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Become A Facilities Administrator

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Working As A Facilities Administrator

  • Communicating with Supervisors, Peers, or Subordinates
  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Making Decisions and Solving Problems
  • Deal with People

  • Mostly Sitting

  • Repetitive

  • $99,920

    Average Salary

What Does A Facilities Administrator Do At Stanford University

* _
* Respond to inquiries, and determine and take appropriate action as required.
* Serve as a resource regarding a defined set of policies and procedures.
* Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
* Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
* Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
* Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
* Maintain office supplies and equipment; obtain vendor quotations, as needed.
* Coordinate office moves.
* May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives.
* Track completion of required training.
* Maintain approved content on websites.
* May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
* May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
* Other duties may also be assigned_
* Qualifications
*

What Does A Facilities Administrator Do At Fresenius Medical Care North America

* Responsible for driving the FMS culture through values and customer service standards.
* Accountable for outstanding customer service to all external and internal customers.
* Develops and maintains effective relationships through effective and timely communication.
* Takes initiative and action to respond, resolve and follow up regarding customer service issues with all customers in a timely manner.
* PRINCIPAL RESPONSIBILITIES AND DUTIES
* Responsible for the administration of the daily business operations of the dialysis clinic including managing the functions and actions related to the center staff, quality of overall provision of patient care, maintenance of the physical plant and center equipment, and inventory control.
* Manages the profit and loss and other related financial aspects for the center ensuring optimal facility operations to achieve or exceed the budget and key performance indicators.
* Collaborates closely with, providing oversight as needed to, the Clinical Coordinator/Charge RN or Nurse Supervisor acting as nurse manager, the Medical Director, and the physicians regarding the direct patient care responsibilities within the facility to ensure the provision of outstanding quality of patient care, as defined by the FMS quality goals, and compliance with the pertinent company policies and procedures.
* Collaboration activities include:
* Coordinating all aspects of patient care from admission through discharge of the patient.
* Ensuring the provision of education to the patient and the patient’s family regarding access care including medical instructions.
* Addressing patient concerns, issues, and questions including the review of patient satisfaction surveys.
* Developing and communicating efficient and timely patient schedules to ensure maximization of facility efficiency.
* Assisting as needed with patient workflow, monitoring pre, intra, and post, procedures as appropriate.
* Implementing and maintaining a Continuous Quality Improvement (CQI) Process Improvement Team that involves staff and pertinent physicians in problem solving activities meeting on a regular basis to address identified issues.
* Continually reviewing Center operations to ensure compliance with Federal and State laws.
* Ensures compliance with all state agency regulations.
* Develops and maintains strong Medical Director and physician relationships, facilitating staff relationships with physicians, and ensuring regular and effective communication with all physicians including participating in regular meetings with Medical Directors.
* Markets available services through presentations to physicians and dialysis facilities.
* Supports and drives FMS quality standards through meeting regulatory requirements and the practice of CQI, including the use of the appropriate company CQI tools.
* Works with the Clinical Coordinator /Charge RN or Nurse Supervisor and Medical Director to implement FMS quality goals and develop facility specific action plans in order to achieve FMS quality standards.
* Oversees and monitors the provision of the appropriate training according to FMS policy to ensure ongoing compliance with all company and FMS risk management initiatives.
* Collaborates with the Clinical Coordinator/Charge RN or Nurse Supervisor to ensure the aggressive treatment of, and actions taken, regarding adverse events and action thresholds.
* Ensures all Quality policies and procedures are communicated to and implemented by the facility staff.
* Maintains integrity of medical records and other FMS administrative and operational records.
* Complies and assists with all data collection and auditing activities.
* Manages the day to day activities and workload of the facility staff providing guidance and leadership as appropriate to ensure the effective, efficient and timely execution of duties and tasks.
* Creates, maintains, and communicates efficient and timely employee schedules according to the staffing needs of the facility to ensure adequate staffing on a daily basis.
* Consults with Clinical Coordinator /Charge RN or Nurse Supervisor and Medical Director to optimize clinical staffing.
* Provides informal feedback to staff on an ongoing basis and formal feedback in the form of the annual performance evaluation during the focal merit review process.
* Obtains feedback and input regarding the staff performance from the Medical Director and Clinical Coordinator/Charge RN or Nurse Supervisor and acts on the feedback as appropriate.
* Collaborates with staff and Clinical Coordinator/Charge RN or Nurse Supervisor and Medical Director to set annual goals for staff.
* Manages the department staffing through the appropriate hiring, firing and disciplinary actions.
* Maintains written documentation of all disciplinary meetings in accordance with the established personnel policies, and confers with Human Resources and Director of Operations regarding the nature of the disciplinary decisions.
* Ensures execution of new hire orientation and training, and ICD
* code training when applicable for new hires, and works with Medical Director to ensure mandatory in-services are completed.
* Ensures appropriate documentation is completed for current licensure, annual in-service and policy and procedure in-service updates.
* Responsible for ensuring all facility employees receive appropriate trainings according to company policy including company risk management initiatives.
* Provides training and guidance to facility staff members to ensure development of clinical competences providing opportunities for professional growth and encouraging personal growth.
* Collaborates with HR regarding providing information to staff pertaining to FMS/FMCNA benefits, Human Resources policies and procedures.
* Participates in Corporate and Division specific employee recognition and satisfaction programs.
* Maintains a close working relationship with Division and Corporate office personnel and ensures appropriate communication of FMS, Division, and Corporate initiatives, policies and procedures to facility staff.
* Utilizes knowledge of FMCNA and FMS services and products to contribute to the growth of the business.
* Maintains facility environmental integrity and safety.
* Schedules the maintenance and repair of equipment, operating systems and physical structure of the facility, as needed.
* Monitors security of the facility.
* Coordinates inventory/supply management by reviewing monthly inventory count and approving purchase orders for necessary items to ensure cost containment, timely distribution and competitive pricing.
* Responsible for efficient utilization of medication, laboratory, inventory, supplies and equipment to achieve supply cost goals following all guidelines established in the FMS/FMS formularies.
* Contributes to the development and revision of any applicable policies and procedures for the facility and the pertinent updating and maintenance of the related manuals.
* Directs any necessary information gathering, as required, to support billing, billing issues and collection activities.
* Coordinates and approves facility payroll.
* Responsible for participating in all on-site internal and external (state and federal) surveys.
* Reviews new and existing provider contracts for various vendor services, including but not limited to, insurance, laboratory, and facility cleaning.
* Other duties as assigned

