Operations Administrator jobs at Fedcap Rehab - 910 jobs

Arthur Lawrence is looking for a Operation Coordinator for one of our clients in New York City, NY. Please find the job description below and send us your updated resume if interested: Must-Have Skills : Ability to manage and prioritize multiple projects effectively Strong attention to detail and comfort with ambiguity Proficiency in Excel or Google Sheets Nice to Have: Basic SQL knowledge Experience in third-party delivery or account management and phone calls About Us: Arthur Lawrence is a management and technology consulting firm providing enterprise-wide business transformation and business applications implementation services to Fortune 100 and Big 4 organizations. Our in-depth technical knowledge and broad experience in working with world-class companies enable organizations to leverage our capabilities in developing winning strategies and cost-effective solutions. We are a UN Women Empowerment Principal Signatory and are certified by National Minority Supplier Development Council. Recent Associations & Acknowledgments: Been recognized as a 2023 TOP WORKPLACE by the Houston Chronicle IAOP Award; Ranked in the top 100 internationally Ranked among the Inc 5000 twice - as one of the FASTEST GROWING COMPANIES OF AMERICA Member of HMSDC, NMSDC and NY&NJMSDC Our Seven Pillars: We rely on the seven core values that we believe enable us to deliver quality for our consultants and clients: Education, Integrity, Value Creation, Collaboration, Best Client, Best People, and Stewardship. Through strict adherence to these core values, we have achieved success beyond all documented forecasts and anticipation. Powered by Froala Editor

At Accenture Federal Services, nothing matters more than helping the US federal government make the nation stronger and safer and life better for people. Our 13,000+ people are united in a shared purpose to pursue the limitless potential of technology and ingenuity for clients across defense, national security, public safety, civilian, and military health organizations. Join Accenture Federal Services, a technology company and part of global Accenture, to do work that matters in a collaborative and caring community, where you feel like you belong and are empowered to grow, learn and thrive through hands-on experience, certifications, industry training and more. Join us to drive positive, lasting change that moves missions and the government forward! **You Are:** As a **Cloud Administrator** , you will be responsible for the day-to-day administration, monitoring, and maintenance of the Medical Intelligence Data Broker's AWS cloud environment. This role will ensure the reliability, security, and optimal performance of cloud infrastructure supporting multiple data connections and integrations. The ideal candidate has hands-on experience managing AWS resources, implementing security controls, and supporting mission-critical systems in compliance with DoD requirements. **The Work:** + Administer and maintain AWS cloud infrastructure, including EC2 instances, S3 buckets, RDS databases, and networking components + Configure and manage IAM roles, policies, and permissions to ensure proper access controls + Implement and maintain security controls in accordance with DoD security requirements + Monitor cloud resource usage, performance metrics, and system health + Troubleshoot and resolve infrastructure-related issues + Automate routine administrative tasks using scripts and AWS tools + Implement backup and disaster recovery solutions for cloud resources + Manage AWS costs through resource optimization and utilization monitoring + Support the deployment of new applications and services to the cloud environment + Collaborate with development and security teams to implement infrastructure changes + Maintain documentation of cloud architecture, configurations, and operational procedures **Here's What You Need:** + 1+ years of experience administering AWS cloud environments + Strong knowledge of AWS core services (EC2, S3, RDS, VPC, IAM, CloudWatch) + Experience with Linux server administration in cloud environments + Proficiency in scripting languages (e.g., PowerShell, Bash, Python) + Understanding of networking concepts, including VPCs, subnets, security groups, and routing + Experience implementing and managing cloud security controls + Knowledge of backup, recovery, and high availability solutions in AWS + CompTia Security+ or equivalent **Bonus Points If You Have:** + Experience working in a federal or public sector environment + AWS Certified SysOps Administrator or AWS Certified Solutions Architect + Experience supporting healthcare IT systems or applications + Familiarity with infrastructure as code tools (e.g., CloudFormation, Terraform) + Knowledge of containerization technologies (Docker, Kubernetes) + Experience with monitoring and logging tools (CloudWatch, ELK stack) + Understanding of compliance requirements for DoD systems + Experience with CI/CD pipelines and DevOps practices + Knowledge of cost optimization strategies for AWS environments + Experience with multi-account AWS architecture **Security Clearance:** + Active Secret clearance required + Must be a U.S. Citizen As required by local law, Accenture Federal Services provides reasonable ranges of compensation for hired roles based on labor costs in the states of **California, Colorado, Hawaii, Illinois, Maryland,** **Massachusetts,** **Minnesota, New Jersey, New York, Washington, Vermont, the District of Columbia, and the city of Cleveland** . The base pay range for this position in these locations is shown below. Compensation for roles at Accenture Federal Services varies depending on a wide array of factors, including but not limited to office location, role, skill set, and level of experience. Accenture Federal Services offers a wide variety of benefits. You can find more information on benefits here. (********************************************************************* We accept applications on an on-going basis and there is no fixed deadline to apply. The pay range for the states of California, Colorado, Hawaii, Illinois, Maryland, Massachusetts, Minnesota, New Jersey, New York, Washington, Vermont, the District of Columbia, and the city of Cleveland is: $76,100-$136,700 USD **_What We Believe_** _As a company wholly dedicated to serving the US federal government, we bring together the best talent to help reinvent how federal agencies operate and deliver greater value for their mission and the American people. We have an unwavering commitment to creating a culture in which all our people are respected, feel a sense of belonging, and have equal opportunity. As a business imperative, every person at Accenture Federal Services has the responsibility to create and sustain a culture where everyone feels welcomed and included. This is grounded in our core values and our experience that hiring and developing great people who reflect different perspectives, experiences, and backgrounds is key to driving innovation and delivering the results that our clients and the country count on._ **_Equal Employment Opportunity Statement_** _We believe that no one should be discriminated against because of their differences. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. Our rich diversity makes us more innovative, more competitive, and more creative, which helps us better serve our clients and our communities. For details, view a copy of the Accenture Federal Services Equal Opportunity Policy Statement. (**************************************************************************** _Accenture Federal Services is an Equal Employment Opportunity employer. Additionally, as an Affirmative Action Employer for Veterans and Individuals with Disabilities, Accenture Federal Services is committed to providing veteran employment opportunities to our service men and women._ **_Requesting An Accommodation_** _Accenture Federal Services is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Accenture Federal Services and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired._ _If you_ **_ _** _are being considered for employment opportunities with Accenture Federal Services and need an accommodation for a disability or religious observance during the interview process or for the job you are interviewing for, please speak with your recruiter._ **_Other Employment Statements_** _Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States._ _Candidates who are currently employed by a client of Accenture Federal Services or an affiliated Accenture business may not be eligible for consideration._ _Job candidates will not be obligated to disclose sealed or expunged records of conviction or arrest as part of the hiring process._ _The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Additionally, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company's legal duty to furnish information._ _California requires additional notifications for applicants and employees. If you are a California resident, live in or plan to work from Los Angeles County upon being hired for this position, please click here (********************************************************************************* for additional important information._

