The facilities coordinator's primary job is to oversee the maintenance and repair of the office space, equipment, and telecommunications systems of a building. They are responsible for handling all equipment emergencies and issues and act as a liaison between employees and contractors. They typically work with facilities manager in coordinating with external vendors and tracking expenses. Other duties may include ensuring adherence to health and safety regulations, performing cost analysis when acquiring new services or systems, and planning building supply and space.

Facilities Coordinator Responsibilities

Here are examples of responsibilities from real facilities coordinator resumes representing typical tasks they are likely to perform in their roles.

  • Lead maintenance efforts for court blowers and train fellow interns.
  • Source and manage suppliers (office, furniture), movers and storage, carpenters, plumbing, and terrace maintenance.
  • Manage animal orders with multiple vendors using Peoplesoft software.
  • Manage janitorial personnel and conduct regular inspections of building to ensure building cleanliness.
  • Manage day-to-day operations of an FDA regulate, cGMP and ISO 13485:2003 certifiedbiopharmaceutical production facility.
  • Manage key aspects of security's restructuring culminating in a centrally control but locally deploy security portfolio.
  • Perform grounds maintenance tasks involving landscaping and lawn mowing.
  • Work closely with the MEP vendor and construction team to meet project deadline.
  • Rake leaves, cut and water grass and pick up garbage to maintain grounds.
  • Lead safety warden in the building in charge of fire drill evacuation and CPR certify.
  • Inspect and verify all ladders, lifts, work platforms, are in safe working condition.
  • Perform all aspects of grounds keeping and maintenance, including landscaping/lawn mowing, painting, and more
  • Ensure operations perform to company standards in cooperation with facilities, supply, and logistics teams.
  • Coordinate steel and MEP for initial construction confirmation, oversee construction of all concrete and steel operations.
  • Interpret and ensure the development and execution of logistics policies, directives, regulations, and program requirements.

Facilities Coordinator Skills and Personality Traits

We calculated that 13% of Facilities Coordinators are proficient in Customer Service, Real Estate, and Property Management. They’re also known for soft skills such as Dexterity, Troubleshooting skills, and Detail oriented.

We break down the percentage of Facilities Coordinators that have these skills listed on their resume here:

  • Customer Service, 13%

    Managed all damage claim reports and assisted customer service with all equipment-related issues through daily communication with corporate customers and vendors.

  • Real Estate, 6%

    Helped in the development and implementation of projects which recognized/promoted Real Estate professionals and Real Estate activities.

  • Property Management, 5%

    Partnered directly with Property Management Director to ensure efficient facilities operations, in accordance with policies and procedures.

  • Customer Satisfaction, 4%

    Provided prompt and courteous response to customer requests to ensure customer satisfaction and confidence with Facilities Department.

  • HVAC, 4%

    Ensured the safety of employees through weekly property inspections including emergency generator equipment, mechanical HVAC systems and security/fire safety systems.

  • Ladders, 4%

    Stooped, climbed ladders and lifted heavy loads during set-up for events.

Some of the skills we found on facilities coordinator resumes included "customer service," "real estate," and "property management." We have detailed the most important facilities coordinator responsibilities below.

  • Another skill that is quite popular among facilities coordinators is detail oriented. This skill is very critical to fulfilling every day responsibilities as is shown in this example from a facilities coordinator resume: "administrative services managers must pay attention to details" This example from a resume shows how this skill is used: "maintain detailed database of all facility matters in budgeting, facility usage, security, building maintenance and guest volume. "
  • A thorough review of lots of resumes revealed to us that "communication skills" is important to completing facilities coordinator responsibilities. This resume example shows just one way facilities coordinators use this skill: "much of an administrative services manager’s time is spent working with other people" Here's an example of how this skill is used from a resume that represents typical facilities coordinator tasks: "maintained current and accurate records of all relevant communications utilizing heavy data entry. "
  • Another common skill for a facilities coordinator to be able to utilize is "analytical skills." Administrative services managers must be able to review an organization’s procedures and find ways to improve efficiency. A facilities coordinator demonstrated the need for this skill by putting this on their resume: "updated database and floor plans utilizing autocad on a bi-weekly basis to maintain accuracy"
  • Lastly, this career requires you to be skillful in "leadership skills." According to facilities coordinator resumes, "in managing workers and coordinating administrative duties, administrative services managers must be able to motivate employees and deal with issues that may arise." This resume example highlights how facilities coordinator responsibilities rely on this skill: "provide support for facilities management and leadership to maximize workforce productivity. "
  • See the full list of facilities coordinator skills.

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    What Manager Of Environmental Servicess Do

    Although the duties will depend on one's place or industry of employment, a manager of environmental services is primarily responsible for overseeing the environmental programs in a company to ensure efficiency and execution. They are also responsible for examining a company's existing policies and regulations to ensure sustainability in particular areas, devising programs and strategies, coordinating departments across the company, and maintaining an active communication line within the workforce. Furthermore, as a manager of environmental services, it is essential to adhere to the vision, mission, and goals of the company.

    We looked at the average facilities coordinator annual salary and compared it with the average of a manager of environmental services. Generally speaking, managers of environmental services receive $7,054 higher pay than facilities coordinators per year.

