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Become A Facilities Coordinator

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Working As A Facilities Coordinator

  • Communicating with Supervisors, Peers, or Subordinates
  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Making Decisions and Solving Problems
  • Deal with People

  • Mostly Sitting

  • Repetitive

  • $99,920

    Average Salary

What Does A Facilities Coordinator Do At Kelly Services

* Exercise diplomacy & discretion at all times; demonstrate courteous & helpful attitude to all.
* Purchase all kitchen & office supplies including headsets and all non
* IT ordering and maintenance for leased office equipment (copiers, printers, postage machine).
* Function as liaison with building management.
* Coordinate maintenance issues requiring emergency attention (e.g., flooding, equipment malfunctions), understand and acclimate self to building maintenance of: smoke detectors, sprinkler system, emergency lighting, fire extinguishers, and HVAC Systems.
* Supervise janitorial service.
* Answer incoming calls, determine purpose, and forward appropriately.
* Greet, screen, and route all visitors.
* Monitor visitor access and issue passes.
* Receive, sort, log, and route all incoming mail and deliveries.
* Manage outgoing mail and express deliveries and maintain records of same.
* Lead Site Services Safety Committee and ERT Team, participate in quarterly meetings and conduct regular site safety inspections and maintain safety supplies and preparedness supplies.
* Coordinate CPR/First Aid training and serve as site Evacuation Warden.
* Manage security system including card access and cameras including alarm response and physical security procedures and audits.
* On call 24/7 for security or building emergency response.
* Perform indoor and outdoor visual inspections of building and equipment.
* Other duties as assigned

What Does A Facilities Coordinator Do At 3M

* Provide project planning and management for clients moves, builds, and modifications for facility related projects.
* Primary Responsibilities include but are not limited to the following:
* Leads space planning, design, layout, and conceptual space fit planning
* Uses analytical skills by applying established Facilities Management practices
* Works on projects designing workplace to meet client requirements, including layouts, drawings, and conceptual design of proposed options.
* Insures integrity of space allocation recharges and accurate floor plans.
* Coordinates move related activities from start to finish and acts as a client liaison with various crafts to insure all phases of move activity is completed to meet established time lines

What Does A Facilities Coordinator Do At Thermo Fisher Scientific

* Manage and lead the effort to maintain safe, healthy, and environmentally friendly buildings and operational processes.
* Ensure facility repairs, improvements, and required regulatory changes are addressed and completed as quickly and often as possible or by a deadline as assigned.
* Suggest improvements and provide detailed plans to better the workplace facilities.
* Maintain emergency systems management such as the fire suppression systems and spill detection.
* Responds to emergencies as appropriate during off-hours, holidays, and weekends. (Being on-call 24/7.)
* Maintain contact with our Security Services vendor, establish security codes for appropriate employees.
* Establish effective communications and collaborations with personnel at all company levels to ensure that facilities issues are known and stay abreast of issues or concerns that impact the quality of work life in Company facilities.
* Respond immediately to resolve any safety related issues.
* Develop sustainable solutions to these issues when necessary.
* Collaborate with the Incident Investigation Team and EH&S Personnel on an on-going basis regarding any facility findings from investigations or audits that will need to be addressed.
* Ensure all project and vendor/contractor work being done meets EH&S policies, practices and procedures.
* Maintain all site repair and improvement activities using any applicable Logs and/or registers.
* Ensure our facilities are kept clean and neat at all times.
* Ensure company vehicles are maintained in accordance with policy and safety requirements.
* Ensure a walk around of each of the warehouse/operations facilities is completed frequently utilizing a checklist to ensure proper EH&S practices are continued and housekeeping and safety non-conformances are corrected quickly.
* Work directly with applicable Supervisors/Managers regarding personnel issues related to safety and/or facilities management to ensure the issues are addressed.
* Develop, maintain, and manage practices and procedures for managing projects, quotes and work orders that will ensure clarity, organization, and EH&S compliance is met.
* Prepare a monthly checklist of status of projects and tasks – provide Manager with a monthly report detailing the current status of the project based on the checklist.
* Comply with all applicable safety regulations.
* Acts as liaison with vendors and contractors.
* Recommends alternative products or services to accomplish goals.
* Ensures completion of preventative maintenance on equipment and building systems as established in department procedures and audits, and required by regulatory agencies.
* Stays abreast of laws, rules, and regulations could impact the operation.
* Other duties and special projects as assigned.
* Quality Responsibilities:
* Observes all departmental and Quality System procedures and work instructions.
* Supports Thermo Fisher’s commitment for continuous improvement by documenting process improvement opportunities throughout the Quality System.
* Environmental, Health & Safety Responsibilities:
* Follows and abides by all EH&S policies, practices, and procedures in association with department specific responsibilities.
* Responsible for contributing to audit readiness and for participating in EH&S audits with internal Company groups, regulatory agencies, and customers.
* Responsible for reporting all near misses, accidents, and dangerous occurrences through the appropriate Company procedures to ensure an investigation is initiated.
* Cooperate with all root cause investigations and follow corrective actions and compliance with Company policies and procedures, and all state and federal regulations occurs within department.
* Support the Company’s commitment for environmental health & safety by applying ISO 14001 & EHS Achievement Program Standards

