FIND PERSONALIZED JOBS
Sign up to Zippia and discover your career options with your personalized career search.

Log In

Log In to Save

Sign Up to Save

Sign Up to Dismiss

or

The email and password you specified are invalid. Please, try again.

Email and password are mandatory

Forgot Password?

Don't have an account? Sign Up

reset password

Enter your email address and we will send you a link to reset your password.

Back to Log In

FIND
PERSONALIZED JOBS

Become An Executive Secretary

Where do you want to work?

To get started, tell us where you'd like to work.
Sorry, we can't find that. Please try a different city or state.

Working As An Executive Secretary

  • Communicating with Supervisors, Peers, or Subordinates
  • Performing Administrative Activities
  • Interacting With Computers
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $63,360

    Average Salary

What Does An Executive Secretary Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

Show More

Show Less

How To Become An Executive Secretary

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

Show More

Show Less

Executive Secretary jobs

NO RESULTS

Aw snap, no jobs found.

Add To My Jobs

Executive Secretary Career Paths

Executive Secretary
Accounts Payable Clerk Billing Specialist Specialist
Account Manager
5 Yearsyrs
Administrative Coordinator Program Coordinator Operations Manager
Branch Manager
6 Yearsyrs
Assistant To The Director Assistant To Vice President Office Manager
Chief Executive Officer
8 Yearsyrs
Human Resources Coordinator Human Resources Manager
Director Of Human Resources
10 Yearsyrs
Assistant To The Director Office Manager General Manager
District Manager
7 Yearsyrs
Bookkeeper Night Auditor Assistant General Manager
Food And Beverage Manager
5 Yearsyrs
Human Resources Manager Program Manager General Manager
Food Service Director
9 Yearsyrs
Office Manager Operations Manager
General Manager
7 Yearsyrs
Office Administrator Accounts Payable Clerk Human Resources Coordinator
Human Resource Officer
7 Yearsyrs
Office Administrator Human Resources Coordinator
Human Resources Business Partner
10 Yearsyrs
Office Manager Human Resources Coordinator
Human Resources Manager
7 Yearsyrs
Administrative Coordinator Project Coordinator Program Manager
Marketing Manager
6 Yearsyrs
Legal Assistant Legal Secretary
Office Manager
5 Yearsyrs
Chief Executive Officer Management Consultant Senior Manager
Operations Director
9 Yearsyrs
Legal Assistant Office Manager
Operations Manager
7 Yearsyrs
Assistant Office Manager Accounts Payable Clerk Payroll Specialist
Payroll Manager
7 Yearsyrs
Chief Executive Officer Adjunct Professor Senior Project Manager
President Of Operations
11 Yearsyrs
Human Resources Manager Project Manager Product Manager
Purchasing Manager
9 Yearsyrs
Human Resources Coordinator Human Resources Generalist
Senior Human Resources Generalist
7 Yearsyrs
Accounts Payable Clerk Accountant Finance Manager
Senior Manager
10 Yearsyrs
Show More

Average Length of Employment
Private Secretary 4.5 years
Ward Secretary 4.2 years
Legal Secretary 4.2 years
Senior Secretary 4.0 years
School Secretary 3.8 years
Branch Secretary 3.8 years
Finance Secretary 3.7 years
City Secretary 3.7 years
Parish Secretary 3.7 years
Hospital Secretary 3.6 years
Head Secretary 3.5 years
Unit Secretary 3.5 years
Church Secretary 3.5 years
Division Secretary 3.5 years
Area Secretary 3.4 years
Payroll Secretary 3.3 years
Service Secretary 3.3 years
Clerk Secretary 3.3 years
Clerical Secretary 3.1 years
Sales Secretary 3.0 years
Typing Secretary 3.0 years
Program Secretary 3.0 years
Dental Secretary 2.9 years
Personal Secretary 2.9 years
Secretary 2.8 years
Clinical Secretary 2.8 years
Office Specialist 2.8 years
Field Secretary 2.7 years
Staff Assistant 2.6 years
General Secretary 2.6 years
Project Secretary 2.6 years
Law Secretary 2.6 years
National Secretary 2.6 years
Office Secretary 2.5 years
Junior Secretary 2.4 years
Assistant Operator 2.3 years
Alumni Secretary 1.8 years
Top Employers Before
Secretary 17.2%
Cashier 2.0%
Internship 2.0%
Clerk 1.9%
Top Employers After
Secretary 6.8%
Owner 2.0%
Manager 1.8%
Cashier 1.7%

