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Become A Facilities Administrator

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Working As A Facilities Administrator

  • Communicating with Supervisors, Peers, or Subordinates
  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Making Decisions and Solving Problems
  • Deal with People

  • Mostly Sitting

  • Repetitive

  • $99,920

    Average Salary

What Does A Facilities Administrator Do

Administrative services managers plan, direct, and coordinate supportive services of an organization. Their specific responsibilities vary, but administrative service managers typically maintain facilities and supervise activities that include recordkeeping, mail distribution, and office upkeep. In a small organization, they may direct all support services and may be called the business office manager. Large organizations may have several layers of administrative managers who specialize in different areas.

Duties

Administrative services managers typically do the following:

  • Buy, store, and distribute supplies
  • Supervise clerical and administrative personnel
  • Set goals and deadlines for their department
  • Develop, manage, and monitor records
  • Recommend changes to policies or procedures in order to improve operations, such as changing what supplies are kept or how to improve recordkeeping
  • Plan budgets for contracts, equipment, and supplies
  • Monitor the facility to ensure that it remains safe, secure, and well maintained
  • Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems
  • Ensure that facilities meet environmental, health, and security standards and comply with government regulations

Administrative services managers plan, coordinate, and direct a broad range of services that allow organizations to operate efficiently. An organization may have several managers who oversee activities that meet the needs of multiple departments, such as mail, printing and copying, recordkeeping, security, building maintenance, and recycling.

The work of administrative services managers can make a difference in employees’ productivity and satisfaction. For example, an administrative services manager might be responsible for making sure that the organization has the supplies and services it needs. In addition, an administrative services manager who is responsible for coordinating space allocation might take into account employee morale and available funds when determining the best way to arrange a given physical space.

Administrative services managers also ensure that the organization honors its contracts and follows government regulations and safety standards.

Administrative services managers may examine energy consumption patterns, technology usage, and office equipment. For example, managers may recommend buying new or different equipment or supplies in order to lower energy costs or improve indoor air quality.

Administrative services managers also plan for maintenance and the future replacement of equipment, such as computers. A timely replacement of equipment can help save money for the organization, because eventually the cost of upgrading and maintaining equipment becomes higher than the cost of buying new equipment.

The following are examples of types of administrative services managers:

Contract administrators handle buying, storing, and distributing equipment and supplies. They also oversee getting rid of surplus or unclaimed property.

Facility managers oversee buildings, grounds, equipment, and supplies. Their duties fall into several categories, including overseeing operations and maintenance, planning and managing projects, and dealing with environmental factors.

Facility managers may oversee renovation projects to improve efficiency or ensure that facilities meet government regulations and environmental, health, and security standards. For example, they may influence building renovation projects by recommending energy-saving alternatives or efficiencies that reduce waste. In addition, facility managers continually monitor the facility to ensure that it remains safe, secure, and well maintained. Facility managers also are responsible for directing staff, including maintenance, grounds, and custodial workers.

Records and information managers develop, monitor, and manage an organization’s records. They provide information to executive management, and they ensure that employees throughout the organization follow information and records management guidelines. They may direct the operations of on-site or off-site records facilities. They should be familiar with the technology that is used to manage both physical and electronic records. Records and information managers also work closely with an organization’s attorneys, technology, and business operations personnel.

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How To Become A Facilities Administrator

Educational requirements vary by the type of organization and the work performed. Administrative services managers must have related work experience.

Education

A bachelor’s degree is typically required for someone to become an administrative services manager. However, some jobseekers may be able to enter the occupation with a high school diploma. Those with a bachelor’s degree typically study business, engineering, facility management, or information management.

Licenses, Certifications, and Registrations

The International Facility Management Association offers a competency-based professional certification program for administrative services managers. Completing this program may give prospective job candidates an advantage. The program has two levels: the Facilities Management Professional (FMP) certification and the Certified Facility Manager (CFM) certification. People entering the profession can get the FMP as a steppingstone to the CFM. For the CFM, applicants must meet certain educational and experience requirements. The CFM must be renewed every 3 years by completing continuing education and professional development requirements.

For records and information managers, the Institute of Certified Records Managers offers the Certified Records Manager (CRM) certification. For those specializing in information governance, ARMA International offers the Information Governance Professional (IGP) certification.

Work Experience

Administrative services managers must have related work experience reflecting managerial and leadership abilities. For example, contract administrators need experience in purchasing and sales, as well as knowledge of the variety of supplies, machinery, and equipment that their organization uses. Managers who are concerned with supply, inventory, and distribution should be experienced in receiving, warehousing, packaging, shipping, transportation, and related operations.