What Does A Facilities Coordinator Do At Comcast

* Coordinate all aspects of facility maintenance including HVAC, EMS, electrical, plumbing, carpentry as well as the interior and exterior appearance of all assigned facilities.
* Notifies departments and coordinates temporary services for HVAC/electrical shutdowns.
* Inspect buildings and grounds on a regular basis
* Perform maintenance and repairs of building and grounds.
* Perform or coordinate preventive maintenance for equipment.
* Maintain records to track maintenance and repairs.
* Analyze blueprints for effective use of facility space for furniture layouts and construction projects.
* Move office furniture as needed.
* Provide services associated with facility preparedness for special events.
* Assist in coordination of issuance of keys to buildings and furniture
* Maintain inventory of furniture, fixtures and equipment.
* Organize and maintain storage area.
* Assist Facility Manager in development and evaluation of plans for projects to be carried out by vendors; coordinate and monitor performance of vendors performing building related services.
* Identify recurring problems with work processes, policies, or procedures; contribute ideas on ways to resolve problems to better services the customer and/or improve productivity.
* Collects seating/department locations to incorporate into updated floor plans.
* Handles payment of some departmental expenses through PCard.
* Core Responsibilities:
* Works with Facilities Specialist updating monthly employee/department locations and processing related space reports.
* Collects seating/department locations to incorporate into updated floor plans.
* Maintains a database of all building vendors and handles vendor billing and expenses.
* Enters data into Facility Management program and Asset Management program for monthly updating.
* Assists in preparing budget and accounting expenses.
* Tracks all expenditures, verifies receipts and payments; reconciles invoices and questions unanticipated budget analysis; performs other tasks necessary to track and/or report on budgetary development
* Arranges meetings and special events for all facility personnel.
* Ensures that buildings are in compliance with Company & OSHA checklists.
* Notifies departments and coordinates temporary services for HVAC/electrical shutdowns.
* Handles payment of department invoices and bills.
* Regular, consistent and punctual attendance.
* Must be able to work nights and weekends, variable schedule(s) and overtime as necessary.
* Other duties and responsibilities as assigned.
* Job Specification:
* High School Diploma or equivalent

What Does A Facilities Coordinator Do At Ambassador Theatre Group

* Overall knowledge of HVAC, elevator and MEP operations and maintenance in both venues.
* Complete routine maintenance in and around the venue, including but not limited to; carpets and nosing, floor tiles, bar equipment, hand rails, minor plumbing (sinks, toilet & shower fixtures) and other building fixtures and hardware Removal/installation of appliances, for example, plumbing and door fixtures Regular upkeep of roof & storm drains and other in-house drainage systems Apply special attention to patron-facing spaces, such as lobbies and bar spaces, which may require such tasks as sanding, drywall, spackling, grouting/caulking and touch-up painting to ensure they remain in pristine condition Order materials and follow internal accounting procedures, including vendor set-up and receipting of items on the internal PO system.
* Collaborate and effectively communicate with Facilities Department and individual venue management teams Facilitate monthly and annual checks of the fire extinguishers Additional short and long term preventative maintenance, repairs and capital projects as directed by Facilities Manager in conjunction with venue management team Show coverage responsibilities: Ensure elevator, fire panel, pit pumps, sinks, toilets, etc. are in working order before show time Perform emergency repairs and/or expedite/oversee external technician calls, specifically during performances Monitor the BMS/HVAC systems to ensure desired temperature throughout the venue and handle immediate issues Administrative tasks, including facilities performance reports, scheduling and maintenance logs Oversee the housekeeping* department during pre-show, show time, and post-show
* Lyric only Experience High School Diploma or equivalent, with additional certifications or training 3
* Years in facilities, trade, or similar positions Preferred Qualifications Experience or strong understanding of working with Unions (Local 1, Local 6, others) S12 & S13 (Sprinkler & Standpipe) and F03 (Indoor Place of Assembly Safety Personnel) Certificates of Fitness.
* If not a certificate holder, must obtain upon hiring.
* Licensed in related trades Experience with Landmarked Buildings Duration and Salary Information Full Time Salaried Position in the low-mid $50k s (includes a comprehensive benefit package) Please include Cover letter, Resume, and References.
* Associated topics: business, facilities, housing property, manager, manager ii, manager iii, manager facilities, office manager, operations manager

