How to hire a facilities administrator

How to hire a facilities administrator, step by step

Here's a step-by-step facilities administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a facilities administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new facilities administrator
• Step 8: Go through the hiring process checklist

What does a facilities administrator do?

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1. Identify your hiring needs

   First, determine the employments status of the facilities administrator you need to hire. Certain facilities administrator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a facilities administrator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a facilities administrator that fits the bill.

   This list presents facilities administrator salaries for various positions.

   Type of Facilities Administrator	Description	Hourly rate
   Facilities Administrator	Computer networks are critical parts of almost every organization. Network and computer systems administrators are responsible for the day-to-day operation of these networks.	$22-50
   Nursing Home Administrator	A nursing home administrator is responsible for managing and running a nursing home facility and supervising staff. Your typical duties will include managing the budget and making critical decisions, overseeing the recruitment, training, and dismissal of staff members, conducting employee performance reviews, and communicating with prospective and existing residents and their families... Show more	$26-55
   Program Administrator	Program administrators are responsible for planning, directing, and coordinating their organization's program or service. Their duties and responsibilities may vary depending on the industry they work at, such as educational, community, and social services... Show more	$16-35

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Patient Care
   • Customer Service
   • Oversight
   • Payroll
   • Quality Care
   • Human Resources
   • Purchase Orders
   • Risk Management
   • Facility Operations
   • Local Laws
   • Disciplinary Actions
   • Patient Satisfaction
   • CPR

   Check all skills

   Responsibilities:

   • Participate in and leads QA meetings and all applicable in-services.
   • Lead new business development initiatives as well as budget preparation and oversight.
   • Develop and manage operational budget to ensure financial viability of facilities, meeting payroll, daily operational and capital expenditures needs.
   • Identify areas of improvement and implement plan of corrections; while adhering to HIPPA, CMS, and CDPH guidelines.
   • Provide oversight of construction and physical implementation of dialysis clinic in a hospital setting.
   • Award a $5.6M private grant for a PTSD program for veterans from Iraq and Afghanistan.

   More facilities administrator duties

3. Make a budget

   Including a salary range in your facilities administrator job description helps attract top candidates to the position. A facilities administrator salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a facilities administrator in Illinois may be lower than in New York, and an entry-level facilities administrator usually earns less than a senior-level facilities administrator. Additionally, a facilities administrator with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average facilities administrator salary

   $70,272yearly

   $33.78 hourly rate

   ---

   Entry-level facilities administrator salary

   $47,000 yearly salary

   Updated December 16, 2025

   Average facilities administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$88,678	$43
   2	New Jersey	$88,513	$43
   3	Washington	$83,986	$40
   4	California	$82,820	$40
   5	Pennsylvania	$81,080	$39
   6	Texas	$77,586	$37
   7	Maryland	$75,550	$36
   8	Minnesota	$73,950	$36
   9	Arizona	$72,920	$35
   10	Connecticut	$72,687	$35
   11	Michigan	$70,050	$34
   12	Florida	$68,943	$33
   13	North Carolina	$68,557	$33
   14	Kansas	$67,180	$32
   15	Colorado	$62,679	$30
   16	New Mexico	$62,285	$30
   17	Georgia	$60,896	$29
   18	Indiana	$60,689	$29
   19	Missouri	$60,519	$29
   20	Illinois	$60,180	$29

   Average facilities administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Cornerstone Research	$133,743	$64.30	1
   2	Meta	$127,199	$61.15	31
   3	Entegris	$121,156	$58.25	1
   4	Senior Living Properties	$106,988	$51.44
   5	University of Southern California	$97,249	$46.75	19
   6	DaVita Kidney Care	$96,473	$46.38	100
   7	Kimmel Cultural Campus	$94,972	$45.66
   8	Monarch Casino & Resort	$91,101	$43.80	1
   9	National Express	$90,544	$43.53	10
   10	Student Conservation Association	$90,231	$43.38
   11	U.S. Renal Care	$87,792	$42.21	32
   12	Fluor Corporation	$87,541	$42.09	22
   13	Vail Health	$87,198	$41.92	1
   14	Advanced Healthcare	$86,622	$41.65
   15	Fresenius Medical Care North America Holdings Limited Partnership	$86,098	$41.39	19
   16	HCR ManorCare	$85,163	$40.94	2
   17	RCL	$84,932	$40.83
   18	GoHealth	$84,905	$40.82
   19	Bank of the Ozarks	$84,579	$40.66
   20	Columbia Care	$82,049	$39.45	2

4. Writing a facilities administrator job description

   A job description for a facilities administrator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a facilities administrator job description:

   Facilities administrator job description example

   Reporting to the Director of Finance and Facilities in Advancement Services, the Finance and Facilities Specialist provides high-level administrative support to ensure smooth and successful facility operations, special projects, and employee on-boarding and off-boarding. The position is an integral team member working with all members of AAR staff while creating partnerships across campus with Facilities, IMSS and Human Resources.
   