At C&S Companies, we believe work environment, culture, and the opportunity to learn and grow are key elements when considering a new job. We are just the right size to provide the resources and support you need without the burdensome bureaucracy of a large corporate environment. To that end, we foster a family-friendly and supportive workplace; collaborative and employee-focused with an emphasis on quality, integrity, trust, fun, and accountability. We promote personal and professional growth by cultivating and sustaining a safe, inclusive atmosphere where everyone feels a sense of belonging. By encouraging employees to bring their whole selves to work, we create a diverse and equitable environment where all our voices are heard. The Office Coordinator performs a variety of office activities for group staff of 30-35 people and is an essential contributor to maintaining workflow & quality processes. This position provides administrative support to internal customers, as well as to external clients. This position could be full-time (8 hrs./day, 5 days/week) or be part-time (4 hrs./day, 5 days/week) or, depending on several factors. This position works in the office (not remotely). Job Responsibilities Greets clients, vendors, job applicants, and other visitors. Makes guests feel welcome. Maintains security awareness by monitoring presence of employee badges. Supervises and coordinates office services, including reception, mailroom, delivery and repair services, and document production, to ensure effectiveness and efficiency. Orders and organizes office supplies; monitors & maintains inventory. Performs general typing, emailing, copying, scanning, and data entry. Prepares a variety of documents including reports (including production & binding), graphs and charts, presentations, and templates. Plans office events and outings, acknowledges staff milestones. Responds to queries from clients and the public. Provides routine information and direction to callers and visitors. Periodically provides back-up phone assistance to receptionist in main office. May be called upon to manage project data, including project submittal logging and processing; project closeout documentation; preparation of meeting minutes and project report updates; and supervisor-directed communication with clients, consultants, and contractors. May assist in the preparation of technical proposals. Assists with bid solicitations and preparation of client recommendations. Maintains calendar(s) and may make travel arrangements for supervisor, group and/or office staff. Coordinates meetings, including meeting invites and distribution of agenda, preparing for and activating technology in conference rooms prior to meeting time, arranging for ordering/delivery of food, and making other necessary arrangements. Cleans up conference areas/kitchens and puts away leftover food following meetings. Organizes conference rooms to ensure technology and other required materials are present. Responsible for ensuring clean, neat reception area and conference rooms. Gathers and delivers/scans mail, faxes and all other correspondence for the group/office. Send outgoing mail, UPS, etc. Performs contact management in client database, including adding job opportunities and entering/updating client records. May coordinate drop-off and pick-up of plans, bids, equipment, and supplies; may accept survey and plan fees. May be asked to perform local errands & deliveries as needed. May assist in the coordination, completion, and submission of expense reports for supervisor and group/office staff. May assist group/office staff by entering project information into project/timekeeping system, may track local business development efforts. Coordinates administrative support functions with supervisor for new hires and staff changes. Identifies administrative needs and develops appropriate solutions or recommendations. Completes other projects and duties as assigned. Job Requirements Associates degree or appropriate combination of education & experience required. BS/BA degree preferred. Must have 5 years of administrative experience in a similar role. Proficient with Microsoft Office Products, emphasis on Word, Excel/PowerPoint and Outlook. Demonstrated initiative and ability to meet staff needs while managing multiple priorities & initiatives. Ability to interact with all levels within the organization and work in a fast paced environment. Ability to manage a variety of business and vendor resources. Ability to meet administrative milestones, deadlines and budget. Must have a positive, can-do attitude, be approachable, respectful, friendly and willing to make every effort needed for department members. Must be open to learning new software and processes as needed to support the team/business. Notary Public in New York State preferred or willing to obtain. Estimated Compensation Range and Benefits $22.00 - $28.00/hr* *Actual compensation may vary based on related work experience, geographical location and market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills. Learn about our comprehensive Benefits WHO WE ARE: C&S Companies is a national planning, design, and construction firm with more than 600 employees and growing. For more than 50 years we have been delivering critical infrastructure design, planning and construction services in aviation, civil/site infrastructure, construction and program management, construction/design-build, energy, environmental, facilities, architecture, planning, sustainability, and transportation. We have offices throughout New York State, California, Florida, Michigan, Arizona, Pennsylvania, Ohio, Washington, and Kentucky.

