How to hire a field clerk

How to hire a field clerk, step by step

Here's a step-by-step field clerk hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a field clerk job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new field clerk
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a field clerk, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A field clerk's background is also an important factor in determining whether they'll be a good fit for the position. For example, field clerks from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents field clerk salaries for various positions.

   Type of Field Clerk	Description	Hourly rate
   Field Clerk	General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records.	$10-15
   Accounts Payable Clerk	An accounts payable clerk is responsible for supporting the accounting department by performing clerical duties to file financial reports timely and accurately. Accounts payable clerks manage and verify invoices documents, reconcile balance spreadsheets, process payments for suppliers and vendors, resolve billing discrepancies, confirm and post account statements, record outstanding credits, and maintain an organized record of transactions... Show more	$14-23
   Clerk Typist	A clerk typist is responsible for data entry procedures and document transcriptions, alongside other clerical and administrative duties as required by the employer. Clerk typists create reports and presentation materials, transcribe audio meetings, write business drafts, and send documents to appropriate office personnel or clients... Show more	$12-18

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Human Resources
   • Data Entry
   • Purchase Orders
   • Expense Reports
   • PPE
   • Timesheets
   • Meeting Minutes
   • Inspectors
   • Office Machines
   • RAN
   • Invoice
   • Provide Clerical Support
   • JSA
   • PowerPoint

   Check all skills

   Responsibilities:

   • Demonstrate strong math skills in managing inmate s accounts and calmly and effectively deescalating outbursts of belligerent inmates.
   • Create and maintain RFI log.organize RFI files for the project manager.
   • Create PowerPoint presentationsuse for business development.
   • Ensure quality assurance/quality control procedures are followed on a daily basis for GPR and GPS position calibration.
   • Maintain cleanliness of the company warehouse, operate warehouse machinery and organize the warehouse to ensure proper product placement.
   • Count daily out of stocks using the Telxon handheld, and enter the information onto the Safeway intranet for ordering purposes.

3. Make a budget

   Including a salary range in your field clerk job description is a great way to entice the best and brightest candidates. A field clerk salary can vary based on several factors:

   • Location. For example, field clerks' average salary in new mexico is 42% less than in massachusetts.
   • Seniority. Entry-level field clerks earn 31% less than senior-level field clerks.
   • Certifications. A field clerk with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a field clerk's salary.

   Average field clerk salary

   $12.95hourly

   $26,932 yearly

   ---

   Entry-level field clerk salary

   $22,000 yearly salary

   Updated December 19, 2025

4. Writing a field clerk job description

   A job description for a field clerk role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a field clerk job description:

   Field clerk job description example

   Excellent Opportunity to work in thriving government construction agency! Locations in Brooklyn, Bronx, Queens, Staten Island
   Provide daily administrative support to Field Site staff at construction location Job Duties: Answer phones Greet visitors Perform general office work Perform data entry Manipulate spreadsheets Maintain files and archive records. Qualifications and Skills: Four-year High School Diploma or GED Two years of full-time clerical/administrative experience Specific Skills Required for Position: Computer-literate Detail-oriented Punctual and personable Able to complete tasks with minimal supervision Good communication skills Ability to learn new systems Past experience in construction industry helpful, but not required Job Types: Full-time, Contract, with Benefits Pay: 22.48 per hour . Company DescriptionPenda Aiken Inc. is an equal opportunity employer and Section 3 business that provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
   
   Penda Aiken, Inc. (PAI) is a business leader with a proven track record in providing workplace staffing solutions. Since inception, PAI has helped government and private sector clients to successfully address their staffing needs and shortages through providing a temporary contingent workforce.
   
   As the marketplace adjusts to technological and economical changes, Penda Aiken, Inc. remains dedicated and diligent in its commitment to providing cost effective and cutting edge workforce solutions to companies at every stage of their financial growth.
   
   Founded in 1990
   Privately owned by the same management
   Superior past performance references
   Excellent financial profile
   24/7 support
   Customized staffing solutions
   15 recruitment specialties
   
   We offer staffing services for temporary, permanent and temporary-to-permanent placements in a wide variety of industries. Our expert recruiters and talent management team offer services that aid in pre-selection, selection, assessment, development, coaching and engagement. Our clients benefit from a holistic approach to employment that increases recruitment efficiency, improves hiring results and develops talented professionals at a lower overall cost than internal HR teams can accomplish alone.

   Copy this example

   

5. Post your job

   There are a few common ways to find field clerks for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your field clerk job on Zippia to find and recruit field clerk candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit field clerks, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new field clerk

   Once you've found the field clerk candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new field clerk first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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