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Become A Facilities Coordinator

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Working As A Facilities Coordinator

  • Communicating with Supervisors, Peers, or Subordinates
  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Making Decisions and Solving Problems
  • Deal with People

  • Mostly Sitting

  • Repetitive

  • $57,000

    Average Salary

What Does A Facilities Coordinator Do

Administrative services managers plan, direct, and coordinate supportive services of an organization. Their specific responsibilities vary, but administrative service managers typically maintain facilities and supervise activities that include recordkeeping, mail distribution, and office upkeep. In a small organization, they may direct all support services and may be called the business office manager. Large organizations may have several layers of administrative managers who specialize in different areas.

Duties

Administrative services managers typically do the following:

  • Buy, store, and distribute supplies
  • Supervise clerical and administrative personnel
  • Set goals and deadlines for their department
  • Develop, manage, and monitor records
  • Recommend changes to policies or procedures in order to improve operations, such as changing what supplies are kept or how to improve recordkeeping
  • Plan budgets for contracts, equipment, and supplies
  • Monitor the facility to ensure that it remains safe, secure, and well maintained
  • Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems
  • Ensure that facilities meet environmental, health, and security standards and comply with government regulations

Administrative services managers plan, coordinate, and direct a broad range of services that allow organizations to operate efficiently. An organization may have several managers who oversee activities that meet the needs of multiple departments, such as mail, printing and copying, recordkeeping, security, building maintenance, and recycling.

The work of administrative services managers can make a difference in employees’ productivity and satisfaction. For example, an administrative services manager might be responsible for making sure that the organization has the supplies and services it needs. In addition, an administrative services manager who is responsible for coordinating space allocation might take into account employee morale and available funds when determining the best way to arrange a given physical space.

Administrative services managers also ensure that the organization honors its contracts and follows government regulations and safety standards.

Administrative services managers may examine energy consumption patterns, technology usage, and office equipment. For example, managers may recommend buying new or different equipment or supplies in order to lower energy costs or improve indoor air quality.

Administrative services managers also plan for maintenance and the future replacement of equipment, such as computers. A timely replacement of equipment can help save money for the organization, because eventually the cost of upgrading and maintaining equipment becomes higher than the cost of buying new equipment.

The following are examples of types of administrative services managers:

Contract administrators handle buying, storing, and distributing equipment and supplies. They also oversee getting rid of surplus or unclaimed property.

Facility managers oversee buildings, grounds, equipment, and supplies. Their duties fall into several categories, including overseeing operations and maintenance, planning and managing projects, and dealing with environmental factors.

Facility managers may oversee renovation projects to improve efficiency or ensure that facilities meet government regulations and environmental, health, and security standards. For example, they may influence building renovation projects by recommending energy-saving alternatives or efficiencies that reduce waste. In addition, facility managers continually monitor the facility to ensure that it remains safe, secure, and well maintained. Facility managers also are responsible for directing staff, including maintenance, grounds, and custodial workers.

Records and information managers develop, monitor, and manage an organization’s records. They provide information to executive management, and they ensure that employees throughout the organization follow information and records management guidelines. They may direct the operations of on-site or off-site records facilities. They should be familiar with the technology that is used to manage both physical and electronic records. Records and information managers also work closely with an organization’s attorneys, technology, and business operations personnel.

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How To Become A Facilities Coordinator

Educational requirements vary by the type of organization and the work performed. Administrative services managers must have related work experience.

Education

A bachelor’s degree is typically required for someone to become an administrative services manager. However, some jobseekers may be able to enter the occupation with a high school diploma. Those with a bachelor’s degree typically study business, engineering, facility management, or information management.

Licenses, Certifications, and Registrations

The International Facility Management Association offers a competency-based professional certification program for administrative services managers. Completing this program may give prospective job candidates an advantage. The program has two levels: the Facilities Management Professional (FMP) certification and the Certified Facility Manager (CFM) certification. People entering the profession can get the FMP as a steppingstone to the CFM. For the CFM, applicants must meet certain educational and experience requirements. The CFM must be renewed every 3 years by completing continuing education and professional development requirements.

For records and information managers, the Institute of Certified Records Managers offers the Certified Records Manager (CRM) certification. For those specializing in information governance, ARMA International offers the Information Governance Professional (IGP) certification.