The Operations Coordinator is responsible for the overall management and supervision of the community residence. The Coordinator is responsible for providing oversight to a cluster of residences as it relates to: integrity: residential life, fiscal, compliance, incident review, medical, clinical and nutrition. The Operations Coordinator supervises and provides direction to manager based on Birch's Holistic approach, ensures consumer safety, enhances the quality of life and continuity of care for the individuals served and works in collaboration with other departments to ensure that procedures are properly implemented within the residence. This position is full time and the candidate must be able to work a flexible schedule including some late evenings, early mornings and/or weekends. Essential Functions • Manages program services, improves existing services and provides input on components needed to meet the need of the individual served within the residence. • Provides oversight with protecting consumers and plan/provide complete 24 hour coverage of the residences. Ensure the safety and well- being of all consumers residing in the residence. • Ensures that program billing documentation follow state mandates and agency protocols. • Acts as an advocate for residence as appropriate; encourages and supports self-advocacy. • Managing all services in compliance with agency standards. • Ensure that important, significant information is relayed to the school and or dayhab. Information can include but is not limited to, medication changes; hospitalization/ER visits, behavior changes and family issues. • Provides oversight to how meetings are conducted with parents, correspondents and advocates are informed of their family member's condition and progress. This includes immediate notification of injuries, illness or other significant events impacting on the family member's quality of life. • Directs the activities of the Interdisciplinary Treatment Team (IDT) to ensure that each individual has a service plan that is designed to address all of his or her needs and desires and enables them to achieve their potential. Works collaboratively with the clinical/medical team to ensure that all appointments, referrals and follow-up appointments are followed through as prescribed. • Work in conjunction with Residence Managers to ensures that the individuals are offered appropriate referral for any recommended services which cannot be provided by the clinical team. • Provides supervision and oversight with ensuring the safety & well-being of all consumers residing in the residence. • Works as a member of the social service team in the development of off- site recreation, socialization, educational and skill building activities with a view towards community inclusion and integration. • Plans & provides complete 24-hour coverage of the residence. • Collaborates with Human Resources on recruitment functions and assists with site visits and interviews. After the onboarding processes, trains, supervises and evaluates all staff employed in the residence, this is inclusive of all direct support professionals, clinical, and support staff. • Mentors and coaches' employees to ensure that each staff member is able to perform his or her job functions. • Makes certain that the physical plant of the facility is clean, well maintained and free of hazardous conditions. • Provides oversight with maintaining accounts for each individual's personal allowance, bankbooks, deposits, withdrawals and fiscal records. • Ensures the adequate supply of food, household supplies, medication and medical supplies, and any other items necessary for the appropriate care of individual in residence. • May be assigned other tasks and duties Education BSW or related degree with strong experience with similar populations required. LMSW, QDIP Certification preferred Experience A minimum of 3-5 years of clinical/managerial experience with emotionally and developmentally disabled population. Specialized Knowledge, Licenses, etc. • A minimum of 3-5 years management experience with emotionally disabled population. • Must successfully complete Medication Administration Course within 90 days of employment. • Excellent management, communication and organizational skills. • Demonstrated competency in written, verbal and computational skills to present and document records in accordance with program standards. • Proficiency with basic computer usage and Microsoft Office Suite. • Experience working with the CRP population preferred • Valid NYS Driver's License required • Ability and willingness to obtain certification in SCIPR Competencies and advance to Promote Competencies EEO Statement Birch Family Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Birch Family Services complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.Birch Family Services expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Birch Family Services' employees to perform their job duties may result in discipline up to and including discharge.

The Operations Coordinator is responsible for the overall management and supervision of the community residence. The Coordinator is responsible for providing oversight to a cluster of residences as it relates to: integrity: residential life, fiscal, Operations Coordinator, Operations, Coordinator, Support Professional, Manufacturing

Greets clients, vendors, job applicants, and other visitors. Makes guests feel welcome. Maintains security awareness by monitoring presence of employee badges. Supervises and coordinates office services, including reception, mailroom, delivery and re Office Coordinator, Coordinator, Construction, Business Services, Staff, Supervisor

Opportunity Description HumanEdge is seeking an experienced Systems Administrator for a contract role supporting a leading healthcare organization. This position plays a critical role in maintaining essential IT infrastructure, ensuring system reliability, and supporting secure, efficient operations across the enterprise. The ideal candidate is a hands-on technical specialist with strong expertise in systems administration, networking, virtualization, and healthcare IT environments. Company Information Our client is a reputable healthcare organization known for delivering high-quality patient care and leveraging advanced technology to support clinical and administrative functions. This is an excellent opportunity to contribute to a mission-driven environment where robust and secure IT systems are essential to daily operations. Job Duties Install, configure, and maintain servers, operating systems, and network hardware. Monitor system performance to ensure optimal uptime and availability of IT services. Manage Active Directory, user accounts, permissions, and workstation setups. Configure and maintain DNS, DHCP, and IP address management. Implement and maintain security protocols, including firewalls and encryption standards. Perform regular backups and oversee disaster recovery procedures. Troubleshoot and resolve hardware, software, and network issues efficiently. Support and manage Wyse thin clients and VDI environments. Conduct preventive maintenance and apply patches, updates, and system upgrades. Document system configurations, procedures, and IT policies. Participate in IT initiatives and collaborate with cross-functional project teams. Experience & Skills Required Proficiency with Windows and Linux server environments. Strong knowledge of LAN/WAN networking and virtualization technologies. Experience with Microsoft 365 administration, Teams Telephony, Azure, VMware, and Citrix. Hands-on experience with load balancers, Palo Alto firewalls, Cisco access points, and HPE routing/switching. Expertise in Active Directory, DNS, DHCP, and Group Policy management. Familiarity with Wyse thin clients and VDI systems. Scripting and automation experience using PowerShell. Understanding of cybersecurity best practices, patching, and SIEM tools.