What Does A Facilities Administrator Do At Prohealth Home Health & Hospice

The duties of a licensed nursing home administrator include all aspects of managing the day-to-day operations of a skilled nursing facility, including: overseeing staff operations; hiring and supervising employees; ensuring that the facility is adequately staffed twenty-four hours a day, seven days a week, every day of the year; managing facility census; ensuring that the facility's residents are provided the highest quality care; operating the facility within its budget; operating the facility within the regulations imposed by CMS and the State of Alabama; managing the facility's Five Star rating, and representing the facility to the community, referring physicians, regulatory agencies, and professional organizations

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How To Become A Facilities Administrator

Educational requirements vary by the type of organization and the work performed. Administrative services managers must have related work experience.

Education

A bachelor’s degree is typically required for someone to become an administrative services manager. However, some jobseekers may be able to enter the occupation with a high school diploma. Those with a bachelor’s degree typically study business, engineering, facility management, or information management.

Licenses, Certifications, and Registrations

The International Facility Management Association offers a competency-based professional certification program for administrative services managers. Completing this program may give prospective job candidates an advantage. The program has two levels: the Facilities Management Professional (FMP) certification and the Certified Facility Manager (CFM) certification. People entering the profession can get the FMP as a steppingstone to the CFM. For the CFM, applicants must meet certain educational and experience requirements. The CFM must be renewed every 3 years by completing continuing education and professional development requirements.

For records and information managers, the Institute of Certified Records Managers offers the Certified Records Manager (CRM) certification. For those specializing in information governance, ARMA International offers the Information Governance Professional (IGP) certification.

