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What does a facilities administrator do?

Updated January 8, 2025
8 min read
Quoted expert
Dr. Richard Huff Ph.D.
What does a facilities administrator do

A facilities administrator is responsible for maintaining the cleanliness and orderliness of facilities, as well as the stability and efficiency of equipment and machinery to support business functions and operations. Facilities administrators monitor the adequacy of inventories and call for repairs for maintenance. They also ensure that the structures and conditions of the facilities follow the safety standards and regulations to prevent possible hazards and ensure the safety of the employees. A facilities administrator write incident reports, supervise facility projects, and report any damages to the management.

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Facilities administrator responsibilities

Here are examples of responsibilities from real facilities administrator resumes:

  • Participate in and leads QA meetings and all applicable in-services.
  • Lead new business development initiatives as well as budget preparation and oversight.
  • Develop and manage operational budget to ensure financial viability of facilities, meeting payroll, daily operational and capital expenditures needs.
  • Identify areas of improvement and implement plan of corrections; while adhering to HIPPA, CMS, and CDPH guidelines.
  • Provide oversight of construction and physical implementation of dialysis clinic in a hospital setting.
  • Award a $5.6M private grant for a PTSD program for veterans from Iraq and Afghanistan.
  • Work closely with JAHCO and CMS to ensure that guidelines are followed according to recommendations and regulations.
  • Promote teamwork and accountability among employees, encouraging them to show dignity and compassion to all residents.
  • Implement policies and procedures; to include fire/safety drills and teaching CPR and other classes to staff members.
  • Analyze deficient billing records, work with stakeholders to solve discrepancies, and facilitate compliance with HIPPA regulations.
  • Coordinate all work order tickets on a daily basis with HVAC engineers, plumbers, maintenance porters and electrical engineers.
  • Point of contact for all emergencies regarding facility including fire alarms, HVAC, electrical, plumbing, weather and security.
  • Develop innovative PowerPoint presentation used by the church to present information to church members and visitors.
  • Perform regular audits of supporting documentation for payroll and service charges to ensure accuracy and timely completion.
  • Develop and implement programs for monitoring quality of care deliver to patients, ensuring qualitative and competitive standards of practice.

Facilities administrator skills and personality traits

We calculated that 16% of Facilities Administrators are proficient in Patients, Patient Care, and Customer Service. They’re also known for soft skills such as Multitasking skills, Problem-solving skills, and Analytical skills.

We break down the percentage of Facilities Administrators that have these skills listed on their resume here:

  • Patients, 16%

    Coordinate Lobby Days with various transplant programs to assist patients in getting registered for eligibility for initial transplant work-up and participation.

  • Patient Care, 12%

    Enhanced workplace productivity and efficiency by instilling accountability in staff and department heads and fostering shared decision-making in patient care.

  • Customer Service, 9%

    Selected to Speak at National Administrators Conference on customer service based on consistent high customer service marks in the Montgomery facility.

  • Oversight, 6%

    Provided oversight of construction and physical implementation of dialysis clinic in a hospital setting.

  • Payroll, 5%

    Developed and managed operational budget to ensure financial viability of facilities, meeting payroll, daily operational and capital expenditures needs.

  • Quality Care, 4%

    Identified, analyzed, and removed operational barriers to providing quality care and increased productivity and profitability.

"patients," "patient care," and "customer service" are among the most common skills that facilities administrators use at work. You can find even more facilities administrator responsibilities below, including:

Multitasking skills. To carry out their duties, the most important skill for a facilities administrator to have is multitasking skills. Their role and responsibilities require that "administrators may have to work on many problems and tasks at the same time." Facilities administrators often use multitasking skills in their day-to-day job, as shown by this real resume: "leverage strong multitasking skills to manage customer service, data entry, invoicing, inventory control, and purchasing. "