GFT is seeking an Office Operations Administrator to join our Strategic Services team in New York, NY! This role follows an on-site work model, requiring regular attendance (5 days per week) in our Manhattan office. The GFT Strategic Services team, which includes Human Resources, Legal, Accounting & Finance, Office Operations, IT Services and Marketing & Communications, are essential for managing and supporting the company's global operations. Strategic Services is part of a broader strategy to transform the business and improve efficiency. The support of this amazing team of professionals is the backbone of our ability to deliver infrastructure consulting and design services. What you'll be challenged to do: This is an excellent career opportunity for an experienced, motivated Office Operations Administrator who thrives in a collaborative team environment. The role highlights a customer-focused mindset and a passion for delivering exceptional quality and results on every project. As an Office Operations Administrator, you will ndependently carry out & manage the administrative office functions, providing advanced administrative support to the Senior Office Admin Manager, Office Leadership as assigned, and other staff within the New York, NY office (approximately 190 people). In this capacity, the successful candidate will be responsible for the following: Answer and direct office main line phone calls. Assist with travel and meeting arrangements. Order lunches and assist with staff & client meetings. Receive vendor, guest, client visitations (i.e. security access, parking, amenities, seating, safety). Sort and distribute incoming mail and processing outgoing mail. Coordinate and manage activities / events and oversee the engagement & budget compliance of the Employee Engagement & Citizenship Program (EECP). Keep all pertinent office documentation updated (i.e., Manuals, SharePoint, Office Layout/Seating, etc.) Maintain office resources (i.e., workspace, furniture, supplies, office technology equipment, signage, etc.). Oversee the Safety Coordinator duties. Assist with office real estate closures, relocations & renovations. Perform new hire orientation and terminations for designated office(s). Prepare & submit office expense reports. Review and process vendor invoices. Prepare office agenda topics, attend, and document Office Ambassador meetings. Serve as primary contact with building property management on security access, parking, and work order requests (i.e., HVAC, maintenance, etc.). Performs other job-related duties as assigned. What you will bring to our firm: High school diploma required 5 to 7+ years of relevant experience Effective customer service skills. Strong written and verbal communication skills. Ability to multitasking and prioritizing. Strong organizational skills and attention to detail. Experience with event planning Proficient in Microsoft Office Suite/O365 applications. Ability to problem-solve and analyze data. Resourceful and proactive. High level of professionalism and discretion in business matters to handle confidential information. Ability to identify, analyze, communicate, and implement process improvements. What we prefer you bring: Bachelor's Degree. Previous administrative experience within an AEC (Architecture, Engineering, or Construction Management) firm. Compensation:The salary range for this role is $75,000 - $77,000. Salary is dependent upon experience and geographic location. Featured Benefits: • Hybrid (in-person and remote) work environment.• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.• Tax-deferred 401(k) savings plan.• Competitive paid-time-off (PTO) accrual.• Tuition reimbursement for continued education.• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations• Incentive compensation for eligible positions. At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships - that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more. Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives. GFT: Ingenuity That Shapes Lives™ is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law. Unsolicited resumes from third party agencies will be considered the property GFT. Location: New York, NY Core Business Hours: 8:00 AM - 5:00 PM Employment Status: Full-Time GFT does require the successful completion of a criminal background check for all advertised positions. #LI-KV1 #LI-on-site

MORSE Corp is an employee owned, small business based in Cambridge, MA, Arlington, VA, and Seattle, WA with a history of fielding cutting-edge technology. MORSE boasts a specially selected team of scientists, engineers, and software developers to deliver best-in-class technical solutions that solve difficult multidisciplinary problems faced by the US National Security Ecosystem. MORSE Corp is looking for a positive, motivated Office Operations Administrator who will help facilitate day-to-day office operations of the company. This is a great opportunity to further your career in business operations and grow within an organization. You will be expected to both take over well-established processes, as well as improve processes where there is opportunity. This position requires being onsite in our Arlington, VA office 5 days a week. RESPONSIBILITIES: Organize and order office supplies, anticipate supply needs and restock supply rooms or necessary equipment Serve as point of contact to building management Perform general administrative tasks such as contacting employees about mail/deliveries, guest arrivals or coordinating calendars Lead the planning and execution of company events such as off-site quarterly team activities, company-wide presentations, annual anniversary celebrations, and any ad hoc company culture activities Assist with physical office developments such as construction and renovations through planning, communicating with facilities personnel, third party contractors and being present for walk-throughs Assist with any off-site or on-site customer meetings with conference room reservation, setup and itinerary execution Oversee any travel coordination such as booking flights, rental cars or any off-site bookings/reservations Support Human Resources and Talent Acquisition with new employee onboarding and first day orientation Support IT with basic onsite IT support for our VA office employees Send MORSE customers reports and necessary documents on a weekly basis Manage expense reports and receipts, along with other financial administrative tasks REQUIREMENTS: US CITIZENSHIP REQUIRED or ability to obtain US Security Clearance 5+ years work experience Strong written and verbal skills Detail-oriented Ability to multi-task and prioritize to ensure completion of tasks Proficiency with Excel and MS Office Strong interpersonal skills Strong organizational skills Demonstrates the ability to work independently with limited supervision and as part of the team The team at MORSE takes pride in being the smart team that is easy to work with. We focus on steady, long-term success while maintaining a collaborative, enjoyable work experience for our employees. Our team values work-life balance through flexibility and other programs, along with a comprehensive benefits package for employees and families. For more information, please visit ******************

