How to hire a facilities assistant

How to hire a facilities assistant, step by step

Here's a step-by-step facilities assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a facilities assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new facilities assistant
• Step 8: Go through the hiring process checklist

What does a facilities assistant do?

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1. Identify your hiring needs

   The facilities assistant hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A facilities assistant's background is also an important factor in determining whether they'll be a good fit for the position. For example, facilities assistants from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents facilities assistant salaries for various positions.

   Type of Facilities Assistant	Description	Hourly rate
   Facilities Assistant	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$11-22
   Facilities Coordinator	The facilities coordinator's primary job is to oversee the maintenance and repair of the office space, equipment, and telecommunications systems of a building. They are responsible for handling all equipment emergencies and issues and act as a liaison between employees and contractors... Show more	$15-30
   Facilities Technician	Facilities Technicians are employees who manage the upkeep of the company's facilities. They are in charge of maintaining the different equipment, fixtures, and furniture in the office... Show more	$12-28

2. Create an ideal candidate profile

   Common skills:

   • Cleanliness
   • Plumbing
   • Office Equipment
   • General Maintenance
   • Building Maintenance
   • HVAC
   • Preventative Maintenance
   • Patients
   • Customer Service
   • GRASS
   • Facility Operations
   • CPR
   • OSHA
   • Troubleshoot

   Check all skills

   Responsibilities:

   • Manage and update company Facebook page with daily updates, finding/sharing relevant and interesting information, and encouraging fan engagement.
   • Job requires being CPR certify.
   • Learned CPR, public hygienic procedures, and work independently.
   • Load washing machines and dryers with laundry bags and towels.
   • Operate washing machines and dryers to clean soil apparel and towels.
   • Maintain safety standards, answer questions, address concerns and needs and troubleshoot equipment as needed.

   More facilities assistant duties

3. Make a budget

   Including a salary range in your facilities assistant job description is one of the best ways to attract top talent. A facilities assistant can vary based on:

   • Location. For example, facilities assistants' average salary in oklahoma is 54% less than in connecticut.
   • Seniority. Entry-level facilities assistants 50% less than senior-level facilities assistants.
   • Certifications. A facilities assistant with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a facilities assistant's salary.

   Average facilities assistant salary

   $15.72hourly

   $32,705 yearly

   ---

   Entry-level facilities assistant salary

   $23,000 yearly salary

   Updated December 16, 2025

   Average facilities assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Connecticut	$46,875	$23
   2	District of Columbia	$45,067	$22
   3	Massachusetts	$44,556	$21
   4	Vermont	$39,947	$19
   5	New Jersey	$37,799	$18
   6	Minnesota	$37,650	$18
   7	New York	$36,653	$18
   8	Ohio	$35,878	$17
   9	Illinois	$35,596	$17
   10	California	$35,217	$17
   11	Maryland	$35,200	$17
   12	Washington	$34,302	$16
   13	Oregon	$31,612	$15
   14	Virginia	$29,952	$14
   15	North Carolina	$29,583	$14
   16	Colorado	$29,117	$14
   17	Michigan	$28,826	$14
   18	Louisiana	$28,780	$14
   19	Texas	$28,112	$14
   20	Indiana	$27,856	$13

   Average facilities assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Cornerstone Research	$103,553	$49.79	1
   2	EWI	$62,084	$29.85
   3	ALDI USA	$49,811	$23.95	8
   4	UC Santa Barbara	$47,932	$23.04
   5	Uline	$45,652	$21.95	47
   6	V-Soft Consulting	$44,791	$21.53
   7	Air Products	$44,539	$21.41
   8	Emory University	$43,165	$20.75	5
   9	The City University of New York	$42,911	$20.63	54
   10	Beacon Hill Staffing Group	$42,131	$20.26
   11	New England Federal Credit Union	$41,256	$19.83
   12	SUNY College at Old Westbury	$40,789	$19.61
   13	Pace University	$40,733	$19.58
   14	The Boring Company	$40,727	$19.58
   15	McKesson	$40,608	$19.52	1
   16	Bethesda Project	$40,467	$19.46
   17	Masimo	$40,079	$19.27
   18	Covenant House International	$40,014	$19.24	1
   19	Farmingdale State College	$40,009	$19.24	5
   20	Triumph	$39,511	$19.00

4. Writing a facilities assistant job description

   A facilities assistant job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a facilities assistant job description:

   Facilities assistant job description example

   • Knowledge and training in facilities, mailroom, or clerical support

   APPLY DIRECTLY FOR CONSIDERATION

   Born digital, Axos Bank has reinvented the banking model and grown to over $15 billion in assets since our founding in 2000. With a broad and ever-growing range of financial products, Axos Bank is rated among the top 5 digital banks in the country! Axos Financial is our holding company and publicly traded on the New York Stock Exchange under the symbol "AX" (NYSE: AX).

   We bring together human insight and digital expertise to anticipate the needs of our customers. Our team members are innovative, technologically sophisticated, and motivated to achieve.

   Learn more about working here!

   Pre-Employment Drug Test:

   All offers are contingent upon the candidate successfully passing a credit check, criminal background check, and pre-employment drug screening, which includes screening for marijuana. Axos Bank is a federally regulated banking institution. At the federal level, marijuana is an illegal schedule 1 drug; therefore, we will not employ any person who tests positive for marijuana, regardless of state legalization.

   Equal Employment Opportunity:

   Axos Bank is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.

   Job Functions and Work Environment:

   While performing the duties of this position, the employee is required to sit for extended periods of time. Manual dexterity and coordination are required while operating standard office equipment such as computer keyboard and mouse, calculator, telephone, copiers, etc.

   The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

   Copy this example

   

5. Post your job

   There are a few common ways to find facilities assistants for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your facilities assistant job on Zippia to find and recruit facilities assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting facilities assistants requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new facilities assistant

   Once you have selected a candidate for the facilities assistant position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new facilities assistant first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a facilities assistant?