Work Experience

Administrative services managers must have related work experience reflecting managerial and leadership abilities. For example, contract administrators need experience in purchasing and sales, as well as knowledge of the variety of supplies, machinery, and equipment that their organization uses. Managers who are concerned with supply, inventory, and distribution should be experienced in receiving, warehousing, packaging, shipping, transportation, and related operations.

Advancement

Advancement of facility managers is based on the practices and size of individual organizations. Some facility managers transfer among departments within an organization or work their way up from technical positions. Others advance through a progression of facility management positions that offer additional responsibilities. Advancement is easier in large organizations that employ several levels and types of administrative services managers.

A master’s degree in business administration or a related field can enhance a manager’s opportunities to advance to a higher level position, such as director of administrative services. Some experienced managers may join or establish a management consulting firm to provide administrative management services to other organizations on a contract basis.

Important Qualities

Analytical skills. Administrative services managers must be able to review an organization’s procedures and find ways to improve efficiency.

Communication skills. Much of an administrative services manager’s time is spent working with other people. Therefore, communication is a key quality.

Detail oriented. Administrative services managers must pay attention to details. This quality is necessary across a range of tasks, from ensuring that the organization complies with building codes to managing the process of buying equipment.

Leadership skills. In managing workers and coordinating administrative duties, administrative services managers must be able to motivate employees and deal with issues that may arise.

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Facilities Administrator jobs

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Facilities Administrator Career Paths

Facilities Administrator
Service Specialist Service Manager Property Manager
Commercial Property Manager
7 Yearsyrs
Training Coordinator Office Manager Controller
Corporate Controller
12 Yearsyrs
Operations Director Management Consultant Senior Manager
Director Of Human Resources
10 Yearsyrs
Chief Executive Officer Realtor Property Manager
Director Of Property Management
9 Yearsyrs
Project Manager Program Manager General Manager
District Manager
7 Yearsyrs
Operations Director Senior Project Manager Program Director
General Manager
7 Yearsyrs
Program Director Marketing Director General Manager
General Manager Of Operations
9 Yearsyrs
Instructor General Manager Human Resources Coordinator
Human Resources Business Partner
10 Yearsyrs
Chief Executive Officer Specialist Operations Manager
Human Resources Manager
7 Yearsyrs
Social Worker Clinical Supervisor Clinical Manager
Nursing Director
9 Yearsyrs
Nursing Home Administrator Chief Executive Officer Managing Partner
Operations Director
9 Yearsyrs
Project Manager Construction Manager
Operations Manager
7 Yearsyrs
Service Specialist Business Analyst Business Manager
Practice Administrator
10 Yearsyrs
Nursing Home Administrator Operations Director
Regional Director Of Operations
11 Yearsyrs
Social Worker Program Manager General Manager
Regional General Manager
9 Yearsyrs
Instructor Operations Manager Human Resources Coordinator
Senior Human Resources Generalist
7 Yearsyrs
Facility Supervisor Operations Manager Human Resources Manager
Senior Human Resources Manager
9 Yearsyrs
Program Director General Manager Property Manager
Senior Property Manager
8 Yearsyrs
Facility Supervisor Facilities Manager Service Manager
Service Operations Manager
8 Yearsyrs
Training Coordinator Human Resources Coordinator Recruiter
Talent Acquisition Manager
9 Yearsyrs
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Facilities Administrator Demographics

Gender

  • Female

    57.9%
  • Male

    40.1%
  • Unknown

    2.0%

Ethnicity

  • White

    80.8%
  • Hispanic or Latino

    10.6%
  • Asian

    6.3%
  • Unknown

    1.5%
  • Black or African American

    0.7%
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Languages Spoken

  • Spanish

    66.0%
  • German

    5.7%
  • French

    5.7%
  • Japanese

    3.8%
  • Arabic

    3.8%
  • Portuguese

    1.9%
  • Chinese

    1.9%
  • Danish

    1.9%
  • Cantonese

    1.9%
  • Deseret

    1.9%
  • Mandarin

    1.9%
  • Polish

    1.9%
  • Italian

    1.9%
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Facilities Administrator

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Facilities Administrator Education

