Executive staff assistant full time jobs

Strategic Executive Assistant (Dual Support & Operations) Schedule: Full-time, approx. 9:00 AM - 5:00 PM EST (flexibility required) Zabota is a top-ranked global recruitment firm, recognized as a Top HR Staffing Company by Clutch in 2025. We specialize in helping high-growth U.S. brands build elite, remote-first teams. Our mission is simple: Connect world-class talent from LATAM, Europe, and beyond with the most ambitious companies in the world. About Our Client Our client is a fast-growing U.S. company led by two highly driven founders operating in a dynamic and fast-paced environment. They are seeking a highly capable Executive Assistant who can act as a strategic partner enhancing their productivity, managing complex workflows, and proactively optimizing both business and personal operations. About the Role This is a strategic, autonomous, and operational Executive Assistant role supporting two senior principals. You will be responsible for managing executive communication, business operations, and personal logistics while building systems that create efficiency and reduce friction. The right person thrives in a role where they anticipate needs, solve problems independently, and operate with impeccable professionalism. Responsibilities 1. Strategic Organizational & Systems Management Evaluate, implement, and optimize operational processes, tools, and workflow systems. Build and refine organization structures to support executive clarity and efficiency. Solve challenges quickly and independently, anticipating needs before they arise. 2. Professional Executive Support (Dual Support) Manage and triage both principals inboxes, drafting replies and prioritizing communication. Fully own complex calendar management and scheduling across business and personal commitments. Communicate externally on behalf of the principals with clients, partners, and stakeholders. Retrieve and compile sales or operational data from internal systems (training provided). 3. Personal & Logistical Support Plan and manage all domestic and international travel with comprehensive itineraries. Schedule and oversee personal appointments (medical, dental, home services, etc.). Manage vehicle maintenance logistics and occasional airport drop-offs/pick-ups. Coordinate logistics for company events, off-sites, and internal meetings. Qualifications & Experience Needed Experience: 5+ years as an Executive Assistant, ideally supporting C-level or senior leaders. Experience managing multiple principals is highly preferred. Mindset: Highly intelligent, proactive, intrinsically driven, and comfortable in fast-changing environments with shifting priorities. Technical Skills: Strong proficiency with organizational tools, advanced calendar management, and the ability to quickly learn new systems and platforms. Professionalism: Exceptional discretion, judgment, and the ability to handle confidential and personal information with absolute care. Attributes: Resourceful, organized, solutions-oriented, and capable of operating with high autonomy. Offer Details Working Hours: Approx. 9:00 AM 5:00 PM EST Flexibility required for urgent matters and travel logistics. Location: Columbus, Ohio - On-site Compensation: 80K Annually Hiring Steps Initial Screening with Zabota Client Interview Practical Task or Second-Stage Interview Final Offer

Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century's most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril's family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years. As an Executive Assistant at Anduril you will be responsible for keeping the train on the tracks. Your role is both internal and external and will require a high degree of attention to detail. You will interface with both internal Anduril leaders and employees and serve a critical point of contact for customers, vendors, and external executives. Your ability to keep things running and deconflict requests makes you an important part of the team's success. This is an EA position where your mastery of calendar management becomes the linchpin of the daily operations! If you are an EA that thrives in the satisfaction of making it all work and is master at time Tetris, then you will be a perfect fit for this role. WHAT YOU'LL DO Calendar Management Provide comprehensive calendar support to 2-3 VP/GM level executives. Manage complex schedules and serve as a collaborative partner with the broader Anduril organization Coordinate and manage internal and external meetings VPs/GMs are involved in Plan executive domestic and international travel. Comms: Serve as the primary point of contact for internal and external communications on behalf of the VPs in relation to meetings they are involved in Possess the ability of reading between the lines of information received, and outputting comms to close the information gaps between key stakeholders Navigate confidential communications with discretion and professionalism, while fully grasping the company's polices and the executive's perspectives and values Relationship Management: Cultivate and maintain strong relationships with essential stakeholders across the organization. Grace under pressure, sound judgment, and flexibility in balancing competing priorities. Participate in administrative team, providing backup to other assistants This role will may include some domestic travel REQUIRED QUALIFICATIONS A minimum of 2 + years administrative experience supporting senior level executives in a corporate environment Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees and business associates both internal and external Strong organizational and time management skills. Proven experience in multi-tasking and working with multiple people and priorities, while delivering on high quality results and follow through Demonstrates curiosity and a desire to understand the company goals Experience supporting multiple executives. Experience with domestic and international travel coordination. Proficient in scheduling meetings in multiple time zones Strong Microsoft Office Suite skills U.S. Person status is required as this position needs to access export controlled data PREFERRED QUALIFICATIONS Proven ability to handle confidential and sensitive information in a professional manner. Problem solving and very strong analytical skill capabilities. Experience in a fast-paced, high-tech company. Excellent attention to detail and accuracy. Experience with end-to-end project management. Strong organizational and time management skills. Success in this role is looking outside the box, ability to fill the gap between comms, flexibility Department of Defense contractor experience OR Tech Start-Up Experience preferred US Salary Range$60,000-$78,000 USD The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including: Healthcare Benefits US Roles: Comprehensive medical, dental, and vision plans at little to no cost to you. UK & AUS Roles: We cover full cost of medical insurance premiums for you and your dependents. IE Roles: We offer an annual contribution toward your private health insurance for you and your dependents. Additional Benefits Income Protection: Anduril covers life and disability insurance for all employees. Generous time off: Highly competitive PTO plans with a holiday hiatus in December. Caregiver & Wellness Leave is available to care for family members, bond with a new baby, or address your own medical needs. Family Planning & Parenting Support: Coverage for fertility treatments (e.g., IVF, preservation), adoption, and gestational carriers, along with resources to support you and your partner from planning to parenting. Mental Health Resources: Access free mental health resources 24/7, including therapy and life coaching. Additional work-life services, such as legal and financial support, are also available. Professional Development: Annual reimbursement for professional development Commuter Benefits: Company-funded commuter benefits based on your region. Relocation Assistance: Available depending on role eligibility. Retirement Savings Plan US Roles: Traditional 401(k), Roth, and after-tax (mega backdoor Roth) options. UK & IE Roles: Pension plan with employer match. AUS Roles: Superannuation plan. The recruiter assigned to this role can share more information about the specific compensation and benefit details associated with this role during the hiring process. To view Anduril's candidate data privacy policy, please visit **********************************************

