Facilities coordinator job description

The ideal candidate would be able to handle multiple projects and deadlines at once with a go-getter attitude. A growing company has called upon Robert Half to help find the best candidate to perform various administrative tasks as a highly-skilled and motivated Office Assistant. If you're a self-starter, you might be a great fit for this position! An Office Assistant position is currently available in the New York, New York area. If you're seeking long-term contract / temporary to hire work, this opportunity may be a good fit for you.

Assist with routine conferences including setting up furniture, posting signs, managing equipment and periodically shuttling conference guests in Hoover-provided vehicle
Managing the office environment with frequent checks Owning the treats stocking us up for Bagel Wednesdays and end of month drinks, and supporting our external caterers with their setup every Friday for our team lunches on both floors Providing short-term cover for the Receptionist to cover breaks, including the occasional cover during leave and ad-hoc admin tasks Preparing outgoing mail for pick-up (UPS, FedEx, USPS) Keeping all kitchens stocked with supplies - Coffee, cups, plates Additional support for Reception team, covering holidays/sickness Set up and clear meeting rooms Assist in set up of social events Collect and/or deliver recycling
Qualifications for assistant facilities
Maintain paper stocks for photocopiers Liaising with the wider Facilities teams Liaising with the cleaning teams Ordering keys Act as the focal point for VIP meetings and events Provide support to the Head of Facilities in relation to projects such as office moves




- Skills to assess process and internal control weaknesses and identify improvements

- A passionate teammate who is willing to take on anything from small internal administrative tasks to high profile requests

- Manage tasks independently

- Ability to multitask and attention to detail are critical

- Strong understanding of spreadsheets and word processing is preferred

- Ticketing System experience

- Command of Maintain Office Supplies

- Proven knowledge of Work Orders

- Proficiency in Ordering Office Supplies

- Conduct Inspections experience

- Facilities Coordinator experience desired

- Skills that allow for the completion of general office work, the operation of basic office equipment, and the routing of incoming materials to the proper individuals

/r/n/r/nDo you approach work with a winning team attitude? We may have an excellent opportunity for you so contact us today! This position is perfect for you if you love thriving in a dynamic environment. If this opportunity interests you, don't delay in contacting us as this position will be filled by the end of the week!

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Cambridge,Massachusetts,United States

Corporate Functions

+ Facilities operations background experience - a significant portion of which should demonstrate success in one or more of the following areas: facilities management, office management, corporate administrative services, and/or hospitality management;

+ Highly skilled in oral & written communication and customer service & satisfaction

+ Experience in planning, coordinating and executing multiple client needs; office furniture changes, upgrading current workspaces, and building maintenance management of commercial property

+ Able to quickly adapt to new concepts, processes and tools

**Description**

Ensures all facilities are operated and maintained in alignment with established standards and procedures. Manage third-party contractors/vendors engaged in operating and maintaining properties. Develops, cultivates and owns key relationships with Landlords, Property Management companies and third party service providers and vendors. Assures small capital projects, operations projects and reconfigurations are run successfully with outstanding customer service. Responsible for running office services and programs such as reception, mail/post services, space management, and parking. Drive and support special projects and strategic initiatives for the portfolio. Collaborate with cross-functional partners such as HR, IT, Corporate Security, Safety/Emergency Preparedness, and Crisis Management. Participate in any site level crisis teams including Regional FM, Stakeholders, HR, RE&D Leadership, Crisis Management and Corp Security. Collaborate with peers across regions to ensure standards are shared and implemented. Assists with annual budget development, financial variance reports and operations analysis. Establishes and maintains open, positive relationships with team and customers (Apple employees). Responsible for managing small operations-based projects. Interacts with various support groups to ensure regulatory and compliance systems and processes are implemented Owns monthly/quarterly reporting to business leaders to include updates on transactions, projects, and operations. In some cases, may provide direct supervision to professional individual contributors, contractors and/or skilled, support individual contributors (e.g., technicians, designers, support personnel). Acts as advisor to unit or sub-units and may become actively involved, as required, to meet schedules and resolve problems.

**Education & Experience**

AA, BA/BS degree or equivalent experience preferred.

**Additional Requirements**

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Hours per week:

40

Months per year:

12

Position Number:

000035

NC Salary Grade Equivalency:

GN06

Classification Title:

FM Technician Building Trades - Journey

Working Title:

Athletic Facilities Coordinator

Salary Range:

$36,734 - $44,897

Anticipate Hiring Range:

$36,734 - $40,000

FLSA Status:

Non Exempt

Division:

Athletics

Department:

Athletics (Adm)

Work Unit:

Athletics Admin/Support

Work Schedule:

8:00am-5:00pm; Monday - Friday with occasional evening and weekend hours required in conjunction with event schedules.

Primary Purpose of Position:

Perform repairs, inspections, and preventative maintenance on equipment and facility components as needed. Follow the Preventative Maintenance Program and complete Work Requests with campus facility management to ensure that components of the facility and equipment are given the maximum life expectancy. Manage and complete setup and strike for athletic events to include: track, cross country, football, basketball, baseball and softball. Manage athletic department waste and recycling program. Assist with campus facility software programs (e.g. access control, HVAC, ARCHIBUS, etc.). Assist with playing field surface preparation which may include (but not limited to): Field lining, field maintenance, field repair.

Minimum Education/Experience:

Required Minimum Qualifications:

Graduation from high school or equivalent. Experience in the trade(s) areas related to the position's role may be substituted on a year-for-year basis.

University Preferred Qualifications:

Graduation from high school or equivalent and two years experience. Experience in the trade(s) areas related to the position's role may be substituted on a year-for-year basis.

Essential Job Duties:

• Responsible for assisting the Director of Athletic Facilities in the maintenance/preparation of all athletic facilities for day to day operations and events.
• Repair issues if needed and work with facilities management through ARCHIBUS work requests on technical repairs.
• Own the preventative maintenance schedule for all utility vehicles. Perform minor maintenance repairs on equipment or vehicles. Diagnose equipment problems and repair if capable, if not, arrange for professional maintenance.
• Manage and complete setup and strike for track meets and cross country events.
• Assist with setup and strike of Jerry Richardson Stadium. Serve as primary maintenance contact during football games.
• Assist with setup and strike of basketball court in Halton Arena
• Assist in game management duties for Baseball and Softball to include field lining, field maintenance.

Departmental Preferred Experience, Skills, Training/Education:

• 1-2 previous maintenance/facility operations experience.
• Athletic facility experience a plus.
• Working knowledge of set up and tear down of events.
• Experience with utility vehicles.

Necessary Licenses or Certifications:

• Position may be required to possess and maintain required certification, licensure, educational level, and/or experience criteria as applicable to the tasks being performed and follow applicable building codes.

Work Location:

Football Complex

Posting date:

09/28/2022

Closing date:

10/12/2022

Proposed Hire Date:

10/17/2022