Problem-solving skills. Another soft skill that's essential for fulfilling facilities administrator duties is problem-solving skills. The role rewards competence in this skill because "administrators must quickly resolve problems that arise with computer networks." According to a facilities administrator resume, here's how facilities administrators can utilize problem-solving skills in their job responsibilities: "fred pryor seminars completed customer service seminars including conflict resolution and confrontational skills and how to deliver exceptional customer service. "

Analytical skills. facilities administrators are also known for analytical skills, which are critical to their duties. You can see how this skill relates to facilities administrator responsibilities, because "administrators need to evaluate networks and systems to make sure that they perform reliably and to anticipate new requirements as customers’ needs change." A facilities administrator resume example shows how analytical skills is used in the workplace: "analyzed deficient billing records, worked with stakeholders to solve discrepancies, and facilitated compliance with hippa regulations. "

Communication skills. A big part of what facilities administrators do relies on "communication skills." You can see how essential it is to facilities administrator responsibilities because "administrators must describe problems and their solutions to non-it workers." Here's an example of how this skill is used from a resume that represents typical facilities administrator tasks: "maintained proactive communication with senior staff, office services staff and facilities management to avoid major problems. "

Most common facilities administrator skills

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Compare different facilities administrators

Facilities administrator vs. Nursing home administrator

A nursing home administrator is responsible for managing and running a nursing home facility and supervising staff. Your typical duties will include managing the budget and making critical decisions, overseeing the recruitment, training, and dismissal of staff members, conducting employee performance reviews, and communicating with prospective and existing residents and their families. Additionally, you are expected to advocate for nursing home residents, develop rules, procedures, and policies for the facility, and oversee residents' billings for services. As a nursing home administrator, you are also responsible for conducting safety training for all staff.

The annual salary of nursing home administrators is $10,608 higher than the average salary of facilities administrators.While the two careers have a salary gap, they share some of the same responsibilities. Employees in both facilities administrator and nursing home administrator positions are skilled in patients, patient care, and customer service.

While similarities exist, there are also some differences between facilities administrators and nursing home administrator. For instance, facilities administrator responsibilities require skills such as "purchase orders," "risk management," "local laws," and "disciplinary actions." Whereas a nursing home administrator is skilled in "nursing home," "long-term care," "healthcare," and "nha." This is part of what separates the two careers.

Nursing home administrators earn the highest salaries when working in the health care industry, with an average yearly salary of $82,799. On the other hand, facilities administrators are paid more in the health care industry with an average salary of $89,439.The education levels that nursing home administrators earn slightly differ from facilities administrators. In particular, nursing home administrators are 4.6% more likely to graduate with a Master's Degree than a facilities administrator. Additionally, they're 0.1% more likely to earn a Doctoral Degree.

Facilities administrator vs. Assistant systems administrator

Assistant systems administrators are responsible for supporting a team with their day-to-day operations of a company's computer systems and networks. They perform varied tasks, including monitoring, maintaining, and testing internet performance, ensuring the availability of computer networks for all users, and troubleshooting system failures and computer hardware and software issues. Assistant systems administrators may conduct training and support other network users within the organization. Additional tasks also include monitoring and evaluating the efficiency of operations and preparing systems and software documentation.

A career as a assistant systems administrator brings a lower average salary when compared to the average annual salary of a facilities administrator. In fact, assistant systems administrators salary is $29,495 lower than the salary of facilities administrators per year.A few skills overlap for facilities administrators and assistant systems administrators. Resumes from both professions show that the duties of each career rely on skills like "patients," "patient care," and "customer service. "

While some skills are similar in these professions, other skills aren't so similar. For example, resumes show us that facilities administrator responsibilities requires skills like "purchase orders," "risk management," "local laws," and "patient satisfaction." But an assistant systems administrator might use other skills in their typical duties, such as, "powerpoint," "bed facility," "financial statements," and "resident care."