About Upstart Upstart is the leading AI lending marketplace partnering with banks and credit unions to expand access to affordable credit. By leveraging Upstart's AI marketplace, Upstart-powered banks and credit unions can have higher approval rates and lower loss rates across races, ages, and genders, while simultaneously delivering the exceptional digital-first lending experience their customers demand. More than 80% of borrowers are approved instantly, with zero documentation to upload. Upstart is a digital-first company, which means that most Upstarters live and work anywhere in the United States. However, we also have offices in San Mateo, California; Columbus, Ohio; and Austin, Texas. Most Upstarters join us because they connect with our mission of enabling access to effortless credit based on true risk. If you are energized by the impact you can make at Upstart, we'd love to hear from you! The Team: The Office Management & Workplace Events (OM&WE) team is responsible for creating safe, inspiring, and efficient work environments for Upstarters, while supporting the company's digital-first strategy through thoughtful in-office experiences and events. As the Senior Office Administrator at Upstart, you will own the day-to-day operations of our Easton office, ensuring it runs smoothly, feels welcoming, and reflects Upstart's values. You'll partner closely with the Columbus OM&WE team, IT, Facilities, and vendors to deliver an exceptional in-office experience for employees and visitors alike. How you'll make an impact Serve as the primary point of contact for the Easton office, creating a professional, welcoming environment for employees and visitors. Oversee daily operations including front desk coverage, facilities coordination, and vendor management to ensure a safe, efficient, and well-maintained workplace. Manage pantry, catering, and supply programs, ensuring consistent quality and anticipating employee needs. Plan and execute onsite logistics for meetings, events, and team gatherings, coordinating setup, teardown, and A/V readiness. Respond to office support requests with urgency and accuracy, escalating complex or sensitive issues when needed. Maintain and refine office processes and documentation, driving consistency across Columbus and other Upstart offices. Minimum Qualifications 3+ years of experience as an executive assistant or in administration, office management, event planning, or a similar field. Proven ability to stay organized, prioritize workload, and execute tasks with great attention to detail. Confident, positive demeanor and ability to communicate professionally across all levels of the organization. Experienced knowledge of Google Suite. Preferred Qualifications Experience working in tech or high-growth environments. Familiarity with office openings, facilities coordination, or vendor management. Skilled in event coordination and catering logistics. Ability to identify and implement process improvements in office operations. Strong interpersonal and problem-solving skills with a focus on service and efficiency. Position location This role is available in the following locations: Columbus, Ohio Time zone requirements The team operates on the East coast time zones. In-Office requirements: You will be required to work from our Easton (Columbus) office 5 days per week. What you'll love: Competitive Compensation (base + bonus & equity) Comprehensive medical, dental, and vision coverage with Health Savings Account contributions from Upstart 401(k) with 100% company match up to $4,500 and immediate vesting and after-tax savings Employee Stock Purchase Plan (ESPP) Life and disability insurance Generous holiday, vacation, sick and safety leave Supportive parental, family care, and military leave programs Annual wellness, technology & ergonomic reimbursement programs Social activities including team events and onsites, all-company updates, employee resource groups (ERGs), and other interest groups such as book clubs, fitness, investing, and volunteering Catered lunches + snacks & drinks when working in offices This is a Non-Exempt position. Employees in this position are paid an hourly pay rate, on a bi-weekly basis, and are eligible to receive overtime pay for any hours worked over 40 in a work week, or over 8 in a work day if required by state law. Columbus, OH - Anticipated Hourly Rate Range$30-$40 USD Upstart is a proud Equal Opportunity Employer. We are dedicated to ensuring that underrepresented classes receive better access to affordable credit, and are just as committed to embracing diversity and inclusion in our hiring practices. We celebrate all cultures, backgrounds, perspectives, and experiences, and know that we can only become better together. If you require reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please email candidate_accommodations@upstart.com ************************************************

Executive Assistant - Store Operations - (04XVH) Description At Bath & Body Works, everyone belongs. We are committed to creating a culture of belonging focused on delivering exceptional fragrances and experiences to our customers. We focus on recruiting, retaining, and advancing top talent. In addition, we work to improve our communities and our planet to help the world live more fully. The Executive Assistant provides administrative support to the leadership members of the BBW Store Operations & Asset Protection teams. They must have the ability to problem-solve, be forward thinking and anticipate needs. They must be able to function effectively in a fast paced, high-energy environment. They can use technical and business vocabulary and have a detailed knowledge of business operations. Ideal candidates would have a passion for and an understanding of a fashion retail environment and prior retail support experience. This individual will ensure executives are prepared with all materials and information for meetings, events and travel. They will also compile materials for reports or presentations and support the team meetings. Additionally, they need to have highly functioning calendar skills, and will be responsible for managing calendars fully, acting as a gatekeeper to ensure efficiencies in the flow of the day. They may also assist with other department-specific projects as needed. ResponsibilitiesCalendar Maintenance• Manage calendar for executives, including organizing, balancing and planning the daily schedule• Responsible for setting up team meetings, scheduling conference rooms, and prep sessions, when necessary, per the meeting needs• Responsible for assisting with printing all documents/ pre-reads, including preparing and compiling presentation documents for meetings• Review e-mails for priority information and meeting requests as directed• Schedule touch bases and staff meetings with direct reports. Troubleshoot schedules as needed. Stay updated on executives' priorities daily Communication & Resource Support• Responsible for assisting the development, editing and formatting of high priority and high visibility presentations• Responsible for supporting the creation of general communication to broader team and other executive communication cascades• Manage team distribution lists for meetings & communications• Support key initiatives related to team culture, including rewards & recognitions programs, event planning, etc. • Participate in department committees to support notetaking, task management and action items Travel & Expense Management• Must ensure all expenses for executives are submitted in a timely manner• Responsible for booking travel, and creating itineraries• Work collaboratively with other executive assistants to ensure group travel is scheduled and covered appropriately, based on the purpose and attendees of trips Other Admin Support/Ad Hoc Projects:• Support peers as needed for PTO coverage or other out-of-office needs• Assists with technology requirements including video conferencing, PowerPoint presentations, and Excel reporting• Assist HR with HR Access changes, and new hire set-up needs• Work on various ad hoc projects as needed• Contribute to overall team and department culture Qualifications • Seven or more years of experience as an Executive Assistant providing support to multiple senior executives in a fast paced, dynamic environment required• Excellent interpersonal and communication skills (written and verbal) across different functions• Ability to handle multiple tasks, projects, competing priorities and tight deadlines simultaneously while maintaining quality• Strong adaptability, flexibility and resourcefulness• Ability to exercise independent judgment and make decisions• Ability to maintain a high level of professionalism and confidentiality• Proficiency with Microsoft Office Applications (Word, Excel, Outlook, PowerPoint, etc. ) Education• Bachelor's Degree and previous retail experience preferred Core CompetenciesLead with Curiosity & HumilityBuild High Performing Teams for Today & TomorrowInfluence & Inspire with Vision & PurposeObserve, Engage & ConnectStrive to Achieve Operational ExcellenceDeliver Business ResultsBenefitsBath & Body Works associates are the heart of our business. That's why we're proud to offer benefits that empower you to Dream Bigger & Live Brighter. Benefits for eligible associates include: Robust medical, pharmacy, dental and vision coverage. Plus, access to our onsite wellness center and pharmacy located at the Columbus, OH home office. 401k with company match and Associate Stock Purchase with discount No-cost mental health and wellbeing support through our Employee Assistance Program (EAP) Opportunity for paid time off and paid parental leave. Plus, access to family and lifestyle programs including a family building benefit, childcare discounts, and home, auto and pet insurance. Tuition reimbursement and scholarship opportunities for post-secondary education programs40% merchandise discount and gratis that encourages you to come back to your senses!Visit bbwbenefits. com for more details. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws. Please see links: Los Angeles Fair Chance In Hiring Ordinance, Philadelphia Fair Chance Law, San Francisco Fair Chance Ordinance. We are an equal opportunity employer. We do not make employment decisions based on an individual's race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, pregnancy, genetic information, protected veteran status or any other legally protected status, and we comply with all laws concerning nondiscriminatory employment practices. We are committed to providing reasonable accommodations for associates and job applicants with disabilities. Our management team is dedicated to ensuring fulfillment of this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, associate activities and general treatment during employment. We only hire individuals authorized for employment in the United States. Application window will close when all role(s) are filled. Primary Location: United States-Ohio-ColumbusWork Locations: L Brands Home Office. Three Limited Parkway Columbus 43230Job: ClericalOrganization: BBW Home OfficeSchedule: RegularShift: StandardEmployee Status: Individual ContributorJob Type: Full-time Job Level: Day JobJob Posting: Dec 12, 2025, 6:52:14 PMEmployee Referral Bonus: 2,500. 00 US Dollar (USD) Pay Transparency Locations: Refer to careers. bathandbodyworks. com for required wage information Refer a friend for this job Tell us about a friend who might be interested in this job. All privacy rights will be protected. Refer a friend