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Real Facilities Administrator Salaries

Job Title Company Location Start Date Salary
Facility Administrator Ensign Sonoma LLC Sonoma, CA Jun 22, 2012 $120,000
Facility Administrator Davita Inc. Pasadena, CA Aug 25, 2014 $120,000
Facility Administrator Resource Personnel, Inc. San Marcos, TX Nov 23, 2010 $100,000
Facility Administrator Resource Personnel, Inc. San Marcos, TX Aug 20, 2012 $100,000
Facility Administrator Resource Personnel, Inc. San Marcos, TX Oct 01, 2013 $100,000 -
$104,000
Director of Facility Administrative Services NMS Healthcare of Hagerstown, LLC Hagerstown, MD Aug 13, 2015 $97,198
Lead, Facilities Administration and Systems Royal Caribbean Cruises, Ltd Miami, FL Apr 16, 2015 $97,157
Facility Administrator Davita Inc. Plainfield, NJ Sep 25, 2015 $96,015
Facility Administrator Davita Inc. New Brunswick, NJ Sep 25, 2015 $96,015
Facility Administrator Davita Inc. Perth Amboy, NJ Sep 25, 2015 $96,015
Facility Administrator Davita Inc. New York, NY Sep 26, 2015 $93,897
Facility Administrator Davita, Inc. New York, NY Sep 26, 2012 $90,474
Facility Administrator Davita, Inc. New York, NY Jan 08, 2016 $90,000
Facilities Administrator Davita, Inc. Hayward, CA Oct 17, 2011 $85,000
Facility Administrator Davita, Inc. New Brunswick, NJ Oct 01, 2012 $83,308
Facilities Administrator Davita, Inc. Perth Amboy, NJ Sep 25, 2012 $83,304
Lead, Facilities Administration & Systems Royal Caribbean Cruises, Ltd Miami, FL Sep 04, 2015 $81,000
Facilities Commissioning Administrator (Agent) The University of Southern California Los Angeles, CA Oct 15, 2014 $81,000
Facility Administrator Davita, Inc. Ceres, CA Nov 22, 2010 $80,000
Facility Administrator Davita, Inc. Tomball, TX Jul 25, 2016 $75,000
Lead, Facilities Administration and Systems Royal Caribbean Cruises Ltd. Miami, FL Sep 04, 2012 $75,000
Facility Administrator Advanced Healthcare Services Inc. Houston, TX Mar 11, 2013 $63,773
Facility Administrator The Flagstone Group, Inc. Whittier, CA Sep 10, 2012 $62,150
Facility Administrator Mirehab P.C. Livonia, MI Sep 21, 2013 $61,381
Facility Administrator Mirehab P.C. Farmington Hills, MI Sep 21, 2016 $60,500
Facility Administrator Sleep Diagnostics of Michigan P C Mount Pleasant, MI Sep 16, 2013 $60,008
Facility Administrator Ability Works Rehab Services LLC Farmington Hills, MI Sep 21, 2013 $59,446

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Top Skills for A Facilities Administrator

FacilityAdministratorProceduresPeritonealDialysisSafeOperationFinancialManagementPatientCareManagementPayrollOversightDavitaEmergencyHumanResourcesOshaSuperviseTeammateCMSMedicalRecordsClinicalOutcomesDailyOperationsCustomerServiceFederalRegulations

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Top Facilities Administrator Skills

  1. Facility Administrator
  2. Procedures
  3. Peritoneal Dialysis
You can check out examples of real life uses of top skills on resumes here:
  • Functioned as area preceptor / mentor for new facility administrators.
  • Oversee facility scheduling procedures to ensure proper staffing ratios are met.
  • Expanded peritoneal dialysis business by 30%, currently largest and most profitable company program in Palm Beach County region.
  • Participate in development and periodic revision of policies and procedures to ensure consistent, efficient and safe operation of the facility/program.
  • Interview, hire, train and mentor - this is your team!Financial Management - Drive bottom line results.

Top Facilities Administrator Employers

Facilities Administrator Videos

The Facilities Manager Handbook

What Facilities Managers Do

The Facilities Manager

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