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Become A Facilities Manager

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Working As A Facilities Manager

  • Communicating with Supervisors, Peers, or Subordinates
  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Making Decisions and Solving Problems
  • Deal with People

  • Mostly Sitting

  • Repetitive

  • $99,920

    Average Salary

What Does A Facilities Manager Do

Administrative services managers plan, direct, and coordinate supportive services of an organization. Their specific responsibilities vary, but administrative service managers typically maintain facilities and supervise activities that include recordkeeping, mail distribution, and office upkeep. In a small organization, they may direct all support services and may be called the business office manager. Large organizations may have several layers of administrative managers who specialize in different areas.

Duties

Administrative services managers typically do the following:

  • Buy, store, and distribute supplies
  • Supervise clerical and administrative personnel
  • Set goals and deadlines for their department
  • Develop, manage, and monitor records
  • Recommend changes to policies or procedures in order to improve operations, such as changing what supplies are kept or how to improve recordkeeping
  • Plan budgets for contracts, equipment, and supplies
  • Monitor the facility to ensure that it remains safe, secure, and well maintained
  • Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems
  • Ensure that facilities meet environmental, health, and security standards and comply with government regulations

Administrative services managers plan, coordinate, and direct a broad range of services that allow organizations to operate efficiently. An organization may have several managers who oversee activities that meet the needs of multiple departments, such as mail, printing and copying, recordkeeping, security, building maintenance, and recycling.

The work of administrative services managers can make a difference in employees’ productivity and satisfaction. For example, an administrative services manager might be responsible for making sure that the organization has the supplies and services it needs. In addition, an administrative services manager who is responsible for coordinating space allocation might take into account employee morale and available funds when determining the best way to arrange a given physical space.

Administrative services managers also ensure that the organization honors its contracts and follows government regulations and safety standards.

Administrative services managers may examine energy consumption patterns, technology usage, and office equipment. For example, managers may recommend buying new or different equipment or supplies in order to lower energy costs or improve indoor air quality.

Administrative services managers also plan for maintenance and the future replacement of equipment, such as computers. A timely replacement of equipment can help save money for the organization, because eventually the cost of upgrading and maintaining equipment becomes higher than the cost of buying new equipment.

The following are examples of types of administrative services managers:

Contract administrators handle buying, storing, and distributing equipment and supplies. They also oversee getting rid of surplus or unclaimed property.

Facility managers oversee buildings, grounds, equipment, and supplies. Their duties fall into several categories, including overseeing operations and maintenance, planning and managing projects, and dealing with environmental factors.

Facility managers may oversee renovation projects to improve efficiency or ensure that facilities meet government regulations and environmental, health, and security standards. For example, they may influence building renovation projects by recommending energy-saving alternatives or efficiencies that reduce waste. In addition, facility managers continually monitor the facility to ensure that it remains safe, secure, and well maintained. Facility managers also are responsible for directing staff, including maintenance, grounds, and custodial workers.

Records and information managers develop, monitor, and manage an organization’s records. They provide information to executive management, and they ensure that employees throughout the organization follow information and records management guidelines. They may direct the operations of on-site or off-site records facilities. They should be familiar with the technology that is used to manage both physical and electronic records. Records and information managers also work closely with an organization’s attorneys, technology, and business operations personnel.

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How To Become A Facilities Manager

Educational requirements vary by the type of organization and the work performed. Administrative services managers must have related work experience.

Education

A bachelor’s degree is typically required for someone to become an administrative services manager. However, some jobseekers may be able to enter the occupation with a high school diploma. Those with a bachelor’s degree typically study business, engineering, facility management, or information management.

Licenses, Certifications, and Registrations

The International Facility Management Association offers a competency-based professional certification program for administrative services managers. Completing this program may give prospective job candidates an advantage. The program has two levels: the Facilities Management Professional (FMP) certification and the Certified Facility Manager (CFM) certification. People entering the profession can get the FMP as a steppingstone to the CFM. For the CFM, applicants must meet certain educational and experience requirements. The CFM must be renewed every 3 years by completing continuing education and professional development requirements.

For records and information managers, the Institute of Certified Records Managers offers the Certified Records Manager (CRM) certification. For those specializing in information governance, ARMA International offers the Information Governance Professional (IGP) certification.