JobID: 210692108 JobSchedule: Full time JobShift: : Become an integral part of the Home Lending team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Home Lending, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities * Maintain complex and detailed calendars * Screen incoming calls and determine the level of priority, while using caution in dispensing information * Manage the coordination and logistics of both internal and external meetings * Arrange and coordinate complicated domestic and international travel * Organize all aspects of internal and external events, including catering and transportation * Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines * Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access * Produce high quality emails and messages to individuals at all levels of the organization * Maintain department documents, including current organizational charts and Executive Bio's * Handle regular activities without prompting, and advise in advance with issues or delays * Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills * At least three years of administrative experience * Advanced ability to organize * Discretion and good judgment in confidential situations, and proven experience interacting with senior management * Strong interpersonal, written, and oral communication skills * Strong proficiency in Microsoft Office * Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills * College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

The Center for Christian Virtue (CCV) Executive Assistant provides high-level administrative, operational, and organizational support to the President. This role is pivotal in ensuring the efficiency, effectiveness, and professionalism of CCV's leadership. This role requires an individual who is proactive, detail-oriented, and able to handle a diverse range of responsibilities in a fast-paced environment while upholding the mission and values of the ministry. Reports to: President Hours: Monday-Friday, 8:00am to 4:30pm Compensation: Full-time, Salaried/Exempt Location: CCV Office in Columbus, Ohio, with occasional statewide travel Benefits: PTO (Paid Time Off), 10 Paid Holidays, Monthly Cell Phone Allotment, Mileage, Health, Vision, and Dental Insurance (CCV covers 75% of premium), Life Insurance, 3% Match on Retirement Plan Available after 1 Year Key Responsibilities Manage the President's calendar, including scheduling appointments, prioritizing meeting requests, and ensuring adequate preparation and follow-up for all engagements. Monitor, organize, and manage the President's email inbox, ensuring timely responses, proper prioritization, and appropriate follow up. Coordinate all travel arrangements for the President and prepare detailed itineraries to ensure smooth and efficient trips. Support the President in day-to-day operational tasks, helping him maintain focus on strategic priorities and by preparing agendas, briefing materials, meeting notes, and background research. Serve as a liaison between the President and internal/external stakeholders, ensuring timely communication and professional representation of the organization. Act as the primary administrative point of contact for the Board of Directors, building strong, professional relationships with board members and committee chairs. Manage all logistics for board meetings, including scheduling, venue selection, catering, audiovisual and virtual meeting arrangements, and distribution of materials. Assist in the preparation and organization of board packets, agendas, minutes, reports, and presentations. Maintain accurate and up-to-date board records, directories, and governance documents. Facilitate effective communication between board members and CCV leadership, ensuring follow-up on action items and timely delivery of important updates. Handle confidential information with the highest level of discretion and professionalism. Perform additional administrative or project-based tasks as assigned to support the mission and operational excellence of CCV. Other duties as assigned. Job Qualifications & Requirements Skills and Experience Bachelor's degree preferred or equivalent experience. 3+ years of administrative, executive assistant, or office management experience, ideally in a nonprofit or mission-driven environment. Strong organizational and time-management skills with the ability to manage multiple priorities. Advanced proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting platforms (Zoom, Google Meets, etc.). Excellent written and verbal communication skills. Experience preparing agendas, minutes, and professional correspondence. Excellent organizational, problem-solving, and multitasking skills. Strong project management skills, with the ability to handle multiple priorities simultaneously. High level of integrity, trustworthiness, and attention to detail. Adaptability and willingness to take on diverse tasks as needed. Character and Spiritual Mature Christian, currently attending or pursuing attendance in a local church. Agreement with and adherence to CCV's Statement of Faith and Code of Conduct. Demonstrated commitment to CCV's mission and position on Core Issues. Ability to work discreetly with confidential information. Trustworthy, responsible, tactful, diplomatic, and focused on building consensus rather than emphasizing differences. Maintain a high level of professionalism focused on client/constituent relationships.

Make your next move an expert one. At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. ***This position is a 4-month contract hybrid position based out of our Columbus, OH office*** About you You are a seasoned professional seeking an opportunity to join our Valuations division-a true executive-level administrative powerhouse! With unparalleled organizational skills and an exceptional eye for detail, you expertly manage executives' calendars, plan seamless travel arrangements, and support innovative business development initiatives. Your professionalism shines, especially when handling confidential matters. As the Executive Assistant supporting the Senior Vice President (SVP) for the Midwest - OH and National Practices, you serve as a vital link between various administrative teams. Acting as a liaison, you direct requests to the appropriate teams, ensuring efficient communication and collaboration. With your natural ability to coordinate and connect, you play a crucial role in driving the success of the organization, making you an indispensable asset in a fast-paced and dynamic environment. In this role, you will… Review incoming appraisal bid emails and ensuring accurate processing. Route bids to the appropriate manager based on asset type and property location for fee and timing review. Submit managers proposed bid fees and timelines through the client portal. Serve as the primary liaison between appraisers and the client, facilitating clear and timely communication. Manage monthly invoicing for the client account. Maintain detailed activity records in Excel for tracking and reporting purposes. Handle a high-volume workflow, processing up to 800 bids per month with precision and efficiency Provide backup coverage for the Executive Administrator Manage inbox for Executive - process bid requests, client questions, and new awards through the Client Services and Producer Solutions team What you'll bring 2-4+ years' experience in an administrative position Demonstrated experience utilizing resources (people, materials, support, etc.) to get things done; you can orchestrate multiple activities at once to accomplish a goal Advanced communication skills Demonstrated proficiency with Microsoft Office skills (Outlook, Word, Excel) Previous experience working within a real estate environment is an asset Pursuant to local law, Colliers is disclosing the following information: Area/Location Specific: Columbus, OH. Compensation Approximate Compensation Range for this Role: $24/hour to $26.50/hour Our compensation ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire compensation for the position across all national locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training . Benefits This role is classified as a “Limited Term Employee” (LTE). Full-time LTEs (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term / long-term disability. LTEs are able to enroll in our company's 401k plan, which includes an employer match. LTEs will also receive 10 days of sick leave, along with twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) for paid parental leave which will be available for use after successful completion of 90 days of employment. Individuals may be eligible for different or additional benefits under applicable state law. #LI-SD1 #LI-Hybrid Make your next move an expert one and join us as we lead the industry into the future. Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas. Applications will be accepted on an ongoing basis. Direct applicants only please, no agencies. Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.

