Executive Assistant jobs at Expedia Group - 810 jobs

A leading software company based in San Diego is seeking an Executive Assistant Business Partner 2 to support the VP and Directors in the Talent Acquisition function. The ideal candidate will have over 8 years of strategic administrative experience, outstanding organizational skills, and a proactive approach. Key responsibilities include managing complex calendars, planning team meetings, and acting as a liaison with stakeholders. Competitive compensation includes cash bonus and equity rewards, with pay based on experience between $46-62/hr. #J-18808-Ljbffr

A leading financial software company is seeking an Executive Assistant Business Partner in San Diego, responsible for supporting senior executives in the Talent Acquisition function. The ideal candidate will have over 8 years of strategic administrative experience and excel at managing complex schedules, communications, and team events. Key skills include strong organizational abilities and technical proficiency in MS Suite. A competitive compensation package is offered, including potential bonuses and benefits. #J-18808-Ljbffr

A leading software company in San Diego is seeking an Executive Assistant Business Partner 2 to provide strategic administrative support for senior executives in a fast-paced environment. The ideal candidate should have over 8 years of experience, exhibit strong organizational skills, and possess superior communication abilities. Responsibilities include managing calendars, organizing events, and ensuring smooth operational execution. Competitive compensation package includes cash bonuses and equity rewards. #J-18808-Ljbffr