Work Experience

Administrative services managers must have related work experience reflecting managerial and leadership abilities. For example, contract administrators need experience in purchasing and sales, as well as knowledge of the variety of supplies, machinery, and equipment that their organization uses. Managers who are concerned with supply, inventory, and distribution should be experienced in receiving, warehousing, packaging, shipping, transportation, and related operations.

Advancement

Advancement of facility managers is based on the practices and size of individual organizations. Some facility managers transfer among departments within an organization or work their way up from technical positions. Others advance through a progression of facility management positions that offer additional responsibilities. Advancement is easier in large organizations that employ several levels and types of administrative services managers.

A master’s degree in business administration or a related field can enhance a manager’s opportunities to advance to a higher level position, such as director of administrative services. Some experienced managers may join or establish a management consulting firm to provide administrative management services to other organizations on a contract basis.

Important Qualities

Analytical skills. Administrative services managers must be able to review an organization’s procedures and find ways to improve efficiency.

Communication skills. Much of an administrative services manager’s time is spent working with other people. Therefore, communication is a key quality.

Detail oriented. Administrative services managers must pay attention to details. This quality is necessary across a range of tasks, from ensuring that the organization complies with building codes to managing the process of buying equipment.

Leadership skills. In managing workers and coordinating administrative duties, administrative services managers must be able to motivate employees and deal with issues that may arise.

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Facilities Manager jobs

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Average Length of Employment
Facilities Manager 4.0 years
Facilities Planner 3.9 years
Top Employers Before
Manager 6.6%
Supervisor 4.7%
Owner 4.5%
Internship 3.6%
Top Employers After
Manager 5.9%
Owner 5.0%

Facilities Manager Demographics

Gender

Male

74.7%

Female

23.8%

Unknown

1.5%
Ethnicity

White

81.2%

Hispanic or Latino

10.5%

Asian

6.1%

Unknown

1.5%

Black or African American

0.6%
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Languages Spoken

Spanish

59.0%

French

6.3%

Carrier

5.9%

German

4.4%

Chinese

3.4%

Portuguese

2.9%

Italian

2.3%

Russian

2.1%

Mandarin

1.7%

Arabic

1.7%

Dakota

1.5%

Japanese

1.3%

Polish

1.3%

Korean

1.0%

Ukrainian

1.0%

Cantonese

1.0%

Hindi

1.0%

Greek

0.8%

Urdu

0.8%

Dutch

0.6%
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Facilities Manager Education

Schools

University of Phoenix

24.5%

Community College of the Air Force

8.7%

Liberty University

5.6%

Ferris State University

5.2%

Ashford University

4.8%

Northeastern University

4.4%

Michigan State University

4.2%

Strayer University

3.6%

Southern New Hampshire University

3.6%

Ohio State University

3.5%

George Mason University

3.3%

Central Texas College

3.3%

Kaplan University

3.3%

Webster University

3.3%

American InterContinental University

3.3%

University of Houston

3.2%

Villanova University

3.1%

West Virginia University

3.0%

San Jose State University

3.0%

Texas A&M University

2.9%
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Majors

Business

37.5%

Management

7.7%

Criminal Justice

4.5%

Electrical Engineering

3.9%

Psychology

3.8%

Mechanical Engineering

3.6%

Kinesiology

3.6%

Parks And Recreation Management

3.4%

Education

3.4%

Accounting

3.2%

General Studies

3.2%

Communication

2.8%

Marketing

2.6%

Electrical Engineering Technology

2.6%

Computer Science

2.6%

Environmental Control Technologies/Technicians

2.5%

Project Management

2.5%

Heating And Air Conditioning

2.3%

Liberal Arts

2.2%

Engineering

2.1%
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Degrees

Bachelors

37.9%

Other

27.3%

Masters

14.8%

Associate

11.6%

Certificate

5.6%

Doctorate

1.1%

Diploma

1.0%

License

0.6%
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Job type you want
Full Time
Part Time
Internship
Temporary