Executive Assistant - (04FDI) Description Your Role:The Executive Assistant is responsible for providing executive level administrative support to leaders across the Marketing and Visual functions for Victoria's Secret & Co. The ideal candidate will be forward thinking, proactive and have the ability to anticipate needs and thrive in a fast-paced environment. Curiosity around learning new approaches to support shifting priorities in an agile way will be critical to success. Why You Belong Here:At Victoria's Secret & Co, you'll join a world-leading specialty retail brand recognized globally for innovation and excellence in lingerie and fashion. You'll work alongside industry leaders to set the standard for what a retail brand can achieve, placing customers at the center of everything we do to create products and experiences that bring them joy. We believe everyone deserves a place where they truly belong. We celebrate individuality and know that your passion, experience, and unique perspective strengthen our team and business. Here, you'll be empowered to perform, grow, and engage through unmatched opportunities to develop your skills, gain real-world experience, and learn from the best in the business. Your Impact:Calendar management including: proactively managing scheduling conflicts, anticipating critical meetings, and proactively blocking time for leader to prepare for meetings Respond to emails as appropriate and compose correspondence as directed Communicate calendar changes to leaders and others affected in a timely manner Schedule domestic and international travel arrangements and reconciles expenses reports Prepare and/or provide agendas and other necessary materials prior to meetings Plan and execute logistics for in office meetings and events Prepare and compile presentation documents Maintain a high level of professionalism and confidentiality Perform other duties and responsibilities as assigned Click here for benefit details related to this position. Posted Salary Minimum: $78,400. 00 Posted Salary Maximum: $102,900. 00 (US Dollar (USD) VS&Co provides an estimated range of compensation for this role as shown. Your actual compensation will be determined by a number of relevant factors, including but not limited to your specific skills, experience, & geographic location. Qualifications: Your Experience:Minimum of 8 years' experience providing administrative support to senior level leaders in a fast-paced, dynamic environment Proficient in Microsoft Office Suite (Outlook, Teams, Excel, Word, PowerPoint) Proactively addresses any challenges and able to anticipate upcoming needs Demonstrates agility to support shifting priorities in a fast-paced environment Strong verbal and written communication skills Excellent organizational skills and attention to detail Exercises independent judgment, resourcefulness and creative problem-solving skills Curious to learn new technology, industry best practices and process improvement opportunities We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws. Please see links: California Fair Chance Act, Los Angeles Fair Chance Initiative for Hiring Ordinance, Philadelphia Fair Chance Law, San Francisco Fair Chance Ordinance, Los Angeles County Fair Chance Ordinance An equal opportunity employer, we do not discriminate in hiring or terms and conditions of employment because of an individual's race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status or any other protected category recognized by state, federal or local laws. We only hire individuals authorized for employment in the United States. Primary Location: United States-Ohio-ReynoldsburgWork Locations: Distribution Cntr 4-Vss/Vsb Reynoldsburg 43068Job: ClericalOrganization: VS Home OfficeSchedule: RegularShift: StandardEmployee Status: Individual ContributorJob Type: Full-time Job Level: Day JobJob Posting: Dec 17, 2025, 9:09:47 PM: : Employee Referral Bonus: 2,500. 00 US Dollar (USD) Refer a friend for this job Tell us about a friend who might be interested in this job. All privacy rights will be protected. Refer a friend

Full-Time | In-Person (Springfield, OH) Pay: $23-$30/hr (based on experience) A Message from Ryan Ruff, President of Kincaid's Music For nearly 70 years, Kincaid's Music has helped musicians, parents, and educators across Ohio begin and advance in instrumental music. As President, my days are filled with leading our team, serving customers, and driving strategy - but the daily details often pull me away from what moves us forward. I'm looking for a trusted, long-term Executive Assistant who can take ownership of those details, keep me focused, and build the systems that make everything run smoothly. This is not a short-term administrative role. It's a partnership built on trust, communication, and shared purpose. If you thrive on bringing order to complexity and find satisfaction in seeing things through, I'd love to meet you. - Ryan Ruff About Kincaid's Music Since 1955, we've been a trusted guide for families, schools, and musicians who believe music should be accessible to everyone. We combine small-town care with big-picture capability - blending tradition, technology, and expertise to make music education simple and rewarding. About the Role We're seeking a highly organized, tech-savvy Executive Assistant to manage communication, scheduling, and follow-through for the President. This is for someone who takes pride in helping a leader operate at their best and is ready to grow into a trusted right hand. What You'll Do Manage the President's inbox, calendar, and communication flow. Maintain a structured “Perfect Week” schedule that protects focus time. Conduct daily sync meetings to review action items and priorities. Translate meetings and messages into completed tasks and follow-ups. Handle administrative tasks, paperwork, and coordination with internal teams. Maintain a living documentation system (“Playbook”) for recurring processes. Use technology and AI tools to automate and simplify workflows. Handle confidential information with absolute discretion. You're a Great Fit If You… Are trustworthy, dependable, and proactive. Love bringing structure to chaos and clarity to complexity. Anticipate needs before they're spoken. Communicate clearly and professionally. Are comfortable with technology and AI tools. Take pride in being the person who makes things happen behind the scenes. See this as a long-term partnership, not just a job. What Success Looks Like The President ends most days at or near Inbox Zero. Meetings and follow-ups run on time - nothing falls through the cracks. Systems are clearly documented and repeatable. You and the President have a steady rhythm of trust and communication. Hours of time are reclaimed weekly for leadership and strategy. Qualifications 3+ years in an executive assistant, administrative, or operational support role. Exceptional organization, follow-through, and communication skills. Proven ability to manage calendars, projects, and confidential information. Strong comfort with technology and willingness to learn new tools. Experience supporting a senior leader or business owner preferred. Background in music, education, or the arts is a plus (but not required). Why Kincaid's Mission-driven company with 70 years of community impact. Supportive, down-to-earth culture rooted in our six core values: We Love Musicians. Keep It Simple! Proudly Overcommunicate. We All Make Decisions & Own Our Results. Know What Others Don't, Do What Others Won't. We Row Together. A stable, long-term role with room to grow as trust deepens. Be part of a company that blends craftsmanship, service, and innovation to keep music alive. How to Apply Submit your résumé and a short note explaining why this role feels like a long-term fit. Tell us about a time you helped a leader stay focused, organized, or on track - we'd love to hear your story. Compensation: $23.00 - $30.00 per hour Who Is Kincaid's Music? Kincaid's is the premier community for student musicians, their parents, and music education professionals. It's a place where you can purchase your band & orchestra instruments and accessories, have your instrument repaired, as well as learn the tools and strategies to help musicians reach their full potential. With tens of thousands of customers in Ohio and around the United States, we've become one of the most trusted voices in school music and music education. What We Do We take the difficulty out of obtaining an instrument for your child and make it easy to obtain the necessary accessories to keep it playing great. We make an instrumental music education accessible to EVERY CHILD. As experts in music education, we can help guide student musicians, as well as their parents and music educators. Why We Do It We're on a mission to increase the number of children we help begin and advance in instrumental music by 50% in the next five years. Why? Because we believe in the power that music has to change the life of a child - just like yours - for the better. We do it because of parents like you who want to set your children up for success in every area of life. And we do it for the educators who work hard every day to make music a reality in our schools and communities. We Believe... ...music is a movement - every child should have the opportunity to learn. ...anyone can learn music (even those who say they can't carry a tune in a bucket). ...music is unlike most other skills in that it can be enjoyed for a lifetime. ...the top three factors for becoming a strong instrumental musician are great educators, supportive parents/guardians, and the intrinsic desire of the student to learn. ...companies who prioritize making a buck over helping children succeed in music don't deserve to succeed, themselves. ...laughter is the best medicine, though it's in a tie for “best” with music. ...in finding the win/win in every situation - our customers don't have to lose so we can win, nor do we have to win at the expense of our customers. ...no one has all the answers. ...in knowing what others don't and doing what others won't. ...we can help school bands and orchestras grow and succeed. ...everyone should learn something new every day. We believe in the extraordinary power of music!