Advancement

Advancement of facility managers is based on the practices and size of individual organizations. Some facility managers transfer among departments within an organization or work their way up from technical positions. Others advance through a progression of facility management positions that offer additional responsibilities. Advancement is easier in large organizations that employ several levels and types of administrative services managers.

A master’s degree in business administration or a related field can enhance a manager’s opportunities to advance to a higher level position, such as director of administrative services. Some experienced managers may join or establish a management consulting firm to provide administrative management services to other organizations on a contract basis.

Important Qualities

Analytical skills. Administrative services managers must be able to review an organization’s procedures and find ways to improve efficiency.

Communication skills. Much of an administrative services manager’s time is spent working with other people. Therefore, communication is a key quality.

Detail oriented. Administrative services managers must pay attention to details. This quality is necessary across a range of tasks, from ensuring that the organization complies with building codes to managing the process of buying equipment.

Leadership skills. In managing workers and coordinating administrative duties, administrative services managers must be able to motivate employees and deal with issues that may arise.

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Facilities Administrator Jobs

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Facilities Administrator Career Paths

Facilities Administrator
Service Specialist Service Manager Property Manager
Commercial Property Manager
7 Yearsyrs
Training Coordinator Office Manager Controller
Corporate Controller
12 Yearsyrs
Operations Director Management Consultant Senior Manager
Director Of Human Resources
10 Yearsyrs
Chief Executive Officer Realtor Property Manager
Director Of Property Management
9 Yearsyrs
Project Manager Program Manager General Manager
District Manager
7 Yearsyrs
Operations Director Senior Project Manager Program Director
General Manager
7 Yearsyrs
Program Director Marketing Director General Manager
General Manager Of Operations
9 Yearsyrs
Instructor General Manager Human Resources Coordinator
Human Resources Business Partner
10 Yearsyrs
Chief Executive Officer Specialist Operations Manager
Human Resources Manager
7 Yearsyrs
Social Worker Clinical Supervisor Clinical Manager
Nursing Director
9 Yearsyrs
Nursing Home Administrator Chief Executive Officer Managing Partner
Operations Director
9 Yearsyrs
Project Manager Construction Manager
Operations Manager
7 Yearsyrs
Service Specialist Business Analyst Business Manager
Practice Administrator
10 Yearsyrs
Nursing Home Administrator Operations Director
Regional Director Of Operations
11 Yearsyrs
Social Worker Program Manager General Manager
Regional General Manager
9 Yearsyrs
Instructor Operations Manager Human Resources Coordinator
Senior Human Resources Generalist
7 Yearsyrs
Facility Supervisor Operations Manager Human Resources Manager
Senior Human Resources Manager
9 Yearsyrs
Program Director General Manager Property Manager
Senior Property Manager
8 Yearsyrs
Facility Supervisor Facilities Manager Service Manager
Service Operations Manager
8 Yearsyrs
Training Coordinator Human Resources Coordinator Recruiter
Talent Acquisition Manager
9 Yearsyrs
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Do you work as a Facilities Administrator?

Facilities Administrator Demographics

Gender

Female

58.8%

Male

39.1%

Unknown

2.1%
Ethnicity

White

61.1%

Hispanic or Latino

16.4%

Black or African American

12.2%

Asian

6.7%

Unknown

3.7%
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Languages Spoken

Spanish

63.8%

French

5.2%

Chinese

3.4%

German

3.4%

Cantonese

3.4%

Japanese

3.4%

Mandarin

3.4%

Arabic

3.4%

Portuguese

1.7%

Danish

1.7%

Deseret

1.7%

Tagalog

1.7%

Polish

1.7%

Italian

1.7%
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Facilities Administrator Education