Real Facilities Manager Salaries

Job Title Company Location Start Date Salary
Facilities Manager Worleyparsons Group, Inc. Houston, TX Apr 25, 2011 $305,567
Facilities Manager GE Medical Systems, LLC Waukesha, WI Sep 30, 2012 $130,000 -
$140,000
Facility Manager The University of Texas at Austin Austin, TX Feb 01, 2012 $126,750
Manager, Facilities Verisign Reston, VA May 28, 2016 $117,331
Manager, Facilities Verisign, Inc. Reston, VA May 28, 2015 $112,818
Facilities Manager Israel Discount Bank of New York New York, NY Jan 04, 2010 $110,000
Facility Manager Quality Therapy & Consultation, Inc. Orland Park, IL Feb 26, 2015 $109,304
Manager, Facilities Verisign, Inc. Reston, VA May 28, 2014 $109,017
Facility Manager Progress Rail Services Corporation Tacoma, WA Aug 10, 2012 $107,500
National Facilities Manager H&O Nestle Waters North America, Inc. Elmsford, NY Sep 28, 2016 $105,000 -
$125,000
Manager, Facilities Verisign, Inc. Reston, VA Oct 28, 2011 $101,118
Manager, Facilities Verisign, Inc. Dulles Town Center, VA May 28, 2011 $101,118
Facilities Manager MDM Hotel Group Ltd/Miami Dadeland Marriott Hotel Miami, FL Nov 20, 2007 $80,000
Site Facility Manager Viox Services, Inc. Lexington, SC Sep 17, 2014 $80,000
TEM Facility Manager North Carolina State University Raleigh, NC Mar 10, 2014 $80,000
Site Facility Manager Emcor Facilities Services, Inc. Lexington, SC Sep 02, 2015 $80,000
Subacute Care and Rehab Facility Manager Heritage Care, Inc. Hyattsville, MD Jul 12, 2015 $79,539
Plant & Facilities Manager National Beef Packing Company, LLC Saint Joseph, MO Jun 01, 2010 $78,770
Facilities Manager Amneal Pharmaceuticals of New York Brookhaven, NY Nov 12, 2011 $78,749
Manager, Proteomics & Mass Spectrometry Facility Donald Danforth Plant Science Center Saint Louis, MO Sep 01, 2012 $77,000
Facility Rehabilitation Manager TAWL Health Care Inc. Houston, TX Sep 24, 2011 $60,632
Manager Facility Ambrose Facilities Management Inc. Boynton Beach, FL Oct 01, 2011 $60,523
Equine Facility Manager (Farm Manager) H2J, Inc. Snowmass Village, CO Aug 17, 2009 $60,000
Equine Facility Manager (Animal Scientist) H2J, Inc. Carbondale, CO Aug 31, 2009 $60,000
Equine Facility Manager (Animal Scientist) H2J, Inc. Carbondale, CO Sep 01, 2009 $60,000
Equine Facility Manager (Animal Scientist) H2J, Inc. Carbondale, CO Sep 15, 2009 $60,000
Equine Facility Manager (Farm Manager) H2J, Inc. Snowmass Village, CO Aug 31, 2009 $60,000
Facilities Manager University Cooperative Housing Association Los Angeles, CA Dec 07, 2012 $58,550

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Top Skills for A Facilities Manager

FacilityMaintenanceSafetyProgramProceduresServiceContractsHvacCustomerServiceSquareFootFacilitySuperviseEmergencyFinancialPreventativeMaintenanceOshaDailyOperationsPayrollFacilitiesManagementJanitorialServicesPurchaseOversightProjectManagementBuildingMaintenance

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Top Facilities Manager Skills

  1. Facility Maintenance
  2. Safety Program
  3. Procedures
You can check out examples of real life uses of top skills on resumes here:
  • Reviewed machine shop set up and operation that provided facility maintenance and operations.
  • Established a site safety program including emergency preparedness, daily safety guidelines, and ergonomic purchasing/evaluation standards.
  • Develop and follow design control procedures for new and existing hardware/software projects per FDA regulations and ISO standards.
  • Budgeted and foretasted all facilities service contracts.
  • Operated & maintained boilers & steam distribution, chillers & pumping systems, HVAC systems.

Top Facilities Manager Employers

Facilities Manager Videos

Career Advice on becoming a Facilities Manager by Fresia C (Full Version)

The Facilities Manager Handbook

What Facilities Managers Do

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