Job Title: Executive Assistant Company: Ardent Communities Ardent Communities is a premier Multi-Family Property Management Company based in Westerville, Ohio; started in 2006. Prior to 2006, Ardent Communities had been part of the Triangle Real Estate Structure since 1969. Over the years, we have provided thousands of homes to renters in the Columbus Market. Our communities cater to the needs and desires of our prospects and residents; providing a quality home, positive customer service driven experience and a desirable lifestyle. Since the beginning, we pride ourselves on having impeccable community appearance, employing top-notch staff including skilled maintenance technicians and ever evolving our processes to ensure we manage efficiently and effectively. We are currently looking to expand our team across Central Ohio, due to our continued growth in the market. We offer a fulfilling, positive work environment, offering the tools and resources to ensure success. If you are looking for a professional career versus just another job, Ardent Communities is sure to be a great fit for you. POSITION SUMMARY The Executive Assistant position is primarily to support the President and Vice President of Leasing Operations with daily assigned tasks, managing schedules, preparing information/reports/presentations and special projects as needed. I. KEY RESPONSIBILITIES Provide direct administrative support to direct reports. Manage and maintain calendars, including scheduling meetings and appointments. Prepare documents, reports and briefing materials for executive meetings. Facilitate communication and follow ups between the President and internal/external stakeholders. Schedule and coordinate litigation, claims and special projects. Research, facilitate and maneuver insurance claims and litigations using resources. Support cross-functional collaboration and ensure timely follow-up on assigned tasks. Handle sensitive and confidential information with discretion and professionalism. Requirements II. QUALIFICATIONS Proficiency with AppFolio Property Management Software preferred. 1-3 years of experience in Property Management and/or Executive Coordination. Strong MS Office Skills (Excel, Word, Outlook, PowerPoint) Exceptional organization and time management skills. Strong interpersonal and communication abilities. Detail-oriented with a proactive and problem-solving mindset. Experience in facilitating insurance claims, adjuster PREFERRED QUALIFICATIONS Experience in real estate, property management or housing development. Familiarity with project management tools and workflow tracking software. Understanding of compliance and regulatory aspects of property management. Job Types: Full-time, Monday through Friday 8am-4:30pm Pay: Based on experience Expected hours: 40 per week Benefits: 401(k) Dental insurance Health insurance Vision insurance Paid time off and Vacation Schedule: 8-hour shift Monday through Friday 8am-4:30pm Ability to Commute: Westerville, Ohio 43082 (Required) License/Certification: Driver's License (Required) Work Location: In person

Administrative Professional 3 - 2007*************J) Organization: CommerceAgency Contact Name and Information: *************************** OR ************Unposting Date: Dec 16, 2025, 11:59:00 PMWork Location: State Fire Marshal 8895 East Main Street Reynoldsburg 43068-0000Primary Location: United States of America-OHIO-Licking County-Reynoldsburg Compensation: $25.77 per hour Schedule: Full-time Work Hours: 8:00 AM - 5:00 PMClassified Indicator: ClassifiedUnion: OCSEA Primary Job Skill: Administrative Support/ServicesTechnical Skills: Clerical & Data Entry, Customer ServiceProfessional Skills: Analyzation, Attention to Detail, Customer Focus, Confidentiality Agency OverviewThe Mission of the Ohio Department of Commerce is promoting prosperity by protecting what matters most.As the state's chief regulator, the Department of Commerce impacts Ohioans every day. We are motivated by our mission to promote prosperity for businesses and licensees by protecting what matters most to the residents of our state. We ensure compliance through proactive outreach, education, and customer-focused service.Commerce is comprised of seven operating divisions and two standalone programs that span a variety of industries including real estate, liquor, banking, securities, firefighting, construction and skilled trades, and medical marijuana. Through exceptional compliance practices and oversight, Commerce has a direct role in protecting Ohioans.Our Guiding PrinciplesMaking an IMPACT for the customer:InclusiveMotivatedProactiveAccountableCustomer-FocusedTeamworkJob DescriptionThe Division of the State Fire Marshal keeps Ohioans safe when they are at home, and out and about. This includes modernizing and enforcing the Ohio Fire Code; training and certifying firefighters; teaching fire prevention and safety education to businesses, industry, schools and the public; investigating the origin and cause of fires and explosions; and regulating and licensing fireworks companies, underground storage tanks and other fire-related industries. Provides administrative support to the Bureau of Administration and other bureaus within the State Fire Marshal's office as needed. Point of contact for customers via phone, email, in person and the SFM website. Handles and coordinates public records requests for the division. Records retention custodian. Prepares confidential correspondence and/or reports. Makes travel arrangements.Participates in the bureau's procurement & purchasing process. May be required to provide clerical/administrative assistance in the field. Why Work for the State of OhioAt the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes: Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.Qualifications30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field. -Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field. -Or 12 mos. exp. as Administrative Professional 2, 16872. -Or equivalent of Minimum Class Qualifications For Employment noted above. Job Skills: Administrative Support/ServicesSupplemental InformationApplications must clearly indicate how the applicant meets the minimum qualification for the position. If you meet minimum qualification due to educational achievement, please submit a copy of your unofficial transcript(s) with your application. All answers to the supplemental questions must be supported by information provided in the work experience &/or education sections on your civil service application. Please do not use “see resume” as a substitution for the completed application; assumptions will not be made. Application Status: You can check the status of your application online by signing into your profile. Careers to which you've applied will be listed. The application status is shown to the right of the position title and application submission details.The final candidate selected for this position will be required to undergo a criminal background check as well as other investigative reviews. Criminal convictions do not necessarily preclude an applicant from consideration for a position, unless restricted under state or federal law or federal restrictions. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.ADA StatementOhio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.Drug-Free WorkplaceThe State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Description Executive Administrative AssistantLocation: New Albany, OH Job Type: Full-Time Make a Difference-And Own Your FutureJoin Wallick Communities, a 100% employee-owned company with over 55 years of experience in providing affordable housing and assisted living for families and seniors across the Midwest. With 1,000+ associates and a mission to open doors to homes, opportunity, and hope, we take pride in fostering a supportive and collaborative work environment where every employee-owner plays a vital role.A Career with Wallick Means. . . Creating Homes for People Who Need It Most: Providing new beginnings for residents seeking affordable, safe and high-quality housing where they can thrive. Pay-on-Demand: access your money as you earn it. Exceptional Benefit Package: Health, dental, vision insurance effective within 2 weeks of starting your new job, paid time off, gym membership reimbursement, paid parental leave, 401K, and more! Work-Life Balance: Paid time off, including paid parental leave. Pay-on-Demand: access your money as you earn it. Learning & Support: A supportive team that cares about your continued development, well-being and professional growth. Resident Stories That Stay with You: From Henry, who moved into his first-ever home, to Jaci, whose stay at a Wallick community allowed her to achieve homeownership and graduate college, kickstarting her dream career. Work-Life Balance: Paid time off, including paid parental leave. Career Growth: Tuition reimbursement, training, professional development, and advancement opportunities within a company that invests in its people. Employee Owned, Resident Focused: As a 100% employee-owned company, your daily work (supporting our residents) also contributes to your financial future by sharing in our profitability. What You'll Do: Manage and maintain executive schedules, including scheduling meetings, appointments and travel arrangements. Coordinate and organize meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items. Prepare and edit correspondence, presentations, and reports. Screen and prioritize incoming communications, including emails, phone calls and mail, and respond appropriately. Addresses resident and vendor complaints with discretion and professionalism. Act as a liaison between the executive team and internal departments, external partners, and clients. Provide general administrative support, including filing, photocopying, and managing office mail distribution. What We're Looking For: Associate degree or equivalent experience. Proven experience as an executive assistant or similar role, preferably supporting C-Suite executives. Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. High level of discretion and confidentiality. Flexibility and adaptability to changing priorities and deadlines. Wallick's Mission & ValuesAt Wallick Communities, we believe in opening doors to homes, opportunity, and hope for our residents, associates, and community. Our core values guide everything we do: Care - We show compassion and respect for everyone. Character - We do the right thing, even when no one is looking. Collaboration - We work together to achieve more. At Wallick, we celebrate Diversity, Equity, Inclusion + Belonging (DEI+B) in our workplace and communities, creating an environment where associates feel welcome, respected, and empowered to bring their authentic selves to the great work they do every day.For nearly 60 years, it has been at the core of our organization's culture that all Wallick associates come to a safe and inclusive place to work. Wallick does not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors.Join Us and Become an Employee-Owner!If you're ready to make a difference in people's lives while securing your financial future, apply today!Candidates must successfully pass a pre-employment drug screen and physical (completed by our Nurse Practitioner) and background check.

