What does a facilities coordinator do?
The facilities coordinator's primary job is to oversee the maintenance and repair of the office space, equipment, and telecommunications systems of a building. They are responsible for handling all equipment emergencies and issues and act as a liaison between employees and contractors. They typically work with facilities manager in coordinating with external vendors and tracking expenses. Other duties may include ensuring adherence to health and safety regulations, performing cost analysis when acquiring new services or systems, and planning building supply and space.
Facilities coordinator responsibilities
Here are examples of responsibilities from real facilities coordinator resumes:
- Lead maintenance efforts for court blowers and train fellow interns.
- Source and manage suppliers (office, furniture), movers and storage, carpenters, plumbing, and terrace maintenance.
- Manage animal orders with multiple vendors using Peoplesoft software.
- Manage janitorial personnel and conduct regular inspections of building to ensure building cleanliness.
- Manage day-to-day operations of an FDA regulate, cGMP and ISO 13485:2003 certifiedbiopharmaceutical production facility.
- Manage key aspects of security's restructuring culminating in a centrally control but locally deploy security portfolio.
- Perform grounds maintenance tasks involving landscaping and lawn mowing.
- Work closely with the MEP vendor and construction team to meet project deadline.
- Rake leaves, cut and water grass and pick up garbage to maintain grounds.
- Lead safety warden in the building in charge of fire drill evacuation and CPR certify.
- Inspect and verify all ladders, lifts, work platforms, are in safe working condition.
- Perform all aspects of grounds keeping and maintenance, including landscaping/lawn mowing, painting, and more
- Ensure operations perform to company standards in cooperation with facilities, supply, and logistics teams.
- Coordinate steel and MEP for initial construction confirmation, oversee construction of all concrete and steel operations.
- Interpret and ensure the development and execution of logistics policies, directives, regulations, and program requirements.
Facilities coordinator skills and personality traits
We calculated that 13% of Facilities Coordinators are proficient in Customer Service, Real Estate, and Property Management. They’re also known for soft skills such as Dexterity, Troubleshooting skills, and Detail oriented.
We break down the percentage of Facilities Coordinators that have these skills listed on their resume here:
- Customer Service, 13%
Managed all damage claim reports and assisted customer service with all equipment-related issues through daily communication with corporate customers and vendors.
- Real Estate, 6%
Helped in the development and implementation of projects which recognized/promoted Real Estate professionals and Real Estate activities.
- Property Management, 5%
Partnered directly with Property Management Director to ensure efficient facilities operations, in accordance with policies and procedures.
- Customer Satisfaction, 4%
Provided prompt and courteous response to customer requests to ensure customer satisfaction and confidence with Facilities Department.
- HVAC, 4%
Ensured the safety of employees through weekly property inspections including emergency generator equipment, mechanical HVAC systems and security/fire safety systems.
- Ladders, 4%
Stooped, climbed ladders and lifted heavy loads during set-up for events.
Common skills that a facilities coordinator uses to do their job include "customer service," "real estate," and "property management." You can find details on the most important facilities coordinator responsibilities below.
Detail oriented. Another skill that relates to the job responsibilities of facilities coordinators is detail oriented. This skill is critical to many everyday facilities coordinator duties, as "administrative services managers must pay attention to details." This example from a resume shows how this skill is used: "maintain detailed database of all facility matters in budgeting, facility usage, security, building maintenance and guest volume. "
Communication skills. A big part of what facilities coordinators do relies on "communication skills." You can see how essential it is to facilities coordinator responsibilities because "much of an administrative services manager’s time is spent working with other people." Here's an example of how this skill is used from a resume that represents typical facilities coordinator tasks: "maintained current and accurate records of all relevant communications utilizing heavy data entry. "
Analytical skills. Another common skill required for facilities coordinator responsibilities is "analytical skills." This skill comes up in the duties of facilities coordinators all the time, as "administrative services managers must be able to review an organization’s procedures and find ways to improve efficiency." An excerpt from a real facilities coordinator resume shows how this skill is central to what a facilities coordinator does: "updated database and floor plans utilizing autocad on a bi-weekly basis to maintain accuracy"
Leadership skills. Lastly, "leadership skills" is an important element of what a facilities coordinator does. Facilities coordinator responsibilities require this skill because "in managing workers and coordinating administrative duties, administrative services managers must be able to motivate employees and deal with issues that may arise." This resume example highlights how facilities coordinator duties rely on this skill: "provide support for facilities management and leadership to maximize workforce productivity. "
The three companies that hire the most facilities coordinators are:
- CBRE Group230 facilities coordinators jobs
- Cushman & Wakefield40 facilities coordinators jobs
- JLL39 facilities coordinators jobs
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Compare different facilities coordinators
Facilities coordinator vs. Manager of environmental services
Although the duties will depend on one's place or industry of employment, a manager of environmental services is primarily responsible for overseeing the environmental programs in a company to ensure efficiency and execution. They are also responsible for examining a company's existing policies and regulations to ensure sustainability in particular areas, devising programs and strategies, coordinating departments across the company, and maintaining an active communication line within the workforce. Furthermore, as a manager of environmental services, it is essential to adhere to the vision, mission, and goals of the company.
