What does an exhibits coordinator do?
Exhibits coordinator responsibilities
Here are examples of responsibilities from real exhibits coordinator resumes:
- Manage booth logistics for museum industry conference expos.
- Suggest, request pricing, and order brand marketing items for giveaways at shows.
- Help Medicaid eligible members to secure both physical and behavioral services in the community by reviewing and preparing prior authorization requests.
- Ensure compliance with CME and PhRMA rules and regulations set by the ACCME.
- Utilize Delphi to check room availability and make necessary changes.
Exhibits coordinator skills and personality traits
We calculated that 13% of Exhibits Coordinators are proficient in Trade Shows, Exhibit Space, and Photoshop. They’re also known for soft skills such as Negotiation skills, Interpersonal skills, and Organizational skills.
We break down the percentage of Exhibits Coordinators that have these skills listed on their resume here:
- Trade Shows, 13%
Coordinated company-attended trade shows, serving four different divisions within the corporation.
- Exhibit Space, 11%
Managed on-site exhibitor registration, exhibit space assignments and master exhibit floor plan.
- Photoshop, 11%
Design and create various journal ads using Photoshop.
- Photography, 9%
Account Executive for building relationships with international galleries and photography centers to showcase exhibits in South Korea.
- Press Releases, 7%
Created and distributed press releases to promote upcoming exhibitions and generate national media coverage.
- Graphic Design, 6%
Coordinated and oversaw the exhibit in its entirety: catalogs, graphic design, planning and installation.
"trade shows," "exhibit space," and "photoshop" are among the most common skills that exhibits coordinators use at work. You can find even more exhibits coordinator responsibilities below, including:
Negotiation skills. One of the key soft skills for an exhibits coordinator to have is negotiation skills. You can see how this relates to what exhibits coordinators do because "meeting, convention, and event planners must be able to secure quality products and services at reasonable prices for their clients." Additionally, an exhibits coordinator resume shows how exhibits coordinators use negotiation skills: "managed rfp development and negotiation for security, photography, and technology needs for clinical congress. "
Interpersonal skills. Many exhibits coordinator duties rely on interpersonal skills. "meeting, convention, and event planners must establish and maintain positive relationships with clients and suppliers.," so an exhibits coordinator will need this skill often in their role. This resume example is just one of many ways exhibits coordinator responsibilities rely on interpersonal skills: "demonstrated excellent organizational, interpersonal, written and verbal communication skills with clients, supervisor, and command leadership. "
Organizational skills. exhibits coordinators are also known for organizational skills, which are critical to their duties. You can see how this skill relates to exhibits coordinator responsibilities, because "meeting, convention, and event planners must multitask, pay attention to details, and meet tight deadlines." An exhibits coordinator resume example shows how organizational skills is used in the workplace: "coordinated community events to raise awareness and funds to meet organizational goals"
Problem-solving skills. For certain exhibits coordinator responsibilities to be completed, the job requires competence in "problem-solving skills." The day-to-day duties of an exhibits coordinator rely on this skill, as "meeting, convention, and event planners must be able to anticipate potential issues and prepare creative solutions that satisfy clients." For example, this snippet was taken directly from a resume about how this skill applies to what exhibits coordinators do: "coordinate and execute details for social and corporate events to include, event set-up/break-down, guest management and conflict resolution. "
Communication skills. A commonly-found skill in exhibits coordinator job descriptions, "communication skills" is essential to what exhibits coordinators do. Exhibits coordinator responsibilities rely on this skill because "meeting, convention, and event planners exchange information with clients, suppliers, and event staff." You can also see how exhibits coordinator duties rely on communication skills in this resume example: "maintained communication with on-site clients to provide assistance in the floor operation of one or more national trade shows and events. "
The three companies that hire the most exhibits coordinators are:
- Columbia University in the City of New York2 exhibits coordinators jobs
- The Freeman Company LLC1 exhibits coordinators jobs
- Stockton University
1 exhibits coordinators jobs
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Compare different exhibits coordinators
Exhibits coordinator vs. Marketing and event planning internship
A marketing and event planning intern is responsible for supporting the operations of a company's marketing department, performing administrative duties under the guidance of a direct supervisor or tenured marketing staff. Marketing and event planning interns shadow all the processes of marketing operations, assisting with events management procedures, and suggesting strategic solutions to boost the company's brand image to the public. They also analyze the current market trends, identifying business opportunities to negotiate with more clients by meeting consumer demands and needs, bringing revenues, and increasing the company's profitability.
While similarities exist, there are also some differences between exhibits coordinators and marketing and event planning internship. For instance, exhibits coordinator responsibilities require skills such as "exhibit space," "photoshop," "photography," and "graphic design." Whereas a marketing and event planning internship is skilled in "twitter," "instagram," "event logistics," and "events intern." This is part of what separates the two careers.
Marketing and event planning interns tend to reach lower levels of education than exhibits coordinators. In fact, marketing and event planning interns are 8.0% less likely to graduate with a Master's Degree and 0.1% less likely to have a Doctoral Degree.Exhibits coordinator vs. Event planning internship
Events interns work directly with development staff to help event coordinators in event planning and promotion. They have varied responsibilities that include communicating with vendors to move event logistics, attending meetings of the planning committee as needed, and organizing and purchasing materials and supplies. A few skills are required for an events intern to accomplish these responsibilities, including being detail-oriented, excellent communication skills, and proficiency in Microsoft Word, Excel, and PowerPoint. Having previous work experience is also an advantage.
In addition to the difference in salary, there are some other key differences worth noting. For example, exhibits coordinator responsibilities are more likely to require skills like "trade shows," "exhibit space," "photoshop," and "photography." Meanwhile, an event planning internship has duties that require skills in areas such as "twitter," "instagram," "event management," and "corporate events." These differences highlight just how different the day-to-day in each role looks.
Event planning interns earn lower levels of education than exhibits coordinators in general. They're 9.5% less likely to graduate with a Master's Degree and 0.1% less likely to earn a Doctoral Degree.Exhibits coordinator vs. Event internship
Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from exhibits coordinator resumes include skills like "trade shows," "exhibit space," "photography," and "graphic design," whereas an event internship is more likely to list skills in "customer service," "event management," "events intern," and "administrative tasks. "
Event interns make a very good living in the education industry with an average annual salary of $30,949. On the other hand, exhibits coordinators are paid the highest salary in the non profits industry, with average annual pay of $51,943.When it comes to education, event interns tend to earn lower degree levels compared to exhibits coordinators. In fact, they're 7.5% less likely to earn a Master's Degree, and 0.3% less likely to graduate with a Doctoral Degree.Exhibits coordinator vs. Event organizer
Types of exhibits coordinator
Updated January 8, 2025
