Executive Secretary Jobs Near Me

A well established and growing boutique law firm north of Baltimore is looking to hire a Legal Secretary. You will be supporting two partners and two associates throughout their entire case cycle and engaging with their clients via phone, email and video chat. Requirements: 3+yrs of experience in a legal secretary position Proficiency in Microsoft Office Suite (particularly SharePoint) Tabs3 legal software is a must Nice to Have: Experience in insurance or medical malpractice law Benefits: Health, dental, vision insurance packages Paid time off 401(k) Opportunity to work remotely 1 day per week

We are seeking a detail-oriented and highly organized Virtual Assistant and Data Entry Specialist to join our remote team. The ideal candidate will support daily administrative tasks, data entry operations, and other business functions, ensuring accuracy, efficiency, and timely delivery. Responsibilities: Perform accurate data entry and management of information in spreadsheets, databases, and other tools. Handle email correspondence, scheduling, and calendar management. Conduct research and compile information as needed. Organize and maintain digital files and documentation. Assist with creating and editing reports, presentations, and other documents. Provide general administrative support to the team. Ensure confidentiality and security of sensitive data. Requirements: Proven experience as a Virtual Assistant or in a similar administrative/data entry role. Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace. Excellent organizational and time-management skills. High attention to detail and accuracy in data handling. Ability to work independently and meet deadlines. Reliable internet connection and a quiet workspace. Preferred Qualifications: Experience with project management tools (e.g., Asana, Trello). Knowledge of basic accounting or CRM systems is a plus. Familiarity with social media platforms or content management systems. Why Join Us? Work remotely from anywhere. Flexible working hours. Collaborative and supportive team environment. If you are a self-motivated individual with excellent data entry and administrative skills, we would love to hear from you!

Pilgrim Africa's mission is to challenge despair, love boldly, and help African people create a future of sustainable prosperity and health. Founded by and for Ugandans as a faith-based NGO, Pilgrim Africa has grown to be an international organization with a focus on education and malaria elimination, working both within and outside Uganda on implementation, research and policy. Role Description This is a full-time hybrid role as a Personal Assistant to the Chief Executive Officer at Pilgrim Africa in Bellevue, WA, with flexibility for remote work. The Personal Assistant will be responsible for executive administrative assistance, personal assistance, diary management, clerical skills, and administrative assistance to support the CEO in day-to-day tasks. The perfect candidate would be extraordinarily efficient, organized, detail-oriented, flexible, discreet, and enjoy making things happen quickly and well. And a mind reader. Please write an unusual letter of inquiry. Qualifications Integrity Executive administrative assistance, personal assistance, and email management skills Strong clerical skills and administrative assistance Extremely strong organizational abilities Ability to execute complex tasks Attention to detail Excellent communication and interpersonal skills Ability to maintain confidentiality and professionalism Experience in a similar role or industry is a plus Bachelor's degree in business administration or related field Availability for driving errands

Our law firm client is seeking an experienced full-time Litigation Legal Secretary with experience in filing CA State and Federal Courts. This position will be based out of our San Diego office. The ideal candidate is an enthusiastic self-starter, who is able to multi-task under time constraints with exceptional attention to detail, take initiative, think strategically and independently and interact with all levels of the firm. The position requires excellent communication, organizational and computer skills for assisting senior attorneys. We currently offer a hybrid work schedule, 3 days in the office, 2 days' work from home. Responsibilities Preparation of documents Efficient workflow which includes the duplication, printing, mailing and merging of documents Proofreading of all work for both content and context Preparing and maintaining client and office files both in electronic and paper filing systems Preparation and submission of new client and/or new matter forms Planning and making travel arrangements which include transportation, automobile rentals, and hotel reservations Preparing and submitting expense reports and check requests Working with the Billing department to resolve billing problems and efficiently process final billing statements Working with clients' electronic billing systems and monitoring billing processes Communicating with clients on a daily basis via phone or email. Scheduling and coordinating meetings and conferences Strong document processing skills Strong project management skills Qualifications Minimum 5 years recent litigation experience State and Federal e-filing experience Experience with litigation procedures and processes Calendaring and docketing experience Experience with the use of a document management system is preferred Redlining experience is preferred Proficiency with Microsoft applications with advanced level in Word and Outlook Outstanding written and verbal communications; ability to professionally interact with clients, attorneys, and staff is required Ability to work overtime is required High school diploma or its equivalent required The salary range for this role is $75,000-$85,000. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate's relevant experience, qualifications and location.

