How to hire a facilities manager

How to hire a facilities manager, step by step

Here's a step-by-step facilities manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a facilities manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new facilities manager
• Step 8: Go through the hiring process checklist

What does a facilities manager do?

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1. Identify your hiring needs

   Before you start hiring a facilities manager, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A facilities manager's background is also an important factor in determining whether they'll be a good fit for the position. For example, facilities managers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of facilities managers and their corresponding salaries.

   Type of Facilities Manager	Description	Hourly rate
   Facilities Manager	Administrative services managers plan, direct, and coordinate supportive services of an organization. Their specific responsibilities vary by the type of organization and may include keeping records, distributing mail, and planning and maintaining facilities.	$21-51
   Administration Vice President	An Administration Vice President oversees the administrative teams and operations of an organization together with the president. They have the authority to set objectives and guidelines, establish budgets and timelines, gather and analyze data, coordinate managers, delegate tasks, and develop strategies to optimize operations... Show more	$43-92
   Manager Of Environmental Services	Although the duties will depend on one's place or industry of employment, a manager of environmental services is primarily responsible for overseeing the environmental programs in a company to ensure efficiency and execution. They are also responsible for examining a company's existing policies and regulations to ensure sustainability in particular areas, devising programs and strategies, coordinating departments across the company, and maintaining an active communication line within the workforce... Show more	$15-40

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Facility Maintenance
   • HVAC
   • Building Maintenance
   • Real Estate
   • Preventative Maintenance
   • OSHA
   • Project Management
   • Plumbing
   • Oversight
   • Safety Procedures
   • Facilities Management
   • CMMS
   • Capital Projects

   Check all skills

   Responsibilities:

   • Plan and manage university sporting events while remaining NCAA compliant.
   • Manage events and operations for all NCAA collegiate home varsity contests and special university functions.
   • Manage special projects, submit RFP's, prepare quotes and contracts in order to drive new business.
   • Manage all EHS programs, training, and associate regulatory requirements for compliance, licensing, and permitting.
   • Manage all life safety services which include fire warden coordination, a and CPR training, and first aid.
   • Manage work order data base and ensure all work request are being complete on time and KPI's are meet.

   More facilities manager duties

3. Make a budget

   Including a salary range in the facilities manager job description is a good way to get more applicants. A facilities manager salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a facilities manager in Florida may be lower than in California, and an entry-level engineer typically earns less than a senior-level facilities manager. Additionally, a facilities manager with lots of experience in the field may command a higher salary as a result.

   Average facilities manager salary

   $69,850yearly

   $33.58 hourly rate

   ---

   Entry-level facilities manager salary

   $45,000 yearly salary

   Updated December 25, 2025

   Average facilities manager salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$91,726	$44
   2	District of Columbia	$86,540	$42
   3	New York	$81,906	$39
   4	Oregon	$81,314	$39
   5	Washington	$81,099	$39
   6	Rhode Island	$81,009	$39
   7	Nevada	$80,298	$39
   8	Virginia	$79,589	$38
   9	Massachusetts	$77,651	$37
   10	North Carolina	$77,138	$37
   11	Maryland	$76,922	$37
   12	Pennsylvania	$76,710	$37
   13	Kansas	$75,450	$36
   14	Ohio	$73,082	$35
   15	Alabama	$72,189	$35
   16	Minnesota	$71,092	$34
   17	Missouri	$71,082	$34
   18	Texas	$70,960	$34
   19	Illinois	$69,441	$33
   20	Michigan	$67,687	$33

   Average facilities manager salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Meta	$140,678	$67.63	6
   2	Apple	$130,547	$62.76	4
   3	Texas Instruments	$123,468	$59.36	3
   4	Amd	$118,539	$56.99
   5	Arrow Electronics	$117,015	$56.26
   6	Applied Materials	$115,982	$55.76
   7	Qorvo	$114,727	$55.16
   8	Intuitive Surgical	$113,491	$54.56	2
   9	Verisign	$112,183	$53.93
   10	Entegris	$110,873	$53.30	3
   11	Bloomberg	$110,416	$53.08	3
   12	Waters	$108,695	$52.26
   13	SoulCycle Holdings, LLC	$108,282	$52.06
   14	Amgen	$108,002	$51.92
   15	Quidel	$107,874	$51.86
   16	Oracle	$107,869	$51.86	71
   17	Parkway	$105,723	$50.83
   18	Realogy	$105,686	$50.81
   19	OraSure Technologies	$105,543	$50.74
   20	Dedham Health & Athletic Complex	$105,017	$50.49

4. Writing a facilities manager job description

   A good facilities manager job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a facilities manager job description:

