organizational skills and Writing skills.

Learn more about what an Executive Secretary does

How To Become an Executive Secretary

If you're interested in becoming an Executive Secretary, one of the first things to consider is how much education you need. We've determined that 44.0% of Executive Secretaries have a bachelor's degree. In terms of higher education levels, we found that 5.0% of Executive Secretaries have master's degrees. Even though some Executive Secretaries have a college degree, it's possible to become one with only a high school degree or GED.

Choosing the right major is always an important step when researching how to become an Executive Secretary. When we researched the most common majors for an Executive Secretary, we found that they most commonly earn Bachelor's Degree degrees or Associate Degree degrees. Other degrees that we often see on Executive Secretary resumes include High School Diploma degrees or Diploma degrees.

You may find that experience in other jobs will help you become an Executive Secretary. In fact, many Executive Secretary jobs require experience in a role such as Administrative Assistant. Meanwhile, many Executive Secretaries also have previous career experience in roles such as Secretary or Office Manager.

What is the right job for my career path?

Tell us your goals and we'll match you with the right jobs to get there.

And if you’re looking for a job, here are the five top employers hiring now:

  1. IBM Jobs (68)
  2. Ernst & Young Jobs (29)
  3. Lockheed Martin Jobs (28)
  4. Northrop Grumman Jobs (21)
  5. Raytheon Jobs (39)
Average Salary
$41,034
Average Salary
Job Growth Rate
-7%
Job Growth Rate
Job Openings
112,364
Job Openings
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Executive Secretary Career Paths

Top Careers Before Executive Secretary

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Average Salary for an Executive Secretary

Executive Secretaries in America make an average salary of $41,034 per year or $20 per hour. The top 10 percent makes over $63,000 per year, while the bottom 10 percent under $26,000 per year.
Average Salary
$41,034
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12 Executive Secretary Resume Examples

Learn How To Write an Executive Secretary Resume

At Zippia, we went through countless Executive Secretary resumes and compiled some information about how to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

View Executive Secretary Resume Examples And Templates

And if you’re looking for a job, here are the five top employers hiring now:

  1. IBM Jobs (68)
  2. Ernst & Young Jobs (29)
  3. Lockheed Martin Jobs (28)
  4. Northrop Grumman Jobs (21)
  5. Raytheon Jobs (39)

Choose From 10+ Customizable Executive Secretary Resume templates

Zippia allows you to choose from different easy-to-use Executive Secretary templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Executive Secretary resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

Executive Secretary Resume
Executive Secretary Resume
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Executive Secretary Demographics

Executive Secretary Gender Distribution

Male
Male
8%
Female
Female
92%

After extensive research and analysis, Zippia's data science team found that:

  • Among Executive Secretaries, 92.3% of them are women, while 7.7% are men.

  • The most common race/ethnicity among Executive Secretaries is White, which makes up 75.5% of all Executive Secretaries.

  • The most common foreign language among Executive Secretaries is Spanish at 51.7%.

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Executive Secretary Education

Executive Secretary Majors

35.2 %

Executive Secretary Degrees

Bachelors

44.0 %

Associate

27.0 %

High School Diploma

14.1 %

Top Colleges for Executive Secretarys

1. Western Carolina University

Cullowhee, NC • Private

In-State Tuition
$3,926
Enrollment
9,835

2. Stanford University

Stanford, CA • Private

In-State Tuition
$51,354
Enrollment
7,083

3. Ball State University

Muncie, IN • Private

In-State Tuition
$9,896
Enrollment
15,529

4. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition
$55,584
Enrollment
10,764

5. Bowling Green State University

Bowling Green, OH • Private

In-State Tuition
$11,105
Enrollment
13,729

6. Cedar Crest College

Allentown, PA • Private

In-State Tuition
$39,216
Enrollment
1,303

7. Morgan State University

Baltimore, MD • Private

In-State Tuition
$7,900
Enrollment
6,404

8. Northwestern University

Evanston, IL • Private

In-State Tuition
$54,568
Enrollment
8,451

9. Siena Heights University

Adrian, MI • Private

In-State Tuition
$27,124
Enrollment
2,035

10. University of Akron

Akron, OH • Private

In-State Tuition
$11,463
Enrollment
13,676
Job Openings

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Online Courses For Executive Secretary That You May Like

Minute Taking at Meetings
udemy
4.4
(2,195)

Minute Taking: making the taking of notes/minutes at formal and informal meetings easier...

Financial Accounting Payroll
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Payroll calculations - federal income tax, social security, Medicare - Payroll journal entries posted to ledger accounts...

Financial Accounting-Adjusting Entries & Financial Statement
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4.4
(368)

Adjusting entry creation, posting adjusting entries to a worksheet, creating financial statements from the trial balance...

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Top Skills For an Executive Secretary

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 9.4% of Executive Secretaries listed Office Procedures on their resume, but soft skills such as Interpersonal skills and Organizational skills are important as well.

  • Office Procedures, 9.4%
  • Outgoing Correspondence, 7.2%
  • Scheduling Meetings, 6.5%
  • Office Supplies, 5.4%
  • Word Processing, 5.2%
  • Other Skills, 66.3%

Best States For an Executive Secretary

Some places are better than others when it comes to starting a career as an Executive Secretary. The best states for people in this position are Virginia, North Carolina, Maryland, and West Virginia. Executive Secretaries make the most in Virginia with an average salary of $50,442. Whereas in North Carolina and Maryland, they would average $50,087 and $49,639, respectively. While Executive Secretaries would only make an average of $48,768 in West Virginia, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Virginia

Total Executive Secretary Jobs:
1,680
Highest 10% Earn:
$89,000
Location Quotient:
1.14
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

2. North Carolina

Total Executive Secretary Jobs:
1,522
Highest 10% Earn:
$84,000
Location Quotient:
1.01
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

3. Maryland

Total Executive Secretary Jobs:
1,094
Highest 10% Earn:
$88,000
Location Quotient:
1.1
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here
Full List Of Best States For Executive Secretaries

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Top Executive Secretary Employers

Most Common Employers For Executive Secretary

RankCompanyZippia ScoreAverage Executive Secretary SalaryAverage Salary
1$83,870
2$73,726
3$58,905
4$58,407
5$57,453
6$56,450