Work Journey Compass is a leading platform dedicated to empowering professionals to thrive in the ever-evolving landscape of remote and hybrid work. Our mission is to connect individuals with outstanding job opportunities, deliver cutting-edge career resources, and provide tailored e-learning tools. By fostering a borderless work environment, we help our users build successful careers, wherever they are. Role Overview We are seeking a proactive and detail-oriented Virtual Assistant to join our team on a part-time, remote basis. In this dynamic role, you will support our client's e-commerce operations by handling administrative tasks, streamlining workflows, and ensuring smooth day-to-day operations. If you're organized, resourceful, and passionate about remote work, we want to hear from you! Key Responsibilities Administrative Support: Manage daily administrative tasks to ensure operational efficiency. Calendar and Appointment Management: Schedule and coordinate meetings across different time zones. Email Management: Organize, respond to, and prioritize emails to maintain clear communication channels. Document Organization: Maintain and manage important files and documents with precision. Research and Analysis: Conduct targeted research to support team projects and initiatives. Project Assistance: Collaborate with team members on various projects to meet deadlines and objectives. What We're Looking For Experience: Previous experience as a virtual assistant or in a similar role is preferred. Skills: Proficient in Microsoft Office Suite and Google Workspace (G Suite). Familiarity with online collaboration tools (e.g., Trello, Slack, or Asana). Excellent organizational skills and a keen eye for detail. Strong communication and interpersonal abilities. Effective multitasking and problem-solving skills. Ability to work independently and manage priorities in a remote setting. Mindset: Self-motivated, resourceful, and eager to contribute to a dynamic team. Compensation We offer competitive pay, with a daily rate of $300, commensurate with your skills, experience, and location. Why Join Us? Work remotely with flexible hours, giving you the freedom to design your day. Be part of a forward-thinking company shaping the future of remote work. Gain hands-on experience in e-commerce and remote team operations. Collaborate with a supportive and innovative team dedicated to professional growth.

we are looking for a good reliable individual to join the team at Platinum & Metals. If you are an innovative, creative and proactive individual who enjoys working remotely but also excels working at an individual level, we want you on our team. Role Description This is a part-time remote role for a Virtual Assistant at Platinum & Metals. As a Virtual Assistant, you will be responsible for providing administrative support, managing emails, scheduling appointments, and handling various tasks to help streamline operations. Qualifications Excellent communication and organizational skills Proficiency in Microsoft Office Suite and Google Workspace Experience in managing calendars and handling administrative tasks Ability to work independently and prioritize tasks efficiently Strong attention to detail and problem-solving skills

Key Responsibilities Support the Executive Assistant with calendar management, scheduling appointments, and coordinating meetings Handle facility access management, including meeting vendors on-site Manage office logistics including receiving, unpacking, and organizing deliveries Maintain organized storage areas and break down boxes for recycling Monitor inventory and manage procurement of office supplies, snacks, and beverages, across multiple office locations Assist with (often last-minute) event planning and coordination, including team dinners and office gatherings Run time-sensitive errands for executives and team members as needed Coordinate with vendors and service providers for office maintenance and supplies Help setup meeting rooms and event spaces Qualifications 2+ years of administrative experience, preferably in a technology or fast-paced environment Problem-solving mindset with the ability to be proactive, take initiative, and work independently Exceptional time management and organizational skills Strong attention to detail and ability to follow through on tasks Strong written and verbal communication/interpersonal skills Committed to maintaining discretion and confidentiality Able to seamlessly adapt to changing priorities Able to hold composure under pressure Go-getter attitude, no task too small Physical ability to lift up to 30 pounds and move items around the office frequently Proficiency in Microsoft Office Suite, Google Workspace, and project management tools Nice to have: Car and valid driver's license/clean driving record What We Offer Competitive salary and comprehensive benefits package Remote work flexibility Health, dental, and vision insurance 401(k) matching Paid time off and company holidays We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status. For Candidates based in the United States: In accordance with the San Francisco Fair Chance Ordinance, we welcome and evaluate applications from individuals with prior arrest and conviction records. We are committed to providing reasonable accommodations to qualified applicants with disabilities.

