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Executive staff assistant skills for your resume and career

Updated January 8, 2025
4 min read
Below we've compiled a list of the most critical executive staff assistant skills. We ranked the top skills for executive staff assistants based on the percentage of resumes they appeared on. For example, 14.5% of executive staff assistant resumes contained powerpoint as a skill. Continue reading to find out what skills an executive staff assistant needs to be successful in the workplace.

15 executive staff assistant skills for your resume and career

1. PowerPoint

Here's how executive staff assistants use powerpoint:
  • Developed and presented PowerPoint presentations summarizing to management the solutions provided and implemented during each client engagement.
  • Assisted all three Deputy Chiefs to include all scheduling, email, travel, phones, mail and PowerPoint presentations.

2. Provides Administrative Support

Here's how executive staff assistants use provides administrative support:
  • Manage Executive member of management schedule and provides administrative support to alternate management as well as clients.
  • Own and operate small consulting company which provides administrative support to several firms simultaneously.

3. Travel Arrangements

Here's how executive staff assistants use travel arrangements:
  • Coordinated and booked international and domestic travel arrangements and hotel accommodations for embarking/disembarking crew members and passengers.
  • Organize group meetings and travel itineraries; international and domestic travel arrangements.

4. Meeting Minutes

Here's how executive staff assistants use meeting minutes:
  • Prepared Board Agendas transcribed dictation and disseminated meeting minutes.
  • Attend internal and external meetings in order to record meeting minutes, action items and compose future agendas.

5. Logistics

Logistics is a complete organization and implementation of a problem. Logistics are often considered in a complex business operation, as some works need detailed plannings. Logistics are also used in military action.

Here's how executive staff assistants use logistics:
  • Coordinated travel for all attendees, secured meeting locations, arranged all logistics, and organized extra-curricular activities.
  • Assisted with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage.

6. Office Equipment

Here's how executive staff assistants use office equipment:
  • Supervised staff and administered office budget with regard to salaries, purchasing office equipment, monthly office expenses, etc.
  • Provided data analysis, general office support of supply ordering and maintaining office equipment, contracts and vendors.

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7. Presentation Materials

Here's how executive staff assistants use presentation materials:
  • Conducted research, crafted presentation materials, and collaborated with multiple departments in improving overall quality and efficiency.
  • Researched, prepared and drafted confidential reports, charts, presentation materials and correspondence.

8. Telephone Calls

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

Here's how executive staff assistants use telephone calls:
  • Received visitors and telephone calls to the office in a courteous and professional manner.
  • Screened telephone calls, tactfully resolving issues.

9. Calendar Management

Here's how executive staff assistants use calendar management:
  • Conducted calendar management; received appropriate approval for requested time off work and updated calendar for departments reporting to Vice President.
  • Provided administrative support, including calendar management and travel arrangements, for President and CEO of large real estate development company.

10. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how executive staff assistants use payroll:
  • Handled all organization international and domestic wire transfers including biweekly payroll.
  • Performed operational administrative/clerical work (payroll, inventory control)

11. Expense Reports

Here's how executive staff assistants use expense reports:
  • Processed expense reports including supporting documents and budget code indexes.
  • Reviewed/edited legal contracts; prepared and tracked monthly expense reports.

12. Financial Statements

A financial statement is a report of an individual or a company that includes all the information about the declared assets, the use of money, income, and also the contribution of shareholders over a certain period.

Here's how executive staff assistants use financial statements:
  • Assist in review of financial statements annually for submission to CPA.
  • Prepared financial statements and state tax forms.

13. Administrative Tasks

Here's how executive staff assistants use administrative tasks:
  • Performed other departmental administrative tasks and projects as needed.
  • Performed administrative tasks such as filing, developing spreadsheets, faxing reports, and scanning documents for inter departmental use.

14. Administrative Functions

Administrative Functions all revolve around planning and managing business operations. Administrators engage in the planning and execution of different business objectives, implementing workplace policies, and organizing resources efficiently. Every action that is a step towards the business's goals is covered by Administrative Functions.

Here's how executive staff assistants use administrative functions:
  • Provided management oversight for all personnel and administrative functions and processes for over 450 assigned personnel.
  • Scheduled all administrative functions including internal/external meetings, conferences, special projects, and correspondence.

15. SharePoint

Here's how executive staff assistants use sharepoint:
  • Designed and created SharePoint site for CIO to improve document tracking and to provide a document repository for authoritative items.
  • Conducted Microsoft Office and SharePoint training sessions for six personnel demonstrating ways to utilize tools to increase efficiency.
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List of executive staff assistant skills to add to your resume

Executive staff assistant skills

The most important skills for an executive staff assistant resume and required skills for an executive staff assistant to have include:

  • PowerPoint
  • Provides Administrative Support
  • Travel Arrangements
  • Meeting Minutes
  • Logistics
  • Office Equipment
  • Presentation Materials
  • Telephone Calls
  • Calendar Management
  • Payroll
  • Expense Reports
  • Financial Statements
  • Administrative Tasks
  • Administrative Functions
  • SharePoint
  • International Travel
  • Event Planning
  • Office Operations
  • Office Management
  • Conference Calls
  • Human Resources
  • Scheduling Appointments
  • Press Releases
  • Executive Management
  • Executive Support
  • DOD
  • PeopleSoft
  • Government Officials
  • Statistical Reports
  • Confidential Administrative Support
  • Administrative Assistance
  • COS
  • Direct Reports
  • Federal Agencies
  • Organizational Charts
  • Journal Entries
  • Financial Reports
  • Defense Travel System
  • QuickBooks
  • VIP
  • Government Agencies
  • A/P
  • Executive Administrative Support

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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