   Identify, coordinate and manage finance, facilities and equipment requests for the Division. Document services, track open requests, follow-up on requests through completion, and close requests as appropriate. Requests include but are not limited to building repairs, electronic resources, telecommunications, signage and building access. Systems used to track requests include but are not limited to: The Q, Sharepoint databases, AiM Customer Portal, Facilities Service Requests, AAR Onboarding database and Building Space Data System.
   
   Coordinate requisition, deployment, moving, retirement, and inventory tracking of electronic equipment (computers, monitors, printers, copiers, phones, etc.) with internal support teams. Effectively manage the calendar and timeline across departments and internal partners.
   
   Independently plan, organize, and complete Division procurement of goods and services, including creating Techmart requisitions and interfacing with Procurement organization. Collaborate with Procurement, contracting officers, vendors and AAR staff regarding terms and conditions, content, timeline and budget. Provide ownership of purchasing timelines and deliverables, keeping the director informed as appropriate to the scope, level and nature of requirements.
   
   Serve as the payroll activity manager (PAM) for AAR staff. Train and provide back-up as needed for AAR timecard approvers.
   
   Manage employee onboarding for Division new hires by opening help desk tickets, provisioning systems access, ensuring workstations are equipped with the requested electronic equipment, arranging for or providing training on Kronos (payroll system) and other relevant internal applications (such as Advance, Oracle, Data Warehouse, Techmart, CardQuest, as requested), phone and voicemail set-up, CASE enrollment, and emergency preparedness. Provide hiring manager with detailed recap of actions taken. Document new hire training resources provided, general AAR orientation and campus information.
   Manage the off-boarding process for separating and transferring team members. Update AAR internal directories, phone lists, electronic distribution groups, staff rosters, and floor plans. Serve as the Sharepoint/Nucleus content manager for the Finance and Facilities department. Assist with planning, implementation, and documentation of AAR Emergency Preparedness Plan and other safety and security initiatives including AED, First-Aid and ergonomic training. Other day-to-day activities as assigned, which will include procuring electronic equipment and office supplies Basic Qualifications A minimum of three years of progressively responsible administrative experience. High level of analytical skills and strong attention to detail with excellent follow through. Excellent organization and time management skills and capable of managing and prioritizing multiple assignments with meticulous attention to detail and accuracy. Strong customer service orientation or help desk experience with friendly demeanor. Ability to interface with all levels of staff including leadership and external customers. Ability to work effectively in a high-volume and fast-paced environment. Ability to stay organized and prioritize effectively with competing priorities, multiple interruptions and tight deadlines. Tact, discretion, diplomacy; experience and judgment to deal appropriately with confidential information. Well-spoken and poised, with the highest standards of professionalism maintained at all times. Someone who can work independently and operate with a high level of autonomy. Strong proficiency with Microsoft Office applications including demonstrated ability with Excel, Word and Power Point. Excellent written and verbal communication skills and interpersonal skills, with the ability to communicate clearly, tactfully and persuasively within the institution and to external constituents. Strong orientation to teamwork and ability to bring others together to solve problems and balance competing priorities effectively. Skill Level: Intermediate level About Aston Carter: Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you. At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit . Aston Carter is a company within Allegis Group, a global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

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5. Post your job

   To find the right facilities administrator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with facilities administrators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit facilities administrators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your facilities administrator job on Zippia to find and attract quality facilities administrator candidates.
   • Use niche websites such as dice, engineering.com, stack overflow, it job pro.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit facilities administrators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   If your interviews with facilities administrator applicants aren't enough to make a decision, you should also consider including a test project. These are often the best, most straightforward, and least bias-prone ways of determining who will likely succeed in the role. If you don't know how to design an appropriate test, you can ask someone else on the team to create it or take a look at these websites to get a few ideas:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new facilities administrator

   Once you've decided on a perfect facilities administrator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a facilities administrator?