Our client, a world leader in insurance, is looking to bring on a Coupa Support Administrator for a six month assignment at their offices in one of the following locations: Jersey City, NJ; Whitehouse Station, NJ; or Philadelphia, PA. This role is hybrid with three days in the office and two days work from home. Responsibilities and Qualifications We are looking for a candidate that is a "super user" of Coupa who will be the primary liaison between Global Procurement and Coupa while supporting Procurement goals and initiatives. The Coupa Support Administrator will also manage supplier relationships as they pertain to Coupa integration, monitor and enforce compliance and manage the escalation process for non-compliance. Additional projects are expected to occur and may change frequently as Coupa becomes fully implemented and performing efficiently. This position will require planning and support of: Procurement User enablement Review and report on RFQ and Sourcing events. Training and ongoing testing Issue Resolution Supplier Enablement Duties Platform Maintenance and Updates Supplier Compliance General Owner of Coupa and change management as it relates to updates Partner with Stakeholders and 3rd Party Provider to achieve organizational management and objectives Develop and facilitate user training as necessary Troubleshoot user concerns involving data, process, configuration or integration related issues Guide system-based activities including user adoption, organizational communications, departmental planning, budgeting, reporting, etc. If this sounds like you, please apply today! Pay Range: The anticipated pay range for this position is $41 - $51/hourly. We understand that salary is an important factor in a job search, and we encourage you to apply even if you feel that your desired compensation may fall outside of the listed range. The final pay for this position is determined based on several factors including but not limited to, relevant experience, skills and certifications, education and training, geographic location, market conditions, and internal equity. We are committed to finding the right candidate for this role and are open to discussing how your unique qualifications align with our needs. Benefits: Our comprehensive benefits package includes: Medical insurance Dental insurance Vision insurance 401(k) retirement savings plan Equal Opportunity Employer: The Jacobson Group is committed to fostering an inclusive and equitable workplace that reflects the diverse communities we serve. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected characteristic as defined by applicable law. We believe that diversity of thought, background and experience strengthens our team and drives innovation. All employment decisions are based on qualifications, merit and business needs. If you require a reasonable accommodation to complete the application process or participate in an interview, please contact us at ********************* or ***************** to make a request. Refer a Colleague: Do you know someone who would be interested in this project? Submit your referral directly by emailing the Jacobson contact listed above or submitting them through this form. If your referral is hired for a contract assignment and meets all other eligibility criteria, you will receive a referral bonus!

Full-Time Administrative Assistant(Hybrid On-Site/Virtual) Location: Houston, Texas (on-site work in the Meyerland area or away at events) Some Info About Us: At Leadwell, we believe in developing leaders. We are a team driven by faith, service, and growth with a passion for making a positive impact on people and the world around us. Our approach to leadership development is built on Biblically-based principles, and using leading research and practical solutions, we are committed to serving 10 million leaders by 2035 - one leader at a time. If this excites you, it might be time to join us. Here's why else: What We Offer: A workplace culture that prioritizes relationships, doing work that matters, and delivering impactful results. Profit sharing for full-time team members (32+ hours/week) Generous paid holiday time off (14-16 days/year) PLUS 10 days Paid Time Off Paid volunteer days off (3 days/year) $1,200 Technology Stipend (annually) $500 Growth & Development Credit (annually) Salary Range For This Role: $20 - $25 /hour + profit sharing when FT (hourly rate is dependent on experience. FT preferred, PT possible) The Role: We are looking for a Full-time Administrative Assistant who is ready to dive into a hybrid role, balancing both an in-person presence in Houston, TX, with remote work capabilities. The ideal candidate will be a critical thinker with exceptional organizational skills, capable of managing multiple priorities in a dynamic environment. This role blends administrative expertise with project management and client-facing responsibilities, supporting our CEO and the broader Leadwell team, and is perfect for someone who thrives in a dynamic environment, is highly organized, and has a heart for service. You're Probably a Match If... You're a strong communicator who can pivot effortlessly when priorities shift. Organization is your superpower. You have a heart for people but can tell them no with a kind and gentle strength. You love completing tasks and making things better as you go. Your mindset is rooted in servant leadership-you see every task as an opportunity to make someone's day better. You're a natural problem solver, comfortable managing details, and always looking for ways to improve processes. You appreciate a balance of hard work, meaningful rest, and serious fun. You're open to and excited by travel and being on-site for client events. What Success Looks Like In This Role: Seamlessly manage and organize multiple email accounts and calendars, ensuring quick and professional responses and event creation, with a friendly demeanor. Prioritize customer intimacy and empathy in all interactions. Proactively block and protect time for content creation and other high-priority tasks. Offer excellent and prompt responses and troubleshooting to customer needs from our LeadwellPlus.com SaaS platform. Coordinate client and team off-site events with confidence, including booking venues, arranging catering, communicating details, and ensuring all supplies are prepared. Plan and execute travel arrangements, covering flights, accommodations, and vehicle rentals with precision. Track and send personalized and bespoke client appreciation efforts, such as birthday cards, seasonal gifts, and onboarding packages. Maintain a well-organized office environment (and help create it for others), supporting an efficient workflow. Facilitate invoice creation with accuracy and attention to detail as well as expense reporting, and document management. Serve as a liaison between the leaders, team members, and external stakeholders - maintaining clear, relational, and professional communication. Draft, review, and manage correspondence, reports, and presentations with a high degree of accuracy. Qualifications: Proven experience as an Executive Assistant or in a similar role. Ability to work independently and as part of a team. Proficiency in Google Workspace, Canva, and video conferencing tools. Exceptional organizational and time-management abilities, with a keen attention to detail. Strong adaptability and the ability to maintain composure in a fast-paced environment. A proven track record of handling sensitive information with confidentiality. Ability to think critically and make informed decisions in ambiguous situations. Where we want to go with you: At Leadwell, you're not just taking a job-you're joining a movement, and an organization that supports YOU as a person, not as just an employee. Be part of our vision that is ambitious yet deeply meaningful: Serving 10 million leaders by 2035. Building a flagship office and leadership campus in Houston, Texas-a hub for equipping and empowering leaders to transform the world. We will model and teach work where business results happen through a focus on people, using servant hearts, and empowering organizations everywhere with servant leadership. What We Value: Servant Leadership - We believe in influencing others in pursuit of a shared purpose. Work Heartily: Do our best, seen or unseen, for one or many. The Golden Rule: Treat others as we want to be treated. Always Serve, Serve All Ways: Humbly serve however and wherever needed. Relentless Optimism: Choose hope over fear, always. Faithful Stewards: Care like we own it, responsible like we don't. Tell The Kind Truth: Deliver the whole truth with care. Outrageously Generous: Better to give than to receive. Missionary Mindset: On a mission that matters. Work Hard, Rest Well: Balance life and family with working hard. How to Apply: If you're ready to bring your skills and servant heart to Leadwell, we'd love to hear from you. Submit your resume and a cover letter detailing your experience and passion for leadership to ******************. See the full job posting at **************************** Leadwell is an EOE.

