Top Facilities Administrator Skills

Below we've compiled a list of the most important skills for a Facilities Administrator. We ranked the top skills based on the percentage of Facilities Administrator resumes they appeared on. For example, 21.8% of Facilities Administrator resumes contained Facility Administrator as a skill. Let's find out what skills a Facilities Administrator actually needs in order to be successful in the workplace.

The six most common skills found on Facilities Administrator resumes in 2020. Read below to see the full list.

1. Facility Administrator

high Demand
Here's how Facility Administrator is used in Facilities Administrator jobs:
  • Provide direct assistance Facility Administrators in developing, implementing and evaluating concrete action plans for clinical and financial improvement.
  • Created a mentoring program for facility administrators and implemented in the Diagnostic division during the National Administrators Conference.
  • Project manager; utilized Microsoft Outlook calendar to monitor progress and report status to facility administrator.
  • Prioritize troubled facilities and assist the Facility Administrators in operational strategies for business and clinical improvement.
  • Coordinate monthly meetings between facility administrators and hospital personnel to discuss growth within the area.
  • Trained new Facility Administrators in the operation and running of a dialysis facility.
  • Participate in budget formulation and assist Facility Administrators with budget management.
  • Communicated with the Group Facility Administrator and Regional Director as needed.
  • Functioned as area preceptor / mentor for new facility administrators.
  • Educated Facility Administrators in other regions regarding labor management process.
  • Function as Facility Administrator in absence of Facility Administrator.
  • Managed facility in absence of Facility Administrator.
  • Report generating for Facility Administrator.
  • Groomed and mentored new Facility Administrator
  • Received 3 deficiency-free state surveys as a facility administrator *Active speaker for community education (kidney screenings & family support groups)
  • Selected to be the Facility Administrator preceptor for the region, training 3 new dialysis facility administrators in 6 months.
  • Ensured timely completion of investigations, reports and Nursing Facility Administrator Advisory Committee (NFAAC) Case Action Items.
  • Served as the divisional lead for the Private Pay initiative and as a regional preceptor for facility administrators.
  • Handle the same responsibilities as the above facility administrator just transferred to a different facility due to relocation.
  • Worked directly with the Facility Administrator and team to set safety and policy driven processes in place.

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2. Patient Care

high Demand
Here's how Patient Care is used in Facilities Administrator jobs:
  • Enhanced workplace productivity and efficiency by instilling accountability in staff and department heads and fostering shared decision-making in patient care.
  • Monitored delivery of patient care to ensure adherence to policy and procedures while maintaining strict infection control.
  • Evaluated patient care procedural changes for effectiveness and assisted Compliance in Creating Home Ventilator Program.
  • Collaborate with medical directors and physicians regarding clinical operations and patient care.
  • Provide Patient Care and Administer Medication
  • Plan, organize, supervise the nursing, and technical staff to ensure high quality patient care according to company policy.
  • Assisted the Facility Administrator in managing the overall operations (administrative, operational, patient care) for nursing services.
  • Assure that appropriate staff meetings, in-service education meetings, and team patient care planning meetings are held monthly.
  • Ensured compliance with policies and procedures in accordance with State and Federal Regulations for patient care and services.
  • Provided quality assurance, patient care, safety, risk management goals and quality index scores were achieved.
  • Achieved program's target goals for patient outcomes in accordance with quality patient care and Company goals.
  • Manage a team of nurses and patient care technicians covering eight hospitals throughout the Greater Houston Area.
  • Worked closely with physicians, nurses and team mates to ensure the highest level of patient care.
  • Achieve patient care planning; aligning with dietitians and social workers to enhance family centered care.
  • Administered nursing program in hospital and nursing home in order to maintain standards of patient care.
  • Coordinate all aspects of patient care from registration, performance of procedure, and discharge.
  • Facilitate local contracts / relationships with related health care facilities, increasing patient care opportunities.
  • Supervised and trained new Facility Administrators on management skills, patient care, and outcomes.
  • Planned, organized, directed, and coached clinical staff to ensure quality patient care.
  • Worked on the team that developed and implemented the Patient Care Quality Assurance program.

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3. Dialysis Treatment

high Demand
Here's how Dialysis Treatment is used in Facilities Administrator jobs:
  • Monitored and documented dialysis treatment parameters on dialysis flow sheets.
  • Oversee dialysis treatments, and demand the clinical outcomes are the best they can be for the patients.
  • Assist the patient's primary nurse in full care of the patient during dialysis treatments.
  • Provided dialysis treatments for patients of 10 chair unit in Duncan, Oklahoma.
  • Oversee dialysis treatments and ensure the best clinical outcomes for renal patients.
  • Manage and supervise the dialysis treatment for almost 90 ESRD patients.
  • Monitored Staff/ Charge Nurse charge of hemodialysis technicians administering medications and running dialysis treatments for patients.
  • Administered dialysis treatments following MD prescription * Managed clinic staff, which included PCTs, LPNs and Reuse Techs.
  • Coordinated, performed, and supervised up to 48 hemodialysis treatments per day in a fast-paced environment.
  • Collaborated with Jefferson Hospital's acute unit for staff sharing when their acute dialysis treatments were slow.

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4. Financial Management

high Demand
Here's how Financial Management is used in Facilities Administrator jobs:
  • Served as a leader and consultant in financial management and reuse success in Great Lakes Region.
  • Administered dialysis clinic; staffing issues, and financial management.
  • Ensured financial management of all aspects of the business.
  • Oversee financial management of the facility.
  • Implemented positive team building and oversaw financial management of the facility.
  • Interview, hire, train and mentor - this is your team!Financial Management - Drive bottom line results.

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5. Company Policies

high Demand
Here's how Company Policies is used in Facilities Administrator jobs:
  • Perform all duties and responsibilities timely and effectively in accordance with established company policies to achieve overall ASC objectives.
  • Conducted employee orientation on Company policies and procedures.
  • Ensured compliance with regulatory guidelines and company policies.
  • Review work done by others to check for errors, ensure that company policies are followed, and recommend revisions.
  • Ensured all company policies, state and federal regulations were in full compliance and used a standard of care.
  • Understand and communicate DAVITA company policies and procedures through the use of written policy manuals or in-service education.
  • Reduced annual insurance premium budget by $80,000 by applying a new assessment approach for select company policies.
  • Supervised and enforced all state/company policies and approved procedures in nursing care each day.
  • Implemented sales programs, employee procedures, and company policies.
  • Observe strict compliance with all company policies and procedures.

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6. Office Supplies

high Demand
Here's how Office Supplies is used in Facilities Administrator jobs:
  • Maintain inventory and demonstrated resourcefulness by ordering and distributing office supplies while adhering to a fixed budget.
  • Purchased office supplies, kitchen supplies stationary supplies keeping inventory
  • Coordinated the purchasing and maintaining of office supplies, test operations supplies, safety supplies, medical supplies, etc.
  • Purchased and maintained inventory of all supplies, including office equipment, office supplies, and break room supplies.
  • Served as Purchasing Agent for the Area Office; preparing requisitions and purchase orders for office supplies and/or services.
  • Provide corporate services support for shipping/receiving office supplies and furniture, refreshment provisions, and other support as needed.
  • Perform all clerical duties, bookkeeping, copying, faxing, mailing, filing, ordered office supplies.
  • Review all vendor invoices for office supplies, coffee and soda service and catering bills for cost containment.
  • Sorted and distributed all periodicals, mail, office supplies, confidential document, etc.
  • Maintain inventory of all office supplies and placing orders to assure inventory stays stocked.
  • Ordered office supplies for five corporate sites and negotiated with vendors for best prices.
  • Managed the inventory of kitchen supplies, office supplies, furniture and building equipment.
  • Procured office supplies; maintained and scheduled routine maintenance of office equipment and systems.
  • Ensured back-up office supplies, vending machine supplies, lunchroom and janitorial items.
  • Ordered and redistributed office supplies while adhering to a fixed office budget.
  • Managed the inventory of office supplies by ordering supplies when needed.
  • Order office supplies, coffee supplies and other items as needed/requested.
  • Managed procurement of all office supplies, business forms and stationary.
  • Maintained all office supplies to include a running inventory and ordering.
  • Prepared requisition and purchase orders for furniture and office supplies.