Description & Requirements Electronic Arts creates next-level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen. EA Entertainment is home to some of the world's most celebrated storytelling, action, and immersive entertainment franchises. As the Senior Vice President of EA Entertainment Publishing, reporting to the Chief Publishing Officer, you will set the vision and operating model for how these franchises come to market, grow, and evolve across their lifecycles. This role blends creative excellence, commercial rigor, and enterprise systems thinking. You will architect the publishing framework for EA Entertainment - unifying global strategy, brand and franchise marketing, commercial operations, insights, and player engagement under a cohesive publishing system that drives scale, agility, and long-term franchise health. Partnering deeply with studio leadership, central teams, and regional markets, you will build and evolve the capabilities, tools, and operating structures that fuel growth across platforms, business models, and audiences. You will ensure EA Entertainment's publishing engine not only delivers world‑class go‑to‑market execution today, but also anticipates and designs for the future of player behavior, live services, and entertainment experiences. This is a rare opportunity to define how EA Entertainment inspires players, unlocks commercial performance, and shapes the future of play. What You'll Do Strategic Leadership & Franchise Growth Lead the end‑to‑end global publishing strategy for EA Entertainment across marketing, commercial operations, communications, franchise management, and integrated planning. Develop long‑range portfolio strategies across products, platforms, and experiences - connecting content, business models, and player ecosystems. Identify emerging trends in players, technology, platforms, and markets; translate insight into actionable growth strategies and scalable publishing systems. Serve as the senior publishing partner to EAE studio leadership, aligning creative ambition, franchise narrative, and commercial outcomes. Champion the evolution of EAE's publishing system - integrating creative, commercial, operational, and intelligence capabilities to drive cohesive execution across franchises and regions. Consumer & Commercial Growth Lead development of player growth, engagement, and retention strategies built on unified data and insights platforms. Use data‑driven intelligence to optimize audience acquisition, ongoing engagement, monetization, and portfolio performance across the player lifecycle. Drive revenue growth, profit optimization, and market expansion by aligning demand levers, pricing, live service strategy, and global go‑to‑market planning. Partner with commercial, finance, and forecasting teams to establish enterprise‑aligned business planning and performance management practices. Marketing Strategy, Franchise Storytelling & Execution Oversee global brand positioning and breakthrough creative strategies that bring EA Entertainment franchises to life across channels, communities, and geographies. Architect scalable marketing frameworks and campaign systems that empower franchise teams while unifying enterprise capabilities and shared insights. Guide creative storytelling that connects deeply with global audiences, ensuring brand clarity, narrative cohesion, and cultural relevance. Strengthen operational excellence by integrating data, automation, and AI‑driven personalization into go‑to‑market and live service execution. Build scalable, cross‑functional systems, teams, and processes that unify central and regional functions into a connected publishing operating model. Lead transformation initiatives that simplify structures, accelerate decision‑making, and create clarity across creative, commercial, and operational workflows. Partner across Platform, Studio, and Central functions to embed enterprise capabilities - ensuring consistency, coordination, and maximum impact across the portfolio. Lead and inspire a large global publishing organization spanning creative, commercial, and operational disciplines. Build high‑performing, collaborative leaders who model accountability, innovation, and inclusion. Guide teams through organizational evolution, cultivating cultures that embrace change, experimentation, and continuous capability building. Foster an environment that balances creative excellence, commercial clarity, and operational rigor. What We're Looking For 15+ years of senior publishing, commercial, product, or marketing leadership across gaming, entertainment, or consumer technology. Proven success driving global franchise growth and managing large, complex IP or live service ecosystems. Experience leading organizational transformation, systems integration, and operational evolution at scale. Deep expertise in audience segmentation, platform ecosystems, data/insights systems, AI, and automation, and how they shape modern marketing and player engagement. Demonstrated ability to connect creative vision to measurable business outcomes with clarity and precision. Experience leading and empowering large global teams across creative, commercial, and technical domains. Strong influencing skills and executive presence within highly matrixed organizations. Track record delivering global go‑to‑market strategy, franchise lifecycle management, and live service growth. Who You Are Visionary Operator: You anticipate future player, market, and ecosystem trends - designing for long‑term value while delivering near‑term results. Enterprise Integrator: You unify complex systems, teams, and capabilities into a clear, cohesive publishing model. Player‑Centric Strategist: You understand player motivations and build journeys, stories, and experiences that foster loyalty and fandom. Strategic Storyteller: You bring clarity and narrative to complexity - inspiring teams around shared goals and creative ambition. Data‑Driven Leader: You translate insights into action, guiding decisions across franchises with performance metrics and intelligence platforms. System Builder: You architect scalable capabilities that improve consistency, speed, and impact across global franchises. Transformational Culture Builder: You elevate talent, simplify structures, and lead with inclusion, accountability, and creativity. Innovator: You embrace emerging technology and cultivate an environment where experimentation and excellence thrive. Why Join EA At Electronic Arts, we're redefining what entertainment can be - blending cutting‑edge technology, iconic franchises, and bold creative thinking. As the SVP of EA Entertainment Publishing, your leadership will shape how we inspire players, grow global franchises, and build the future of interactive entertainment. EA Entertainment is entering a transformative era - and this role is central to unlocking its full potential. At Electronic Arts, we're redefining interactive entertainment for the next generation. You'll join a company where creativity meets purpose, where players are at the heart of every decision, and where leaders empower teams to shape the future of play. We have an incredible opportunity to shape the future of interactive entertainment and the video game industry at large. US COMPENSATION AND BENEFITS The base salary ranges listed below are for the defined geographic market pay zones in these states. If you reside outside of these locations, a recruiter will advise on the base salary range and benefits for your specific location. EA has listed the base salary ranges it in good faith expects to pay applicants for this role in the locations listed, as of the time of this posting. Salary offered will be determined based on numerous relevant business and candidate factors including, for example, education, qualifications, certifications, experience, skills, geographic location, and business or organizational needs. BASE SALARY RANGES California (depending on location e.g., Los Angeles vs. San Francisco): $345,000 to $400,000 USD Annually Base salary is just one part of the overall compensation at EA. We also offer a package of benefits including paid time off (3 weeks per year to start), 80 hours per year of sick time, 16 paid company holidays per year, 10 weeks paid time off to bond with baby, medical/dental/vision insurance, life insurance, disability insurance, and 401(k) to regular full‑time employees. Certain roles may also be eligible for bonus and equity. About Electronic Arts We're proud to have an extensive portfolio of games and experiences, locations around the world, and opportunities across EA. We value adaptability, resilience, creativity, and curiosity. From leadership that brings out your potential, to creating space for learning and experimenting, we empower you to do great work and pursue opportunities for growth. We adopt a holistic approach to our benefits programs, emphasizing physical, emotional, financial, career, and community wellness to support a balanced life. Our packages are tailored to meet local needs and may include healthcare coverage, mental well‑being support, retirement savings, paid time off, family leaves, complimentary games, and more. We nurture environments where our teams can always bring their best to what they do. Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law. #J-18808-Ljbffr