To allow a collective group of executives to focus on more advanced responsibilities, the Administrative Assistant will provide support with a variety of tasks that demand skilled proficiency in technological tools such as Excel, Power BI and Microsoft Outlook (Power Point); organize meetings, oversee routine and advanced duties for the benefit of multiple stakeholders, and work collaboratively to create and draft correspondence, prepare reports or documents, conduct internal and external research, and complete a range of duties including managing calendars, planning events and organizing schedules, coordinating travel, and prioritizing communications, and managing appointments for business and personal needs. Additional responsibilities include customer onboarding support project assistance, and presentation materials preparation. QUALIFICATIONS: Associate or bachelor's degree in business administration, communication, or equivalent experience. Proficient with reporting and data visualization tools (e.g., Excel (Pivot Tables), Power BI) for team reporting (data, analysis, numbers). Microsoft Office Suite (Outlook, PowerPoint, Word, Excel). Strong understanding of calendar and scheduling software. Experience working with multi-location teams or within a business campus environment. Demonstrated experience managing multiple schedules and changing priorities across a dispersed team environment. Exceptional verbal and written communication skills. High attention to detail with strong organizational skills. Proactive drive to anticipate and address challenges. Professional discretion with sensitive information. Time management skills with the ability to maintain attention to multiple priorities effectively with minimal oversight and mindfulness to scheduled delivery deadlines. Availability to adjust work hours on occasion to support urgent needs. DUTIES AND RESPONSIBILITIES: Maintaining filing systems, contact databases, and employee lists. Creating presentations and reports and investigating inquiries from internal and external customers or prospects. Scheduling meetings, appointments, and travel. Supports daily office operations that may include greeting visitors, responding to phone or email inquiries for select managers. Drafting email and other business correspondence or documents; maintaining data integrity. Ordering office supplies and food deliveries. Planning events and preparing meeting agendas. Updating information in databases and spreadsheets as appropriate. Submitting personnel change forms and documentation via an internal HCM. Creating general workflow efficiencies and streamlining processes.

Function Enterprises, Inc. in Springfield, VA, is a leading contracting company dedicated to providing quality services to clients. The company emphasizes excellence in work and values diversity and inclusivity in its culture. Role Description This is a full-time on-site role for an Administrative Assistant at Function Enterprises, Inc. The Administrative Assistant will be responsible for providing administrative support, managing phone communications, assisting with executive administrative tasks, and utilizing clerical skills. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Proficiency in Clerical Skills Payroll Administrator Attention to detail and organizational skills Ability to multitask and prioritize tasks Desire to learn and grow Experience in office management or administration is a plus Excellent computer skills, including MS Office proficiency College diploma or equivalent

We are currently seeking a qualified professional to join our team. The perfect candidate will be highly motivated, self-driven, and reliable. All experience levels are welcome to apply. Bilingual in English and Spanish is needed! Primary Responsibilities Answer phone calls and assist customers. Friendly and respectful towards clients over the phone. Managing account payable, ensuring timely vendor payments. Prepare weekly bills for accountant to be paid. Prepare timesheets for payroll. Managing critical data in Excel and Word. Filling and maintaining accurate and organized records. Dispatching knowledge and capabilities Other duties as assigned Requirements: Must be able to speak clearly and effectively Strong written and verbal communication skills Ability to work independently and as part of a team. Excellent organizational and analytical skills. Must be able to work in a fast pace environment, and have friendly people skills Must be able to multitask High School Diploma/GED Driver's License Reliable transportation Must be willing to commute to our office in Manassas Proficient with Microsoft Office, particularly excel. Able to learn new skills Highly organized and detail oriented. Problem-solving skills Work hours would be 6:00 AM to 5:00 PM Monday through Friday