These skill sets are where the common ground ends though. The responsibilities of a facilities coordinator are more likely to require skills like "real estate," "property management," "hvac," and "ladders." On the other hand, a job as a manager of environmental services requires skills like "healthcare," "human resources," "environmental services," and "patients." As you can see, what employees do in each career varies considerably.
Managers of environmental services earn the highest salaries when working in the health care industry, with an average yearly salary of $65,419. On the other hand, facilities coordinators are paid more in the finance industry with an average salary of $73,162.managers of environmental services tend to reach similar levels of education than facilities coordinators. In fact, managers of environmental services are 2.5% more likely to graduate with a Master's Degree and 0.3% more likely to have a Doctoral Degree.Facilities coordinator vs. Chief administrative officer
A chief administrative officer's responsibilities revolve around overseeing the company's daily operations, ensuring efficiency and smooth workflow. They typically devise strategies to improve workforce performance, perform research and analysis to identify new business opportunities, prepare progress and financial reports, delegate tasks to department managers, and set objectives for them to uphold. Furthermore, as a chief administrative officer, it is essential to lead and encourage different departments to reach goals, all while implementing the company's policies and regulations, recommending new ones as needed.
Each career also uses different skills, according to real facilities coordinator resumes. While facilities coordinator responsibilities can utilize skills like "customer service," "customer satisfaction," "hvac," and "ladders," chief administrative officers use skills like "human resources," "oversight," "financial management," and "payroll."
Chief administrative officers may earn a higher salary than facilities coordinators, but chief administrative officers earn the most pay in the health care industry with an average salary of $168,819. On the other hand, facilities coordinators receive higher pay in the finance industry, where they earn an average salary of $73,162.Average education levels between the two professions vary. Chief administrative officers tend to reach higher levels of education than facilities coordinators. In fact, they're 14.3% more likely to graduate with a Master's Degree and 0.3% more likely to earn a Doctoral Degree.Facilities coordinator vs. Administration vice president
An Administration Vice President oversees the administrative teams and operations of an organization together with the president. They have the authority to set objectives and guidelines, establish budgets and timelines, gather and analyze data, coordinate managers, delegate tasks, and develop strategies to optimize operations. They also liaise with internal and external parties, maintain records, address issues and concerns, and participate in hiring new members of the workforce. An Administration Vice President implements an organization's policies and regulations, creating new ones when necessary.
The required skills of the two careers differ considerably. For example, facilities coordinators are more likely to have skills like "customer service," "property management," "customer satisfaction," and "hvac." But a administration vice president is more likely to have skills like "financial statements," "oversight," "human resources," and "risk management."
Administration vice presidents make a very good living in the manufacturing industry with an average annual salary of $126,763. On the other hand, facilities coordinators are paid the highest salary in the finance industry, with average annual pay of $73,162.When it comes to education, administration vice presidents tend to earn higher degree levels compared to facilities coordinators. In fact, they're 8.3% more likely to earn a Master's Degree, and 1.7% more likely to graduate with a Doctoral Degree.Facilities coordinator vs. Maintenance director
Maintenance directors are responsible for managing the company's maintenance department, which includes directing, overseeing, and leading the maintenance supervisors. It is their responsibility to set goals, create strategies, and design objectives for everyone in the department to accomplish the company objectives. Also, they construct maintenance policies and procedures that are compliant to Occupational Safety and Health regulation. Additionally, they create a preventative maintenance system and procedures to manage daily operations efficiently. Management certifications and technical certifications are important requirements for a professional maintenance director.
Types of facilities coordinator
Updated January 8, 2025