The Bonadio Group is currently seeking a Administrative Professional to support our Small Business Advisory Service Line in our Wilmington, Delaware . Responsibilities * Provide comprehensive administrative support to assigned Partners/Principals and other staff as assigned, including calendar management, e-mail triage, scheduling, meeting assistance, time and expense entry, travel accommodations, billing, budgeting, conference/event registration, CPE tracking, and other needs, as requested. * Generate reports for assigned Partners including, but not limited to, margin, sales team, new work, period comparison, aging, reconciliation, productivity, performance indicator, culling, client transfer, WIP, WIP transfer, WIP reconciliation, compliance reports, etc. * Execute the preparation of client deliverables as applicable including financial statements, tax returns, extensions, organizers, engagement letters, confirmations, quality control submissions, etc. * E-file tax returns as needed * Facilitate new client acquisition code and project set up; Perform client transfers and PIC reassignments as needed * Maintain expertise in firm billing procedures and software, adhering to strict billing deadlines * Perform other administrative tasks as needed including proposals, check requests, set up/roll Engagement binders, Partner goals, meeting agendas and minutes, tracking of state licensing, data management, team/office marketing needs, etc. * Assist in the planning and execution of statewide retreats, seminars, meetings, and internal or external conferences; Participate as needed, taking notes and following up on tasks * Ability to cross-train and learn others' administrative responsibilities to provide backup assistance as needed * Sort incoming mail as necessary * Adhere to the highest degree of professional standards and strict client/firm confidentiality Qualifications Required: * A minimum of three years of relevant experience * A minimum of an associates degree or a high school diploma, GED with equivalent work experience * Knowledge of typical office methods and procedures, filing, telephone techniques, scanning, and office equipment, as well as business English usage, spelling, grammar, and punctuation * Proficiency in Microsoft Word, Excel, and Outlook, and PowerPoint Hours Of Operation: * This is a full-time, in office, hourly position * Our office hours are from 8:00 a.m. until 5:00 p.m. Monday through Friday * Our summer hours are from 8:00 a.m. until 5:00 p.m. Monday through Thursday, and from 8:00 a.m. until 12:00 p.m. on Friday * We pride ourselves on our flexibility; however, the ability to work additional hours will be needed at peak times At The Bonadio Group, we believe that an inclusive work environment allows all of our people to achieve their greatest potential and the greatest results for our clients and communities. Bonadio is committed to the principle of equal treatment and opportunity for all people. The Firm is committed to fostering and managing diversity in the workplace as an integral part of its practice and service to clients. The Firm values the rich variety of perspectives and experiences offered by those of different backgrounds. This diversity strengthens our institution and enables it to better respond to our clients' needs in an increasingly global profession. In the fast-changing accounting industry, The Bonadio Group is always on the cutting edge of growth and innovation. With our great mentoring and training programs, you'll be exposed to diversity of work, the ability to tackle more interesting issues, and have a path to Partnership. You'll be working with great people and great clients where you can truly make a difference. Apply online, get on board, and grow with us. You'll be glad you did! The Bonadio Group is unable to accept unsolicited resumes from third-party recruiters who do not have a written contractual agreement for a specific position along with approval to submit from the Talent Management team. All communications from The Bonadio Group regarding recruitment and hiring will come from an @bonadio.com email address and our process includes a discussion with our Talent Management team. If you have any questions or concerns, please contact us immediately at ************** or *******************. EOE/AA Disability/Veteran

Job Details Columbus, OH Full Time High School First Nonprofit - Social ServicesDescription Administrative Assistant Compensation: 19.00/hourly The Administrative Assistant position provides the opportunity to perform a variety of administrative tasks that promote efficiency in the daily operations of the office. Requires excellent people relations skills, knowledge of office systems, basic bookkeeping skills, and sound knowledge of agency programs, procedures, and policies. Incumbent must be well organized and able to interact effectively with agency staff and the general public. Hours: Monday through Friday, 8am-4pm or 9am-5pm Responsibilities The Administrative Assistant will perform administrative duties including, but not limited to: Perform all work in a manner consistent with the National Youth Advocate Program's mission, values, and philosophies. Arrange annual conferences, regional conferences, training sessions and workshops, and all other public relation events as requested. Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc. Provide quarterly and annual reports on all children served by the agency. Coordinate newspaper advertisements for the program, advocates, and agency employees. Provide training and supervision to area office specialists and other administrative staff as required. Provide appropriate documentation for the payment of all expenses incurred by the agency, and maintain an ongoing log of agency bills and expenditures if required. Attend meetings and record and distribute meeting minutes as assigned by the Director. Provide any statistical data as required. Maintain adequate office supplies. Coordinate office equipment purchases, maintenance, and maintenance contracts. Provide notary public services for the agency. Provide general administrative support services for the assigned office. Provide testing and evaluations in the recruitment and selection process for vacant office specialist positions. Minimum Qualifications High School Diploma or GED equivalent. Previous experience and proficiency in the use of various office machines, including computers. Basic bookkeeping skills and experience. Proficiency with Microsoft Office, including Excel and Word. Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs. Other Skills Excellent customer service and communication skills. Sensitivity to cultural diversity. Enthusiastic self-starter. Excellent oral and written communication skills. Strong organizational and administrative skills. Effective problem-solving and decision-making skills. Works well independently and as a team member. Driving and Vehicle Requirements Valid driver's license Reliable personal transportation Good driving record Minimum automobile insurance coverage of $100,00/$300,000 bodily injury liability If this describes YOU, please apply today! www.nyap.org/employment Who We Are National Youth Advocate Program has been serving communities and clients since 1978 and we continue to grow each year. Our growth allows us to expand and develop new and innovative programs to meet the ever-changing needs of those we serve. We offer unique and personalized services for families and individuals in four areas: Prevention/Intervention, Positive Youth Development, Out-of-Home-Placement and Reunification/Permanency. We know you are compassionate and dedicated to serving your clients and communities and NYAP is dedicated to providing support to those who join our team! We look for individuals that are ready to make a direct impact and are excited to be an instrument in supporting the needs of our children, youth, and families. Working At NYAP Competitive salaries and benefits including a 401(k) Medical, Dental, and Vision insurance 22 days off each year 11 paid holidays per year Student loan repayment assistance Tuition assistance Friday Summer hours Work anniversary trips Mileage reimbursement Peace Leave Benefits listed are for eligible employees as outlined by our benefit policy. Qualifications The person in this position needs to follow a team concept and support both agency goals and co-workers. Employees must be able to effectively work with and be respectful and sensitive to persons from various cultures, socioeconomic, ethnic, religious, and racial backgrounds. An Equal Opportunity Employer, including disability/veterans