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7. Oversight

high Demand
Here's how Oversight is used in Facilities Administrator jobs:
  • Provided oversight of construction and physical implementation of dialysis clinic in a hospital setting.
  • Led new business development initiatives as well as budget preparation and oversight.
  • Complete oversight of all operations/clinical activity of a 30 chair dialysis center.
  • Established and provided oversight of an active Community Advisory Board.
  • Provided oversight of emergency and admission records for two facilities.
  • Complete oversight of facility with business and clinical operations.
  • Budget & Profitability Oversight: Manage and track multiple capital budgets, and prepare Capital Expenditure Requests to obtain funding.
  • Run groups when necessary, provide oversight of groups being led by counseling staff and lend assistance if needed.
  • Coordinate and provide oversight of a wide variety of administrative tasks and cross functional support between functional areas.
  • Direct oversight over 28 Teammates in various roles ranging from direct patient care to administration.
  • Provided facilities operation services including, staff management, cash handling oversight, and security.
  • Designed interiors, space planning, reported oversight to the Regional Facilities Management.
  • Provide oversight to direct care staff, and perform evaluations and disciplinary action.
  • Provide oversight of vendors to ensure completion of responsibilities and work orders.
  • Direct oversight of treatment/supply and labor costs as well as teammate staffing.
  • Assist Facilities Director in oversight of ACP Mail Center operations and staff.
  • Total bed oversight daily 90 beds with total of 145 employees.
  • Job responsibilities: Oversight of all residential and building maintenance activities.
  • Provided support and oversight for 10 acute hospitals and 20 nurses.
  • Provided business and clinical oversight of 2 dialysis centers.

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8. Human Resources

high Demand
Here's how Human Resources is used in Facilities Administrator jobs:
  • Established performance measurements, created policies and procedures, administered payroll and managed Human Resources.
  • Collaborated with Human Resources to develop staffing arrangements while maintaining suggested staff to provider ratios.
  • Provided administrative support for the Facilities and Human Resources departments.
  • Performed clerical, administrative, and human resources/personnel functions.
  • Collect, organize, compile and analyze a wide variety of organizational, strategic planning, human resources and financial data.
  • Plan, develop and manage all operational, administrative, clinical, human resources, customer service and fiscal activities.
  • Managed all operations of the urgent care facility including billing, human resources, front and back office operations.
  • Partner with the legal department, human resources and operations on issues relating to investigations and security procedures.
  • Assumed responsibility for development, operations, marketing, customer service, and human resources.
  • Worked with Human Resources to review new applications and call in prospective hires.
  • Provide Human Resources with copies of applications and reports on applicants as needed.
  • Perform accounting duties as assigned by the Vice President of Financial/Human Resources.
  • Oversee and handle all Human Resources information and activities for department.
  • Supported Human Resources department to assist in on-boarding of new-hires.
  • Served as primary contact for the Human Resources Dept.
  • Assisted Human Resources in coordination of interview process.
  • Supported off-site Human Resources departments and assisted with Visa applications and I-9 verifications.
  • Provide support to local human resources and serve as a liaison between the Maplelawn and Detroit Tech Center locations.
  • Staff alignment, budget, training, education, human resources, management responsabilities.
  • Managed all aspects of multi-site dialysis centers including P&L, marketing, human resources and general administration.

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9. Davita

high Demand
Here's how Davita is used in Facilities Administrator jobs:
  • Participated in all pertinent DaVita training and development opportunities to grow and develop business knowledge, and skills and leadership competencies.
  • Participated in quality assurance programs with the Regional Operations Director and Quality Assurance Coordinator according to DaVita policy.
  • Collaborated and opened local DaVita clinic by assuring patient and state-survey readiness which opened on time.
  • Managed Privacy and Security compliance according to the DaVita's Risk Management and Compliance requirements.
  • Maintained compliance with DaVita policy and procedures in accordance with State and Federal Regulations.
  • Selected as DaVita preceptor, attended DaVita related academies and training.
  • Represented DaVita at community functions in the renal community.
  • Acted as regional preceptor for new clinic management, faculty for DaVita s leadership training program for West and Central Texas.
  • Communicate with contracted hospitals CEO, CNO, and Quality team on a monthly basis on the behalf of DaVita.
  • Utilized current knowledge with all DaVita's products, services and strategies to market the company and grow the business.
  • Recognized in top 1% of DaVita organization; awarded Pay for Performance for illustrating ongoing commitment of company mission.
  • Lead teammates in the Little Rock facility of DaVita in providing medical care and services for patients with kidney problems.
  • Exceeded Divisional goals in DaVitaRX, DQI, CVC, Kidney Smart, Transplant list, Retention, etc.
  • Hired during the initial phase of a transition period which merged the two organizations of Southwest Kidney and DaVita.
  • Worked continually with DaVita corporate as liaison between senior management, line staff, and medical staff.
  • Reduced CVC rate by 60% ; increased DaVita Quality Improvement score by over 40%.
  • Build Physician Relationships in the community - Ensures DaVita Mission and Values are demonstrated in the facility
  • Oversee one of DaVita's more challenging dialysis facilities, inner city, nursing home attachment.
  • Train new staff in DaVita's SNAPPY, DUCK & FALCON electronic medical documentation programs.
  • Know, understand, follow, and implement DaVita safety and security policies and procedures.

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10. Customer Service

high Demand
Here's how Customer Service is used in Facilities Administrator jobs:
  • Selected to Speak at National Administrators Conference on customer service based on consistent high customer service marks in the Montgomery facility.
  • Fred Pryor Seminars Completed customer service seminars including Conflict Resolution and Confrontational Skills and How to Deliver Exceptional Customer Service.
  • Upgraded the customer service satisfaction survey by creating a network-based database that replaced a manually tabulated, handwritten survey.
  • Acted collaboratively to solve problems, and resolve situations with professionalism and outstanding customer service.
  • Implemented policy & procedure initiatives that improved customer service and resolved maintenance issues.
  • Communicate with the Facility Manager on customer service topics and general feedback.
  • Provide continuous education to teammates to deliver superb customer service.
  • Facilitated daily administrative functions, including customer service.
  • Monitored office operations and customer services.
  • Accomplished excellent customer service survey results.
  • Interfaced with clients to meet/greet and responded to their needs; maintained Innovation corporate image through professionalism and outstanding customer service.
  • Supervised customer service representatives work flow and performance and resolved all escalated issues such as complaints, credits and overages.
  • Developed strong Resident/Family on-boarding for improved Customer Service and cash flow resulting in MY INTERVIEW 99% customer satisfaction surveys.
  • Provided training to new employees in the areas of scheduling, customer service, maintenance, and financial duties.
  • Manage and plan day to day maintenance, customer service and U Haul activities in a self storage environment.
  • Exemplified outstanding customer service skills by greeting clients as they entered the building and acknowledged them as they left.
  • Improved customer service by holding meetings with families to listen to the issues brought forward and work on resolutions.
  • Manage Service Level Agreements for contracted services & act as a monitor for the quality of customer services provided.
  • Maintained Customer Service functions that included heavy telephone, email, & internet correspondence for repair and maintenance requests.
  • Display strong customer service skills when greeting and answering questions for clients as they arrive to the facility.