Orlando, United States of America Vancouver, Canada Role ID: 209723 Worker Type: Regular Employee Studio/Department: Other Work Model: Hybrid Description & Requirements Electronic Arts creates next‑level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen. #WeAreEA and we exist to inspire the world to play. EA values creativity, pioneering, passion, determination, learning, and teamwork. The Corporate Strategy team at EA drives EA's long‑term growth and innovation. We specialize in turning bold ideas into tangible strategies, identifying emerging opportunities, and developing the next generation of strategic leaders. We are seeking a seasoned strategic leader to serve as a key advisor to the President of EA SPORTS and their Leadership Team. Reporting to the VP of Business Strategy and Intelligence, this is a high‑visibility position with significant engagement across EA, including the CEO and their executive staff. This role offers a rare opportunity to define and execute a strategy that positions EA SPORTS as the most valuable and globally recognized sports brand. Working across iconic franchises such as FC, Madden NFL, College Football, UFC, NHL, and F1, you will shape the future of EA SPORTS and its influence in the global sports ecosystem - extending in, around, and beyond the bounds of interactive entertainment. Your leadership will directly impact how EA SPORTS connects with fans worldwide, deepens its cultural relevance, and drives long‑term business growth. Drawing on deep expertise in the sports industry and a proven track record of developing strategies in dynamic, competitive markets, you will play a pivotal role in unlocking the next phase of growth for EA SPORTS. Responsibilities Strategic Vision and Leadership: Serve as a thought partner to both the President of EA SPORTS and the GM of Publishing for EA SPORTS, along with their respective teams, shaping a long‑term vision that positions the brand as a leader in the global sports ecosystem. Develop relationships with senior strategy leaders across relevant industries to exchange insights, explore opportunities, and inform EA SPORTS' strategic priorities. Provide thought leadership on how changes in sports fandom, fan engagement, and emerging technologies are reshaping the future of sports and create opportunities for EA SPORTS to lead. In partnership with the Business Strategy and Intelligence teams, proactively analyze industry dynamics, including league and team performance, capital trends, and emerging business models, to identify actionable implications for EA SPORTS. Strategic Planning: Develop and manage a robust framework for evaluating strategic opportunities, including new ideas, licenses, and partnerships, ensuring alignment with EA SPORTS' growth objectives. Deliver ad‑hoc financial, market, and scenario analyses to support the EA SPORTS leadership team in navigating complex business decisions. Lead select high‑impact strategic initiatives in collaboration with key stakeholders, such as evaluating new licenses or supporting M&A diligence, to guide critical business decisions. Collaborate with Development, Finance, and Publishing teams to align franchise strategies with EA's corporate strategy and financial goals. Deliver data‑backed recommendations to guide strategic decisions and provide clear updates to C‑level leadership and Board of Directors. Mentor and Develop Strategy Talent: Foster a collaborative, innovative culture that bridges sports, entertainment, and technology, inspiring teams to think expansively. Act as a mentor and sponsor for emerging Strategy team talent, developing a pipeline of future scaled leaders. Requirements Demonstrable relevant work experience in strategy or related role (10+ years with 3+ years in a management capacity) in the media and technology space. Experience in the sports ecosystem such as leagues, teams, sports networks, or media entities preferred. Expertise in developing and implementing large‑scale strategies that deliver measurable business impact. Demonstrated success in collaborating with senior leaders across industries and influencing decision‑making in high‑stakes environments. Exceptional strategic thinking and analytical skills, with experience in scenario modeling and financial analysis. Adept at balancing a long‑term strategic vision with immediate business needs, navigating ambiguity with clarity and confidence. Passionate about sports, innovation, and shaping the future of entertainment. Compensation and Benefits Pay Transparency - North America The ranges listed below are what EA in good faith expects to pay applicants for this role in these locations at the time of this posting. If you reside in a different location, a recruiter will advise on the applicable range and benefits. Pay offered will be determined based on a number of relevant business and candidate factors (e.g. education, qualifications, certifications, experience, skills, geographic location, or business needs). Pay Ranges In the US, we offer a package of benefits including paid time off (3 weeks per year to start), 80 hours per year of sick time, 16 paid company holidays per year, 10 weeks paid time off to bond with baby, medical/dental/vision insurance, life insurance, disability insurance, and 401(k) to regular full‑time employees. Certain roles may also be eligible for bonus and equity. In British Columbia, we offer a package of benefits including vacation (3 weeks per year to start), 10 days per year of sick time, paid top‑up to EI/QPIP benefits up to 100% of base salary when you welcome a new child (12 weeks for maternity, and 4 weeks for parental/adoption leave), extended health/dental/vision coverage, life insurance, disability insurance, retirement plan to regular full‑time employees. Certain roles may also be eligible for bonus and equity. About Electronic Arts We're proud to have an extensive portfolio of games and experiences, locations around the world, and opportunities across EA. We value adaptability, resilience, creativity, and curiosity. From leadership that brings out your potential, to creating space for learning and experimenting, we empower you to do great work and pursue opportunities for growth. We adopt a holistic approach to our benefits programs, emphasizing physical, emotional, financial, career, and community wellness to support a balanced life. Our packages are tailored to meet local needs and may include healthcare coverage, mental well‑being support, retirement savings, paid time off, family leaves, complimentary games, and more. We nurture environments where our teams can always bring their best to what they do. Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law. #J-18808-Ljbffr

