How to hire a facilities coordinator

How to hire a facilities coordinator, step by step

Here's a step-by-step facilities coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a facilities coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new facilities coordinator
• Step 8: Go through the hiring process checklist

What does a facilities coordinator do?

Post a facilities coordinator job for free, promote it for a fee

Post free

1. Identify your hiring needs

   The facilities coordinator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a facilities coordinator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a facilities coordinator that fits the bill.

   This list presents facilities coordinator salaries for various positions.

   Type of Facilities Coordinator	Description	Hourly rate
   Facilities Coordinator	Administrative services managers plan, direct, and coordinate supportive services of an organization. Their specific responsibilities vary by the type of organization and may include keeping records, distributing mail, and planning and maintaining facilities.	$15-30
   Manager Of Environmental Services	Although the duties will depend on one's place or industry of employment, a manager of environmental services is primarily responsible for overseeing the environmental programs in a company to ensure efficiency and execution. They are also responsible for examining a company's existing policies and regulations to ensure sustainability in particular areas, devising programs and strategies, coordinating departments across the company, and maintaining an active communication line within the workforce... Show more	$15-40
   Chief Administrative Officer	A chief administrative officer's responsibilities revolve around overseeing the company's daily operations, ensuring efficiency and smooth workflow. They typically devise strategies to improve workforce performance, perform research and analysis to identify new business opportunities, prepare progress and financial reports, delegate tasks to department managers, and set objectives for them to uphold... Show more	$52-133

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Real Estate
   • Property Management
   • Customer Satisfaction
   • HVAC
   • Ladders
   • Preventative Maintenance
   • Plumbing
   • Project Management
   • Office Equipment
   • PowerPoint
   • Facilities Management
   • Purchase Orders
   • Building Maintenance

   Check all skills

   Responsibilities:

   • Lead maintenance efforts for court blowers and train fellow interns.
   • Source and manage suppliers (office, furniture), movers and storage, carpenters, plumbing, and terrace maintenance.
   • Manage animal orders with multiple vendors using Peoplesoft software.
   • Manage janitorial personnel and conduct regular inspections of building to ensure building cleanliness.
   • Manage day-to-day operations of an FDA regulate, cGMP and ISO 13485:2003 certifiedbiopharmaceutical production facility.
   • Manage key aspects of security's restructuring culminating in a centrally control but locally deploy security portfolio.

   More facilities coordinator duties

3. Make a budget

   Including a salary range in your facilities coordinator job description helps attract top candidates to the position. A facilities coordinator salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a facilities coordinator in Hawaii may be lower than in California, and an entry-level facilities coordinator usually earns less than a senior-level facilities coordinator. Additionally, a facilities coordinator with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average facilities coordinator salary

   $45,839yearly

   $22.04 hourly rate

   ---

   Entry-level facilities coordinator salary

   $32,000 yearly salary

   Updated January 18, 2026

   Average facilities coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$56,676	$27
   2	Ohio	$53,141	$26
   3	Oklahoma	$51,973	$25
   4	Massachusetts	$51,465	$25
   5	Utah	$49,675	$24
   6	Pennsylvania	$49,189	$24
   7	Oregon	$48,857	$23
   8	Arizona	$48,372	$23
   9	Alabama	$47,798	$23
   10	District of Columbia	$47,252	$23
   11	New York	$46,794	$23
   12	Colorado	$46,623	$22
   13	Maryland	$46,566	$22
   14	New Mexico	$46,149	$22
   15	Washington	$45,627	$22
   16	Iowa	$45,495	$22
   17	Georgia	$45,338	$22
   18	Florida	$44,770	$22
   19	Louisiana	$44,653	$21
   20	Wisconsin	$44,632	$21

   Average facilities coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Oracle	$77,382	$37.20	45
   2	Bristol-Myers Squibb	$72,356	$34.79	7
   3	Cleveland Institute of Music	$68,688	$33.02
   4	Genentech	$63,892	$30.72	4
   5	Edward Jones	$62,160	$29.88
   6	Cedars-Sinai	$60,932	$29.29	10
   7	RSM US	$60,643	$29.16
   8	Arup	$60,395	$29.04
   9	SL Green Realty	$60,189	$28.94
   10	Chemonics	$59,512	$28.61
   11	Stanford University	$59,495	$28.60	4
   12	Accenture	$58,029	$27.90
   13	Apple	$57,743	$27.76	2
   14	Hoffmann-LA Roche Inc	$57,410	$27.60
   15	Nutanix	$57,183	$27.49
   16	University of Southern California	$56,636	$27.23	4
   17	DCP Midstream	$56,567	$27.20
   18	PJT Partners	$56,252	$27.04
   19	Edelman Financial Engines	$55,639	$26.75
   20	Illumina	$54,973	$26.43	2

4. Writing a facilities coordinator job description

   A facilities coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a facilities coordinator job description:

   Facilities coordinator job description example

   The ideal candidate would be able to handle multiple projects and deadlines at once with a go-getter attitude. A growing company has called upon Robert Half to help find the best candidate to perform various administrative tasks as a highly-skilled and motivated Office Assistant. If you're a self-starter, you might be a great fit for this position! An Office Assistant position is currently available in the New York, New York area. If you're seeking long-term contract / temporary to hire work, this opportunity may be a good fit for you.
   
   Assist with routine conferences including setting up furniture, posting signs, managing equipment and periodically shuttling conference guests in Hoover-provided vehicle
   Managing the office environment with frequent checks Owning the treats stocking us up for Bagel Wednesdays and end of month drinks, and supporting our external caterers with their setup every Friday for our team lunches on both floors Providing short-term cover for the Receptionist to cover breaks, including the occasional cover during leave and ad-hoc admin tasks Preparing outgoing mail for pick-up (UPS, FedEx, USPS) Keeping all kitchens stocked with supplies - Coffee, cups, plates Additional support for Reception team, covering holidays/sickness Set up and clear meeting rooms Assist in set up of social events Collect and/or deliver recycling Qualifications for assistant facilities Maintain paper stocks for photocopiers Liaising with the wider Facilities teams Liaising with the cleaning teams Ordering keys Act as the focal point for VIP meetings and events Provide support to the Head of Facilities in relation to projects such as office moves
   
   - Skills to assess process and internal control weaknesses and identify improvements
   
   - A passionate teammate who is willing to take on anything from small internal administrative tasks to high profile requests
   
   - Manage tasks independently
   
   - Ability to multitask and attention to detail are critical
   
   - Strong understanding of spreadsheets and word processing is preferred
   
   - Ticketing System experience
   
   - Command of Maintain Office Supplies
   
   - Proven knowledge of Work Orders
   
   - Proficiency in Ordering Office Supplies
   
   - Conduct Inspections experience
   
   - Facilities Coordinator experience desired
   
   - Skills that allow for the completion of general office work, the operation of basic office equipment, and the routing of incoming materials to the proper individuals
   
   /r/n/r/nDo you approach work with a winning team attitude? We may have an excellent opportunity for you so contact us today! This position is perfect for you if you love thriving in a dynamic environment. If this opportunity interests you, don't delay in contacting us as this position will be filled by the end of the week!
   
   .

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right facilities coordinator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your facilities coordinator job on Zippia to find and recruit facilities coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with facilities coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new facilities coordinator

   Once you've found the facilities coordinator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   After that, you can create an onboarding schedule for a new facilities coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a facilities coordinator?