   Facilities manager job description example

   American Airlines Center is one of the nation's top arenas. Since openings its doors in 2001, American Airlines Center has been setting the precedent for sporting and live entertainment events. Bringing in a variety of big name shows and housing both the Dallas Mavericks and the Dallas Stars. American Airlines Center serves more than 2 million guests during 200+ live events each year. We aim to provide genuine, memorable and innovative experiences to every single one of our guests and demand excellence and creativity in everything we do. At American Airlines Center, we value our employees and what they bring to the company, but more importantly to the guest experience. We are seeking an experienced Facility Manager to plan, direct, manage, and coordinate all facility maintenance and improvements functions involving preventative maintenance, event maintenance, energy management and capital improvements. Assists Assistant Director of Operations in other responsibilities and duties as assigned. Responsibilities Supervisory Responsibilities
   Directly supervises Maintenance and HVAC departments. Plans and prioritizes daily work flow for both departments with assistance from Maintenance Supervisor and Chief Engineer to provide necessary and requested repairs and maintenance in a timely efficient and cost effective manner. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include hiring and training employees; planning, assigning, and directing work, appraising performance, rewarding and disciplining employees, addressing complaints and resolving problems. Essential Functions: include the following, other duties may be assigned Develops and maintains a comprehensive maintenance program which will include training service team members and establishing an aggressive Preventative Maintenance Program Utilizes CMSS (EMAINT) system to include interpreting/prioritizing work orders, performing work requests and completing work orders per instruction Maintains all building systems including fire systems, card access, electrical power monitoring and control system, seating systems and movable seating risers, ice plant, food service equipment, event operations equipment within code and manufacturer specifications via the administration of the platforms for those systems Directs operations, maintenance and upgrades of all special systems areas such as heating, air conditioning, plumbing, mechanical and irrigation systems, and landscaping areas Plans and coordinates building improvement projects from concept to completion, including CapEx Coordinates operations and maintenance efforts to ensure efficient energy use and conservation Coordinates with municipal and state authorities to ensure compliance with local and state regulations and permit requirements Schedules, supervises and monitors related field contract and subcontracted personnel as needed to accomplish tasks Schedules, supervises and monitors maintenance and HVAC staff Inspects work to ensure compliance with customer specifications and approved procedures; implements and reviews equipment and supply purchases for work accomplishment Creates, forecasts and adheres to budget and financial analysis; coordinates Capital improvements plan Interfaces with internal and external customers ensuring effective communications regarding status and priority of work Manages all fleet vehicles, includes certifying staff for use on certain vehicles Reviews operational procedures and recommends changes to management Responds to emergency situations as needed or as expected by the clients and tenants Leads health and safety programs for the Operations Department Act as Operations MOD during events as required Other duties as assigned Education / Qualifications Bachelor's Degree preferred; in related field; Business Communications, Public Administration Minimum of 10 years related experience preferably in a large public facility, arena, complex Minimum of 5 years supervisory experience Bilingual preferred Must have computer skills including Microsoft Office Knowledge of OSHA and other environmental regulations Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities management Ability to establish a rapport with all levels of management, tenants, employees, contractors and the public The qualified individual personifies our core values of I NTEGRITY, TEAMWORK, PASSION, and EXCELLENCE at all times Physical Demands/Work Environment
   Ability to work flexible shifts (evenings, weekends, holidays).
   Position requires the ability to walk, use hands to handle or feel, stoop, kneel, crouch, crawl, reach with hands and arms, climb or balance;
   Position requires the ability to lift and/or move up to 50 pounds;
   Specific vision abilities required by this job include close vision, distance vision and depth perception.
   Ability to respond on an immediate basis during normal business hours, after hours and on weekends via mobile phone is required/company phone allowance is provided on bi-weekly basis as compensation for this job requirement/employee must purchase mobile phone and service plan of their own choosing with responsibility for the repair and/or replacement of the phone.
   Ability to drive a motor vehicle, forklift and electric cart
   Employees with this phone access requirement are not restricted in their movement, location, and activities during off hours when they are not at work.
   The noise level in the work environment is usually moderate, however, during events, the noise level may be loud;
   Position is required to work in exposed wet and/or humid conditions;
   Position is required to work near moving mechanical parts, high, precarious places, fumes or airborne particles, toxic or caustic chemicals, outside weather conditions, extreme cold, extreme heat and risk of electrical shock. AMERICANS WITH DISABILITIES ACT - JOB ACCOMMODATION REQUESTS
   Any individual who requests a job accommodation due to a physical or mental impairment will require a dialogue with Human Resources to determine if the individual can perform the essential duties of the job, with or without a reasonable accommodation. Medical documentation will be required to support any request for medical restrictions that impact job duties. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

   Copy this example

   

5. Post your job

   To find the right facilities manager for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with facilities managers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit facilities managers who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your facilities manager job on Zippia to find and recruit facilities manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit facilities managers, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new facilities manager

   Once you have selected a candidate for the facilities manager position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new facilities manager. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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