Crown Consulting, Inc. strives to connect people through driving aviation innovation and expanding aerospace and telecommunications infrastructure. We have been making a difference for our FAA and NASA customers for over 30 years, developing and supporting programs that allow the FAA to coordinate responses to natural disasters; plan use of airspace; simulate air traffic demand; develop methods and techniques to improve the efficient use of the National Airspace; and contribute to the safe and effective control of air traffic. Our work in air traffic and flight simulation has provided the FAA with tools that are used today to effectively manage constraints imposed by severe weather or closed runways. Crown was voted as One of the DC region's Top Workplaces in 2021. We have built this reputation by hiring great people who value and support the mission of our customers. Come experience the Crown difference. Job Description Crown is seeking a motivated and self-driven Administrative Assistant to support our Headquarters team full-time, 5 days a week, at Crown's headquarters office in Arlington, VA. The candidate will work closely with the President and other team members. Successful candidates must be able to work well independently in a fast-paced environment, possess strong verbal and written communication skills, and have proficiency with Microsoft Office Suite of Tools. If you are looking for an opportunity to join a growing company and enjoy helping individuals, then this might be the right fit for you! Recent college graduates are welcome to apply. Responsibilities include: Provide administrative support to include executive team calendar management, call scheduling, and travel coordination Oversee the day-to-day office including maintenance, mailing, supplies, equipment, bills, etc Assist the HR team in the onboarding process for new hires Process purchase orders, coordinate payments, and follow up on receivables Plan and lead company events, celebrations, and more Other duties as required Compensation: $50,000-52,000 / Annual Salary + Benefits Qualifications Bachelor's Degree is required 1+ years of experience is required Excellent verbal and written communication skills Proficiency in MS Office (MS Excel and MS Outlook, in particular) Hard working, dedicated, and an initiative-taker Excellent time management skills with a proven ability to meet deadlines Ability to multi-task and simultaneously handle many projects Ability to work independently with minimal supervision in a fast-paced, professional environment Willingness to take on additional tasks as needed Additional Information Benefits include: health, dental, & vision insurance generous PTO and paid holidays company-funded professional development competitive 401k match with 100% vesting life insurance disability insurance We are committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, age, religion, creed, sex, pregnancy, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. U.S. Citizenship is required for most positions. Persons unable to complete an online application should contact Crown HR for assistance at ************** ext 4011. Crown is a VEVRAA Federal Contractor

Why You Want to Work Here: Join a close-knit team in Virginia Beach where you'll play a crucial role in maintaining smooth office operations and supporting our leadership. You will work closely with management and have the opportunity to develop a versatile skill set. As part of your onboarding, you'll receive in-depth training at our North Carolina office, allowing you to integrate effectively and support our company's mission. Job Overview: We are seeking a proactive, organized Administrative Assistant to support our team's daily operations. This role involves a range of administrative tasks, from managing office communications to maintaining files, scheduling meetings, and coordinating office needs. Responsibilities of the Administrative Assistant: Manage phones and maintain a clean, welcoming office environment Respond to high-volume communications, including up to 50 emails a day and frequent phone calls Prepare correspondence and draft reports as needed Plan and schedule meetings, appointments, and travel for leadership Maintain filing systems, databases, and contact lists for efficient operations Order office supplies and track inventory to meet team needs Assist in planning meetings or visits from regional managers, handling logistics and preparation Gather quotes, collect signatures, and manage documents for various administrative processes Order entry and quote preparation Commission report preparation Conduct research assignments and communicate findings to team members Travel to our North Carolina office 3-4 times for training, with all expenses covered Requirements of the Administrative Assistant: High school diploma or equivalent required Strong written and verbal communication skills Proficiency in computer skills, including Microsoft Outlook Ability to multitask, manage time effectively, and pay attention to detail Why You Want To Work Here: Great Benefits Competitive Pay/Salary Potential remote and hybrid opportunity Terrific opportunities for career growth and impact