On average, assistant systems administrators earn a lower salary than facilities administrators. Some industries support higher salaries in each profession. Interestingly enough, assistant systems administrators earn the most pay in the health care industry with an average salary of $46,025. Whereas facilities administrators have higher pay in the health care industry, with an average salary of $89,439.In general, assistant systems administrators achieve similar levels of education than facilities administrators. They're 1.5% less likely to obtain a Master's Degree while being 0.1% more likely to earn a Doctoral Degree.

What technology do you think will become more important and prevalent for facilities administrators in the next 3-5 years?

Dr. Richard Huff Ph.D.Dr. Richard Huff Ph.D. LinkedIn profile

Assistant professor, assistant chair, Virginia Commonwealth University

The emphasis on data-driven public policy, management, and decision making will continue to require a creative and ethical approach to data analytics. Public agencies will have a need for technical expertise tempered with the recognition of the increasing demands for high levels of trust among stakeholders for how data is safeguarded and managed.

As custodians of sensitive data, in many cases, there is a demand for a high level of trustworthiness to be earned by public officials. I would expect agencies will need to set a high bar for ethical standards and communicate them consistently. This will be particularly true for developing and using artificial intelligence (AI). While the future public servant will need a grounding in understanding, interpreting, and using data in meaningful ways, there will continue to be a critical need for ethical sensitivity and reasoning to ensure public policies and programs heed increasing demands for social equity and justice. Technology advancements are unavoidable for the foreseeable future and need to be harnessed and applied appropriately by professional, principled, and ethical public servants.

Facilities administrator vs. Program administrator

Program administrators are responsible for planning, directing, and coordinating their organization's program or service. Their duties and responsibilities may vary depending on the industry they work at, such as educational, community, and social services. Among these duties are selecting and supervising the staff to manage a certain program or project, managing the program's budget, and evaluating the success of a program. To become successful in this role, a program administrator must have in-depth knowledge of project management disciplines, leadership skills, and decision-making and problem-solving skills.

On average, program administrators earn lower salaries than facilities administrators, with a $19,557 difference per year.facilities administrators and program administrators both have job responsibilities that require similar skill sets. These similarities include skills such as "patients," "customer service," and "oversight," but they differ when it comes to other required skills.

The required skills of the two careers differ considerably. For example, facilities administrators are more likely to have skills like "patient care," "quality care," "purchase orders," and "risk management." But a program administrator is more likely to have skills like "project management," "powerpoint," "client facing," and "data entry."

Program administrators earn the best pay in the government industry, where they command an average salary of $60,280. Facilities administrators earn the highest pay from the health care industry, with an average salary of $89,439.When it comes to education, program administrators tend to earn similar degree levels compared to facilities administrators. In fact, they're 3.2% more likely to earn a Master's Degree, and 0.9% more likely to graduate with a Doctoral Degree.

Facilities administrator vs. Network administrator

A network administrator is responsible for managing an organization's computer systems, ensuring its smooth operations and highest efficiency. Network administrators' duties include inspecting network malfunctions, troubleshooting unresponsive programs, improving system processes, analyzing client's specifications, upgrading existing applications, coordinating with the technology department, and creating a report of network issues resolutions. A network administrator should display a strong command of programming languages. Extensive knowledge in the technology industry and analytical and problem-solving skills to manage network problems immediately is also necessary.

Network administrators typically earn higher pay than facilities administrators. On average, network administrators earn a $1,085 higher salary per year.

Even though a few skill sets overlap between facilities administrators and network administrators, there are some differences that are important to note. For one, a facilities administrator might have more use for skills like "patients," "patient care," "customer service," and "oversight." Meanwhile, some responsibilities of network administrators require skills like "switches," "windows server," "troubleshoot," and "network hardware. "

Network administrators enjoy the best pay in the finance industry, with an average salary of $74,936. For comparison, facilities administrators earn the highest salary in the health care industry.The average resume of network administrators showed that they earn lower levels of education compared to facilities administrators. So much so that theyacirc;euro;trade;re 7.2% less likely to earn a Master's Degree and less likely to earn a Doctoral Degree by 0.7%.

Types of facilities administrator

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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