Dedicated to ensuring dignity, equality, and fairness for over 100 years and the proud recipient of Greater Rochester Association for Women Attorney's 2022 Family Friendly Award! The Legal Aid Society of Rochester, NY is seeking an Operations Administrator to provide leadership and support across all operational areas, including Finance, Human Resources, Insurance, Reception, Program Support, Operations, and Vendor Management. This position supervises Receptionists and collaborates with Senior Leadership to ensure effective office management, staff support, and efficient day-to-day operations. The Operations Administrator is responsible for maintaining high levels of organizational productivity and morale while ensuring compliance with organizational policies and procedures. This position works under the direction of the Chief Financial Officer-Director of Administration and the Senior Management Team. This is a on-site position, with in-office presence required five (5) days per week. ESSENTIAL FUNCTIONS Provide and oversee overall management of office facilities, systems and operations to ensure program staff have the support needed to perform their duties for the main and satellite offices. Oversee office operations and facilities, including coordination with the facility manager, conducting daily walkthroughs, arranging for repairs, and monitoring HVAC, lighting, restrooms, and equipment for the main and satellite offices. Assist with employee onboarding, orientation, attorney registration, professional memberships, and notary/secure pass administration as needed. Supervise, train, and evaluate Receptionists, providing backup coverage as needed, ensuring seamless front desk operations, and maintaining receptionist manuals, equipment, and procedures. Serve as primary liaison with external program partners to coordinate reception services and resolve issues. Manage and maintain organizational insurance policies (including General Liability, Directors & Officers, Disability, Workers' Compensation, Cyber Insurance and Malpractice Insurance), including applications, quotes, renewals, and certificates of insurance. Manage upkeep, repair, and supply inventory for office equipment (copiers, postage machines, phones, etc.). Research vendor quotes, oversee purchases, manage vendor contracts and services (janitorial, document destruction, language vendors, furniture), and ensure supply room and copy rooms are stocked. Maintain legal library resources, including Westlaw access, staff accounts, publications, and updates. Organize and oversee file storage and certified destruction of closed files. Coordinate LASROC events including securing a room, ordering food and tracking staff attendance. Provide administrative support to the Communications and Recruitment Administrator, who is responsible for LASROC interns and volunteers Collaborate with CFO and CEO on special projects and administrative initiatives as requested. SUPERVISORY DUTIES Provide leadership and direction to direct reports, including recruitment, training, and performance management. Set clear expectations, goals, and priorities for team members and monitors their progress towards achieving them. Conduct regular one-on-one meetings with direct reports to provide feedback, support their professional development, and address any performance issues. Delegate tasks and responsibilities effectively, balancing workload and ensuring optimal utilization of team resources. Foster a collaborative and inclusive team environment, encouraging open communication, idea sharing, and teamwork. Mentor and coaches team members to enhance their skills, knowledge, and career growth within the company. Lead by example, demonstrating professionalism, integrity, and a commitment to the organization's values and culture. Handle escalated issues or conflicts within the team, providing guidance and facilitating resolution in a timely and effective manner. Collaborate with other departmental managers and stakeholders to ensure alignment of Talent Operations initiatives with broader organizational goals and objectives. Prepare performance evaluation documentation; reviews and conducts performance evaluation meetings. Review and approves associate's timecards and manages time off requests. EDUCATION, KNOWLEDGE, SKILLS & ABILITIES Bachelor's degree in business administration, Management, or related field preferred; or an equivalent combination of education and experience. 3-5 years of office administration, operations, or management experience. Supervisory experience preferred. Strong organizational, problem-solving, and communication skills. Proficiency in Microsoft Office Suite; familiarity with financial/HR systems preferred. Ability to manage multiple priorities with accuracy and attention to detail. Discretion in handling confidential information. Commitment to social justice and a passion for serving underprivileged communities. PHYSICAL DEMANDS & WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Extended periods of sitting at a desk or workstation while performing administrative tasks. Regular use of computers and other office equipment, requiring manual dexterity and visual concentration. Occasionally required to lift and/or move up to 10 pounds. Mobility within the office environment to attend meetings, training sessions, or other events. Ability to communicate effectively with associates, supervisors, and external stakeholders in person, over the phone, or via email. Office-based environment with standard office equipment and ergonomic furniture. Exposure to typical office noises such as phone calls, conversations, and office equipment operation. Work will be performed in an in-office environment. Occasional travel may be required for attending training sessions, conferences, or other related events. Benefits: Paid Lunch Hour Employer contributions toward health and dental insurance plans Up to: 15 days of vacation to start (More based on experience) 96 hours of sick leave 48 hours of personal time 14 paid holidays a year $600 per year internet stipend 3% match on the 401(k) or Roth 401(k) plan of your choice $3,000 language differential for being proficient in a program-relevant language Free Parking Professional development opportunities Public Service Loan Forgiveness qualifying employer The Legal Aid Society of Rochester, NY, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Dedicated to ensuring dignity, equality, and fairness for over 100 years and the proud recipient of Greater Rochester Association for Women Attorneys 2022 Family Friendly Award! The Legal Aid Society of Rochester, NY is seeking an Operations Administrator to provide leadership and support across all operational areas, including Finance, Human Resources, Insurance, Reception, Program Support, Operations, and Vendor Management. This position supervises Receptionists and collaborates with Senior Leadership to ensure effective office management, staff support, and efficient day-to-day operations. The Operations Administrator is responsible for maintaining high levels of organizational productivity and morale while ensuring compliance with organizational policies and procedures. This position works under the direction of the Chief Financial OfficerDirector of Administration and the Senior Management Team. This is a on-site position, with in-office presence required five (5) days per week. ESSENTIAL FUNCTIONS Provide and oversee overall management of office facilities, systems and operations to ensure program staff have the support needed to perform their duties for the main and satellite offices. Oversee office operations and facilities, including coordination with the facility manager, conducting daily walkthroughs, arranging for repairs, and monitoring HVAC, lighting, restrooms, and equipment for the main and satellite offices. Assist with employee onboarding, orientation, attorney registration, professional memberships, and notary/secure pass administration as needed. Supervise, train, and evaluate Receptionists, providing backup coverage as needed, ensuring seamless front desk operations, and maintaining receptionist manuals, equipment, and procedures. Serve as primary liaison with external program partners to coordinate reception services and resolve issues. Manage and maintain organizational insurance policies (including General Liability, Directors & Officers, Disability, Workers Compensation, Cyber Insurance and Malpractice Insurance), including applications, quotes, renewals, and certificates of insurance. Manage upkeep, repair, and supply inventory for office equipment (copiers, postage machines, phones, etc.). Research vendor quotes, oversee purchases, manage vendor contracts and services (janitorial, document destruction, language vendors, furniture), and ensure supply room and copy rooms are stocked. Maintain legal library resources, including Westlaw access, staff accounts, publications, and updates. Organize and oversee file storage and certified destruction of closed files. Coordinate LASROC events including securing a room, ordering food and tracking staff attendance. Provide administrative support to the Communications and Recruitment Administrator, who is responsible for LASROC interns and volunteers Collaborate with CFO and CEO on special projects and administrative initiatives as requested. SUPERVISORY DUTIES Provide leadership and direction to direct reports, including recruitment, training, and performance management. Set clear expectations, goals, and priorities for team members and monitors their progress towards achieving them. Conduct regular one-on-one meetings with direct reports to provide feedback, support their professional development, and address any performance issues. Delegate tasks and responsibilities effectively, balancing workload and ensuring optimal utilization of team resources. Foster a collaborative and inclusive team environment, encouraging open communication, idea sharing, and teamwork. Mentor and coaches team members to enhance their skills, knowledge, and career growth within the company. Lead by example, demonstrating professionalism, integrity, and a commitment to the organization's values and culture. Handle escalated issues or conflicts within the team, providing guidance and facilitating resolution in a timely and effective manner. Collaborate with other departmental managers and stakeholders to ensure alignment of Talent Operations initiatives with broader organizational goals and objectives. Prepare performance evaluation documentation; reviews and conducts performance evaluation meetings. Review and approves associates timecards and manages time off requests. EDUCATION, KNOWLEDGE, SKILLS & ABILITIES Bachelors degree in business administration, Management, or related field preferred; or an equivalent combination of education and experience. 35 years of office administration, operations, or management experience. Supervisory experience preferred. Strong organizational, problem-solving, and communication skills. Proficiency in Microsoft Office Suite; familiarity with financial/HR systems preferred. Ability to manage multiple priorities with accuracy and attention to detail. Discretion in handling confidential information. Commitment to social justice and a passion for serving underprivileged communities. PHYSICAL DEMANDS & WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Extended periods of sitting at a desk or workstation while performing administrative tasks. Regular use of computers and other office equipment, requiring manual dexterity and visual concentration. Occasionally required to lift and/or move up to 10 pounds. Mobility within the office environment to attend meetings, training sessions, or other events. Ability to communicate effectively with associates, supervisors, and external stakeholders in person, over the phone, or via email. Office-based environment with standard office equipment and ergonomic furniture. Exposure to typical office noises such as phone calls, conversations, and office equipment operation. Work will be performed in an in-office environment. Occasional travel may be required for attending training sessions, conferences, or other related events. Benefits: Paid Lunch Hour Employer contributions toward health and dental insurance plans Up to: 15 days of vacation to start (More based on experience) 96 hours of sick leave 48 hours of personal time 14 paid holidays a year $600 per year internet stipend 3% match on the 401(k) or Roth 401(k) plan of your choice $3,000 language differential for being proficient in a program-relevant language Free Parking Professional development opportunities Public Service Loan Forgiveness qualifying employer The Legal Aid Society of Rochester, NY, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