Administrative Assistant Leading writer of Property & Casualty Reinsurance seeking an Administrative Assistant supporting their 15 person in office team. I have been supporting this client for 20+ years and I can sincerely say they have the best, most employee centric, corporate culture of any client I've worked with. Their global team shares a passion for solving their customers' problems through a collaborative and entrepreneurial culture that empowers employees and rewards creative thinking. This is a 4 day per week in office position (with a flex work from home day) located in Schaumberg. For over three decades, the firm has helped its clients manage the risks of operating in a volatile and uncertain world. They're experts in Property, Casualty, Specialty, Cyber and Credit reinsurance, consistently recognized for the innovative way they combine data, experience and technology to understand and manage large and complex risks across the world. They are also a business with a real social purpose - we help protect communities around the globe and enable prosperity for all. Our purpose drives us forward every day as we seek solutions to some of the world's most complicated challenges. Position Summary The Administrative Assistant is responsible for providing administrative assistant support to our 15 person team as well as office manager responsibilities. This is a fast-paced and rapidly changing business environment. It requires an individual with an energetic and enthusiastic approach, along with maturity, self-confidence and self-motivation. This is an excellent opportunity for a flexible, highly organized individual with excellent communication and collaboration skills. Responsibilities include (but are not limited to) Travel Arrange business travel including conferences and client/broker events. This will usually involve flights, hotel, ground transportation and lunch/dinner bookings Enter confirmed travel arrangements into the calendar, Visitor Log and Travel Log Ensure team members have any visas, all documents, papers and itineraries necessary for travel. Coordinate with other offices to ensure travel and accommodation requirements are established and appropriate support is available when travelling to such offices Meetings and Entertainment/Lunches /Dinners On behalf of team members, coordinate meetings with clients/brokers/vendors Record all meeting details and attendees in meeting calendar within the Microsoft Office system. Manage all aspects of bookings and catering for client/broker lunches and dinners. Book taxis for our employees and clients. Prepare and organize printed materials and binders for meetings Expenses All aspects of timely expense management (in Concur and Dynamics 365) for team members, including: Use receipt images in Concur or gather receipts for business travel promptly after such travel and document the business purpose Set up expense reports on at least a monthly basis Follow-up to secure any expense approvals Visitor Log Be the coordinator for any visitor log requests Arrange desk assignments for underwriting visitors General / Office / other Provide administrative support for group meetings, whether onsite or offsite Assist with ad hoc projects Communicate with external contacts to exchange information as needed Provide telephone coverage for assisting with client requests (i.e. obtain key information to be passed on to the Underwriter when unavailable) Prepare FedEx shipments Assist with mail collection and distribution for your respective team(s) Maintain good working relationship with internal contacts Manage changing circumstances as they happen, sometimes on short notice Communicate timelines for completion of responsibilities if an item may take longer than normal due to multiple responsibilities being asked within a short time Professional/Technical Competency Requirements Strong interpersonal and teamwork skills with the ability to communicate in a professional manner with all levels of employee and market facing audiences to include with senior management, internal clients, external clients and brokers. Works efficiently, accurately and exercises common courtesy. Is a team player and demonstrates a cooperative attitude. Must possess excellent oral and written communication skills. Receptive to new ideas and is well organized. Reacts effectively to changing conditions. Anticipates and constructively advances the need for positive change. Eagerly assumes new tasks and responsibilities. Demonstrates sensitivity, respects cultural differences, and acts in an ethical manner at all times. Provide ad hoc support around office as needed Excellent PC skills with demonstrated ability to create spreadsheets, documents and presentations. Familiarity with different ‘share' platforms ie: SharePoint, Office 365 Qualifications, Skills & Experience Bachelor's Degree. 2+ years of administrative assistant experience. Strong interpersonal and communication skills Ability to multitask Proficient in Microsoft Office suite