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How To Become A Facilities Coordinator

Educational requirements vary by the type of organization and the work performed. Administrative services managers must have related work experience.

Education

A bachelor’s degree is typically required for someone to become an administrative services manager. However, some jobseekers may be able to enter the occupation with a high school diploma. Those with a bachelor’s degree typically study business, engineering, facility management, or information management.

Licenses, Certifications, and Registrations

The International Facility Management Association offers a competency-based professional certification program for administrative services managers. Completing this program may give prospective job candidates an advantage. The program has two levels: the Facilities Management Professional (FMP) certification and the Certified Facility Manager (CFM) certification. People entering the profession can get the FMP as a steppingstone to the CFM. For the CFM, applicants must meet certain educational and experience requirements. The CFM must be renewed every 3 years by completing continuing education and professional development requirements.

For records and information managers, the Institute of Certified Records Managers offers the Certified Records Manager (CRM) certification. For those specializing in information governance, ARMA International offers the Information Governance Professional (IGP) certification.

Work Experience

Administrative services managers must have related work experience reflecting managerial and leadership abilities. For example, contract administrators need experience in purchasing and sales, as well as knowledge of the variety of supplies, machinery, and equipment that their organization uses. Managers who are concerned with supply, inventory, and distribution should be experienced in receiving, warehousing, packaging, shipping, transportation, and related operations.

Advancement

Advancement of facility managers is based on the practices and size of individual organizations. Some facility managers transfer among departments within an organization or work their way up from technical positions. Others advance through a progression of facility management positions that offer additional responsibilities. Advancement is easier in large organizations that employ several levels and types of administrative services managers.

A master’s degree in business administration or a related field can enhance a manager’s opportunities to advance to a higher level position, such as director of administrative services. Some experienced managers may join or establish a management consulting firm to provide administrative management services to other organizations on a contract basis.

Important Qualities

Analytical skills. Administrative services managers must be able to review an organization’s procedures and find ways to improve efficiency.

Communication skills. Much of an administrative services manager’s time is spent working with other people. Therefore, communication is a key quality.

Detail oriented. Administrative services managers must pay attention to details. This quality is necessary across a range of tasks, from ensuring that the organization complies with building codes to managing the process of buying equipment.

Leadership skills. In managing workers and coordinating administrative duties, administrative services managers must be able to motivate employees and deal with issues that may arise.

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Facilities Coordinator jobs

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Facilities Coordinator Career Paths

Facilities Coordinator
Service Manager General Manager Property Manager
Commercial Property Manager
7 Yearsyrs
Facility Supervisor Facilities Manager Project Manager
Construction Manager
10 Yearsyrs
Facility Supervisor Project Manager Construction Manager
Director Of Construction
13 Yearsyrs
Operations Manager Human Resources Manager
Director Of Human Resources
10 Yearsyrs
Account Manager Realtor Property Manager
Director Of Property Management
9 Yearsyrs
Operations Manager Purchasing Manager
Director Of Purchasing
10 Yearsyrs
Facilities Specialist Facilities Manager Facilities Maintenance Manager
Facilities Project Manager
9 Yearsyrs
Project Manager Program Manager General Manager
Food Service Director
9 Yearsyrs
Facilities Manager Operations Manager
General Manager
7 Yearsyrs
Facilities Manager Project Manager Program Manager
Operations Director
9 Yearsyrs
Project Manager Construction Manager
Operations Manager
7 Yearsyrs
Service Manager Project Coordinator Project Engineer
Project Superintendent
10 Yearsyrs
Project Coordinator Account Manager Operations Manager
Purchasing Manager
9 Yearsyrs
Account Manager Sales Manager Property Manager
Real Estate Manager
8 Yearsyrs
Director Of Facilities General Manager
Regional Director Of Operations
11 Yearsyrs
Specialist Maintenance Technician Facilities Manager
Senior Facilities Manager
12 Yearsyrs
General Manager Human Resources Coordinator Human Resources Generalist
Senior Human Resources Generalist
7 Yearsyrs
Project Coordinator Operations Manager Human Resources Manager
Senior Human Resources Manager
9 Yearsyrs
General Manager Property Manager
Senior Property Manager
8 Yearsyrs
Specialist Project Coordinator Construction Manager
Vice President Of Construction
10 Yearsyrs
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Facilities Coordinator Demographics

