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What does a Facilities Maintenance Manager do?

Updated January 8, 2025
7 min read
Quoted Expert
Irene Thomas Johnson
What does a Facilities Maintenance Manager do

A facilities maintenance manager is in charge of performing regular inspections and maintenance repairs within an establishment's machines and facilities. Their responsibilities revolve around responding to issues and concerns, identifying the root of problems, installing and repairing machines and devices, and even maintaining the cleanliness of different areas. They may also produce progress reports, assess the performance of the maintenance team, and manage everyone's schedules. Furthermore, as a manager, it is essential to coordinate and lead the team, all while implementing the company's policies and regulations.

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Facilities maintenance manager responsibilities

Here are examples of responsibilities from real facilities maintenance manager resumes:

  • Manage all aspects of PSM and RMP programs.
  • Manage conversion of legacy documents to Maximo job plans.
  • Manage building appearance, elevator, lock and key systems and logs, MEP and roof systems.
  • Manage the group's performance against establish KPI's and metrics and take necessary actions to correct deficiencies.
  • Manage a team that helps to maintain the facility health, safety, and cleanliness, as well as operational functionality.
  • Perform essential functions in achieving company ISO certification.
  • Perform general building maintenance to include plumbing, electrical and painting.
  • Direct maintenance operations for all annual OSHA require facility electric fork truck vehicle inspections and compliance activities.
  • Assess risks and propose changes for MEP service organization implementation.
  • Collaborate in the development of KPI's for the account, ensuring that key metrics are established.
  • Administer safety, procurement, property management, work orders, and periodic mainte nance system using MAXIMO software.
  • Maintain overall cleanliness and organization of office.
  • Handle all facility repairs including minor electrical and plumbing repairs.
  • Foster and implement initiatives for preventative & predictive maintenance procedures utilizing various CMMS.
  • Manage logistics for engineering and construction projects relate to maintenance and facilities operations.

Facilities maintenance manager skills and personality traits

We calculated that 9% of Facilities Maintenance Managers are proficient in Customer Service, OSHA, and HVAC. They’re also known for soft skills such as Leadership skills, Analytical skills, and Communication skills.

We break down the percentage of Facilities Maintenance Managers that have these skills listed on their resume here:

  • Customer Service, 9%

    Ensured customer service excellence through managing and maintaining all facility functions, meeting corporate standards and white glove facility requirements.

  • OSHA, 7%

    Directed maintenance operations for all annual OSHA required facility electric fork truck vehicle inspections and compliance activities.

  • HVAC, 7%

    Upgraded energy management system to better control HVAC and lighting systems to reduce energy consumption and improve reliability.

  • Facility Maintenance, 6%

    Manage ongoing facility maintenance with primary focus on improving work environment, daily operations, productivity, and building security.

  • Plumbing, 6%

    Managed all 24-hour Emergency On-Call maintenance/repair services for facilities plumbing campus wide.

  • Perform Routine Maintenance, 5%

    Perform routine maintenance of facility and machine repair.

"customer service," "osha," and "hvac" are among the most common skills that facilities maintenance managers use at work. You can find even more facilities maintenance manager responsibilities below, including:

Leadership skills. To carry out their duties, the most important skill for a facilities maintenance manager to have is leadership skills. Their role and responsibilities require that "in managing workers and coordinating administrative duties, administrative services managers must be able to motivate employees and deal with issues that may arise." Facilities maintenance managers often use leadership skills in their day-to-day job, as shown by this real resume: "provided direct leadership and guidance to staff, maintaining a high level of cleanliness. "

Analytical skills. Another essential skill to perform facilities maintenance manager duties is analytical skills. Facilities maintenance managers responsibilities require that "administrative services managers must be able to review an organization’s procedures and find ways to improve efficiency." Facilities maintenance managers also use analytical skills in their role according to a real resume snippet: "served as administrator of maintimizer database, a computerized maintenance management system (cmms). "

Communication skills. Another skill that relates to the job responsibilities of facilities maintenance managers is communication skills. This skill is critical to many everyday facilities maintenance manager duties, as "much of an administrative services manager’s time is spent working with other people." This example from a resume shows how this skill is used: "general oversight of the establishment of objectives, performance evaluations and communications protocols along different business levels. "

Detail oriented. A big part of what facilities maintenance managers do relies on "detail oriented." You can see how essential it is to facilities maintenance manager responsibilities because "administrative services managers must pay attention to details." Here's an example of how this skill is used from a resume that represents typical facilities maintenance manager tasks: "manage a cmms system so that maintenance has a detail work order to answer maintenance issues quickly and professionally. "

See the full list of facilities maintenance manager skills

Choose from 10+ customizable facilities maintenance manager resume templates

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Facilities Maintenance Manager Resume
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Facilities Maintenance Manager Resume
Facilities Maintenance Manager Resume
Facilities Maintenance Manager Resume
Facilities Maintenance Manager Resume
Facilities Maintenance Manager Resume
Facilities Maintenance Manager Resume
Facilities Maintenance Manager Resume
Facilities Maintenance Manager Resume
Facilities Maintenance Manager Resume
Facilities Maintenance Manager Resume
Facilities Maintenance Manager Resume

Compare different facilities maintenance managers

Facilities maintenance manager vs. Manager of environmental services

Although the duties will depend on one's place or industry of employment, a manager of environmental services is primarily responsible for overseeing the environmental programs in a company to ensure efficiency and execution. They are also responsible for examining a company's existing policies and regulations to ensure sustainability in particular areas, devising programs and strategies, coordinating departments across the company, and maintaining an active communication line within the workforce. Furthermore, as a manager of environmental services, it is essential to adhere to the vision, mission, and goals of the company.