    While the salaries between these two careers can be different, they do share some of the same responsibilities. Employees in both facilities coordinators and managers of environmental services positions are skilled in customer service, customer satisfaction, and plumbing.

    These skill sets are where the common ground ends though. A facilities coordinator responsibility is more likely to require skills like "real estate," "property management," "hvac," and "ladders." Whereas a manager of environmental services requires skills like "healthcare," "human resources," "environmental services," and "patients." Just by understanding these different skills you can see how different these careers are.

    Managers of environmental services receive the highest salaries in the health care industry coming in with an average yearly salary of $65,419. But facilities coordinators are paid more in the finance industry with an average salary of $73,162.

    Managers of environmental services tend to reach similar levels of education than facilities coordinators. In fact, managers of environmental services are 2.5% more likely to graduate with a Master's Degree and 0.3% more likely to have a Doctoral Degree.

    What Are The Duties Of a Chief Administrative Officer?

    A chief administrative officer's responsibilities revolve around overseeing the company's daily operations, ensuring efficiency and smooth workflow. They typically devise strategies to improve workforce performance, perform research and analysis to identify new business opportunities, prepare progress and financial reports, delegate tasks to department managers, and set objectives for them to uphold. Furthermore, as a chief administrative officer, it is essential to lead and encourage different departments to reach goals, all while implementing the company's policies and regulations, recommending new ones as needed.

    Now we're going to look at the chief administrative officer profession. On average, chief administrative officers earn a $128,346 higher salary than facilities coordinators a year.

    While the salary may be different for these job positions, there is one similarity and that's a few of the skills needed to perform certain duties. We used info from lots of resumes to find that both facilities coordinators and chief administrative officers are known to have skills such as "real estate," "property management," and "facilities management. "

    But both careers also use different skills, according to real facilities coordinator resumes. While facilities coordinator responsibilities can utilize skills like "customer service," "customer satisfaction," "hvac," and "ladders," some chief administrative officers use skills like "human resources," "oversight," "financial management," and "payroll."

    Chief administrative officers may earn a higher salary than facilities coordinators, but chief administrative officers earn the most pay in the health care industry with an average salary of $168,819. On the other side of things, facilities coordinators receive higher paychecks in the finance industry where they earn an average of $73,162.

    When it comes to the differences in education between the two professions, chief administrative officers tend to reach higher levels of education than facilities coordinators. In fact, they're 14.3% more likely to graduate with a Master's Degree and 0.3% more likely to earn a Doctoral Degree.

    How an Administration Vice President Compares

    An Administration Vice President oversees the administrative teams and operations of an organization together with the president. They have the authority to set objectives and guidelines, establish budgets and timelines, gather and analyze data, coordinate managers, delegate tasks, and develop strategies to optimize operations. They also liaise with internal and external parties, maintain records, address issues and concerns, and participate in hiring new members of the workforce. An Administration Vice President implements an organization's policies and regulations, creating new ones when necessary.

    The third profession we take a look at is administration vice president. On an average scale, these workers bring in higher salaries than facilities coordinators. In fact, they make a $86,445 higher salary per year.

    While looking through the resumes of several facilities coordinators and administration vice presidents we discovered that both professions have similar skills. These similarities include skills such as "real estate," "project management," and "office equipment," but they differ when it comes to other required skills.

    As mentioned, these two careers differ between other skills that are required for performing the work exceedingly well. For example, gathering from facilities coordinators resumes, they are more likely to have skills like "customer service," "property management," "customer satisfaction," and "hvac." But a administration vice president might have skills like "financial statements," "oversight," "human resources," and "risk management."

    Administration vice presidents make a very good living in the manufacturing industry with an average annual salary of $126,763. Whereas facilities coordinators are paid the highest salary in the finance industry with the average being $73,162.

    When it comes to education, administration vice presidents tend to earn higher education levels than facilities coordinators. In fact, they're 8.3% more likely to earn a Master's Degree, and 1.7% more likely to graduate with a Doctoral Degree.

    Description Of a Maintenance Director

    Maintenance directors are responsible for managing the company's maintenance department, which includes directing, overseeing, and leading the maintenance supervisors. It is their responsibility to set goals, create strategies, and design objectives for everyone in the department to accomplish the company objectives. Also, they construct maintenance policies and procedures that are compliant to Occupational Safety and Health regulation. Additionally, they create a preventative maintenance system and procedures to manage daily operations efficiently. Management certifications and technical certifications are important requirements for a professional maintenance director.

    The fourth career we look at typically earns higher pay than facilities coordinators. On average, maintenance directors earn a difference of $23,062 higher per year.

    While both facilities coordinators and maintenance directors complete day-to-day tasks using similar skills like customer service, customer satisfaction, and hvac, the two careers also vary in other skills.

    Each job requires different skills like "real estate," "property management," "excellent interpersonal," and "project management," which might show up on a facilities coordinator resume. Whereas maintenance director might include skills like "life safety," "patients," "rehabilitation," and "safety regulations."

    In general, maintenance directors make a higher salary in the manufacturing industry with an average of $74,594. The highest facilities coordinator annual salary stems from the finance industry.

    The average resume of maintenance directors showed that they earn similar levels of education to facilities coordinators. So much so that the likelihood of them earning a Master's Degree is 2.2% less. Additionally, they're less likely to earn a Doctoral Degree by 0.1%.