The Executive Administrative Asst provides administrative support to an executive or division by performing an unlimited range of complex duties. Duties & Responsibilities: Answers the telephone, prepares, edits and composes correspondence. Maintains and establishes reports or files. Provides information and resolves problems where multiple non-standard solutions are available. Schedules, coordinates and makes arrangements for meetings. Gathers data, types and consolidates reports. May complete special projects and perform special tasks such as budgeting and/or variance reporting. Organizes or directs workflow. Performs other duties as assigned. Basic Qualifications: High School diploma Minimum of five (5) years' experience in administrative support role. Preferred Qualifications: Demonstrated effectiveness in a fast-paced environment and ability to quickly prioritize multiple assignments & duties to meet tight deadlines. Excellent written and verbal communication skills and the ability to effectively communicate with all levels of management. Excellent analytical and problem-solving skills with extreme attention to detail. Strong interpersonal, organizational, planning and time management skills. Proficiency in Microsoft Office Suite (Word, Access, Excel, Outlook and PowerPoint). Exempt Status: (Yes = not eligible for overtime pay) (No = eligible for overtime pay) No Workplace Type: Office Our Approach to Office Workplace Type Certain positions outside our branch network may be eligible for a flexible work arrangement. We're combining the best of both worlds: in-office and work from home. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. Remote roles will also have the opportunity to come together in our offices for moments that matter. Specific work arrangements will be provided by the hiring team. Huntington will not sponsor applicants for this position for immigration benefits, including but not limited to assisting with obtaining work permission for F-1 students, H-1B professionals, O-1 workers, TN workers, E-3 workers, among other immigration statuses. Applicants must be currently authorized to work in the United States on a full-time basis. Compensation Range: The compensation range represents the low and high end of the base compensation range for this position. Actual compensation will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance. Colleagues in this position are also eligible to participate in an applicable incentive compensation plan. In addition, Huntington provides a variety of benefits to colleagues, including health insurance coverage, wellness program, life and disability insurance, retirement savings plan, paid leave programs, paid holidays and paid time off (PTO). Huntington is an Equal Opportunity Employer. Tobacco-Free Hiring Practice: Visit Huntington's Career Web Site for more details. Note to Agency Recruiters: Huntington will not pay a fee for any placement resulting from the receipt of an unsolicited resume. All unsolicited resumes sent to any Huntington colleagues, directly or indirectly, will be considered Huntington property. Recruiting agencies must have a valid, written and fully executed Master Service Agreement and Statement of Work for consideration.

Administrative Professional 3 - 2007*************J) Organization: CommerceAgency Contact Name and Information: *************************** OR ************Unposting Date: Dec 17, 2025, 4:59:00 AMWork Location: State Fire Marshal 8895 East Main Street Reynoldsburg 43068-0000Primary Location: United States of America-OHIO-Licking County-Reynoldsburg Compensation: $25.77 per hour Schedule: Full-time Work Hours: 8:00 AM - 5:00 PMClassified Indicator: ClassifiedUnion: OCSEA Primary Job Skill: Administrative Support/ServicesTechnical Skills: Clerical & Data Entry, Customer ServiceProfessional Skills: Analyzation, Attention to Detail, Customer Focus, Confidentiality Agency OverviewThe Mission of the Ohio Department of Commerce is promoting prosperity by protecting what matters most.As the state's chief regulator, the Department of Commerce impacts Ohioans every day. We are motivated by our mission to promote prosperity for businesses and licensees by protecting what matters most to the residents of our state. We ensure compliance through proactive outreach, education, and customer-focused service.Commerce is comprised of seven operating divisions and two standalone programs that span a variety of industries including real estate, liquor, banking, securities, firefighting, construction and skilled trades, and medical marijuana. Through exceptional compliance practices and oversight, Commerce has a direct role in protecting Ohioans.Our Guiding PrinciplesMaking an IMPACT for the customer:InclusiveMotivatedProactiveAccountableCustomer-FocusedTeamworkJob DescriptionThe Division of the State Fire Marshal keeps Ohioans safe when they are at home, and out and about. This includes modernizing and enforcing the Ohio Fire Code; training and certifying firefighters; teaching fire prevention and safety education to businesses, industry, schools and the public; investigating the origin and cause of fires and explosions; and regulating and licensing fireworks companies, underground storage tanks and other fire-related industries. Provides administrative support to the Bureau of Administration and other bureaus within the State Fire Marshal's office as needed. Point of contact for customers via phone, email, in person and the SFM website. Handles and coordinates public records requests for the division. Records retention custodian. Prepares confidential correspondence and/or reports. Makes travel arrangements.Participates in the bureau's procurement & purchasing process. May be required to provide clerical/administrative assistance in the field. Why Work for the State of OhioAt the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes: Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.Qualifications30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field. -Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field. -Or 12 mos. exp. as Administrative Professional 2, 16872. -Or equivalent of Minimum Class Qualifications For Employment noted above. Job Skills: Administrative Support/ServicesSupplemental InformationApplications must clearly indicate how the applicant meets the minimum qualification for the position. If you meet minimum qualification due to educational achievement, please submit a copy of your unofficial transcript(s) with your application. All answers to the supplemental questions must be supported by information provided in the work experience &/or education sections on your civil service application. Please do not use “see resume” as a substitution for the completed application; assumptions will not be made. Application Status: You can check the status of your application online by signing into your profile. Careers to which you've applied will be listed. The application status is shown to the right of the position title and application submission details.The final candidate selected for this position will be required to undergo a criminal background check as well as other investigative reviews. Criminal convictions do not necessarily preclude an applicant from consideration for a position, unless restricted under state or federal law or federal restrictions. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.ADA StatementOhio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.Drug-Free WorkplaceThe State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Otterbein University is in search of an Administrative Assistant in the Psychology department. This is a non-exempt, full-time position working 42 weeks a year (academic year). The incumbent will be responsible for performing a variety of administrative, secretarial, and clerical duties to support the teaching and other university responsibilities of the department chair and other full and part-time faculty members by performing the following duties: ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. * Serves as department receptionist, assisting students, faculty and visiting prospective students/families. * Uses computer to schedule meetings and produce correspondence, exams, syllabi, reports, minutes, department materials, flyers, display and promotional materials, and PowerPoint presentations. * Assists faculty in instructional duties by acting as assistant in Brightspace courses, proctoring make-up tests in the office, locating journal articles and videos, reserving rooms, processing scantron test forms, canceling classes, placing equipment/supply orders for teaching and research purposes. * Prepares and submits expense reports for faculty and students, prepares and submits monthly expense reports for department credit card(s), prepares payment vouchers for external expenses and reconciles and maintains department budget via Self Service Banner. * Maintains Psychology Majors Forum in Brightspace: posts announcements, job/internship opportunities, graduate school information, updates users list annually, updates posted resources, as needed. * Assists with planning of Psychology Department annual social and informational events * Schedules department meetings. Takes and prepares minutes for all department meetings. * Maintains departmental files, handles confidential information. * Maintains student jobs posting boards on Psychology Majors Forum for community/external job opportunities. * Facilitates all room reservation requests for department classes and events. * Assists Institutional Review Board chair by processing applications and maintaining the IRB database and files. * Oversees the management of Sona Systems, the Psychology Department online research subject pool. * Takes and produces meeting minutes for select faculty committees on which department faculty serve as chair (e.g., Personnel). * Purchases office and lab supplies and maintains inventory of psychological testing materials. * Opens and sorts mail for department, answers phones and relays messages or directs caller to appropriate individual/office. * Oversees the maintenance needs of the physical office space (internal and external) and office equipment. * Schedules faculty meetings for visiting prospective Psychology students, coordinates department visit packets, coordinates department mailings to prospective Psychology students. * Provides administrative support to Psi Chi faculty advisor: determines eligible students annually, assists with student membership communication, assists with membership induction ceremony event preparation. * Provides administrative support for student travel to conferences (e.g. Midwestern Psychological Association, MPA) and travel courses taught by Psychology faculty: assists with course promotion, class communication, travel reservations and arrangements, expense reimbursement. * Provides administrative support to program directors, when Psychology faculty members hold program directorships (e.g., Honors) * Requests examination and desk copies of textbooks from publishers. * Other duties may be assigned. SUPERVISORY RESPONSIBILITIES: Hires, trains, develops schedules and supervises department Work Study students.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: Bachelor's degree or equivalent preferred. Experience with office-based computer software. LANGUAGE SKILLS: Must demonstrate excellent verbal and written English skills including grammar. MATHEMATICAL SKILLS: Must be competent in general math. TECHNICAL SKILLS: Must be familiar with on-line computer systems. Knowledge of general office procedures. Strong interpersonal and supervisory skills. Must take pride in and be thorough in quality of work produced; must be able to use general office equipment including office PC, copier, telephone, facsimile machine, etc. REASONING ABILITY: Must possess excellent attention to details; must be a team player and interact collegially with co-workers and other constituencies. Must possess excellent customer service skills. Must possess strong organizational skills and be a team player. Ability to exercise initiative and independent judgment in unusual or new situations. Must be able to work independently and must retain confidential information. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to talk or hear, sit, reach and use repetitive motions of hands and wrists. The employee is occasionally required to stand, walk, stoop or bend. The employee must occasionally lift and/or carry up to 20 pounds and occasionally push and/or pull up to 20 pounds. This position requires close vision. Must be able to meet regular and predictable attendance standards. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are performed in an environmentally controlled office setting.This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty. Otterbein University's achievement of academic excellence depends on its commitment to inclusion and belonging. We welcome applications from all qualified candidates. Otterbein University is an EEO Employer.