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11. State Regulations

high Demand
Here's how State Regulations is used in Facilities Administrator jobs:
  • Conducted seminars on Medicare, Federal, and various state regulations that pertained to laboratory operations.
  • Hired to re-organize facility, develop a new team, and bring facility up to compliance with Federal and State regulations.
  • Ensured supports and services provided remained in compliance with Federal and State regulations and Department of Health and Hospitals licensing guidelines.
  • Maintained and developed standards, policies, programs, and operating procedures which comply with federal and state regulations.
  • Maintained compliance with State regulations and EEOC laws.
  • Ensured compliance with all state regulations.
  • Initial budget pro forma and development of policies and procedures to align with state regulations.
  • Maintained facility compliance with federal and state regulations Medication administrator and MAR documentation.

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12. Ensure Compliance

high Demand
Here's how Ensure Compliance is used in Facilities Administrator jobs:
  • Maintained contact with and directed contractor representatives; assisted in resolving discrepancies in design specifications to ensure compliance with customer orders.
  • Developed and implemented facility yearly budget, and maintained monthly outcome monitor of expenses to ensure compliance with budgetary guidelines.
  • Risk Management/Quality Assurance Compliance: Ensure compliance with DaVita policies and procedures accordance with State and Federal Regulations.
  • Monitor and direct the activities of staff of the organization to interpret and clarify laws and ensure compliance with laws.
  • Manage budgets, forecast expenses, communicate with vendors, manage the inventory process, and ensure compliance.
  • Demonstrated competency in all facilities policies and procedures to ensure compliance with all clinical and technical issues.
  • Worked with city, county, state and federal licensing programs to ensure compliance with all regulations.
  • Document and report all teammate injuries; ensure compliance with company's safety and security policies.
  • Review terms of contracts to ensure compliance with company standards.
  • Implement procedural or policy changes to ensure compliance with regulations.
  • Maintain and ensure compliance with DaVita contracted hospitals.
  • Communicate with vendors, and ensure compliance.
  • Utilize specialty personnel to ensure compliance with any state or federal guidelines (i.e.
  • Formulate budgets and monitor results Manage scheduling of teammates and patients Ensure compliance with all Policies and Procedures Perform corrective action

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13. Daily Operations

high Demand
Here's how Daily Operations is used in Facilities Administrator jobs:
  • Managed daily operations, developed and executed business process improvement and growth initiatives for dialysis clients and employees.
  • Maintain daily operations by overseeing, monitoring and guiding approximately 60 employees.
  • Overlook daily operations of a large dialysis facility.
  • Executed daily operations of the nursing facility.
  • Assisted the Facility Administrator with daily operations of detention and correctional facility for federal, state, and local government agencies.
  • Implemented follow up action plans to ensure problems were adequately addressed and resolved during the Agency s daily operations.
  • Assist facility manager with daily operations, budgeting, billing at three parking facilities located in Newark, NJ.
  • Assist chief engineer with daily operations, budgeting and billing at PATH facility located in Jersey City, NJ.
  • Monitor cash flow of $14000.00 to meet daily operations for 39 locations including allocation of petty cash.
  • Managed daily operations of 150 bed nursing facility including nursing, dietary, housekeeping, and business office.
  • Oversee hiring, training, scheduling, and the daily operations of front desk and the employees.
  • Oversee daily operations of two distribution facilities, production, inventory control, forecasting and purchasing.
  • Manage daily operations in all areas while maintaining a working relationship with all staff.
  • Manage daily operations of an outpatient dialysis center which delivers 1400 treatments per month.
  • Oversee daily operations and financial matters of church and Daycare and home school.
  • Managed the daily Operations of 7 offices worldwide which generated 35 Million-dollar annually.
  • Managed all daily operations for the 38 bed all short-term rehab SNF.
  • Function as the site level CEO overseeing daily operations of clinic.
  • Maintained compliance required by state and federal agencies for daily operations.
  • Work closely with upper management on daily operations and updates.

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14. Osha

high Demand
Here's how Osha is used in Facilities Administrator jobs:
  • Managed court security, operational recovery plans, emergency evacuation plan, and regulatory agency's complaints (CAL-OSHA).
  • Meet and exceed requirements according to company policy, OSHA, Inland Regional Center and Community Care Licensing
  • Ensured compliance of standards set by The Joint Commission, OSHA, and state regulatory agencies.
  • Establish and communicate Health & Safety procedures to meet OSHA requirements as requested by Safety Manager.
  • Maintained up to date records for all state, federal, OSHA and insurance semi-annual inspections.
  • Ensured compliance with government regulations including ADA, OSHA, Environment, State-County-Local Policies.
  • Monitored quality, budgetary, regulatory, and OSHA standards within the facility.
  • Compiled Compliance Manual, as well as wrote OSHA guidelines for Center.
  • Have some working understanding of TOSHA and TN State Fire Code requirements.
  • Ensured that employees are in safe working environment compiled with OSHA requirements.
  • Maintained OSHA compliance standards and responsible for all life safety systems.
  • Maintained OSHA Material Data Safety Sheet manuals for all departments.
  • Educated staff for Compliance and OSHA.
  • Maintained OSHA Compliance within Dallas facilities.
  • Assured all OSHA related regulations and paperwork were followed and paperwork was filed in a timely manner.
  • Conducted annual in-house re-certifications for HIPAA, OSHA, Customer Service, and Emergency Planning compliance programs.
  • Staff licensure, Quality Assurance and OSHA regulations as well as staff education and training.
  • maintained as per the OSHA rules and regulations.

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15. CMS

average Demand
Here's how CMS is used in Facilities Administrator jobs:
  • Identified areas of improvement and implemented plan of corrections; while adhering to HIPPA, CMS, and CDPH guidelines.
  • Led a team in turning around a troubled facility to having above standard CAT, KDP, & CMS surveys.
  • Involved in numerous CMS audits in Minnesota and Wisconsin areas, including executing Plans of Corrections to satisfy CMS expectations.
  • Led team to National Recognition by achieving a 5-star Facility Rating with new CMS Standards for dialysis facilities.
  • Worked closely with JAHCO and CMS to ensure that guidelines were followed according to recommendations and regulations.
  • Led team in CMS and Network 18 quality improvement initiatives to reduce hospitalization rates and infections.
  • Established an outstanding relationship with the Network and comply with the CMS quarterly reporting.
  • Adhere to CMS guideline and internal policies to maintain a survey ready status.
  • Set clinic up for successful certification of CMS and state inspections.
  • Maintain a constant state of survey readiness for KDP and CMS.
  • Created and implemented Policy and Procedures according to CMS guidelines.
  • Maintained CMS, HIPPA, OSHA and Regulatory Compliance requirements.
  • Prepared and led dialysis clinics through successful CMS surveys.
  • Received 5 star status through Medicare/CMS ratings.
  • Completed two deficiency free CMS surveys.
  • Maintained facility's 5-Star CMS status.
  • Maintain CMS standards of care.
  • Reported findings to the Medical Director, or designee, and the Quality Control Manager to meet CMS & corporate requirements.
  • Identify processes and procedures, and implemented improvement plans to ensure clinic is CMS survey ready at all times; .
  • Ensured compliance with Davita policies and procedure in accordance with HIPAA, CMS, OSHA, or other governing agencies.