Work Experience

Administrative services managers must have related work experience reflecting managerial and leadership abilities. For example, contract administrators need experience in purchasing and sales, as well as knowledge of the variety of supplies, machinery, and equipment that their organization uses. Managers who are concerned with supply, inventory, and distribution should be experienced in receiving, warehousing, packaging, shipping, transportation, and related operations.

Advancement

Advancement of facility managers is based on the practices and size of individual organizations. Some facility managers transfer among departments within an organization or work their way up from technical positions. Others advance through a progression of facility management positions that offer additional responsibilities. Advancement is easier in large organizations that employ several levels and types of administrative services managers.

A master’s degree in business administration or a related field can enhance a manager’s opportunities to advance to a higher level position, such as director of administrative services. Some experienced managers may join or establish a management consulting firm to provide administrative management services to other organizations on a contract basis.

Important Qualities

Analytical skills. Administrative services managers must be able to review an organization’s procedures and find ways to improve efficiency.

Communication skills. Much of an administrative services manager’s time is spent working with other people. Therefore, communication is a key quality.

Detail oriented. Administrative services managers must pay attention to details. This quality is necessary across a range of tasks, from ensuring that the organization complies with building codes to managing the process of buying equipment.

Leadership skills. In managing workers and coordinating administrative duties, administrative services managers must be able to motivate employees and deal with issues that may arise.

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Facilities Coordinator Jobs

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Facilities Coordinator Career Paths

Facilities Coordinator
Executive Assistant Office Manager Property Manager
Senior Property Manager
8 Yearsyrs
Executive Assistant Office Manager
Business Office Manager
7 Yearsyrs
Executive Assistant Manager Facilities Manager
Director Of Facilities
11 Yearsyrs
Project Coordinator Consultant Operations Manager
Operations Project Manager
7 Yearsyrs
Project Coordinator Team Leader Maintenance Supervisor
Maintenance Director
11 Yearsyrs
Project Coordinator Consultant Office Manager
Office And Operations Manager
6 Yearsyrs
Team Leader Owner Maintenance Manager
Facilities Maintenance Manager
10 Yearsyrs
Team Leader Manager Property Manager
Real Estate Manager
8 Yearsyrs
Maintenance Supervisor Supervisor Assistant Director
Environmental Services Director
9 Yearsyrs
Maintenance Supervisor Facilities Manager
Senior Facilities Manager
11 Yearsyrs
Executive Administrative Assistant Owner Maintenance Director
Director Of Plant Operations
13 Yearsyrs
Executive Administrative Assistant Owner Assistant Director
Assistant Director Of Operations
5 Yearsyrs
Executive Administrative Assistant Property Manager Director Of Facilities
Director, Facilities & Operations
6 Yearsyrs
Buyer Store Manager Operations Director
Assistant Vice President Operations
8 Yearsyrs
Buyer Manager Information Technology Manager
Data Center Manager
8 Yearsyrs
Buyer General Manager Service Director
Director Of Support Services
9 Yearsyrs
Facilities Administrator Facilities Manager Facilities Maintenance Manager
Facilities Project Manager
9 Yearsyrs
Human Resources Coordinator Executive Secretary Executive Assistant To President
Administrative Services Manager
7 Yearsyrs
Building Engineer Facility Engineer Facility Supervisor
Manager, Facilities Services
9 Yearsyrs
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Do you work as a Facilities Coordinator?

Facilities Coordinator Demographics

Gender

Male

50.5%

Female

40.2%

Unknown

9.3%
Ethnicity

White

59.8%

Hispanic or Latino

19.3%

Black or African American

11.3%

Asian

6.2%

Unknown

3.4%
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Foreign Languages Spoken

Spanish

59.9%

French

8.2%

German

5.8%

Portuguese

3.5%

Mandarin

2.7%

Italian

2.3%

Vietnamese

1.9%

Russian

1.9%

Swedish

1.6%

Chinese

1.6%

Japanese

1.6%

Polish

1.6%

Cantonese

1.2%

Carrier

1.2%

Ukrainian

1.2%

Hmong

0.8%

Dutch

0.8%

Danish

0.8%

Norwegian

0.8%

Thai

0.8%
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Facilities Coordinator Education