Why You Will Love Working With Us! At Pasadena Villa Outpatient, we are a dynamic, dedicated, and growing team of professionals deeply passionate about providing evidence-based and personalized clinical care for behavioral health conditions. Pasadena Villa Outpatient is a leading provider of mental health treatment services across the region. With 18 Outpatient locations across seven states, we are on a mission to improve mental wellness in the communities we serve. We are a part of Odyssey Behavioral Healthcare Network which offers a continuum of care within our Psychiatric Network, Eating Disorder Network, including inpatient, intensive residential, partial hospitalization, and intensive outpatient services nationwide. Our team's foundation is client centered care and clinical excellence through our 5-star service commitment - Respect, Accountability, Integrity, Flexibility, and Collaboration. We are committed to our team and our team is committed to our clients! We are excited to expand our network with the opening of a location in Stafford, Virginia! Stafford, Virginia, is a dynamic community with a mix of historical significance, natural beauty, and modern amenities. Its proximity to the nation's capital, along with its unique blend of suburban and rural living, makes it an attractive place to live and work. Providing outpatient care Monday through Friday, we offer exceptional benefits, development opportunities, professional training, and much more detailed below. Join our team! Be part of our amazing vision of changing lives empowering each client's inherent strengths making a difference in countless lives, while being part of a larger nationwide network that is growing each day! What We Offer Collaborative environment dedicated to clinical excellence Multiple Career Development Pathways Company Supported Continuing Education & Certification PPO & HDHP Health Plan Options Flexible Dental & Vision Plan Options 100% Company Paid EAP Emotional Well-Being Support 100% Company Paid Critical Illness (with health enrollment plan) 100% Company Paid Life & ADD 401K with Company Match Company-Sponsored HSA, FSA, & DSA Tax Savings Accounts Generous Team Member Referral Program Parental Leave Position Summary The Executive Director is responsible for the ongoing development and operations of an Outpatient Practice that provides Intensive Outpatient Programming (IOP) and Partial Hospitalization Programming (PHP). The Executive Director collaborates with leaders throughout the organization and provides leadership and supervision to team members within the practice. Position coordinates day-to-day operations to achieve operational goals and provides clinical oversight, ensuring the delivery of clinically excellent, client centered care. Essential Responsibilities: Exemplifies our 5 Star Service to clients, team members, referents, and families. Collaborates with network leadership in new business development, networking, and outreach strategies in support of the regional office. Ensures achievement of business objectives through day-to-day operational, financial, clinical, and regulatory oversite of a treatment facility. Ensures accessibility of services to potential clients. Promotes systems of communication and collaboration between admissions, and clinical operations. Coordinates day-to-day clinical operations to achieve goals and ensures smooth and efficient functioning to meet the requirements of the office. Oversees weekly group assignments and topics to ensure balanced therapist workloads and programming tailored to current cohort needs. Establishes and maintains effective working relationships with physicians, referral sources, families, and other stakeholders. Ensures compliance with all licensures, accreditations, contracts, state, and federal laws. Leads and participates in performance improvement initiatives for patient care and staff performance. Assesses patient needs through outcome surveys, suggestions, and meetings to assure consistent, quality care for the population we serve to include follow-up with adjustments of the development of the program. Monitors and reports on key performance indicators; adjusting operations accordingly to meet organizational objectives. Education and Experience Position requires a Master's Degree and a minimum of 5 years of related leadership experience in a behavioral healthcare setting. Position requires a LCSW, LPC, LMFT, or LMHC. Must be licensed to practice and provide clinical supervision in the state of Virginia. Pasadena Villa Outpatient provides equal employment opportunities without regard to race, color, creed, ancestry, national origin, ethnicity, sex, gender, sexual orientation, marital status, religion, age, disability, gender identity, genetic information, service in the military, or any other characteristic protected under applicable federal, state, or local law. Equal employment opportunity applies to all terms and conditions of employment. Pasadena Villa reserves the rights to modify, interpret, or apply this in any way the organization desires. This in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. Reasonable accommodations may be made to reasonably accommodate qualified individuals with disabilities. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At-Will.”

Reports to: Board of Directors for American Committee for Middle East Rights (ACMER) Description: As Executive Director, you will lead ACMER in furtherance of its mission to build and grow nonpartisan support for a human rights centered U.S. foreign policy towards the Middle East. You will provide oversight, supervision, guidance, and direction for the entirety of the team. You will lead fundraising efforts and manage relationships with key external stakeholders. Primary duties: Set a clear strategic framework for the organization; recruit and manage a talented team; implement effective systems and processes; and deliver results aligned with ACMER's mission. Responsibilities: Establish and advance the overall vision and direction of the organization Develop and implement strategic plans that meet goals and objectives created in partnership with the Board of Directors Recruit, develop and lead a team to uphold ACMER's mission statement, core values and strategy Work closely with the team to create and manage organizational processes to institutionalize the workflow and scalability Manage paid vendors and consultants to ensure deliverables are met on time and within scope Build out paid media programs on TV, radio, and digital platforms Work closely with the legal team to ensure compliance with all regulatory requirements of a 501(c)4 nonprofit organization Build and maintain relationships with other organizations, community groups, and key stakeholders. Build and maintain relationships with government officials and agencies, and lead lobbying efforts Lead fundraising efforts including raising $3 million dollars annually, maintaining relationships with existing donors, and identifying new potential donors Manage, review and approve the organization's budget and execute on budgetary commitments Skills & Qualifications: Proven experience in building effective teams, culture, and systems Serve as a trusted partner to the board and foster a collaborative relationship Work with multiple stakeholders to set strategy tied to results Committed to and knack for sustainable systems, structures, and processes Strong manager who knows how to support, coach, give feedback, and hold accountable their supervisees. Effective coalition builder with a track record of delivering projects and managing multiple stakeholders under tight deadlines Adept at multitasking, managing multiple projects & paying attention to the right details Exercises good and savvy judgment in a political environment Understands how to build power Able to operate on short timelines and in start-up culture Travel: Occasional travel is required. Other Information: This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties. Open communication and feedback with the Board of Directors is encouraged, especially as the job evolves. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities listed above are essential job functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Equal Opportunity Employer: ACMER is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. ACMER does not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