A leading technology services provider seeks an experienced Enterprise Architect / Solution Executive to drive large deals within the Public Sector. This role emphasizes engaging with clients, leading solution designs, and orchestrating strategies. Candidates should have 12+ years in enterprise architecture, a Bachelor's degree in computer science, and strong communication skills. Excellence in managing complex, cross-domain solutions is critical, along with a focus on leveraging cloud and data technologies. #J-18808-Ljbffr

A leading technology company is seeking a Senior Localization Executive in San Francisco to oversee the localization of film and series content. The ideal candidate will have over 6 years of experience with subtitling, robust project management skills, and the ability to liaise with various global vendors. This role ensures that localized content meets the original creative intent while managing complex workflows and timelines for a global audience. #J-18808-Ljbffr

A leading technology services firm is seeking an Enterprise Architect / Solution Executive to join its Client Growth team in Chicago. This role focuses on large deals within the Public Sector, requiring deep skills in digital transformation leveraging Cloud, Data, and AI. The ideal candidate should have over 12 years of experience, a relevant Bachelor's degree, and a proven record in designing complex solutions. Competitive salary offered with a flexible work arrangement. #J-18808-Ljbffr

Mainline Services is seeking a highly organized and experienced Executive Assistant to provide administrative support to our executive team. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. This role will play a crucial part in ensuring the smooth operation of our executive office and facilitating effective communication within the company. Responsibilities Provide administrative support to the executive team, including but not limited to scheduling meetings, managing calendars, and making travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents as needed. Coordinate and facilitate internal and external communications, including answering phone calls, responding to emails, and interacting with clients, vendors, and stakeholders. Assist in the preparation of agendas and materials for meetings, take meeting minutes, and follow up on action items. Conduct research and compile data to support decision-making processes. Manage and maintain executive files, records, and databases. Coordinate special projects and events as assigned by the executive team. Act as a liaison between executives and other departments within the company. Perform general office duties such as ordering supplies, organizing office space, and assisting with other administrative tasks as needed. Qualifications: Proven experience as an executive assistant or similar role, preferably in the construction or railroad industry. Proficient in Microsoft Office Suite and other relevant software applications. Excellent communication skills, both written and verbal. Strong organizational and time-management skills with the ability to prioritize tasks. Ability to maintain confidentiality and exercise discretion in dealing with sensitive information. Detail-oriented with a high level of accuracy in work. Ability to work independently with minimal supervision and as part of a team. Flexibility to adapt to changing priorities and deadlines. Professional demeanor and interpersonal skills. This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Management may assign or reassign duties and responsibilities to this job as needed.

