Executive secretary vs administrative coordinator

Differences between executive secretary and administrative coordinator duties and responsibilities

Executive secretary example responsibilities.

• Manage specific projects from start to finish as required by the SVP.
• Manage high volume of requests and correspondence from executives and colleagues, pharmaceutical representatives, patients and outside physicians.
• Assist in daily typing of correspondence to agencies regarding Medicare and Medicaid contracts.
• Maintain all the student records in PowerSchool and generate report cards with accuracy.
• Maintain all departmental information, including transcription of meeting minutes and all audit and payroll documentation.
• Input miss time punch and vacation/sick time in KRONOS for employees.
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Administrative coordinator example responsibilities.

• Manage Facebook page and website.
• Manage correspondence, i.e., send out invitations and manage RSVP list.
• Set up meetings, manage RSVP lists of events both on and off campus.
• Manage patient confidentiality in relation to HIPAA when sending information to referred/referring offices.
• Orchestrate special events and reservations; manage customer relations and provide exemplary service to all customers.
• Manage and update SharePoint database with department documents post upcoming calendar events and notify end users by email correspondence of changes.
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