We are from US IT Solutions, an ISO Certified, E-Verify, WMBE Certified organization established in 2005 in CA. O ur company is serving various State, Local and County Departments for over 10 years. USITSOL has been helping clients innovate across all phases of the application lifecycle for over a decade. Some of our prestigious clients are State of CA, State of OR, State of FL, State of NC, State of GA, State of CO, State of VA, State of AR, State of MI, State of OH, State of IL, State of MO, State of MS, California State University, Sacramento Area Sanitation Department, SMUD, Sound Transit, LA Superior Courts, District of Columbia, UMAS, University of Central Florida and Hennepin County and many more. Job Description Description: * local candidates strongly preferred *ALL candidates MUST be able to attend a personal interview, NO phone interviews, NO Skype, NO exceptions Qualifications The Systems Administrator is responsible for system administration and configuration of IVANTI ServiceDesk and Asset Management Suite implementation . This includes working with stakeholders to identify system enhancements to encourage effective and efficient workflow and then building objects, windows, and processes based on the analysis. Client is seeking an individual with 4 - 7 years' experience in IT Asset Management. We prefer the applicant to have hands on administration experience with IVANTI (LANDESK) software. The position requires a high level of attention to Customer Service and great attention to detail Additional Information All your information will be kept confidential according to EEO guidelines.

Experienced IT professional (6-10 yrs) providing Tier II support for critical 311/911 operations-troubleshooting workstations, apps, networks. Supports Mobile Data Computers to ensure field unit connectivity. Weekend role: 10-hour shifts, 2 days/week. Responsibilities: 1. Provides Tier II IT support for 911 and 311 call floor operations, including troubleshooting workstations, testing software updates, resolving system glitches, and assisting users. 2. Supports MDC division operations, including imaging, processing client support requests, configuring, and maintaining toughbooks, routers, and associated vehicle installations. 3. Provides support and feedback on implementation of IT hardware and application solutions for the call floor and MDC environments. 4. Performs tests, participates in system acceptance procedures, and performance monitoring methods for call floor applications and MDC systems. 5. Supports radio communications, dispatch operations, and network system infrastructure, including routine monitoring, alarm escalation, and coordination with OCTO and external stakeholders. 6. Provides IT support for Mobile VPN and mobile connectivity tools, including diagnostics, troubleshooting, and coverage analysis. 7. Follows OUC-IT Standard Operating Procedures (SOPs) for Tier II troubleshooting and daily operations. 8. Supports IT asset management by tracking, updating, and maintaining inventory of call floor and MDC hardware, ensuring accurate records of equipment assignment, deployment, and lifecycle status. 9. Uses the ServiceNow ticketing system to open, track, update, and close OUC-IT service tickets in accordance with established processes. 10. Participates in inter-agency coordination to ensure technical requirements for 911, 311, and MDC systems are met. 11. Assists with security patching, operating system upgrades, firewall coordination, and integration of agency software into call floor and MDC environments. 12. Assists in the deployment of new hardware and applications, including installation, configuration, testing, and user support. 13. Performs other duties and responsibilities as required, assigned, or requested. * Minimum Education/Certification Requirements: Bachelor's degree in IT or related field or equivalent experience Job Type: Full-time Experience: Bachelor's degree in IT or related field or equivalent: 5 years (Preferred) A+ or Network+ certifications preferred but not required: 1 year (Preferred) design, develop, test computer systems and components: 6 years (Preferred) IT lifecycle management, performance monitoring, and QA: 2 years (Preferred) IT system security principles and technical documentation: 2 years (Preferred) Support in research, evaluation,integration of new techs: 2 years (Preferred) IT security principles, methods, and tools: 2 years (Preferred) operating systems installation and configuration procedures: 2 years (Preferred) network standards, and network management tools: 2 years (Preferred) maintaining database operations and assisting: 2 years (Preferred) monitor system performance & recovering data from backup i: 2 years (Preferred) customer support, problem resolution databases, troubleshoot: 2 years (Preferred) Compensation: $40.00 - $45.00 per hour