Schools

University of Phoenix

27.3%

Grand Canyon University

8.1%

Strayer University

6.6%

Liberty University

5.1%

Capella University

4.5%

Webster University

4.0%

Kaplan University

4.0%

California State University - Fullerton

3.5%

American InterContinental University

3.5%

University of Maryland - University College

3.0%

Troy University

3.0%

Pennsylvania State University

3.0%

Walden University

3.0%

University of the District of Columbia

3.0%

University of Central Florida

3.0%

Excelsior College

3.0%

University of Houston

3.0%

Northern Virginia Community College

3.0%

Saint Leo University

3.0%

Indiana Wesleyan University

3.0%
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Majors

Business

31.5%

Nursing

21.7%

Health Care Administration

5.6%

Criminal Justice

4.8%

Management

4.7%

Psychology

4.6%

Accounting

3.6%

Social Work

2.5%

Finance

2.3%

Liberal Arts

2.1%

Human Resources Management

2.1%

Education

2.0%

Public Health

1.9%

Communication

1.9%

Marketing

1.7%

Public Administration

1.5%

Political Science

1.5%

Computer Information Systems

1.5%

School Counseling

1.4%

General Studies

1.3%
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Degrees

Bachelors

35.5%

Masters

26.2%

Other

19.2%

Associate

11.6%

Certificate

3.7%

Doctorate

2.2%

Diploma

1.2%

License

0.4%
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Part Time
Internship
Temporary

Real Facilities Administrator Salaries

Job Title Company Location Start Date Salary
Facility Administrator Ensign Sonoma LLC Sonoma, CA Jun 22, 2012 $120,000
Facility Administrator Davita Inc. Pasadena, CA Aug 25, 2014 $120,000
Facility Administrator Resource Personnel, Inc. San Marcos, TX Nov 23, 2010 $100,000
Facility Administrator Resource Personnel, Inc. San Marcos, TX Aug 20, 2012 $100,000
Facility Administrator Resource Personnel, Inc. San Marcos, TX Oct 01, 2013 $100,000 -
$104,000
Lead, Facilities Administration and Systems Royal Caribbean Cruises, Ltd Miami, FL Apr 16, 2015 $97,157
Facility Administrator Davita Inc. Plainfield, NJ Sep 25, 2015 $96,015
Facility Administrator Davita Inc. New Brunswick, NJ Sep 25, 2015 $96,015
Facility Administrator Davita Inc. Perth Amboy, NJ Sep 25, 2015 $96,015
Facility Administrator Davita Inc. New York, NY Sep 26, 2015 $93,897
Facility Administrator Davita, Inc. New York, NY Sep 26, 2012 $90,474
Facility Administrator Davita, Inc. New York, NY Jan 08, 2016 $90,000
Facility Administrator Davita, Inc. New York, NY Aug 15, 2016 $90,000
Facilities Administrator Davita, Inc. Hayward, CA Oct 17, 2011 $85,000
Facility Administrator Davita, Inc. New Brunswick, NJ Oct 01, 2012 $83,308
Facilities Administrator Davita, Inc. Perth Amboy, NJ Sep 25, 2012 $83,304
Lead, Facilities Administration & Systems Royal Caribbean Cruises, Ltd Miami, FL Sep 04, 2015 $81,000
Facilities Commissioning Administrator (Agent) The University of Southern California Los Angeles, CA Oct 15, 2014 $81,000
Facility Administrator Davita, Inc. Ceres, CA Nov 22, 2010 $80,000
Facility Administrator Davita, Inc. Tomball, TX Jul 25, 2016 $75,000
Lead, Facilities Administration and Systems Royal Caribbean Cruises Ltd. Miami, FL Sep 04, 2012 $75,000
Facility Administrator Advanced Healthcare Services Inc. Houston, TX Mar 11, 2013 $63,773
Facility Administrator The Flagstone Group, Inc. Whittier, CA Sep 10, 2012 $62,150
Facility Administrator Mirehab P.C. Livonia, MI Sep 21, 2013 $61,381
Facility Administrator Mirehab P.C. Farmington Hills, MI Sep 21, 2016 $60,500
Facility Administrator Sleep Diagnostics of Michigan P C Mount Pleasant, MI Sep 16, 2013 $60,008
Facility Administrator Ability Works Rehab Services LLC Farmington Hills, MI Sep 21, 2013 $59,446

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Top Skills for A Facilities Administrator

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  1. Procedures
  2. Safe Operation
  3. Financial Management
You can check out examples of real life uses of top skills on resumes here:
  • Implemented policies and procedures of purchasing system to ensure vendor invoices were reconciled and processed timely.
  • Participate in development and periodic revision of policies and procedures to ensure consistent, efficient and safe operation of the facility/program.
  • Interview, hire, train and mentor - this is your team!Financial Management - Drive bottom line results.
  • Supervised day to day dialysis clinic operations.
  • Provide Patient Care and Administer Medication

How Would You Rate Working As a Facilities Administrator?

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Top Facilities Administrator Employers

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Jobs From Top Facilities Administrator Employers

Facilities Administrator Videos

The Facilities Manager Handbook

What Facilities Managers Do

The Facilities Manager

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