We are currently seeking a highly experienced Senior Localization Executive to help the Global Localization team localize and prepare content for launch and distribution. The Senior Localization Executive will be assigned complex film and series titles, relying on their best judgment to navigate through challenging situations with less defined and established workflows to locate the best path forward. They will field escalations, assist other team members, and seek to capture and articulate trends to better improve the creative experience across all titles. They will track assigned series and movies production and delivery progress while overseeing the processing of all required assets from third-party production facilities through Amazon's contracted vendors for end-to-end ownership of localization and preparation for distribution to Theatrical, 3P partners, and/or Prime Video (PV) - to ensure global release timetables are met. The role will liaise between current productions and third-party localization vendors on work related to the translation/adaptation, casting, recording, and versioning of Amazon MGM Studios Originals content for global release. They will build relationships, troubleshoot complex situations, identify trends, and help streamline and achieve alignment across a variety of global vendors as well as internal teams (including Studios Content Services, Programming Strategy, Legal, Business Affairs, Creative, Marketing, Post, and Production). This position will also work with Localization Cost Management staff to track and monitor expenditures for all localization related work. The role is responsible for localization across Global and Local Originals, including Films, Series, Specials, Sports, and Near‑Live type content. The ideal candidate must be able to handle a heavily administrative day‑to‑day while they monitor industry trends and seek to raise the bar for customer experience. A Day in the Life A Senior Localization Executive must vet music clearances, actor contracts, IP rights, and title clearances before work commences, and account for edits in Special Compliance Territories that require care and sensitivity. They must oversee the Music and Effects audio component to safeguard usable assets for foreign dubbing and ensure alignment with legal rights. Production schedules are unpredictable but directly impact timelines and must be kept in line to maintain global release/launch. About the Team Global Localization at Amazon MGM Studios is responsible for creating subtitled and/or dubbed versions of our content for more than 240 countries and territories worldwide. Our team ensures localized content conveys the original creative intent and is adapted with appropriate linguistic and cultural references for our global Customers. The team oversees the human, creative, and technical aspects of localization from greenlight through distribution. Basic Qualifications 6+ years of comprehensive experience with a variety of centralized Subtitling and Dubbing localization workflows and product types, including complex films or series across multiple regions and languages, and experience working in the local office of a global studio or post‑production environment geared toward work with the same. 6+ years of comprehensive experience with acquisition and delivery of assets from producing entities to a studio or vendor. 6+ years of direct experience with 3P vendor utilization and schedule management from the beginning (greenlight) to end (distribution) of global theatrical films and/or episodic television life cycles. 6+ years of direct experience with the creation or improvement of a variety of digital media workflows and asset management. 6+ years of documented ability to manage multiple complex projects simultaneously, under urgent timelines with limited oversight. Preferred Qualifications Provide ability to educate stakeholders, earn trust, and obtain leadership buy‑in. Proven communication skills and narrative writing ability. Self‑motivated to work independently and contribute to cross‑functional teams. Subject Matter Expertise in entertainment, post‑production, and localization. Subject Matter Expertise across a wide array of distribution workflows and windows. Experience working across time zones with global teams. Familiarity with budget management and reporting. Experience with component‑based localization and mastering workflows such as IMF or MMC. Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit ********************************************************* for more information. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $84,100/year in our lowest geographic market up to $179,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job‑related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign‑on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit ******************************************************** This position will remain posted until filled. Applicants should apply via our internal or external career site. Location: USA, WI, Virtual Location - Wisconsin #J-18808-Ljbffr

A leading AI research company in San Francisco seeks an Administrative Business Partner to support executives through calendar management, travel coordination, and meeting organization. The role requires 4-6 years of administrative experience, exceptional organizational skills, and proficiency in Google Suite. Employees enjoy a hybrid work model of 3 days in office per week. Relocation assistance is provided, but remote applicants are not considered. #J-18808-Ljbffr

Pay Range: $23 hourly We are seeking a detail-oriented and proactive Administrative Front Desk Specialist to become the core support for our office's efficient operations. You will play a dual role: serving as the first-line representative of the company image, responsible for front desk reception and daily liaison; and acting as the reliable cornerstone for office operations, ensuring a smooth-running work environment, supply management, and basic services. If you excel at multitasking, have a keen eye for detail, and enjoy supporting a team in a dynamic environment, we look forward to your application. Key Responsibilities 1. Front Desk Reception & Switchboard Services Manage front desk reception, including guest registration and escorting, providing a professional and friendly first impression. Answer the main switchboard, properly handle call routing, message taking, and basic inquiries. Receive, sort, and distribute daily mail, courier packages, and parcels. 2. Procurement & Vendor Management Responsible for the procurement, inventory management, and expense tracking of daily office supplies and consumables. Coordinate maintenance, services (e.g., plants, drinking water, cleaning), and related liaisons for site facilities. Source, manage, and maintain relationships with relevant vendors, conduct price comparisons, place orders, and perform follow-ups. 3. Logistics & Document Management Handle the reception, registration, documentation signing (check-in) for arriving trucks (logistics), and coordinate with internal departments for goods receipt. Establish and maintain systematic filing systems (both physical and electronic), ensuring easy retrieval and secure storage of important documents. Assist in the preparation, photocopying, scanning, and organization of routine administrative documents. 4. Office Operations Support Maintain the cleanliness, order, and aesthetic appearance of the front desk, meeting rooms, common office areas, and reception zones. Assist in meeting arrangements, travel bookings, and basic expense report compilation. Proactively assist team members and supervisors with various assigned administrative tasks, supporting team activities and projects. Qualifications Education & Experience: College diploma or above, preferably in Administration, Secretarial Studies, Business Management, or a related field. 1+ years of experience in an administrative, front desk, or office assistant role is advantageous. Fresh graduates with outstanding potential are also welcome to apply. Skills & Competencies: Excellent communication and interpersonal skills with a strong customer service orientation. Strong organizational, coordination, and multitasking abilities; meticulous and methodical work style. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Basic procurement knowledge and vendor communication skills. Ability to work independently while being a strong team player. Personal Attributes: Professional appearance, cheerful personality, strong sense of responsibility, good adaptability, and capable of thriving in a fast-paced work environment.