Help more people than you can ever imagine. If you have high attention to detail, are hardworking, and want to work with an amazing team of like minded people changing the world, we'll show you how. At Oath we believe that we all get one short life and that you should make the most of it. We help our clients prioritize their lives through estate and financial planning. The role of an Oath Office Manager is to work to organize our attorneys, advisors, clients, and team in office and remote. We believe in great freedom and great responsibility. We believe in doing the hard work first. We believe there is a difference between busyness and effectiveness. We believe in empowering our team to help thousands of people nationwide. Responsibilities Oversee our day-to-day office and remote operations in Virginia Execute other office administration tasks as assigned Liaise with clients, attorneys, team, and advisors as the mainline of communication Answering and directing phone calls Responding to client requests via email and telephone Monitoring deadlines Scheduling appointments Preparing materials for client meetings Drafting correspondence Organizing and maintaining client files Scanning, copying, and filing of documents in an electronic file management system Qualifications Excellent time management, problem-solving, and communication skills Basic computer skills including experience with Microsoft Office Bachelor's degree or relevant work experience Ability to maintain and cultivate client relations About Oath Law & Oath Planning Oath was founded in 2010 on the idea that estate and financial planning should be accessible to people from all different backgrounds -- not only the wealthiest 1%. We began in one small office with a team of only a few innovative, creative thinkers that wanted to make planning and estate and financial education a possibility for every community. Now, we've grown our firm across multiple states, with more offices opening every year. Our success comes down to one motivating factor -- helping families and individuals do the best that they can for the people and things that they love most. As we continue to expand and help more individuals and families, we are seeking like-minded individuals to embody our mission and values and join our growing team. Industry Financial Services Employment Type Full-time

Mission For Administrative Assistant To provide the highest level of service to Top Horizon Insurance Agency's Clients by Freeing Up the Angela Olson's time in all ways possible including: 1) Phones - Answering Phones, Taking Messages and Directing Traffic 2) Client Service Requests - ID Cards, Billing/Payments, General ?'s, etc . . . 3) Data Management - Input data into CRM and frequent updating 4) Carrier Requests - Making outbound calls to companies & clients on behalf of agent 5) Do What's Needed Clause - Do ANYTHING that can free up the agents time so we can serve more clients and grow. 6) Personal Life- assisting Angela in personal life scheduling, planning, and execution Please email a resume and application to ****************************** Competencies Required Positive Can-Do Attitude There is ZERO drama or negativity allowed in our office. We do NOT complain, gossip or badmouth anybody. We are problem solvers! Be Reliable: Show up on time, every time. Be dependable to Top Horizon Insurance and customers who rely on your ability and commitment on a daily basis. Work Ethic: Bring enthusiasm and energy daily! I give this 100% here and want people who treat their career with the same respect. Coachable: Being willing to be coached and staying humble when taking criticism. This is HUGE for our culture and how we operate on a daily basis. Anything we say is for the benefit of you, our clients and our company. People skills: You're going to be talking with people all day, so you need to enjoy people. (this DOESN'T mean you have to be an extrovert). Process and Systems Driven Do things the Top Horizon Insurance way. We have processes in place to help us do our jobs efficiently and effectively. We look for ways to improve this daily (and will accept and evaluate all suggestions), but don't implement new ideas unless formally approved and implemented by the whole team. Integrity: Be someone who follows through with what you say. Be HONEST and genuine in all interactions with our team and clients. You are expected to ALWAYS do what's in the best interest of the client. Proactivity: Here at Top Horizon Insurance, we have the standard process we follow. If you have suggestions that can help improve that process, we expect and encourage you to bring those ideas to management's attention. We promise to review and consider every request you bring to the table as long as you commit to trusting our decision after looking at the whole picture. Attention to detail: You will be tasked with staying organized with all paperwork and data given to you. You'll be given personal information about clients and things like putting the right, secure information on the right spot is VITAL to our clients security and their experience with our company. High standards: Our company is made up of individuals that are hungry to improve their lives every day. We have high standards. You should too. We hold everyone to the highest standards so we can all grow. Poise: You'll be having crucial conversations on a daily basis which - most of the time - is of EXTREME importance to our clients. You must be calm under pressure and be able to navigate through emotions to help clients in their best and worst of times, both. Our Vision Statement is: “Insurance Advocates Who Care”. We obviously take this seriously which is why we are taking this so seriously. You'll be an integral part of our company achieving our long term vision and goals. Admin Assistant Job Description: Time 9am to 5pm (Monday through Friday) with a ½ to 1 hour lunch break. You will also be expected to complete your tasks each day given to you through our CRM system by agents and also verbal tasks throughout each day. This position is a remote position, but we ask that you are local as we will need in person help at times (both with management of clients and Angela's personal schedule). IN OFFICE when needed is in Farmington, Utah. Altogether this is a full time, 35 hours / wk position. All federal holidays are Paid Time Off after 6 months of employment In the first year, you will receive 5 days worth (40 hours) of Unpaid Time off, and after 12 months of employment, you'll receive those same 40 hours for the year PLUS an additional 40 hours of PAID time off. Paid/Unpaid time off must be requested at least a month in advance if possible. Compensation This position is a 1099 earning position paid on an hourly basis Hourly Compensation: negotiable Opportunity for advancement and bonus money do exist if you prove to be a perfect fit for the company and vice versa.