How to hire a facilities maintenance manager

How to hire a facilities maintenance manager, step by step

Here's a step-by-step facilities maintenance manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a facilities maintenance manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new facilities maintenance manager
• Step 8: Go through the hiring process checklist

What does a facilities maintenance manager do?

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1. Identify your hiring needs

   Before you post your facilities maintenance manager job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a facilities maintenance manager for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect facilities maintenance manager also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of facilities maintenance managers.

   Type of Facilities Maintenance Manager	Description	Hourly rate
   Facilities Maintenance Manager	Administrative services managers plan, direct, and coordinate supportive services of an organization. Their specific responsibilities vary by the type of organization and may include keeping records, distributing mail, and planning and maintaining facilities.	$22-55
   Manager Of Environmental Services	Although the duties will depend on one's place or industry of employment, a manager of environmental services is primarily responsible for overseeing the environmental programs in a company to ensure efficiency and execution. They are also responsible for examining a company's existing policies and regulations to ensure sustainability in particular areas, devising programs and strategies, coordinating departments across the company, and maintaining an active communication line within the workforce... Show more	$15-40
   Administrative Director	An administrative director primarily functions to oversee daily operations within a company, ensuring everything is running smoothly. Among their responsibilities include monitoring the budget and audits, allocating funds to every department, coordinating with supervisors, and analyzing key data such as finances and progress reports... Show more	$25-58

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • OSHA
   • HVAC
   • Facility Maintenance
   • Plumbing
   • Perform Routine Maintenance
   • Facility Operations
   • Safety Procedures
   • Routine Maintenance
   • Continuous Improvement
   • Ladders
   • Project Management
   • CMMS
   • Oversight

   Check all skills

   Responsibilities:

   • Manage all aspects of PSM and RMP programs.
   • Manage conversion of legacy documents to Maximo job plans.
   • Manage building appearance, elevator, lock and key systems and logs, MEP and roof systems.
   • Manage the group's performance against establish KPI's and metrics and take necessary actions to correct deficiencies.
   • Manage a team that helps to maintain the facility health, safety, and cleanliness, as well as operational functionality.
   • Perform essential functions in achieving company ISO certification.

   More facilities maintenance manager duties

3. Make a budget

   Including a salary range in your facilities maintenance manager job description is one of the best ways to attract top talent. A facilities maintenance manager can vary based on:

   • Location. For example, facilities maintenance managers' average salary in georgia is 41% less than in california.
   • Seniority. Entry-level facilities maintenance managers 60% less than senior-level facilities maintenance managers.
   • Certifications. A facilities maintenance manager with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a facilities maintenance manager's salary.

   Average facilities maintenance manager salary

   $73,636yearly

   $35.40 hourly rate

   ---

   Entry-level facilities maintenance manager salary

   $46,000 yearly salary

   Updated December 5, 2025

   Average facilities maintenance manager salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$103,086	$50
   2	New Jersey	$89,013	$43
   3	District of Columbia	$87,459	$42
   4	Virginia	$83,070	$40
   5	New York	$78,731	$38
   6	Utah	$77,763	$37
   7	Washington	$77,617	$37
   8	Pennsylvania	$75,648	$36
   9	Arizona	$72,971	$35
   10	North Carolina	$70,825	$34
   11	Ohio	$70,466	$34
   12	Illinois	$69,491	$33
   13	Maryland	$69,062	$33
   14	Texas	$67,795	$33
   15	Indiana	$66,296	$32
   16	Colorado	$64,807	$31
   17	Wisconsin	$64,437	$31
   18	Michigan	$62,759	$30
   19	Nebraska	$61,009	$29
   20	Minnesota	$60,803	$29