An electric mobility company in Palo Alto is seeking a Technical Leader to lead battery pack product development. The ideal candidate will have strong mechanical engineering skills and experience industrializing high-quality battery packs. This role involves managing engineering teams and collaborating closely with various departments to deliver innovative battery solutions. The salary for this position ranges from $250,000 to $320,000 per year. #J-18808-Ljbffr

Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture

Administrative Coordinator $50,000 - $54,000 medical, dental, life, 401k, ltd, std, profit sharing, vacation days, sick days, holidays We are growing and need to hire an optimistic go-getter. We will give you carte blanche to grow this position around yourself... basic responsibilities will involve assisting with customer service and all things data related for an order once it has been received. This is a tight knit team and you will be trusted as the liaison for mission critical information exchange between the customer and the internal departments. Productively neurotic or neurotically productive? Either way, you would be a good fit for this fast paced project coordinating role within this unique corporate culture; year, is truly a place where you will hear the employees describe their careers as "rewarding", "challenging" and "fun" - all in the same sentence. A rare combination, but then again, this is no ordinary company! This position has a strong project oriented focus. Your critical thinking, natural intuitiveness and excellent communication skills along with the ability to self-motivate and thrive in the midst of an ever-changing atmosphere will be the catalyst for you to prosper in this career! recent college grads, administrative assistant, entry level or experienced customer service, and all self-motivated, project oriented, digital and brand channel manager, human resources, pro-active, ambitious go-getters please send you resume TODAY!!

Mission Statement: Take2 Consulting is seeking an Administrative Specialist to work at our hybrid office in Miami, FL. This role will support the United States Coast Guard (USCG) Civil Engineering Unit (CEU). EU Miami is crucial for maintaining Coast Guard facilities and managing significant communications infrastructure, working with other units like Sector Miami and MSST Miami Role Overview: Performs office admin, contract admin and facility operation activities. Assists in all business, cost containment, and accounting activities. Provides cost control advice to management. Prepares correspondence and maintains filing and tracking system for easy retrieval. Maintains calendar of management activity. Assists in preparing management progress reports. Review Real Property Leases, CAD drawings, Land Surveys, Deeds, Transfer of Sale documents of assets including, Buildings, Houses, Aids to Navigation (ATONs) and Easements. Add new Ingrants into USCG Real Property system of record (SAM) using corresponding data from Lease agreement and all relevant acquisition documentation. Verify Lease start/end dates, renewal options, Lessor/Grantor info and monthly rental amounts are accurate in the system of record based on supporting documentation. Review and update Ingrants in SAM to reflect current Real Property Specialist (RPS) assignment according to area of responsibility (AOR). Run various ad-hoc reports for Ingrants in SAM in support of further analysis. Organize CEU Miami's SharePoint & Teams Document Library for ease of use and access. Review checklist to gather materials needed for tracking and organizing, lease agreements, construction and planning documents, site photos, email correspondence and all acquisition documents. Verify active Ingrants have accurate OPFAC and Lessor/Grantor info. Confirm leases are paid timely. Identify areas for process improvement and coordinate with Deloitte team members to implement change. Requirements: 2-5 years of experience Attention to detail and ability to manage high-volume, deadline-driven tasks. Extremely organized with effective communication skills. Can pick up the CAD experience (experience with this would be a big plus) Have to be willing to research and dig for their questions; sometimes this information is difficult to find Internal audit background would be helpful Good worker, attention to detail, can manage own work Degree preferred, not required