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16. Staff Members

average Demand
Here's how Staff Members is used in Facilities Administrator jobs:
  • Provide supervision of professional staff members, students, interns, and volunteers to enhance and maintain quality of care.
  • Direct all aspects of operations for 104-bed skilled nursing and rehabilitation facility that employs more than 200 staff members.
  • Oversee the overall performance of the staff members and ensure availability of all resources and compliance with State regulations.
  • Implemented policies and procedures; to include fire/safety drills and teaching CPR and other classes to staff members.
  • Served as key resource liaison for staff members based on knowledge and service expertise for the department.
  • Hired and trained new staff members integral to the ability of the museum opening on time.
  • Provide direct training, supervision, and evaluations to up to twenty staff members.
  • Created job aids to facilitate knowledge and on the job training for staff members.
  • Achieved less than 20% turnover per year with managing 60 staff members.
  • Trained staff members on the usage of WebTMA work order software.
  • Supervised 9 staff members ensuring compliance with State and Federal regulations.
  • Trained and managed all staff members.
  • Provided regular updates to staff members.
  • Led team of administrative staff members.
  • Serve as a liaison between 1,500+ staff members and inside facilities department to promote a safe, positive work environment.
  • Key accomplishments: Successfully manage 34 clinical and administrative staff members and maintain patient, physician and payor relationships
  • Coordinated onboarding activities for 5 new providers and 15 new staff members.
  • Answered multi-line switchboard and transfer call to appropriate staff members.

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17. Medical Records

average Demand
Here's how Medical Records is used in Facilities Administrator jobs:
  • Manage the assembly, organization and completeness of patient medical records submitted to the Hospital Based Reimbursement department for processing.
  • Identified and followed-up on all deficient anesthesia medical records.
  • Review confidential medical records for accuracy and protocols.
  • Inserted Proper billing codes on patient medical records in order for the physician to be billed for the procedure they performed.
  • Maintained our resident's medical records & case plans as well as handling various outside accounts.
  • Compile and complete monthly notes, medical records for residents.
  • Managed all administrative staff, employment and medical records.
  • Exceeded expectations on annual performance review Ensured quality and completeness of medical records for billing process.
  • Released Medical Records for CFD, helped with initial start up for Bestnotes charting system.
  • Communicated with Physicians through a site called "Care writer" concerning patient medical records.

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18. Risk Management

average Demand
Here's how Risk Management is used in Facilities Administrator jobs:
  • Risk Management/Quality Compliance - successfully brought facility through NYSDOH re-certification for renewal of operation license.
  • Risk Management/Quality Assurance Compliance: Lead quality assurance meetings and all applicable in-services.
  • Risk management, sentinel event investigation and management.
  • Serve on accident review board, Risk Management Committees, promotional boards or committees as assigned by the Appointing Authority.
  • Learned and implemented risk management strategies in preparation for the annual state required survey.
  • Chaired the Risk Management and Safety Committees.
  • Assist Risk Management and EHS Dept.
  • Risk Management/Quality Assurance Compliance with active participation in all state and/or federal regulatory bodies.
  • Analyzed facility activities and data to properlyassess risk management and improve services.
  • Assist with policy development in regards to risk management to ensure the safety of individuals who reside at the facility.
  • Implement on-going risk management program.

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19. Overall Operations

average Demand
Here's how Overall Operations is used in Facilities Administrator jobs:
  • Functioned as a Facility Administrator, efficiently supervising overall operations of a licensed 36-bed residential care facility.
  • Manage the overall operations of assigned staff and briefing of same regarding the proper performance of essential facility routines.
  • Managed the overall operations of dialysis, ensure nursing services and care for outpatient dialysis.
  • Managed overall operations of a 160-patient capacity dialysis center, with 30 direct reports.
  • Manage the overall operations for patient outcomes and nursing services for two clinics.
  • Managed the overall operations for nursing services and financial operations at the facility that included Hemodialysis and Peritoneal Dialysis.

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20. Purchase Orders

average Demand
Here's how Purchase Orders is used in Facilities Administrator jobs:
  • Processed Purchase Order Requisitions, Purchase Orders and Receiving Verification Reports.
  • Maintained vendor files with all scheduling communications, purchase orders, price quotes, service bids, invoices and checks.
  • Prepare and process requisitions and purchase orders in a manner consistent with federal, state and local laws and regulations.
  • Call in vendors for service work along with filing purchase orders and receiving in the parts for the maintenance personnel.
  • Create purchase orders, process and edit vendor data base, in SAP system in accurate timely matter.
  • Generated issue, verification, and received Purchase Orders within CODA purchasing system for Project Managers and Contractors.
  • Processed purchase orders and provided monthly paper and purchasing reports to the office manager and accounting department.
  • Processed purchase requisitions and purchase orders, maintained records and documentation; followed up with vendors.
  • Set up purchase orders, reconciled open commitments and invoice discrepancies for project capital.
  • Process and code invoices for payment to all vendors, and issue purchase orders.
  • Support Procurement while maintaining input of all Purchase Orders for outside contract work.
  • Negotiated and handled all processing of vendor contracts and purchase orders.
  • Generate purchase orders and assist in cash flow projections for expenses.
  • Created and processed purchase orders and submitted invoices for payment.
  • Approve purchase orders, invoices, and sign checks.
  • Initiated purchase orders for routine and recurring supply requests.
  • Created and processed all campus billing and purchase orders.
  • Process requisitions for purchase orders through Oracle system.
  • Issue purchase orders, and voucher for payment.
  • Created, entered, and processed purchase orders.

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21. Hvac

average Demand
Here's how Hvac is used in Facilities Administrator jobs:
  • Supervised contract vendors for cleaning, HVAC, general maintenance, security, shipping/receiving, inventory/purchasing, and telephone services.
  • Ensured an efficiently operating facility by renegotiating the HVAC contract from $3,800.00 to about $2,900.00 per month.
  • Selected and managed contracts for corporate supplier's including janitorial, telephone equipment, HVAC systems, and parking.
  • Monitor and maintain environmental and back-up systems (HVAC, generator, and UPS) for data center.
  • Managed contracts for Landscaping, Janitorial, HVAC, Parking Lots, Elevators, Green Initiatives.
  • Restored 95% of HVAC systems to specified operational design standards after years of modifications.
  • Supervised subcontractors (laboratory equipment repair, landscaping, HVAC, and electricians).
  • Worked with building engineers on HVAC, convectors, plumbing, and lighting.
  • Oversee monitoring and control of computerized systems (HVAC, electrical etc).
  • Negotiated with facilities vendors for landscaping, HVAC and Janitorial contracts.
  • Directed mechanical systems department including electrical/plumbing/HVAC shops servicing fifty (50) schools.
  • General Maintenance to include HVAC, Walls and painting, Electrical Flooring and Plumbing * Responsible for Invoicing.
  • Formulated preventative maintenance schedule for HVAC, UPS, fire safety, office and mailroom equipment.
  • Implemented changes to HVAC system and lighting schedule utilizing Novar (Energy Management System).

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22. Facility Maintenance

average Demand
Here's how Facility Maintenance is used in Facilities Administrator jobs:
  • Support Facility Maintenance with Bill of Material required documentation input for Safety Significant and Safety Class systems.
  • Coordinate on-site visits with vendors and contractors for all routine facility maintenance and repairs as well as for any facility modifications.
  • Assist with bids for facility maintenance per Reserve Study and other items as deemed necessary.
  • Plan, organize, prioritize and direct departmental facility maintenance and repair activities.
  • Planned, supervised, and participated in the work of facility maintenance.
  • Manage facility maintenance tasks on a daily basis.
  • Managed facility maintenance crew 10 + team members Administrated marketing and advertising campaign through company owned advertising organization
  • Planned and scheduled facility maintenance and modifications, including estimates on equipment, labour, materials and other related costs.
  • Directed facility P&L financials, quality assurance, safety, risk management, facility maintenance, etc.