Compensation Type: HourlyCompensation: $22.50 The Administrative Assistant, Health & Human Services (HHS) Dean's Office provides general administrative, clerical, project, and case management support for the Dean. This role utilizes basic or advanced office and research skills, depending upon position assignment and skill level demands. The position is typically assigned to work within the Dean's Office and therefore assumes responsibility for administrative, clerical, and support tasks specific to the assignment. ESSENTIAL JOB FUNCTIONS Leadership Support Performs responsibilities directly related to the management and general business operations of the Dean's Office. Speaks for the Dean on routine matters and resolves and processes complaints and situations not requiring the personal attention of the Dean. Serves as the initial point of contact and screening for visitor access Exercises sound judgment and discretion in dealing with matters on behalf of the Dean's Office. Serves as a resource for decision-making in matters delegated by the Dean. May represent the Dean at meetings or in communications in matters, as delegated. Coordinates and maintains the Dean's schedule. Administrative Carries out major assignments in conducting the operations of the Dean's Office. Manages capital equipment and performs other responsible administrative responsibilities on behalf of the office that require the exercise of independent discretion pertaining to matters of significance. Originates and creates data fields, spreadsheet criteria, formulas, and report formats. Edits reports requiring the drawing of conclusions and original thought. Develops reporting and record criteria. Completes special projects as assigned. Determines and implements methods and research for completing projects in consideration of the overall goal and project results. Manages the routing of forms and paperwork concerning academic, payroll, and contract processes. Customer Service Maintains excellent working relations with the public, students, and internal contacts as representative of the College and the Dean. Advises and influences stakeholders on various matters. Culture of Respect Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community. Other Duties & Responsibilities Other duties as required. Attends all required meetings and trainings *Regular, predictable, and punctual attendance is required. MINIMUM EDUCATION AND EXPERIENCE REQUIRED Associate's Degree in a related field. Two (2) years of progressively responsible, exempt-level experience. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s). *An appropriate combination of education, training, coursework, and experience may qualify a candidate. WORKING CONDITIONS Typical office environment. Regular exposure to moderate noise typical to business offices. CSCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment. Full Time/Part Time: Full time Union (If Applicable): Scheduled Hours: 40 Additional Information In order to ensure your application is complete, you must complete the following: Please ensure you have all the necessary documents available when starting the application process. For all faculty positions (Instructor, Annually Contracted Faculty, and Adjunct), you will need to upload an unofficial copy of your transcript when completing your aplication. Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application. If you are a current employee of Columbus State Community College, please log in to Workday to use the internal application process. Thank you for your interest in positions at Columbus State Community College. Once you have applied, the most updated information on the status of your application can be found by visiting your Candidate Home. Please view your submitted applications by logging in and reviewing your status.

Join Our Mission at Ability Matters! Ability Matters is seeking a dynamic Administrative Assistant to support our team. The successful candidate will be responsible for a wide range of administrative tasks, including scheduling meetings and data analysis, to ensure the smooth operation of our programs and services. This role will also provide 20-25 hours of direct services to individuals with developmental disabilities. This role requires compassion, patience, and a commitment to inclusivity. See our mission in action : Watch here. Job Title: Administrative Assistant Supervisor: Housing Director Schedule: 40 hours/week - 2nd Shift and Weekend Availability REQUIRED Work Locations: Field-based, supporting individuals in their homes and community settings. Summary: This position will provide direct support to individuals with disabilities while also assisting with administrative tasks to ensure the smooth operation of our programs and services. Essential Duties and Responsibilities include the following. Other duties may be assigned. Schedule appointments, meetings, shifts, and maintain calendars for the Ability Matters team. Conduct data analysis, utilizing software tools and AI applications to derive insights and facilitate decision-making. Provide training on current and new software systems to staff, ensuring their proficiency and effective utilization. Ensure interoperability and functionality between various computing systems, both Apple and non-Apple hardware. Communicate effectively with team members, stakeholders, and individuals served by the organization. Implement and track training programs, ensuring staff adherence to protocols. Oversee the implementation of software and hardware solutions aligned with organizational objectives. Import, manipulate, and analyze data for reporting purposes using spreadsheets, graphs, and report software. Proficiently operate databases and employ data retrieval methodologies for analysis and reporting. Assist in project management activities, aligning technological solutions with Ability Matters goals. Demonstrate strong analytical and problem-solving skills, addressing technological challenges efficiently. Exhibit excellent written and oral communication skills, translating technical information into user-friendly language. Interact with families and staff, delivering high-quality customer service and support. Collaborate effectively in a team-oriented environment, contributing to a positive and inclusive workplace culture. Provide 20-25 hours of billable services per week with consumers. Other responsibilities as needed. Qualifications: Preferred 4-year degree and a minimum of 2 years of relevant experience. Proven experience in overseeing the implementation of software and hardware solutions. Proficiency in importing, manipulating, and analyzing data for reporting purposes. Strong understanding of database operations and data retrieval methodologies. Project management skills, ensuring alignment with organizational objectives. Excellent analytical and creative problem-solving abilities. Exceptional written and oral communication skills. Strong interpersonal skills, with an empathetic approach to serving individuals with disabilities. Detail-oriented with the ability to prioritize tasks effectively. Highly self-motivated with the ability to work both independently and collaboratively. A customer service orientation with a focus on supporting families and staff. Physical Requirements: Duties performed typically in an office setting but will also include providing services to individuals with developmental disabilities in the community and recreational areas. Frequent walking, standing, stooping, kneeling, crouching, equipment and/or material may be required. Other physical activities may be required. Prolonged periods standing and walking within the community and other recreational activities. Must be able to lift up to 45 pounds at a time. Must be able to assist individuals who have physical difficulties. Must be able to kneel, sit, stand, crawl, push, and pull to assist and teach students throughout the day. Environmental Conditions: (a) Some air-conditioned buildings. (b) Some exposure to weather extremes. (c) Ability to tolerate varying noise levels. (d) Exposure to anti-social behavior. (e) Exposure to bodily fluids (f) Ability to tolerate stressful situations. Ability Matters is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company