The annual salary of managers of environmental services is $20,743 lower than the average salary of facilities maintenance managers.While the two careers have a salary gap, they share some of the same responsibilities. Employees in both facilities maintenance manager and manager of environmental services positions are skilled in customer service, osha, and plumbing.

While similarities exist, there are also some differences between facilities maintenance managers and manager of environmental services. For instance, facilities maintenance manager responsibilities require skills such as "hvac," "facility maintenance," "perform routine maintenance," and "facility operations." Whereas a manager of environmental services is skilled in "healthcare," "human resources," "environmental services," and "patients." This is part of what separates the two careers.

The education levels that managers of environmental services earn slightly differ from facilities maintenance managers. In particular, managers of environmental services are 0.1% more likely to graduate with a Master's Degree than a facilities maintenance manager. Additionally, they're 0.2% more likely to earn a Doctoral Degree.

Facilities maintenance manager vs. Administrative director

An administrative director primarily functions to oversee daily operations within a company, ensuring everything is running smoothly. Among their responsibilities include monitoring the budget and audits, allocating funds to every department, coordinating with supervisors, and analyzing key data such as finances and progress reports. Additionally, they are also responsible for implementing policies and regulations, even crafting new ones when necessary. They typically report all progress and concerns to higher officials such as the president and vice president.

On average, administrative directors earn a $6,522 higher salary than facilities maintenance managers a year.While the salary may differ for these jobs, they share a few skills needed to perform their duties. Based on resume data, both facilities maintenance managers and administrative directors have skills such as "customer service," "project management," and "direct reports. "

While some skills are similar in these professions, other skills aren't so similar. For example, resumes show us that facilities maintenance manager responsibilities requires skills like "osha," "hvac," "facility maintenance," and "plumbing." But an administrative director might use other skills in their typical duties, such as, "patients," "patient care," "human resources," and "financial reports."

In general, administrative directors achieve higher levels of education than facilities maintenance managers. They're 10.6% more likely to obtain a Master's Degree while being 0.2% more likely to earn a Doctoral Degree.

What technology do you think will become more important and prevalent for Facilities Maintenance Managers in the next 3-5 years?

Irene Thomas JohnsonIrene Thomas Johnson LinkedIn Profile

Executive Director, Solutions Development

Integrating technology into the workplace will shift greatly in the next 3 to 5 years. Smart building technology is continuing to evolve, and I see this as important and prevalent in building management in the future. It will be more focused on the wellbeing of its occupants, focusing on the customer experience while continuing to drive efficiency and savings for building owners and occupiers.

Facilities maintenance manager vs. Administration vice president

An Administration Vice President oversees the administrative teams and operations of an organization together with the president. They have the authority to set objectives and guidelines, establish budgets and timelines, gather and analyze data, coordinate managers, delegate tasks, and develop strategies to optimize operations. They also liaise with internal and external parties, maintain records, address issues and concerns, and participate in hiring new members of the workforce. An Administration Vice President implements an organization's policies and regulations, creating new ones when necessary.

On average scale, administration vice presidents bring in higher salaries than facilities maintenance managers. In fact, they earn a $58,648 higher salary per year.Using the responsibilities included on facilities maintenance managers and administration vice presidents resumes, we found that both professions have similar skill requirements, such as "project management," "oversight," and "iso.rdquo;

Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from facilities maintenance manager resumes include skills like "customer service," "osha," "hvac," and "facility maintenance," whereas an administration vice president is more likely to list skills in "financial statements," "human resources," "risk management," and "real estate. "

Most administration vice presidents achieve a higher degree level compared to facilities maintenance managers. For example, they're 5.9% more likely to graduate with a Master's Degree, and 1.7% more likely to earn a Doctoral Degree.

Facilities maintenance manager vs. Business office director

A business office director is an executive professional who is responsible for directing professionals who are involved in performing professional or clerical duties of an organization. This director must participate in developing and implementing the organization's business office policies and procedures and ensure that their employees are following them. The director is required to prepare payroll and monitor the clerical functions of employees as well as approve supply requisitions to maintain the inventory of office supplies. This director must also collaborate with the human resources personnel to address and resolve employee relations and performance issues.

Business office directors average a higher salary than the annual salary of facilities maintenance managers. The difference is about $30,734 per year.While both facilities maintenance managers and business office directors complete day-to-day tasks using similar skills like oversight, direct reports, and performance evaluations, the two careers vary in some skills.Each job also requires different skills to carry out their responsibilities. A facilities maintenance manager uses "customer service," "osha," "hvac," and "facility maintenance." Business office directors are more likely to have duties that require skills in "human resources," "office equipment," "patients," and "office management. "In general, business office directors hold higher degree levels compared to facilities maintenance managers. Business office directors are 7.3% more likely to earn their Master's Degree and 2.5% more likely to graduate with a Doctoral Degree.

Types of facilities maintenance manager

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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