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23. Direct Reports

average Demand
Here's how Direct Reports is used in Facilities Administrator jobs:
  • Facilitate teammates' development and collaborate with direct reports to create professional development goals.
  • Help direct reports overcome any organizational obstacles encountered during projects.
  • Managed a team of 20 clinical direct reports, overseeing the quality of care for 90 dialysis patients.
  • Manage several home dialysis programs (PD/HHD) and In-Center chronic facility, 35+ direct reports.
  • Provide leadership to thirteen direct reports at a dialysis facility that treats over 70 patients.
  • Handle a 16-chair Dialysis Clinic with 12 direct reports and 82 current patient censuses.
  • Developed and administered $2.5 million annual operating budget; managed 25 direct reports.
  • Supervised staff of two direct reports and two contracted reports.
  • Review and track attendance and time cards of direct reports.
  • Managed In-Center and Home Dialysis Programs with 18 direct reports
  • Provide leadership to direct reports.
  • Provide leadership to direct reports including nursing, biomedical staff and non-clinical staff.
  • Conducted folliw-up audits for same.Provided leadership and guidance to direct reports.

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24. Inventory Management

average Demand
Here's how Inventory Management is used in Facilities Administrator jobs:
  • Oversee inventory management, including purchasing and supply usage.
  • Inventory management, Labor management, team development.
  • Controlled the various functions related to inventory management.
  • Inventory management: including purchasing, product selection and supply usage.
  • Created databases and spreadsheets to improve inventory management and reporting accuracy.
  • Answered over 200 calls plus daily connecting labs scheduling appointments and meetings flights and catering inventory management and stock supply detail.

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25. Facility Operations

average Demand
Here's how Facility Operations is used in Facilities Administrator jobs:
  • Joined this owner/operator of 21 skilled nursing facilities in Louisiana to oversee daily facility operations with 24/7/365 on call responsibility.
  • Conducted training classes and seminars on various topics related to technical and management aspects of facility operations.
  • Supported the day-to-day facility operations and administrative functions for the facilities team and departmental leaders.
  • Composed and distributed various notices and reports about facility operations; created and maintained records.
  • Enhanced productivity by ensuring facility operations met agency standards at all times.
  • Resolve complaints or questions regarding policies and procedures of facility operations.
  • General facility operations and vendor contract compliance.
  • Manage facility operations for the organization.
  • Managed the daily facility operations, budgets, accounting, payments, human resources, marketing, and community service programs.
  • Decreased Salary, Wages, and Contracts productivity index from 2.9 to below 2.3 to ensure efficient facility operations.
  • Supported day-to-day facility operations of an 110,000 square feet data/call center, operating 24/7 and occupied by 3,000 employees.
  • Team leader in facility operations, conferences, seminar programs, publishing, and office management.
  • Managed multiple business and facility operations to ensure safe access to museum exhibits and spaces.
  • Provided expert guidance for staffing, compliance, and general facility operations.
  • Managed the day to day maintenance and repair relating to Facility Operations.
  • Maintain facility operations in accordance with TJC and TDH standards.
  • Coordinate all departments to promote outstanding facility operations in alignments with goals, budget guidelines and clients needs.
  • Managed daily facility operations of the Merge Fusion RIS/PACS system.

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26. Social Workers

average Demand
Here's how Social Workers is used in Facilities Administrator jobs:
  • Assumed key leadership position throughout hands on management of Technicians, Registered Nurses, Dieticians and Social Workers.
  • Oversee staff and residents Maintaining budgets Generate reports Arranged appointments for residents Interact with family and social workers Organize activities Menu planning
  • Developed positive working relationships with community officials, hospital discharge planners and social workers.
  • Work with therapist, social workers and other professionals to create therapeutic goals and assist youth in obtaining them.
  • Created continuing education series for recruitment and retention of licensed nurses and social workers.
  • Assist members of the team, such as social workers with finding patient transportation or nurses with determining patient scheduling.

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27. Action Plans

average Demand
Here's how Action Plans is used in Facilities Administrator jobs:
  • Identified Risk Management issues and implemented strategic action plans; communicated with necessary resources to ensure resolution.
  • Oversee auditing and quality assurance, institute necessary correction action plans, and write facility operational procedures.
  • Maintained and monitoring process and system performance identifying areas for improvement and completing action plans.
  • Administered the disaster recovery, business continuity and emergency action plans on a quarterly basis.
  • Analyzed current processes and procedures, identified areas when improvement was needed, and implemented action plans.
  • Monitored monthly financial results, variance reports and created action plans as needed meeting established budget objectives.
  • Plan, initiate, check, and adjust action plans based on the analysis.
  • Analyze budgetary goals, results and create action plans.
  • Develop action plans and ensure resolution of issues.

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28. Annual Budget

average Demand
Here's how Annual Budget is used in Facilities Administrator jobs:
  • Participate in the annual budget formulation review process; providing expense forecasts and analysis of facility s bi-monthly profit/loss metrics.
  • Prepared annual budget and operated program within constraints of its monthly and annual budgetary allocations.
  • Prepared year-end audit identifying capital expenditures that impacted the development of annual budget.
  • Managed warehouse personnel and maintained department with ability to stay within annual budget.
  • Worked with facilities manager to develop and finalized annual budget process.
  • Maintained annual budget requirements with responsibility for all facility expenses.
  • Negotiated financial contracts with local vendors and managed annual budgets.
  • Prepared annual budget and ensured adherence.
  • Prepared $30M annual budget for hospital and two skilled nursing units which required separate budgets.
  • Developed annual budgets, strategic planning, capital equipment budget, and monthly sales volume projections.
  • Planned and prepared financial condition status, including monthly and annual budget and cost reports.
  • Assisted with the development and controls of an annual budget for operating and capital expenditures.
  • Assisted in the preparation of the annual budget under the direction of the Administrative Director.
  • Developed and administered a $1.5 million dollar annual budget for facilities and administrative services.
  • Monitored monthly and yearly expenditures for compliance to annual budget of over $4 million.
  • Directed and developed a preventive maintenance program with the confines of an annual budget.
  • Prepared annual budgets for units and maintained Salary, Wages, and Contract expenses.
  • Assisted with preparation of $9M annual budget for all areas of responsibility.
  • Managed the annual budget for the Support Services of the Juvenile Detention Center.
  • Prepared and implemented annual budgets ranging from $2,000,000 to $4,000,000.

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29. Corrective Action

average Demand
Here's how Corrective Action is used in Facilities Administrator jobs:
  • Monitored compliance with State and Federal regulations and developed corrective action plan when needed.
  • Determine and conceptualize immediate corrective action for issues regarding safety or equipment and systems.
  • Develop and implement corrective actions for any areas outside budgetary parameters.
  • Executed prompt corrective action plans for any clinical facility issues regarding safety, equipment, physical plant or clinical outcomes.
  • Provide annual performance reviews coaching and mentoring to all employees to include quarterly feedback and corrective action as necessary.
  • Identify and plan prompt corrective action for any issues with building safety or equipment systems.
  • Create annual reviews, corrective actions, and growth plans for teammates.
  • Identify and provide corrective action for issues with safety.
  • Implement corrective action plan to solve problems.