Schools

University of Phoenix

28.0%

Strayer University

6.6%

Northern Virginia Community College

6.1%

Kaplan University

4.8%

Ohio State University

4.4%

George Mason University

4.1%

Northeastern University

3.8%

Ashford University

3.6%

San Jose State University

3.4%

American InterContinental University

3.4%

San Francisco State University

3.3%

University of Houston

3.3%

The Academy

3.3%

Georgia State University

3.3%

University of North Texas

3.1%

Montgomery College

3.1%

Arizona State University

3.1%

University of Washington

3.1%

Austin Community College

3.1%

University of Maryland - University College

3.1%
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Majors

Business

37.1%

Psychology

5.1%

Communication

4.8%

Management

4.6%

Accounting

4.6%

Criminal Justice

4.5%

Liberal Arts

3.8%

Kinesiology

3.8%

General Studies

3.5%

Marketing

3.3%

Health Care Administration

3.2%

Parks And Recreation Management

3.0%

Education

2.7%

Nursing

2.6%

Political Science

2.4%

Computer Science

2.4%

Finance

2.3%

Computer Information Systems

2.2%

Sociology

2.1%

English

2.1%
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Degrees

Bachelors

37.8%

Other

27.0%

Associate

14.1%

Masters

12.6%

Certificate

5.8%

Diploma

1.4%

Doctorate

0.7%

License

0.5%
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Job type you want
Full Time
Part Time
Internship
Temporary
Average Yearly Salary
$57,000
View Detailed Salary Report
$32,000
Min 10%
$57,000
Median 50%
$57,000
Median 50%
$57,000
Median 50%
$57,000
Median 50%
$57,000
Median 50%
$57,000
Median 50%
$57,000
Median 50%
$103,000
Max 90%
Best Paying Company
Postmates
Highest Paying City
Saint Cloud, MN
Highest Paying State
Alaska
Avg Experience Level
3.4 years
How much does a Facilities Coordinator make at top companies?
The national average salary for a Facilities Coordinator in the United States is $57,819 per year or $28 per hour. Those in the bottom 10 percent make under $32,000 a year, and the top 10 percent make over $103,000.

Real Facilities Coordinator Salaries

Job Title Company Location Start Date Salary
Facility Rehab Coordinator Progressive Step Corp. French Lick, IN Oct 01, 2011 $86,362
Facility Rehab Coordinator The Progressive Step Corporation Ludington, MI Apr 18, 2011 $81,120
Health Facility Coordinator Solutions Alcohol and Drug Recovery Foundation Los Angeles, CA Nov 15, 2009 $60,502
Health Facility Coordinator Solutions Alcohol and Drug Recovery Foundation Los Angeles, CA Nov 16, 2009 $60,502
Facility Coordinator Sewon America, Inc. LaGrange, GA Sep 19, 2015 $53,500
Facility Coordinator Sewon America, Inc. LaGrange, GA Sep 20, 2012 $42,000
Housing/Facilities Coordinator Southern Arkansas University Magnolia, AR Mar 15, 2016 $41,820
Housing/Facilities Coordinator Southern Arkansas University Magnolia, AR Apr 12, 2015 $41,820
Pool Facilities Coordinator Premier Enterprises, Inc. Alexandria, VA Sep 08, 2014 $40,000
Facilities Analytics Coordinator Community Arena Management Ltd. San Antonio, TX Sep 14, 2016 $38,500
Facility Rehabilitation Coordinator Your Quality Health Care Inc. Sugar Land, TX Sep 02, 2011 $25,503

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Top Skills for A Facilities Coordinator

  1. Facilities Management
  2. Preventative Maintenance
  3. Vendor Invoices
You can check out examples of real life uses of top skills on resumes here:
  • Support and assist facilities management with electronic key card identification/ badge system and issue badges as necessary.
  • Assisted in identifying and implementing protocols to continuously improve the department productivity for rapid responses to emergencies and preventative maintenance services.
  • Developed automated invoice-tracking system and audited vendor invoices for nine departments ensuring compliance to established budgets.
  • Maintain inventory of office furniture and equipment including consumables and office supplies.
  • Completed tasks for Radiology Department ensuring core staffing guidelines meet requirements for protocols and department procedures.

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Top 10 Best States for Facilities Coordinators

  1. New York
  2. Rhode Island
  3. New Jersey
  4. District of Columbia
  5. Washington
  6. Maryland
  7. Connecticut
  8. Massachusetts
  9. Colorado
  10. California
  • (409 jobs)
  • (27 jobs)
  • (160 jobs)
  • (97 jobs)
  • (150 jobs)
  • (169 jobs)
  • (88 jobs)
  • (316 jobs)
  • (110 jobs)
  • (841 jobs)

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