What does a Facilities Maintenance Manager do?

A facilities maintenance manager is in charge of performing regular inspections and maintenance repairs within an establishment's machines and facilities. Their responsibilities revolve around responding to issues and concerns, identifying the root of problems, installing and repairing machines and devices, and even maintaining the cleanliness of different areas. They may also produce progress reports, assess the performance of the maintenance team, and manage everyone's schedules. Furthermore, as a manager, it is essential to coordinate and lead the team, all while implementing the company's policies and regulations.
Facilities maintenance manager responsibilities
Here are examples of responsibilities from real facilities maintenance manager resumes:
- Manage all aspects of PSM and RMP programs.
- Manage conversion of legacy documents to Maximo job plans.
- Manage building appearance, elevator, lock and key systems and logs, MEP and roof systems.
- Manage the group's performance against establish KPI's and metrics and take necessary actions to correct deficiencies.
- Manage a team that helps to maintain the facility health, safety, and cleanliness, as well as operational functionality.
- Perform essential functions in achieving company ISO certification.
- Perform general building maintenance to include plumbing, electrical and painting.
- Direct maintenance operations for all annual OSHA require facility electric fork truck vehicle inspections and compliance activities.
- Assess risks and propose changes for MEP service organization implementation.
- Collaborate in the development of KPI's for the account, ensuring that key metrics are established.
- Administer safety, procurement, property management, work orders, and periodic mainte nance system using MAXIMO software.
- Maintain overall cleanliness and organization of office.
- Handle all facility repairs including minor electrical and plumbing repairs.
- Foster and implement initiatives for preventative & predictive maintenance procedures utilizing various CMMS.
- Manage logistics for engineering and construction projects relate to maintenance and facilities operations.
Facilities maintenance manager skills and personality traits
We calculated that 9% of Facilities Maintenance Managers are proficient in Customer Service, OSHA, and HVAC. They’re also known for soft skills such as Leadership skills, Analytical skills, and Communication skills.
We break down the percentage of Facilities Maintenance Managers that have these skills listed on their resume here:
- Customer Service, 9%
Ensured customer service excellence through managing and maintaining all facility functions, meeting corporate standards and white glove facility requirements.
- OSHA, 7%
Directed maintenance operations for all annual OSHA required facility electric fork truck vehicle inspections and compliance activities.
- HVAC, 7%
Upgraded energy management system to better control HVAC and lighting systems to reduce energy consumption and improve reliability.
- Facility Maintenance, 6%
Manage ongoing facility maintenance with primary focus on improving work environment, daily operations, productivity, and building security.
- Plumbing, 6%
Managed all 24-hour Emergency On-Call maintenance/repair services for facilities plumbing campus wide.
- Perform Routine Maintenance, 5%
Perform routine maintenance of facility and machine repair.
"customer service," "osha," and "hvac" are among the most common skills that facilities maintenance managers use at work. You can find even more facilities maintenance manager responsibilities below, including:
Leadership skills. To carry out their duties, the most important skill for a facilities maintenance manager to have is leadership skills. Their role and responsibilities require that "in managing workers and coordinating administrative duties, administrative services managers must be able to motivate employees and deal with issues that may arise." Facilities maintenance managers often use leadership skills in their day-to-day job, as shown by this real resume: "provided direct leadership and guidance to staff, maintaining a high level of cleanliness. "
Analytical skills. Another essential skill to perform facilities maintenance manager duties is analytical skills. Facilities maintenance managers responsibilities require that "administrative services managers must be able to review an organization’s procedures and find ways to improve efficiency." Facilities maintenance managers also use analytical skills in their role according to a real resume snippet: "served as administrator of maintimizer database, a computerized maintenance management system (cmms). "
Communication skills. Another skill that relates to the job responsibilities of facilities maintenance managers is communication skills. This skill is critical to many everyday facilities maintenance manager duties, as "much of an administrative services manager’s time is spent working with other people." This example from a resume shows how this skill is used: "general oversight of the establishment of objectives, performance evaluations and communications protocols along different business levels. "
Detail oriented. A big part of what facilities maintenance managers do relies on "detail oriented." You can see how essential it is to facilities maintenance manager responsibilities because "administrative services managers must pay attention to details." Here's an example of how this skill is used from a resume that represents typical facilities maintenance manager tasks: "manage a cmms system so that maintenance has a detail work order to answer maintenance issues quickly and professionally. "
The three companies that hire the most facilities maintenance managers are:
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Facilities maintenance manager vs. Manager of environmental services
Although the duties will depend on one's place or industry of employment, a manager of environmental services is primarily responsible for overseeing the environmental programs in a company to ensure efficiency and execution. They are also responsible for examining a company's existing policies and regulations to ensure sustainability in particular areas, devising programs and strategies, coordinating departments across the company, and maintaining an active communication line within the workforce. Furthermore, as a manager of environmental services, it is essential to adhere to the vision, mission, and goals of the company.