M3 USA is at the forefront of healthcare innovation, offering digital solutions across healthcare, life sciences, pharmaceuticals, and more. Since our inception in 2000, we've seen remarkable growth, fueled by our mission to utilize the internet for a healthier world and more efficient healthcare systems. Our success is anchored in our trusted digital platforms that engage physician communities globally, facilitating impactful medical education, precise job placement, and insightful market research. M3 USA prides itself on a dynamic and innovative work environment where every team member contributes to global health advancements. Joining M3 USA means being part of a dedicated team striving to make a significant difference in healthcare. We provide a unique opportunity for you to be at the cutting edge of healthcare innovation, shaping the future in a meaningful career. Embrace the chance to drive change with M3 USA. Due to our continued growth, we are hiring for a Service Desk Administrator in Dallas, TX (hybrid). The Service Desk Administrator is the primary contact for all IT services via the service desk (tickets, phone, teams, email, etc.) for all M3 USA Business Units. They handle, route, and resolve all service requests as quickly as possible, including training, writing of knowledge base articles, and working with L2 and L3 support as necessary for quick resolutions to user issues. Essential Duties and Responsibilities: Including, but not limited to the following: * Clearly communicate technical solutions in a user-friendly, professional manner. * Provide one-on-one end-user training as needed. * Quickly respond to all requests and resolve on First Call as often as possible. (FCR goal > 80% ) * Properly assign and route tickets to other areas of IT, providing detailed documentation when escalating or routing tickets. * Escalate more complex technical issues as needed while still maintaining full contact with user. * Troubleshoot, resolve, and document network printer problems. * Troubleshoot, resolve, and document end user hardware and software issues. * Conduct hardware and software inventory database maintenance and upkeep. * Assist with maintaining the service catalog. * Assist with building and maintaining the Knowledge Base. * Assist with desktop installations as needed. * Assist with onboarding / offboarding tasks. Qualifications * Associates degree or equivalent experience * CompTIA, A+, HDI, ITIL Training preferred * 1 - 2 Years IT Technical support experience Additional Information Benefits: A career opportunity with M3 USA offers competitive wages, and benefits such as: * Health and Dental * Life, Accident and Disability Insurance * Prescription Plan * Flexible Spending Account * 401k Plan and Match * Paid Holidays and Vacation * Sick Days and Personal Day * M3 reserves the right to change this job description to meet the business needs of the organization M3 USA is an equal opportunity employer, committed to the principles of inclusion and diversity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at M3 USA are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical or mental disability, medical history or genetic information, sexual orientation, gender identity and/or expression, marital status, past or present military service, family or parental status, or any other status protected by the federal, state or local laws or regulations in the locations where we operate. #LI-MM1 #LI-Hybrid

Job Description Program Administrator (DC Metro) Leaders of Tomorrow Youth Center (LTYC) in Baltimore, MD, US, is seeking a dedicated Program Administrator for their dynamic team in the DC Metro area. Join a community-driven organization committed to empowering youth and shaping tomorrow's leaders. As a Program Administrator, you will play a pivotal role in coordinating and enhancing our youth programs, ensuring smooth operations and impactful experiences for our participants. With a competitive hourly salary of $30 - $35, you will have the opportunity to contribute to meaningful initiatives and make a difference in the lives of young people. Come be a part of our mission and help shape a brighter future for our youth. Compensation: $30 - $35 hourly Responsibilities: Develop and implement lesson plans for youth programs, ensuring alignment with educational goals and engaging learning activities. Monitor and adjust program schedules to accommodate a flexible calendar, including special events and guest speakers. Collaborate with staff to evaluate program effectiveness through feedback collection and data analysis. Coordinate with external partners to secure resources and support for program initiatives. Ensure smooth operation of daily program activities, including supervision of participants and staff. Qualifications: Bachelor's degree in a related field or equivalent experience Experience in lesson planning and curriculum development Flexible schedule, willing to work weekends and evenings Strong organizational and time management skills Ability to work effectively in a team environment About Company Through arts education programs and more, Leaders of Tomorrow Youth Center enriches the lives of thousands of underserved youth in the Maryland, D.C., and Virginia school systems, empowering them to develop their artistic talents and achieve their greatest potential. Since its inception in 2004, LTYC has continuously expanded its programming, geographic outreach, and calendar, expanding stronger relationships among schools, students, families, and the community. LTYC has been able to impact the lives of more than 160,000 students, ranging from grades K-12. Many of our students come from schools in Baltimore City and surrounding areas that are in dire need of arts education and behavioral intervention. Our arts education instruction includes dance, theater, music, visual arts, media arts, creative writing, STEAM, culinary arts, Yoga, martial arts, and gardening.

Job Description Qualifications: Property management, multifamily housing experience REQUIRED 1-2 years' previous experience with Apartment Industry software (Yieldstar/RealPage/Onesite/Yardi, etc.) is REQUIRED Strong technical, analytical, communication and customer service skills required Ability to manage multiple tasks with exceptional attention to detail Ability to be a self-starter and a team player Responsibilities include: Analyze problems and requests to identify permanent solutions, user training needs, Service Desk process improvement, and recommendations to eliminate business interruptions Reviewing, troubleshooting and supporting end users and admin support via our ticketing system Field requests for technical assistance, record them in a ticketing system, and resolve issues in accordance with operations manual and departmental expectations Exhibit aptitude in troubleshooting hardware and software on a level 1 cognitive understanding Review lease files for compliance and accuracy (implementing the attachment of documents in software similar to Yieldstar/RealPage) Monitor and support the implementation of compliance programs, including policies and practices as they relate to the company's affordability requirements. Ensure that the company conducts rental/leasing activity in compliance with all regulatory requirements and alert in a prompt and proactive manner any identified risks to Senior Management of Property Operations. Investigate discrepancies and issues found within the files. Perform all the above and other duties as assigned in accordance with applicable laws and company policies. Benefits Vacation & sick time increases with length of service. Plus 7 1/2 company holidays, eligible for holiday pay immediately! Medical, dental, accident and critical illness, eligible just after 60 days of employment Group & supplemental life insurance policy options. $25,000 FREE basic life insurance Employee referral program Career Growth opportunities and tuition reimbursement Apartment discounts, if eligible Competitive pay **Please apply ONLY if you live or can relocate WITHIN 30 MINUTES of the corporate office** Location: 8223 Willow Place Dr S, Houston, TX 77070 Job Posted by ApplicantPro

