What does a facilities administrative assistant do?

A staff assistant is a company employee who is tasked to support and help staff members to adequately fill their roles and assuring that the organization is running efficiently. Working under an administrative supervisor, an assistant's tasks include answering phone calls, scheduling meetings or appointments, and booking the necessary travels. Moreover, an assistant should have excellent skills in written and verbal communication and is highly organized with minimal supervision. An assistant may be able to work in a wide variety of settings, which includes healthcare facilities and government offices.

While similarities exist, there are also some differences between facilities administrative assistants and staff assistant. For instance, facilities administrative assistant responsibilities require skills such as "purchase orders," "hr," "excellent organizational," and "vendor invoices." Whereas a staff assistant is skilled in "customer service," "patients," "office procedures," and "veterans." This is part of what separates the two careers.

General Assistants are responsible for providing administrative assistance to department teams and executive management of an organization. Their duties include organizing meetings and event schedules, book meeting rooms, answer incoming phone calls, reply emails, and respond to queries. They are responsible for replenishing office supplies and undertaking clerical tasks such as printing, scanning, and photocopying. General Assistants also liaise with contractors and building managers to ensure maintenance work is handled promptly without inconvenience.

In addition to the difference in salary, there are some other key differences worth noting. For example, facilities administrative assistant responsibilities are more likely to require skills like "purchase orders," "data entry," "provides administrative support," and "administrative tasks." Meanwhile, a general assistant has duties that require skills in areas such as "customer service," "general assistance," "dental procedures," and "general maintenance." These differences highlight just how different the day-to-day in each role looks.

Administrative support specialists provide different types of governmental assistance. They carry out varied clerical duties in almost all industries. Most of these duties revolve around supervising and distributing information within an organization. This typically includes taking memos, answering phone calls, and managing, storing, and organizing files. They are also responsible for receiving and sending correspondence and greeting customers and clients. Some administrative support may be required to have vast professional knowledge as their duties are more specialized than the others.

The required skills of the two careers differ considerably. For example, facilities administrative assistants are more likely to have skills like "hr," "vendor invoices," "property management," and "facilities maintenance." But a administrative support is more likely to have skills like "customer service," "phone calls," "patients," and "human resources."

As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll. They plan department weekly meetings, schedule conference calls, and work on solving administrative related concerns and issues. They do a complex task that involves multi-tasking from the preparation of department reports, analyzing data, and finding solutions. It is a requirement to be an experienced, collaborator, and trained cross-functional communicator. Moreover, other duties will include scheduling company-initiated activities, meetings, and events.