   Average facilities maintenance manager salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	American Broadcasting Company	$125,067	$60.13
   2	Applied Materials	$123,576	$59.41	2
   3	KLA	$123,247	$59.25
   4	Emergent BioSolutions	$111,331	$53.52
   5	Bloomberg	$111,203	$53.46	3
   6	Citi	$111,041	$53.39
   7	Merck	$108,770	$52.29	3
   8	Bristol-Myers Squibb	$107,729	$51.79	1
   9	RH	$107,553	$51.71
   10	Tesla	$107,424	$51.65	22
   11	CareerArc	$106,337	$51.12
   12	General Electric	$106,130	$51.02	12
   13	Entegris	$105,970	$50.95	3
   14	Zoox	$105,940	$50.93	2
   15	Clean Harbors	$105,530	$50.74	48
   16	Seagate Technology	$105,377	$50.66
   17	NTT Europe Ltd	$105,092	$50.52	1
   18	Volvo Trucks	$104,888	$50.43
   19	Los Alamos National Laboratory	$103,722	$49.87	1
   20	Nike	$103,145	$49.59	1

4. Writing a facilities maintenance manager job description

   A good facilities maintenance manager job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a facilities maintenance manager job description:

   Facilities maintenance manager job description example

   The Facilities Operations Manager is responsible for managing and overseeing all necessary maintenance, safety, and security policies relating to the operation and management of the White Marsh Idea Labs. These activities will include service and maintenance of the facility and ensure efficient operation of all building systems. This position is responsible for developing and managing all internal GMP and EHSS protocols that are in place. The position will be responsible for coordinating maintenance and repair services as well as supervising contractors with a focus on safety.
   Core Responsibilities:
   Supervise and serve as primary contact for all maintenance issues for White Marsh Idea Labs.Serve as leader to ensure facility, utilize service, and ground issues are addressed.Maintain and advise on annual budget for all maintenance activities.Manage all special project for assigned building including remodeling and design.Manage facilities procurement requests and work with Procurement teams to established vendors.Manage site assets in accordance with company accounting requirements.Manages all facilities equipment including, but not limited to: HVAC, Security, Plumbing, and Electrical Systems within infrastructure and on the grounds of the facility.Coordinates building preventive systems maintenance (i.e. Lighting, Roof, Fire Sprinklers/Alarms Explosion Suppression) and maintains stock records with storeroom plan.Manage and implement facilitates building emergency procedures (i.e. Building Evacuation, Fire Alarm Procedures, Emergency Controls and Operations, Generator Operations and Repairs) Manage and Lead Food Safety policies to be in line with GFSIManage and create strategy for White Marsh Idea Labs Pilot Plant.Manage security operations for facility including entry and camera systems.Responsible for meeting or exceeding Safety, Quality, Reliability, Delivery, Organization Capability, Sustainability and Cost targets for plant.Responsible for developing and presenting strategy to corporate leaders on future of White Marsh Idea Labs.
   
   Qualified candidates will have:
   Bachelor's Degree, preferred, with 10+ years of relevant site operations experience (Maintenance, Warehouse, Facilities) preferably in an Food/Pharma Manufacturing environment.Experience with building support function including Mechanical, Electrical, Plumbing, Energy Management, Emergency, Fire, Security, Safety, and Food Safety/Sanitation requirements.Preferred experience in helping to facilitate large capital projects related to facilities improvements and renovations. Requires exceptional interpersonal skills to build credibility with internal customers and contractors.Capability to manage adherence to business processes and develop new processes to deliver continuous improvement.Familiar with good practices related to outside contractor bidding.Prior supervisory experience preferred and demonstrated owner's mindset as it relates to leadership skills.Must have prior experience with SAP for maintenance management (or similar ERP) Experience and Certification with Food Safety Focus (GFSI, HACCP, SQF, ISO)
   
   Ingredion provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, we will work with the applicant to meet the job applicant's accommodation needs.
   
   #LI-NM1
   
   We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, color, religion, age, national origin, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, military status, or disability status.
   
   Relocation Available:
   Yes, Within Country

   Copy this example

   

5. Post your job

   To find the right facilities maintenance manager for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with facilities maintenance managers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit facilities maintenance managers who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your facilities maintenance manager job on Zippia to find and recruit facilities maintenance manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with facilities maintenance manager candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new facilities maintenance manager

   Once you have selected a candidate for the facilities maintenance manager position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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