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Field secretary skills for your resume and career

Updated January 8, 2025

1 min read

Quoted experts

Allison White,

Allison White

Below we've compiled a list of the most critical field secretary skills. We ranked the top skills for field secretaries based on the percentage of resumes they appeared on. For example, 37.6% of field secretary resumes contained word processing as a skill. Continue reading to find out what skills a field secretary needs to be successful in the workplace.

12 field secretary skills for your resume and career

1. Word Processing

Here's how field secretaries use word processing:

Performed in-depth word processing functions, including preparation of post-doctoral application documents, proofing and editing for executive committee review.
Assisted Administrative Officer with all clerical duties including correspondence, policies and reports utilizing various word processing programs.

2. Expense Reports

Here's how field secretaries use expense reports:

Maintained files of Expense Reports, Weekly Activity Reports, Credits, Retail Performance Payments.
Process bi-weekly spreadsheet of time/expense reports for payroll.

3. Telephone Calls

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

Here's how field secretaries use telephone calls:

Performed various administrative duties such as screened telephone calls, faxing documents, etc.
Screened incoming telephone calls and directed calls to appropriate staff member Reviewed correspondence for accuracy, neatness, format and spelling.

4. Meeting Minutes

Here's how field secretaries use meeting minutes:

Typed and distribute meeting minutes, contracts, change orders, etc.
Type and distribute meeting minutes Take daily site progress photos and download to create monthly reports for management

5. Travel Arrangements

Here's how field secretaries use travel arrangements:

Maintained appointment schedules, filed documents, made travel arrangements and processed travel expense documentation.
Coordinate travel arrangements which include airfare, car rental and hotel.

6. Front Desk

Here's how field secretaries use front desk:

Fill in at the front desk for breaks and lunch when assigned.
Covered front desk during lunch and staff meetings.

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7. RFI

RFI, short for Request for Information, is a preliminary business practice document used by the procurement industry to obtain general information about products or services, and to capture granular details of their procurement needs from experienced vendors in the market or the capabilities of various suppliers to enable purchasing decisions better informed.

Here's how field secretaries use rfi:

Process all invoices, submittals, RFI's and contracts
Process RFI's, submittals, and invoices, work on Prolog system

8. PowerPoint

Here's how field secretaries use powerpoint:

Created PowerPoint presentations used for business development, organized files and developed spreadsheets, faxed reports and scanned documents.
Created social media postings, prepared promotional materials, maintained business records, produced PowerPoint presentations, and organized calendar.

9. Office Equipment

Here's how field secretaries use office equipment:

Maintain accountability for all office equipment, value in excess of 500,000 dollars as office manager.
Processed and qualified gerontology certificates, ensured functionality of office equipment by scheduling maintenance, and provided daily administrative support services.

10. HR

HR stands for human resources and is used to describe the set of people who work for a company or an organization. HR responsibilities revolve around updating employee records and carrying out management processes like planning, recruitment, evaluation, and selection processes. HR is a key contributor to any company or organization's growth as they are in charge of hiring the right employees, processing payrolls, conducting disciplinary actions, etc.

Here's how field secretaries use hr:

Worked in HR and prepared grievance letters, logged mail into database, filed position descriptions for the Department.
Developed and facilitated training to enable the Site Administrative Assistant and Payroll/Travel Clerk to perform HR Generalist responsibilities during my absence.

11. Appointment Schedules

Here's how field secretaries use appointment schedules:

Managed calendars and appointment schedules.

12. Spread Sheets

Here's how field secretaries use spread sheets:

Use of computers, Word Documents, Contract Letters, Safety Books, Spread Sheets and Reports.

What skills help Field Secretaries find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What hard/technical skills are most important for field secretarys?

Allison White

Associate Professor, Ohio University

In addition to production software skills, including MS Outlook, Word, Excel, and PowerPoint, we often taught database skills using MS Access. Every employer has an employee database and a customer/client database that requires input and sometimes maintenance by office personnel. Keyboarding (65+ wpm), basic bookkeeping/accounting, and filing skills are a must.

What skills stand out on field secretary resumes?

Allison White

Associate Professor, Ohio University

Knowledge of spreadsheets software such as MS Excel is a commonly sought-after skill. Employers want word processing and spreadsheet skills but often say they want high school graduates and pay accordingly. These skills aren't always taught in high school. Those in the field should seek these skills. Additionally, medical and legal assistants have highly sought after. Terminology courses for these specialized areas are sometimes offered at the vocational schools but are usually offered at the post-secondary level.

What soft skills should all field secretarys possess?

Allison White

Associate Professor, Ohio University

Employers have told me repeatedly that soft skills are often the most important. They will ask for my reference after I've gotten to know a student and been able to identify their communication, problem-solving, and interpersonal skills. They want someone to take the initiative yet know when to ask questions. Customer service skills and confidentiality were also voiced by our internship supervisors. Verbal and non-verbal communication is a must. The applicant must be able to write well!!

What type of skills will young field secretarys need?

Brian Lai Ph.D.

Associate Professor, University of Iowa

They need to be able to write well, specifically be able to clearly summarize and analyze ideas, policies, and arguments in a succinct manner. They will need at least a working understanding of data analysis techniques, if not some ability to analyze data. In the field of IR, the ability to network and work in a group environment will be important.

What technical skills for a field secretary stand out to employers?

Amanda Carpenter

Director, California State University Channel Islands

-Data analytics skills are critical technical skills that stand out to employers in today's market. According to NACE (2018), the use of data analytics is projected to have the most significant impact on an organization's operational efficiency and revenue generation.
-Source (NACE): www.naceweb.org

Do you want to know more?

List of field secretary skills to add to your resume

The most important skills for a field secretary resume and required skills for a field secretary to have include:

Word Processing
Expense Reports
Telephone Calls
Meeting Minutes

Travel Arrangements
Front Desk
RFI
PowerPoint

Office Equipment
HR
Appointment Schedules
Spread Sheets

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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