While similarities exist, there are also some differences between facilities maintenance managers and manager of environmental services. For instance, facilities maintenance manager responsibilities require skills such as "hvac," "facility maintenance," "perform routine maintenance," and "facility operations." Whereas a manager of environmental services is skilled in "healthcare," "human resources," "environmental services," and "patients." This is part of what separates the two careers.
The education levels that managers of environmental services earn slightly differ from facilities maintenance managers. In particular, managers of environmental services are 0.1% more likely to graduate with a Master's Degree than a facilities maintenance manager. Additionally, they're 0.2% more likely to earn a Doctoral Degree.Facilities maintenance manager vs. Administrative director
An administrative director primarily functions to oversee daily operations within a company, ensuring everything is running smoothly. Among their responsibilities include monitoring the budget and audits, allocating funds to every department, coordinating with supervisors, and analyzing key data such as finances and progress reports. Additionally, they are also responsible for implementing policies and regulations, even crafting new ones when necessary. They typically report all progress and concerns to higher officials such as the president and vice president.
While some skills are similar in these professions, other skills aren't so similar. For example, resumes show us that facilities maintenance manager responsibilities requires skills like "osha," "hvac," "facility maintenance," and "plumbing." But an administrative director might use other skills in their typical duties, such as, "patients," "patient care," "human resources," and "financial reports."
In general, administrative directors achieve higher levels of education than facilities maintenance managers. They're 10.6% more likely to obtain a Master's Degree while being 0.2% more likely to earn a Doctoral Degree.What technology do you think will become more important and prevalent for Facilities Maintenance Managers in the next 3-5 years?
Facilities maintenance manager vs. Administration vice president
An Administration Vice President oversees the administrative teams and operations of an organization together with the president. They have the authority to set objectives and guidelines, establish budgets and timelines, gather and analyze data, coordinate managers, delegate tasks, and develop strategies to optimize operations. They also liaise with internal and external parties, maintain records, address issues and concerns, and participate in hiring new members of the workforce. An Administration Vice President implements an organization's policies and regulations, creating new ones when necessary.
Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from facilities maintenance manager resumes include skills like "customer service," "osha," "hvac," and "facility maintenance," whereas an administration vice president is more likely to list skills in "financial statements," "human resources," "risk management," and "real estate. "
Most administration vice presidents achieve a higher degree level compared to facilities maintenance managers. For example, they're 5.9% more likely to graduate with a Master's Degree, and 1.7% more likely to earn a Doctoral Degree.Facilities maintenance manager vs. Business office director
A business office director is an executive professional who is responsible for directing professionals who are involved in performing professional or clerical duties of an organization. This director must participate in developing and implementing the organization's business office policies and procedures and ensure that their employees are following them. The director is required to prepare payroll and monitor the clerical functions of employees as well as approve supply requisitions to maintain the inventory of office supplies. This director must also collaborate with the human resources personnel to address and resolve employee relations and performance issues.
Types of facilities maintenance manager
Updated January 8, 2025