Become A Facilities Administrator

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* Respond to inquiries, and determine and take appropriate action as required.
* Serve as a resource regarding a defined set of policies and procedures.
* Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
* Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
* Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
* Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
* Maintain office supplies and equipment; obtain vendor quotations, as needed.
* Coordinate office moves.
* May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives.
* Track completion of required training.
* Maintain approved content on websites.
* May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
* May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
* Other duties may also be assigned_
* Qualifications
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* Responsible for driving the FMS culture through values and customer service standards.
* Accountable for outstanding customer service to all external and internal customers.
* Develops and maintains effective relationships through effective and timely communication.
* Takes initiative and action to respond, resolve and follow up regarding customer service issues with all customers in a timely manner.
* PRINCIPAL RESPONSIBILITIES AND DUTIES
* Responsible for the administration of the daily business operations of the dialysis clinic including managing the functions and actions related to the center staff, quality of overall provision of patient care, maintenance of the physical plant and center equipment, and inventory control.
* Manages the profit and loss and other related financial aspects for the center ensuring optimal facility operations to achieve or exceed the budget and key performance indicators.
* Collaborates closely with, providing oversight as needed to, the Clinical Coordinator/Charge RN or Nurse Supervisor acting as nurse manager, the Medical Director, and the physicians regarding the direct patient care responsibilities within the facility to ensure the provision of outstanding quality of patient care, as defined by the FMS quality goals, and compliance with the pertinent company policies and procedures.
* Collaboration activities include:
* Coordinating all aspects of patient care from admission through discharge of the patient.
* Ensuring the provision of education to the patient and the patient’s family regarding access care including medical instructions.
* Addressing patient concerns, issues, and questions including the review of patient satisfaction surveys.
* Developing and communicating efficient and timely patient schedules to ensure maximization of facility efficiency.
* Assisting as needed with patient workflow, monitoring pre, intra, and post, procedures as appropriate.
* Implementing and maintaining a Continuous Quality Improvement (CQI) Process Improvement Team that involves staff and pertinent physicians in problem solving activities meeting on a regular basis to address identified issues.
* Continually reviewing Center operations to ensure compliance with Federal and State laws.
* Ensures compliance with all state agency regulations.
* Develops and maintains strong Medical Director and physician relationships, facilitating staff relationships with physicians, and ensuring regular and effective communication with all physicians including participating in regular meetings with Medical Directors.
* Markets available services through presentations to physicians and dialysis facilities.
* Supports and drives FMS quality standards through meeting regulatory requirements and the practice of CQI, including the use of the appropriate company CQI tools.
* Works with the Clinical Coordinator /Charge RN or Nurse Supervisor and Medical Director to implement FMS quality goals and develop facility specific action plans in order to achieve FMS quality standards.
* Oversees and monitors the provision of the appropriate training according to FMS policy to ensure ongoing compliance with all company and FMS risk management initiatives.
* Collaborates with the Clinical Coordinator/Charge RN or Nurse Supervisor to ensure the aggressive treatment of, and actions taken, regarding adverse events and action thresholds.
* Ensures all Quality policies and procedures are communicated to and implemented by the facility staff.
* Maintains integrity of medical records and other FMS administrative and operational records.
* Complies and assists with all data collection and auditing activities.
* Manages the day to day activities and workload of the facility staff providing guidance and leadership as appropriate to ensure the effective, efficient and timely execution of duties and tasks.
* Creates, maintains, and communicates efficient and timely employee schedules according to the staffing needs of the facility to ensure adequate staffing on a daily basis.
* Consults with Clinical Coordinator /Charge RN or Nurse Supervisor and Medical Director to optimize clinical staffing.
* Provides informal feedback to staff on an ongoing basis and formal feedback in the form of the annual performance evaluation during the focal merit review process.
* Obtains feedback and input regarding the staff performance from the Medical Director and Clinical Coordinator/Charge RN or Nurse Supervisor and acts on the feedback as appropriate.
* Collaborates with staff and Clinical Coordinator/Charge RN or Nurse Supervisor and Medical Director to set annual goals for staff.
* Manages the department staffing through the appropriate hiring, firing and disciplinary actions.
* Maintains written documentation of all disciplinary meetings in accordance with the established personnel policies, and confers with Human Resources and Director of Operations regarding the nature of the disciplinary decisions.
* Ensures execution of new hire orientation and training, and ICD
* code training when applicable for new hires, and works with Medical Director to ensure mandatory in-services are completed.
* Ensures appropriate documentation is completed for current licensure, annual in-service and policy and procedure in-service updates.
* Responsible for ensuring all facility employees receive appropriate trainings according to company policy including company risk management initiatives.
* Provides training and guidance to facility staff members to ensure development of clinical competences providing opportunities for professional growth and encouraging personal growth.
* Collaborates with HR regarding providing information to staff pertaining to FMS/FMCNA benefits, Human Resources policies and procedures.
* Participates in Corporate and Division specific employee recognition and satisfaction programs.
* Maintains a close working relationship with Division and Corporate office personnel and ensures appropriate communication of FMS, Division, and Corporate initiatives, policies and procedures to facility staff.
* Utilizes knowledge of FMCNA and FMS services and products to contribute to the growth of the business.
* Maintains facility environmental integrity and safety.
* Schedules the maintenance and repair of equipment, operating systems and physical structure of the facility, as needed.
* Monitors security of the facility.
* Coordinates inventory/supply management by reviewing monthly inventory count and approving purchase orders for necessary items to ensure cost containment, timely distribution and competitive pricing.
* Responsible for efficient utilization of medication, laboratory, inventory, supplies and equipment to achieve supply cost goals following all guidelines established in the FMS/FMS formularies.
* Contributes to the development and revision of any applicable policies and procedures for the facility and the pertinent updating and maintenance of the related manuals.
* Directs any necessary information gathering, as required, to support billing, billing issues and collection activities.
* Coordinates and approves facility payroll.
* Responsible for participating in all on-site internal and external (state and federal) surveys.
* Reviews new and existing provider contracts for various vendor services, including but not limited to, insurance, laboratory, and facility cleaning.
* Other duties as assigned

The duties of a licensed nursing home administrator include all aspects of managing the day-to-day operations of a skilled nursing facility, including: overseeing staff operations; hiring and supervising employees; ensuring that the facility is adequately staffed twenty-four hours a day, seven days a week, every day of the year; managing facility census; ensuring that the facility's residents are provided the highest quality care; operating the facility within its budget; operating the facility within the regulations imposed by CMS and the State of Alabama; managing the facility's Five Star rating, and representing the facility to the community, referring physicians, regulatory agencies, and professional organizations