Job Description Job Title: Service Admin Specialist Company: Scott Equipment Company Job Type: Full-Time Department: Service About Us: Scott Equipment Company is a leading distributor of commercial laundry equipment with over 30 years of industry experience. We pride ourselves on delivering top-tier service and support to our customers across the region. As we continue to grow, we're seeking a detail-oriented Service Admin Specialist to join our service department team. Position Overview: The Service Admin Specialist plays a critical role in ensuring accurate and timely billing for service calls. This role is responsible for reviewing completed service tickets, verifying data, and generating customer invoices using Microsoft Business Central and Salesforce. The ideal candidate is detail-focused, organized, and comfortable working with both internal teams and external customers to resolve billing questions. Key Responsibilities: Review completed service tickets to ensure all required information is accurate and complete in Salesforce Field Service. Verify customer, equipment, and service technician details. Accurately generate and process service call invoices in Microsoft Business Central. Update and manage service call data and customer interactions in Salesforce. Communicate with service technicians, parts coordinators, and dispatch to resolve discrepancies. Respond to internal and external inquiries regarding invoices or billing adjustments. Ensure billing is completed within established timelines to maintain healthy cash flow. Assist with reporting, reconciliations, and other administrative tasks as needed. Qualifications: 2+ years of experience in an invoicing, billing, or administrative role (service industry preferred). Experience using Microsoft Business Central and Salesforce is not required but a plus. Strong attention to detail and accuracy. Ability to manage multiple tasks and deadlines in a fast-paced environment. Excellent communication and organizational skills. Proficiency in Microsoft Office, especially Excel and Outlook. What We Offer: Competitive pay and benefits Health, dental, and vision insurance 401(k) with company match Career growth opportunities in a growing company Supportive team environment

Join Our Team - Urgently hiring Executive Administrative Specialist in South Portland! Job Title: Executive Admin Specialist Pay: $23.00 per hour Hours: Monday to Friday, 8 AM to 5 PM (flexible schedule available) As an Executive Admin Specialist, you'll play a pivotal role in ensuring smooth operations and enhancing team productivity. You will collaborate closely with top executives to deliver results that make a difference. What You'll Do: As an Executive Admin Specialist, you will be responsible for: Managing schedules and appointments for executive leadership, including a Vice President, AVP, or Chief. Making independent decisions within established practices and procedures to resolve diverse problems. Drafting and editing various written communications and correspondence with professionalism. Supporting and managing different administrative projects with minimal direction and oversight. Assisting with daily operations and providing essential administrative support to the team. Organizing and maintaining records, files, and critical documentation. Drafting agendas and preparing PowerPoint presentations for key stakeholders. Capturing and distributing meeting minutes for high-level meetings and committees. Performing additional tasks as delegated by the executive leadership team. What You'll Bring: The ideal candidate for this role will have: A High School Diploma or GED (preferred). 3-4 years of experience in an administrative support role. Exceptional written and oral communication skills. Advanced skills in Microsoft Office (Word, Excel, PowerPoint). Strong interpersonal skills and the ability to collaborate effectively with colleagues at all levels. Proven multi-tasking and problem-solving skills. Knowledge of medical terminology (preferred). Excellent attention to detail, organizational skills, and the ability to juggle multiple tasks. Technologically savvy, with the ability to quickly adapt to new tools and systems. Previous experience managing schedules and supporting executive leadership in a corporate environment (preferred). Why Join Us in South Portland? Flexible schedule: Enjoy a balance between work and personal life. Career development opportunities: Join a team committed to your growth and success. Supportive team culture: Be part of a collaborative and positive work environment. Enjoy affordable health and prescription coverage with no waiting period! Comprehensive benefits will be offered by the employer upon permanent hire, along with our Referral Bonus Program to earn extra cash. Location & Schedule: This position is on-site in South Portland, ME, and offers standard work hours of Monday to Friday, 8 AM to 5 PM (flexible schedule available). Ready to Take the Next Step? If you're ready to embark on a rewarding career as an Executive Admin Specialist in South Portland, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!

What we expect The first 3 letters in workplace safety are Y-O-U!TK Elevator is currently seeking an experienced Operations Coordinator- Service in Tyler, TX. Responsible for performing all administrative duties associated with processing service contracts, customer changes and supporting the service sales department as needed. ESSENTIAL JOB FUNCTIONS: Reviews service contract booking packages. Includes completing customer number request forms, reviewing and completing Installed Base forms and verifying the service contract transmittal forms. Creates branch service file and mechanic file. Ensures that customer change forms are accurate and forwards to regional contract administrators. Completes service contract change requests and attaches all relevant information to existing contract. Verifies all information on new EDS sheets and updates contact information in service contracts. Searches databases, customers, Installed Base and service contracts for existing information. Runs mass escalation report. Includes exporting and formatting report into Excel and forwarding to branch manager for review. Special Price list escalations Receives and reviews final acceptances from construction and modernization departments. Processes owner and unit changes as necessary. Prints special deck invoices and mails to customers. Prints service contract invoices upon request from customers or branch. Participates in monthly A/R conference calls with Regional Collectors. Actively pursues and follows-up on A/R items. Prepares and submits credit memos. Actively cleanses unapplied credits and submits washout requests as necessary. Assists with processing certificates of insurance for service jobs. Maintains PCard for use by branch. Supports sales efforts as needed. Performs other duties as assigned. Maintains Board Inventory and conducts annual inventory Maintains safety SIR and uploads documents to SafeTKE AP- hand code invoices without PO-daily report-Expected receipts report Office Supplies/Forms UPS-shipping and statements Spreadsheet for cancellations to Branch Manager Performs other duties as assigned. Who we are looking for EDUCATION & EXPERIENCE: High school diploma or GED One year certificate from college or technical school preferred Three to six months related experience and/or training in basic business administration Some elevator repair administrative work preferred Oracle database knowledge What we offer Provided they meet all eligibility requirement under the applicable plan documents, employees will be offered Medical, dental, and vision coverage Flexible spending accounts (FSA) Health savings account (HSA) Supplemental medical plans Company-paid short- and long-term disability insurance Company-paid basic life insurance and AD&D Optional life and AD&D coverage Optional spouse and dependent life insurance Identity theft monitoring Pet insurance Company-paid Employee Assistance Program (EAP) Tuition reimbursement 401(k) Retirement Savings Plan with company match: Employees can contribute a portion of their pay on a pre-tax or Roth basis. The company provides a dollar-for-dollar match on the first 5% contributed. Additional benefits include: 15 days of vacation per year 11 paid holidays each calendar year (10 fixed, 1 floating) Paid sick leave, per company policy Up to six weeks of paid parental leave (available after successful completion of 90 days of full-time employment) Eligibility requirements for these benefits will be controlled by applicable plan documents. This is intended to provide a general description of benefits and other compensation and is not a substitute for applicable plan documents or company policies. Who we are Contact To apply to a position, please click on the Apply Now button. For any additional questions or job specific requests, please use the contact below and include the Job Requisition Number as a reference. *******************************