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30. Facilities Management

low Demand
Here's how Facilities Management is used in Facilities Administrator jobs:
  • Assisted Facilities Management as necessary with updates to the business continuity plan for administrative functions.
  • Achieved positive budget variance for all Facilities Management Departments.
  • Assist Vice President in day-to-day Facilities Management functions.
  • Assembled High Tech driving Simulators-Assisted facilities management
  • Maintained proactive communication with senior staff, office services staff and Facilities Management to avoid major problems.
  • Coordinated Facilities Management processes for company of 550 employees in a 58,072 sq ft. building.
  • Directed support staff of 15 employees, implemented administrative directives, and provided facilities management.
  • Partner with Real Estate team to provide and collect information related to facilities management.
  • Project and Facilities Management, with travel to various regions to maintain standards.
  • Assisted with the annual forecasting and budgeting for the Facilities Management team.
  • Provide tracking and reporting for facilities management support and services.
  • Administered the facilities management database for corporate reporting and planning.
  • Provided operational accountability for all facilities management activities for buildings located in Washington, D.C.'s Dupont Circle Historic District.
  • Prepare cost analysis between prospective venders Assist in the buying of facility equipment Assist with facilities management Maintain monthly budget for facilities

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31. Medicaid

low Demand
Here's how Medicaid is used in Facilities Administrator jobs:
  • Facilitated all admissions, processed applications for private pay and Medicare/Medicaid patients.
  • Performed Medicaid, social security administration, and insurance applications and re-certifications.
  • Followed Center for Medicaid and Medicare Services provisions for coverage.
  • Full P&L leadership for four clinical operations, and operating under Federal & State Medicare/Medicaid guidelines and compliance.
  • Stayed updated on changes in Medicare and Medicaid as well as private insurance.
  • Company start-up; Procured State Medicaid License; built to 150+ patient base
  • Assisted with the Medicaid Opportunity Program/Exchange Program.
  • Meet all Medicare and Medicaid guidelines.
  • Specialized and knowledgeable in Title 22, OBRA, SNF, RTH, ACO, Medicare, Medicaid, MediCal, HMO
  • Handled all needs from sites that involved records, personnel, client needs, trainings, audits from Medicaid and State.

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32. Facilities Department

low Demand
Here's how Facilities Department is used in Facilities Administrator jobs:
  • Prioritized and managed multiple projects simultaneously *Coordinated the day-to-day administrative functions for the Facilities department.
  • Entered Facilities administrator and provided extensive support for the facilities departments - even organization.
  • Lead in establishing policies and procedures for Purchasing and Facilities Department.
  • Pay and track invoices through excel spreadsheet for facilities department.
  • Received, dated and distributed mail for the Facilities department.
  • Assist facilities department with access cards and parking access.
  • Set goals and standards for facilities departments.
  • Store Facilities Department Responsible for contacting stores nationwide regarding building issues.
  • Restructured and directed the facilities department to strategically take advantage of the judicial branch and better meet the court's needs.
  • Reviewed, recorded and processed purchase requests to guarantee compliance with the Facilities Departments' operational budget and capital expenditure budget.
  • Use Stratton Warren to order supplies for Facilities department.
  • Supported staff of the facilities department managers.

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33. Esrd

low Demand
Here's how Esrd is used in Facilities Administrator jobs:
  • Job Responsibilities: This position assures the safe, therapeutic management of the End State Renal Disease (ESRD) patient.
  • Participated in budget and financial planning, vascular access planning, transplant coordination, initiatives for ESRD patients.
  • Work with regulatory bodies to maintain compliance with Conditions for Coverage for ESRD patients.
  • Engaged in ESRD Community Awareness, engaged in Health Fairs and NKF events.
  • Delivered high-quality and compassionate treatment to patient with ESRD and Diabetes.
  • Provide monthly education to patients on different aspects of their ESRD.
  • Conduct weekly pre-ESRD classes for patients and their families.
  • Market pre-ESRD classes and home therapies to physicians.
  • Set up clinical hardware systems Set up and developed tools to teach pre-ESRD classes to patients.

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34. RN

low Demand
Here's how RN is used in Facilities Administrator jobs:
  • Developed implement and follow up necessary Corrective Action Plans for internal and external surveys; addressed and implemented necessary actions.
  • Demonstrated history of maintaining state and government mandated compliance within an educational institution and the retail warehouse environment.
  • Sole Deliverer of classified government documentation, which required fingerprinting and background checks of all company distributors.
  • Supervised construction, architectural, telecommunications, design resources and furniture disposal for field office locations.
  • Processed international shipments and assured that time sensitive data was uploaded immediately for system tracking purposes.
  • Demonstrated transparent leadership, immediately addressing physicians' care quality concerns and engaged physicians in decision-making.
  • Developed and maintained positive business relationships with external vendors as well as all internal department personnel.
  • Assist with major projects including office renovations interfacing with architects, general contractors and furniture suppliers.
  • Participated in budget formulation and review concerning facility expense, personnel, and scheduling needs.
  • Received National Leadership award at Nationwide 2011 and was appointed Team Renaissance Nocturnal Divisional Lead.
  • Earned recognition for quickly adapting to highly technical position and consistently achieving established goals.
  • Monitor work request in internal ticketing system to insure timely processing and completion.
  • Prepared and packaging of all items to be shipped domestically or internationally.
  • Performed international and domestic shipping, with careful regard to customs regulations.
  • Coordinate scheduling of internal building inspections with building managers and maintenance staff.
  • Certificate of Completion for Contract Administration through National Institute of Government Procurement.
  • Establish appropriate internal organizational lines of communication, authority, and accountability.
  • Crafted marketing/education material, marketing dialysis to internal patients & external organizations.
  • Develop plans of correction when incidents concerning individual and staff protection occur.
  • Wilderness-based residential treatment program for adults with chemical dependency and co-occurring disorders.

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35. Corporate Office

low Demand
Here's how Corporate Office is used in Facilities Administrator jobs:
  • Schedule facility or vehicle maintenance upon obtaining approval from the program director and/or corporate office.
  • Supervised office expansion and space designs combining 3separate corporate offices to one central location.
  • Assisted/participated with corporate office in the development of facility policies.
  • Assisted/participated corporate office in the development of employee handbooks.
  • Perform light secretarial duties, financial transactions, and assisting as liaison between the Corporate Office and the facility.
  • Created a very profitable facility and obtained various financial awards that were presented to me through the corporate office.
  • Participated in the development and periodic revision of policies and procedures with corporate offices located in Vienna, VA.
  • Project Manager for $2.1 million corporate office relocation which was completed on time and budget.
  • Provide feedback to the corporate office regarding any facility issues on a weekly basis.
  • Provided recommendations of annual program goals for the corporate office and the contract monitor.
  • Submit injury reports of personnel to corporate office and to Workers Compensation carrier.
  • Scan all approved invoices to corporate office for audit trail of invoices approved.
  • Enter invoices and purchase orders for approval and payment by corporate office.
  • Post sales and exceptions reports and send to corporate office.
  • Assisted with the relocation of corporate offices and 400 employees.
  • Served at the liason between management and supervisors at the corporate office and management and supervisors at our plant.
  • staff of approximately 100, 15 department heads Assisted corporate office with development of budget and capital expenditures.