IDR is seeking an Administrative Assistant to join one of our top clients in Bolingbrook, IL. This role is pivotal in supporting global operations by ensuring seamless project coordination and administrative excellence. If you are looking for an opportunity to join a growing organization and work within an ever-growing team-oriented culture, please apply today! Position Overview/Responsibilities for the Administrative Assistant: Manage executive and team calendars, coordinate meetings, and organize both domestic and international travel logistics. Support cross-functional and international projects by maintaining project plans, timelines, and deliverables using tools like SharePoint, Monday.com, or Smartsheet. Serve as a liaison across international and cross-functional teams to support communication flow and collaboration. Maintain a centralized project documentation repository and prepare professional documents, meeting summaries, and reports. This is a 6-month contract position with the possibility of extension. Required Skills for Administrative Assistant: Minimum of 2 years of experience supporting multiple leaders with scheduling and travel arrangements. At least 2 years of project coordination experience, including managing timelines and deliverables. Proficiency in Microsoft Office, particularly Outlook, Word, and PowerPoint. Experience with SharePoint and either Monday.com or Smartsheet is preferred. Strong writing skills for clear recaps, meeting notes, and professional emails. What's in it for you? Competitive compensation package Full Benefits; Medical, Vision, Dental, and more! Opportunity to get in with an industry-leading organization Close-knit and team-oriented culture Why IDR? 25+ Years of Proven Industry Experience in 4 major markets Employee Stock Ownership Program Medical, Dental, Vision, and Life Insurance ClearlyRated's Best of Staffing Client and Talent Award winner 12 years in a row

CEO/President Support: Reports directly to the CEO/President (C/P). Provide comprehensive support services to the (C/P) that ensures a professional, responsive, and effective experience with the organization. Maintain C/P calendar. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements. Update and maintain data bases for C/P. Office Management: Limited Support of Human Resources for the organization including: Limited Assistance with recruitment efforts, new hire orientations and on-boarding. Acts as a liaison with landlord and building management on any office-related issues. Provides timely and proactive management of the organization's office environment. Maintains physical and electronic office filing systems for C/P, and other as assigned. Administrative Functions: Writes error-free, emails and letters for various events and announcements. Maintains confidentiality and uses a high degree of discretion. Works in a professional and focused manner to schedule internal and external meetings. Takes notes and distributes meeting minutes, agendas and meeting packages. Maintain digital files. Other duties as assigned. QUALITIES OF OUR ADMINISTRATIVE ASSISTANT Maintains punctual, regular, and predictable attendance. Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder. Displays excellent communication skills including presentation. Diplomatic skills required in working with guests, vendors, and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure. Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude. Provides systematic and dependable follow up, as well as a high level of organization and preparedness. Maintains workflow under pressure and in a fast-paced, high-profile work environment. Respectfully takes direction from C/P. REQUIREMENTS 2+ years of administrative experience Bachelor's degree preferred, but an associate's degree with sufficient administration experience may suffice Event management experience (working with major events) Coordinate and execute email blasts and mail campaigns to promote events and initiatives. Manage follow-up communications and outreach related to event planning and attendance. Experience using web conferencing tools such as Zoom or WebEx Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences. Understanding of basic AI tools. Understanding of social media platforms Some Photoshop and Canva experience preferred. Ability to multitask. An attention to detail. Works with little direction Organized Ability to plan ahead. Ability to work with Posh / Eventbrite or similar apps. Spanish speaking (Bilingual) strongly preferred. Both written and verbal skills

Title: Administrative Assistant Duration: Indefinite The selected temporary staff should have Microsoft Office skills, the ability to multitask and strong communication skills. Bachelor's Degree Explain the function(s) to be performed by the requested staff member: Responsibilities include: De-obligating/decreasing purchase orders. Reviewing Draft Requests for Proposal (DRFP) requests. Emailing orders to vendors. Requesting and following up on Mayer's Office of Contract Services (MOCS). Doing Business Data forms/W-9. Tracking vendor updates. Providing purchase order copies for Furniture & Equipment invoices, and processing advance check requests.