Gender

  • Male

    53.6%
  • Female

    44.5%
  • Unknown

    1.9%

Ethnicity

  • White

    79.2%
  • Hispanic or Latino

    12.4%
  • Asian

    6.4%
  • Unknown

    1.5%
  • Black or African American

    0.5%
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Languages Spoken

  • Spanish

    55.1%
  • French

    7.1%
  • German

    6.6%
  • Portuguese

    4.5%
  • Mandarin

    4.0%
  • Italian

    4.0%
  • Chinese

    2.5%
  • Carrier

    2.0%
  • Cantonese

    2.0%
  • Polish

    2.0%
  • Vietnamese

    1.5%
  • Swedish

    1.0%
  • Dutch

    1.0%
  • Russian

    1.0%
  • Thai

    1.0%
  • Greek

    1.0%
  • Ukrainian

    1.0%
  • Japanese

    1.0%
  • Arabic

    1.0%
  • Swahili

    0.5%
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Facilities Coordinator

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Facilities Coordinator Education

Facilities Coordinator

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Real Facilities Coordinator Salaries

Job Title Company Location Start Date Salary
Facility Rehab Coordinator Progressive Step Corp. French Lick, IN Oct 01, 2011 $86,362
Facility Rehab Coordinator The Progressive Step Corporation Ludington, MI Apr 18, 2011 $81,120
Health Facility Coordinator Solutions Alcohol and Drug Recovery Foundation Los Angeles, CA Nov 15, 2009 $60,502
Health Facility Coordinator Solutions Alcohol and Drug Recovery Foundation Los Angeles, CA Nov 16, 2009 $60,502
Facility Coordinator Sewon America, Inc. LaGrange, GA Sep 19, 2015 $53,500
Shipping Manager/Facilities Coordinator The Potter Violin Company Bethesda, MD Sep 13, 2013 $50,088
Facility Coordinator Sewon America, Inc. LaGrange, GA Sep 20, 2012 $42,000
Housing/Facilities Coordinator Southern Arkansas University Magnolia, AR Mar 15, 2016 $41,820
Housing/Facilities Coordinator Southern Arkansas University Magnolia, AR Apr 12, 2015 $41,820
Pool Facilities Coordinator Premier Enterprises, Inc. Alexandria, VA Sep 08, 2014 $40,000
Facilities Analytics Coordinator Community Arena Management Ltd. San Antonio, TX Sep 14, 2016 $38,500

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Top Skills for A Facilities Coordinator

FacilitiesManagementVendorRelationsSafetyProceduresServiceContractsHvacPurchaseOrdersEmergencySituationsCustomerServiceOfficeSuppliesJanitorialServicesSuperviseOfficeEquipmentPreventativeMaintenanceFacilitiesMaintenanceBuildingMaintenanceSet-UpPropertyManagementOshaSpacePlanning

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Top Facilities Coordinator Skills

  1. Facilities Management
  2. Vendor Relations
  3. Safety
You can check out examples of real life uses of top skills on resumes here:
  • Maintained daily contact with Facilities Management to ensure proper building and laboratory maintenance and operations.
  • Handled vendor relationships and negotiated contracts with vendors.
  • Provide oversight and planning for conference room maintenance and scheduling, ensuring building management safety and security are maintained.
  • Develop department operating policies and procedures.
  • Coordinate and manage service contracts with existing vendors as well as review new vendors for added value.

Top Facilities Coordinator Employers

Facilities Coordinator Videos

What Facilities Managers Do

Being a Wedding Planner & Setting Your Wedding Planner Salary - New Wedding Planet

Career Advice on becoming a Conference and Banqueting Manager by Jozsef P (Full Version)

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