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36. Data Entry

low Demand
Here's how Data Entry is used in Facilities Administrator jobs:
  • Monitor employee data entry in CMMS, provide CMMS training and development opportunities, and manage system implementations and upgrades.
  • Work with Real Estate Office Manager with real estate data entry projects as needed in real estate database.
  • Provided office support through typing, data entry, record-keeping, sorting and sending mail.
  • Process and maintain vendor purchase orders, data entry in computer system daily.
  • Light data entry and various administrative duties.
  • Invoice Reconciliation and data entry.
  • Performed data entry & billing.
  • Perform and Review Insurance Benefit Verification Data Entry Client Communication Contribute to Program Development and Improvement

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37. Monthly Reports

low Demand
Here's how Monthly Reports is used in Facilities Administrator jobs:
  • Prepared and provided monthly reports reflecting the usage of utility billing for commercial and residential tenants.
  • Maintained weekly and monthly reports, maintenance agreements on equipment, and coordinated maintenance service.
  • Compiled daily, weekly, and monthly reports as required by corporate office.
  • Compiled monthly reports and reviewed them with the Planning/Property Committee regarding the facilities.
  • Prepare monthly reports analyzing project status, pending projects and revenue.
  • Prepared all weekly and monthly reports on clients as required.
  • Processed monthly reports through Oracle system to research budget discrepancies.
  • Maintain and submit weekly and monthly reports (labor, financials, productivity)
  • Developed daily and monthly reports in regards to telephone charges.

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38. Special Projects

low Demand
Here's how Special Projects is used in Facilities Administrator jobs:
  • Performed general routine office duties and special projects as an assistant under the supervision of the Director of Facilities.
  • Follow through and resolve billing issues, Coordinate with staff and upper management for special projects etc.
  • Plan; organize strategies for implementations of special projects as directed by the facility administrator.
  • Project Manager for all special projects for Portfolio Division to Include Tenant Improvement Projects.
  • Obtain, manage and reconcile company funds to facilitate special projects and events.
  • Maintain and/or create budget profile and coordinate special projects.
  • Assisted Learning Center Director with special projects.
  • Performed data entry for special projects.

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39. Day-To-Day Operations

low Demand
Here's how Day-To-Day Operations is used in Facilities Administrator jobs:
  • Managed day-to-day operations in multiple locations, to include financial and development responsibilities.
  • Manage day-to-day operations of a 3D graphic hardware/software company.
  • Performed day-to-day operations of facility.
  • Run the day-to-day operations by managing commercial/residential facilities and staff throughout the New York City area.
  • Managed the day-to-day operations and maintenance of the local and remote administrative office.
  • Supported the day-to-day operations of the Facilities Department.
  • Experienced in serving as a first-level supervisor and advisor on matters pertaining to day-to-day operations management and administrative support functions.
  • Contract) Managed a staff of 20+ focused on facilities maintenance and day-to-day operations.

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40. Office Space

low Demand
Here's how Office Space is used in Facilities Administrator jobs:
  • Developed strategic office space plans based on evolving departmental needs following aggressive staffing increases.
  • Designed new office space and coordinated with property management.
  • Assisted in implementing and maintaining Office Space software that showcases and tracks employee, equipment and facilities locations and movements.
  • Processed request for Facilities needs and submitted all invoices associated with DHS office space to appropriate fiscal authority for funding.
  • Designed and modified the layout of office space, maximizing efficiency while meeting the requirement specifications of senior management.
  • Maintained more than nine hundred thousand square feet of office space in a high rise office building.
  • Created and reported on building operations budget for 200,000SF of office space foreseeing risk and contingency situations.
  • Submitted move requests and assigned office space for newly hired and transferred employees and subcontractors.
  • Expanded office space from 9,600 square feet to over 14,000 square feet over five years.
  • Tenant liaison with property manager for maintenance issues for office space in regards to lease.
  • Processed shipments and delivered mail throughout the facility Stocked kitchens and office spaces

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41. Property Management

low Demand
Here's how Property Management is used in Facilities Administrator jobs:
  • Communicated professionally with property management and hired contractors to understand and resolve issues.
  • Administrated property management budget with sensitivity to cost control.
  • Resigned and developed property management company.
  • Worked with property management software program called Merit Connect in order to create and close work orders.
  • Engaged RPM (Real Property Management) for rental collection, landscaping and maintenance issues.
  • Assist the management analyst in the development and maintenance of all property management programs.
  • Prepare annual property management budgets for 60K square foot headquarters and 10 branches.
  • Serve as a liaison between company and building property management.
  • Contacted services for duties through property management.
  • support for the Facilities Administrator and Property Management Company.
  • Managed lease relationship with multi-tenant property management company.
  • Experienced in Yardi property management program, One Site property management Program and MicroMain Facility Management Program Typing 75 wpm.

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42. Space Planning

low Demand
Here's how Space Planning is used in Facilities Administrator jobs:
  • Execute successful space planning initiatives with office installations.
  • Developed a space planning database to report number of people by job class and line of business to predict capacity constraints.
  • Saved $38,000,000 by performing strategic space planning solutions including condensing and relocating departments at the 380,000 sq.
  • Led training sessions and Lunch & Learns on Ergonomics / Space Planning and Emergency Response Programs.
  • Assign divisional representatives to coordinate space planning functions, review projects, and perform associated tasks.
  • Provided space planning and preventative maintenance programs for clients, most of whom were banks.
  • Oversee functions associated with facility space planning, design and cost estimating.
  • Streamline several processes, space planning and manage multiple projects
  • Involved with space planning for company tenants.
  • Utilize AutoCAD to perform space planning.
  • Space Planning o Oversaw 300,000 sq.
  • Developed an in-house preventative maintenance program Responsible for all space planning.
  • Space planning for office and manufacturing relocations.
  • Managed company proprietary recycle program and archives files storage Managed space planning, coordinate and performed all office moves.

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43. Project Management

low Demand
Here's how Project Management is used in Facilities Administrator jobs:
  • Demonstrated program and project management: track record completing projects successfully-Quality/PI.
  • Project Management; developed and implemented employee satisfaction program.
  • Project Management and construction administration.
  • Perform administrative duties to assist project management staff in areas such as recruitment, mail communications, and training.
  • Work with Real Estate Office Manager to conduct internal audits for Facilities, lease files and project management files.
  • Track invoice amounts in project management database, and data entry of amount related to each specific project.
  • Worked with project management department to set up security access systems at all new UHG locations nationwide.
  • Project management for all construction changes to the local site working directly with the Landlord.
  • Manage travel log for project management team, assisting with travel arrangements as required.
  • Develop tools and best practices for execution and project management on projects.
  • Provided project management of space remodels, expansions and new space.
  • Enter and track project management progress through project management database.
  • Received the Ameritech NOVA award in recognition of exceptional project management.
  • Acquired working knowledge of the District s new financial system Tyler-Munis, the District s project management system School Dude.

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44. Financial Statements

low Demand
Here's how Financial Statements is used in Facilities Administrator jobs:
  • Analyze proposals, financial statements, records, statistical reports, budget estimates and justifications for proposed expenditures.
  • Monitored financial performance of facilities through monthly financial statements and quarterly mock cost reports.
  • Prepare invoices, reports, letters and financial statements using Word, Excel, PowerPoint, Lotus Notes and Outlook.
  • Review and manage Revenue, Profit, and Loss financial statements.
  • Prepared financial statements and cash flow statements.
  • Reviewed monthly financial statements to identify areas to reduce expenses Ensured patient care quality complied with company standards.

