How to hire a facilities specialist

How to hire a facilities specialist, step by step

Here's a step-by-step facilities specialist hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a facilities specialist job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new facilities specialist
• Step 8: Go through the hiring process checklist

What does a facilities specialist do?

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1. Identify your hiring needs

   Before you start hiring a facilities specialist, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A facilities specialist's background is also an important factor in determining whether they'll be a good fit for the position. For example, facilities specialists from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents facilities specialist salaries for various positions.

   Type of Facilities Specialist	Description	Hourly rate
   Facilities Specialist	General maintenance and repair workers fix and maintain machines, mechanical equipment, and buildings. They paint, repair flooring, and work on plumbing, electrical, and air-conditioning and heating systems.	$13-30
   Groundskeeping Maintenance	A Groundskeeping Maintenance Worker performs several skilled and semi-skilled tasks in grounds keeping and building trade areas. They maintain turf places, including weed control and Integrated Pest Management... Show more	$11-18
   Handyman	A handyman can perform various repair and maintenance tasks involving electricity, carpentry, plumbing, and even appliance installation. Most handymen work independently, but they can also choose to be part of a company... Show more	$15-29

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • HVAC
   • Plumbing
   • Building Maintenance
   • Cleanliness
   • Preventative Maintenance
   • Routine Maintenance
   • General Maintenance
   • Project Management
   • Perform Routine Maintenance
   • Property Management
   • GRASS
   • OSHA
   • Ladders

   Check all skills

   Responsibilities:

   • Manage the property using the 360Facility CMMS product.
   • Manage loading dock operations, all non-base building preventative maintenance and repairs, cleanliness of the kitchen and fitness facilities.
   • Conduct preventative maintenance on HVAC systems
   • Monitor that OSHA, NEC, and safety codes are enforce.
   • Make adjustments and minor repairs to heating, cooling, ventilation, plumbing, and electrical systems.
   • Provide landscaping services, including mowing grass areas, trim bushes and clean parking area of debris.

   More facilities specialist duties

3. Make a budget

   Including a salary range in the facilities specialist job description is a good way to get more applicants. A facilities specialist salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a facilities specialist in Florida may be lower than in Massachusetts, and an entry-level engineer typically earns less than a senior-level facilities specialist. Additionally, a facilities specialist with lots of experience in the field may command a higher salary as a result.

   Average facilities specialist salary

   $43,283yearly

   $20.81 hourly rate

   ---

   Entry-level facilities specialist salary

   $28,000 yearly salary

   Updated January 7, 2026

   Average facilities specialist salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Massachusetts	$63,244	$30
   2	New York	$61,047	$29
   3	District of Columbia	$58,034	$28
   4	Pennsylvania	$48,501	$23
   5	Washington	$46,743	$22
   6	Virginia	$46,439	$22
   7	California	$46,434	$22
   8	Maryland	$46,325	$22
   9	Ohio	$46,153	$22
   10	Illinois	$46,138	$22
   11	Nevada	$45,603	$22
   12	Georgia	$43,259	$21
   13	Texas	$41,591	$20
   14	Wisconsin	$41,153	$20
   15	Indiana	$39,701	$19
   16	Louisiana	$38,390	$18
   17	Iowa	$37,319	$18
   18	Colorado	$36,873	$18
   19	New Mexico	$36,321	$17
   20	Arizona	$35,603	$17

   Average facilities specialist salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Wabtec Corporation	$99,969	$48.06
   2	Baker Hughes	$89,622	$43.09	3
   3	Technip USA Corporation	$89,017	$42.80
   4	FCA US LLC	$85,802	$41.25	1
   5	Westinghouse Appliances Australia	$81,985	$39.42	1
   6	Oracle	$74,855	$35.99	41
   7	Schneider Electric Industrial Services	$74,449	$35.79	2
   8	Applied Materials	$73,832	$35.50
   9	Accenture	$69,824	$33.57
   10	DCP Midstream	$64,596	$31.06
   11	Stanford University	$64,160	$30.85	6
   12	General Electric	$61,863	$29.74	5
   13	Liferay	$61,266	$29.45
   14	Sutter Health	$61,156	$29.40	15
   15	National Park Foundation	$61,110	$29.38
   16	Epiq	$60,401	$29.04
   17	Bechtel Corporation	$60,399	$29.04	6
   18	Baptist Health Home Care	$59,790	$28.75	1
   19	PSEA	$58,872	$28.30
   20	Ohio's Hospice	$58,477	$28.11

4. Writing a facilities specialist job description

   A facilities specialist job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a facilities specialist job description:

   Facilities specialist job description example

   The Medical Staff Services Facility Specialist is responsible and accountable for all functions relating to the approval process for credentialing and re-credentialing, clinical privileging of the medical staff, and delineating of services for the allied health professionals and others as appropriate. The Medical Staff Services Facility Specialist is also responsible for the accuracy and integrity of the credentialing and clinical privileging database system. In addition, the Medical Staff Services Facility Specialist provides information and guidance regarding medical staff bylaws, medical staff ruled and regulations, allied health professionals (AHP) policies, Joint Commission for Accreditations of Healthcare Organizations (JCAHO) and Center for Medicare and Medicaid Services (CMS) and other regulatory agencies as they pertain to medical staff and allied health professionals. This positions functions as a Medical Staff Coordinator within the Hospital, and leader of the Medical Staff Services team when the Manager/Director is not present.
   
   The ideal candidate will be a Certified Professional Medical Services Management (CPMSM) or Certified Provider Credentialing Specialist (CPCS) or possess an education plan to obtain in twenty-four (24) months from date of hire and have a successful track record in healthcare credentialing/verification.
   Benefits Our competitive benefits package includes*: Immediate eligibility for health and welfare benefits 401(k) savings plan with dollar-for-dollar match up to 5% Tuition Reimbursement PTO accrual beginning Day 1 *Note: Benefits may vary based upon position type and/or level. QUALIFICATIONS
   
   - EDUCATION - Assoc or Equiv Experience
   
   - EXPERIENCE - 1-3 years experience required
   
   - CERTIFICATION/LICENSE/REGISTRATION -
   Cert Medical Staff Coord (CMSC), Cert Provider Credentling Spec (CPCS), Cert Prof Medical Services Mgr (CPMSM): Must obtain one of the following within 24 months of hire:
   -- Certified Medical Staff Coord (CMCS) or
   -- Certified Provider Credentialing Spec (CPCS) or
   -- Certified Prof Medical Services Manager (CPMSM).

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right facilities specialist for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your facilities specialist job on Zippia to find and recruit facilities specialist candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting facilities specialists requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new facilities specialist

   Once you've found the facilities specialist candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new facilities specialist. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a facilities specialist?