Executive Secretary Demographics

Gender

Female

89.8%

Male

8.0%

Unknown

2.2%
Ethnicity

White

78.9%

Hispanic or Latino

11.7%

Asian

6.8%

Unknown

2.0%

Black or African American

0.6%
Show More
Languages Spoken

Spanish

53.6%

French

11.8%

Arabic

5.4%

Portuguese

4.4%

German

4.1%

Chinese

3.4%

Mandarin

3.1%

Italian

2.6%

Korean

1.8%

Japanese

1.8%

Hindi

1.3%

Cantonese

1.1%

Vietnamese

0.8%

Russian

0.8%

Greek

0.8%

Tagalog

0.7%

Urdu

0.7%

Polish

0.7%

Dutch

0.5%

Dari

0.5%
Show More

Executive Secretary Education

Schools

University of Phoenix

26.9%

Northern Virginia Community College

6.8%

Strayer University

6.0%

Kaplan University

5.0%

University of Utah

4.7%

Katharine Gibbs School

4.6%

Brigham Young University

4.3%

University of Maryland - University College

4.3%

Liberty University

4.0%

Ashford University

3.7%

Southern New Hampshire University

3.5%

American InterContinental University

3.4%

University of Houston

3.2%

Walden University

3.1%

Community College of Allegheny County

2.9%

University of Florida

2.8%

DePaul University

2.8%

Florida State University

2.8%

Capella University

2.8%

Wayne State University

2.6%
Show More
Majors

Business

35.0%

Accounting

6.4%

Secretarial And Administrative Science

5.9%

Health Care Administration

4.9%

Psychology

4.6%

English

4.3%

Management

4.1%

Legal Support Services

3.9%

Education

3.6%

Human Resources Management

3.1%

Liberal Arts

3.0%

Criminal Justice

2.9%

Communication

2.8%

General Studies

2.5%

Elementary Education

2.3%

Computer Science

2.2%

Marketing

2.2%

Nursing

2.1%

General Education, Specific Areas

2.1%

Political Science

1.9%
Show More
Degrees

Other

34.2%

Bachelors

29.7%

Associate

14.5%

Masters

10.9%

Certificate

6.8%

Diploma

2.2%

Doctorate

1.1%

License

0.7%
Show More
Job type you want
Full Time
Part Time
Internship
Temporary

Real Executive Secretary Salaries

Job Title Company Location Start Date Salary
Publicist and Executive Secretary Gisele Inc. Los Angeles, CA May 01, 2014 $72,000
Executive Secretary-International Disaster Response General Board of Global Ministries Atlanta, GA Oct 09, 2016 $66,941
Bilingual Executive Secretary Brazil Products Company Torrance, CA Jan 30, 2015 $62,587
Executive Secretary-Corporate Planning Group The Bank of Tokyo-Mitsubishi UFJ, Ltd. New York, NY Jun 03, 2011 $62,000
Executive Secretaries and Executive Administrative NTT Data, Inc. Princeton, NJ Jan 08, 2016 $59,446 -
$80,000
Executive Secretary Fitness M, Inc. Los Angeles, CA Apr 11, 2016 $58,573
Executive Secretary BB Bakery & Distributing, Inc. Costa Mesa, CA Jun 23, 2016 $56,701
Executive Secretary Brazil Products Company Los Angeles, CA Nov 30, 2011 $54,912
Executive Secretary Angel Loving Care Residential Services Agency, Inc. Mount Rainier, MD Nov 07, 2007 $54,122
Executive Secretary Angel Loving Care Residential Services Agency, Inc. Mount Rainier, MD Nov 05, 2009 $54,122
Executive Secretaries and Administrative Assisstants Alumitech Inc. New York, NY Nov 17, 2010 $52,291
Executive Secretary Golden Travel Peers (USA) Inc. NY Sep 21, 2016 $51,069
Executive Secretary Golden Travel Peers (USA) Inc. NY Sep 09, 2016 $51,069
Executive Secretary Venus Laboratories Inc. Lacey, WA Sep 01, 2013 $46,958
Executive Secretary JXJ Technologies, Inc. Norcross, GA Jan 03, 2012 $45,914 -
$52,175
Executive Secretaries and Administrative E & Y Firestone Discount Inc. La Mexicana Meat MKT Los Angeles, CA Sep 16, 2010 $45,136
Executive Secretaries A & W Farms LLC Bakersfield, CA May 25, 2011 $44,574
Executive Secretary & Administrative Dream Homes Financial, Inc. Reston, VA Jul 02, 2008 $44,265
Executive Secretary Brazil Products Company Los Angeles, CA Feb 18, 2011 $43,827
Executive Secretaries and ADM. Ass'Ts Psicoaxis Corporation Miami, FL Nov 30, 2011 $43,000
Executive Secretary Mias Fashion Mfg. Co., Inc. Santa Fe Springs, CA Mar 19, 2009 $42,679
Executive Secretary Chinese Media Net, Inc. Great Neck, NY Jul 18, 2011 $37,232
Executive Secretary Law Office of Fuhao Yang New York, NY Oct 01, 2009 $36,731
Executive Secretaries & Administrative Scottex, Inc. Los Angeles, CA May 15, 2008 $36,189
Executive Secretaries/Admin Assist Automotive Filter Corp Santa Clarita, CA Mar 04, 2009 $36,189
Executive Secretaries Superline, Inc. Los Angeles, CA Jun 23, 2010 $35,980

No Results

To get more results, try adjusting your search by changing your filters.

Show More

Top Skills for An Executive Secretary

OutgoingCorrespondencePersonnelFilesPayrollFinancialStatementsOfficeProceduresExpenseReportsOfficeSuppliesCustomerServicePurchasePowerpointPhoneCallsMeetingMinutesDataEntryWordProcessingTelephoneCallsSpecialProjectsPolicySuperviseSecretarialSupportSchedulingMeetings

Show More

Top Executive Secretary Skills

  1. Outgoing Correspondence
  2. Personnel Files
  3. Payroll
You can check out examples of real life uses of top skills on resumes here:
  • Reviewed and processed incoming and outgoing correspondence, materials, publications, regulations, and directives.
  • Maintained and updated all Bureau personnel files and made sure they were current with all classes and attended all conferences.
  • Maintain daily calendar, travel arrangements, filing systems, payroll, and general administrative duties.
  • Used IBM PC to produce professional financial reports and correspondence including company's certified financial statements and strategic operating plan.
  • Trained subordinates in specialized and general office procedures.

Top Executive Secretary Employers