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45. QA

low Demand
Here's how QA is used in Facilities Administrator jobs:
  • Reviewed all incident reports; made recommendations and took action relative to incidents as appropriate; reported at monthly QAPI meeting.
  • Assist in preparation of files for DOH and NCQA audits which resulted in a score of 100%.
  • Assisted in weekly QA meetings to identify concerns and develop/implement appropriate plans of action to correct deficiencies.
  • Conduct QA (Quality Assurance) to improve performance and maintain high standards of care.
  • Participate in and leads QA meetings and all applicable in-services.
  • Established and utilized QAPI and Root Causes Analysis procedures.
  • Participate and lead QA meetings and cost containment programs.
  • Enter purchase requisitions into oracle or QAD system.
  • Organized and conducted CQI and QA meetings.
  • Perform QAR walkthroughs with Janitorial Management before building inspections are completed.
  • Carry out monthly CQI/QAPI monthly meetings together with the Medical Director, Social Worker, Nurse Manager, and Dietician.
  • Initiated Policy & Procedure for a newly acquired buildings Worked with clinical teams on systems and monitored utilizing QAPI.
  • Coordinate and conduct monthly QA business meetings with the Finance Committee members, which consist of 11 Nephrologists.
  • Developed a unit quality scorecard for Quality Assurance & Performance Improvement (QAPI) purposes.

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46. Expense Reports

low Demand
Here's how Expense Reports is used in Facilities Administrator jobs:
  • Coordinate all travel accommodations and balance travel expense reports.
  • Provided support in entering orders for Technicians, submitting and coding invoices, credit card transaction issues and expense reports.
  • Assist in scheduling meetings, interviews, classes, seminars, conferences, appointments, and reconcile expense reports.
  • Created inventory, expense reports price quotes, welcome packets and interior workforce notifications via Microsoft Excel and Word.
  • Completed expense reports, credit card reconciliations and made travel arrangements.
  • Reviewed, processed, and analyzed expense reports for accuracy.
  • Completed weekly expense reports and Visa statements through Deem software.
  • Prepared expense reports for department.
  • Review and prepare expense reports to ensure policy compliance and submission to accounting department.
  • Maintained Excel expense reports and workflow calendars.

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47. Hipaa

low Demand
Here's how Hipaa is used in Facilities Administrator jobs:
  • Train other River to River Facility Administrators on HIPAA Regulations and assist in the development of HIPAA policies and procedures.
  • Served on various internal committees and maintained strict confidentiality as per HIPAA regulations.
  • Ensured compliance with Joint Commission, HIPAA and Health Department regulations.
  • Evaluate employee performance, maintain records and enforce HIPAA guidelines.
  • Maintained compliance with all federal and state regulations including HIPAA.
  • Performed HIPAA and other incident investigations.

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48. Department Heads

low Demand
Here's how Department Heads is used in Facilities Administrator jobs:
  • Collaborated with department heads to centralize procurement processes and save substantial cost.
  • Trained Department heads in communication and leadership.
  • Maintain communication between hospitals, governing boards, medical staff, and department heads by hosting management and quality meetings.
  • Worked in every facility department under the direction of department heads and consultants including the Sub Acute Care Unit.
  • Ensured facility compliance with state & federal regulations, managing 12 department heads & over 115 employees.
  • Recruited, oriented and trained department heads and staff as well as permanent administrators of record.
  • Advised medical staff, department heads and administrators in matters related to nursing service.
  • Worked closely with other department heads and branch managers to achieve common goals.
  • Confer with division/department heads and senior managers regarding their maintenance and space needs.
  • Lead daily quality assurance meetings with department heads and key personnel.
  • Responded to various needs of office and department heads.
  • Replaced three key department heads with top-notch professionals.
  • Delegate duties to department heads as necessary.
  • Trained and managed 15 department heads and achieved significant improvements in their productivity.
  • Directed all department heads and completed interview process to hire additional department heads such as Social Worker, and Admissions/Marketing Director.

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49. Budget Formulation

low Demand
Here's how Budget Formulation is used in Facilities Administrator jobs:
  • Devised new approach to budget formulation for every changing patient census and facility expenses.
  • Budget formulation, review and management.
  • Manage all financial aspects of a multiple modality facility to include budget formulation and implementation.
  • Participate in budget formulation and monitor SWCs, scheduling needs and patient load.
  • Complete fiscal and P&L responsibilities Participate in budget formulation.

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20 Most Common Skill for a Facilities Administrator

Facility Administrator28%
Patient Care11.5%
Dialysis Treatment10.1%
Financial Management8.1%
Company Policies3.9%
Office Supplies3.5%
Oversight3.4%
Human Resources3.3%

Typical Skill-Sets Required For A Facilities Administrator

RankSkillPercentage of ResumesPercentage
1
1
Facility Administrator
Facility Administrator
21.8%
21.8%
2
2
Patient Care
Patient Care
9%
9%
3
3
Dialysis Treatment
Dialysis Treatment
7.9%
7.9%
4
4
Financial Management
Financial Management
6.3%
6.3%
5
5
Company Policies
Company Policies
3.1%
3.1%
6
6
Office Supplies
Office Supplies
2.8%
2.8%
7
7
Oversight
Oversight
2.7%
2.7%
8
8
Human Resources
Human Resources
2.6%
2.6%
9
9
Davita
Davita
2.6%
2.6%
10
10
Customer Service
Customer Service
2.4%
2.4%
11
11
State Regulations
State Regulations
2.2%
2.2%
12
12
Ensure Compliance
Ensure Compliance
1.9%
1.9%
13
13
Daily Operations
Daily Operations
1.8%
1.8%
14
14
Osha
Osha
1.8%
1.8%
15
15
CMS
CMS
1.7%
1.7%
16
16
Staff Members
Staff Members
1.7%
1.7%
17
17
Medical Records
Medical Records
1.6%
1.6%
18
18
Risk Management
Risk Management
1.4%
1.4%
19
19
Overall Operations
Overall Operations
1.3%
1.3%
20
20
Purchase Orders
Purchase Orders
1.3%
1.3%
21
21
Hvac
Hvac
1.2%
1.2%
22
22
Facility Maintenance
Facility Maintenance
1.1%
1.1%
23
23
Direct Reports
Direct Reports
1.1%
1.1%
24
24
Inventory Management
Inventory Management
1.1%
1.1%
25
25
Facility Operations
Facility Operations
1%
1%
26
26
Social Workers
Social Workers
1%
1%
27
27
Action Plans
Action Plans
1%
1%
28
28
Annual Budget
Annual Budget
0.9%
0.9%
29
29
Corrective Action
Corrective Action
0.8%
0.8%
30
30
Facilities Management
Facilities Management
0.8%
0.8%
31
31
Medicaid
Medicaid
0.8%
0.8%
32
32
Facilities Department
Facilities Department
0.8%
0.8%
33
33
Esrd
Esrd
0.7%
0.7%
34
34
RN
RN
0.7%
0.7%
35
35
Corporate Office
Corporate Office
0.7%
0.7%
36
36
Data Entry
Data Entry
0.7%
0.7%
37
37
Monthly Reports
Monthly Reports
0.7%
0.7%
38
38
Special Projects
Special Projects
0.6%
0.6%
39
39
Day-To-Day Operations
Day-To-Day Operations
0.6%
0.6%
40
40
Office Space
Office Space
0.6%
0.6%
41
41
Property Management
Property Management
0.6%
0.6%
42
42
Space Planning
Space Planning
0.6%
0.6%
43
43
Project Management
Project Management
0.6%
0.6%
44
44
Financial Statements
Financial Statements
0.6%
0.6%
45
45
QA
QA
0.6%
0.6%
46
46
Expense Reports
Expense Reports
0.6%
0.6%
47
47
Hipaa
Hipaa
0.5%
0.5%
48
48
Department Heads
Department Heads
0.5%
0.5%
49
49
Budget Formulation
Budget Formulation
0.5%
0.5%

20,347 Facilities Administrator Jobs

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