How to hire a fieldwork coordinator

How to hire a fieldwork coordinator, step by step

Here's a step-by-step fieldwork coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a fieldwork coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new fieldwork coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your fieldwork coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a fieldwork coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect fieldwork coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   Here's a comparison of fieldwork coordinator salaries for various roles:

   Type of Fieldwork Coordinator	Description	Hourly rate
   Fieldwork Coordinator	Postsecondary teachers instruct students in a wide variety of academic and career and technical subjects beyond the high school level. They also conduct research and publish scholarly papers and books.	$11-21
   Adjunct Faculty Member	An adjunct faculty member teaches part-time at learning institutions, usually on a contractual basis. Although their duties depend on their position or area of expertise, it usually includes preparing lessons and coursework plans, administering examinations, producing learning materials, grading tests and quizzes, and assisting students as necessary... Show more	$17-47
   Adjunct Professor	Adjunct professors are instructors who are employed on a contractual basis, commonly in part-time positions. They teach courses in the same manner as full-time professors do, but they are free from some of the duties of those fully employed university instructors or in tenure-track positions... Show more	$21-105

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Occupational Therapy
   • Level II
   • Student Performance
   • Pediatrics
   • Clinical Sites
   • Rehabilitation

   Responsibilities:

   • Demonstrate clinical competency and compassion in providing care, using technology, administering medications, performing procedures and managing emergencies.
   • Provide clinical and administrative supervision, as well as training and mentoring for case managers and rehabilitation specialists on assign team.
   • Foster new fieldwork site partnerships, including contract development and negotiation.
   • Monitor daily maintenance on the packaging equipment to ensure compliance with all applicable regulations and troubleshoot mechanical problems.

3. Make a budget

   Including a salary range in your fieldwork coordinator job description is a great way to entice the best and brightest candidates. A fieldwork coordinator salary can vary based on several factors:

   • Location. For example, fieldwork coordinators' average salary in south carolina is 67% less than in oregon.
   • Seniority. Entry-level fieldwork coordinators earn 45% less than senior-level fieldwork coordinators.
   • Certifications. A fieldwork coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a fieldwork coordinator's salary.

   Average fieldwork coordinator salary

   $15.85hourly

   $32,977 yearly

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   Entry-level fieldwork coordinator salary

   $24,000 yearly salary

   Updated December 21, 2025

4. Writing a fieldwork coordinator job description

   A job description for a fieldwork coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a fieldwork coordinator job description:

   Fieldwork coordinator job description example

   The Academic Fieldwork Coordinator (AFWC) provides the occupational therapy program with management and administration of the fieldwork program. As a full-time faculty member, the AFWC procures fieldwork sites, provides development to fieldwork educators, and monitors student fieldwork progress. The AFWC ensures the OTD program's compliance with ACOTE fieldwork requirements. The AFWC works closely with KGI's Office of Experiential Education and directly reports to the OTD Program Director.
   
   Located in beautiful Claremont, California, Keck Graduate Institute is a member of the prestigious Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and The Claremont Colleges Services, which provide shared institutional support services. We seek to build an inclusive program that can engage the interests of a diverse population.
   Education and Experience:
   
   The successful candidate will possess a Doctoral degree from a United States Department of Education recognized accredited program and be a registered and licensed occupational therapist in the state of California, with at least three years of clinical practice experience as an occupational therapist.
   
   Essential Functions and Responsibilities : Individuals must possess knowledge, skills and abilities to successfully perform the essential function of the position, or be able to explain or demonstrate how the essential functions may be performed, with or without, reasonable accommodations, using some other combination of skills and abilities.
   Ensure compliance with ACOTE fieldwork requirements. Procure and develop fieldwork education sites that fit with the scope and sequence of didactic courses and curriculum design. Provide development to fieldwork educators to support student learning experiences. Place students in fieldwork sites. Support students while on fieldwork. Oversee administration of fieldwork requirements of affiliation agreements, student health records, site-specific requirements, and utilization of healthcare education management system. Manage fieldwork courses. Engage in service activities for the Institute. Participate in scholarly activities of research and program development in collaboration with OTD faculty. Demonstrate professional skills and interactions that support the mission and vision of the OTD program.
   
   Required Knowledge, Skills and Abilities : Individuals must possess knowledge, skills and abilities to successfully perform the essential function of the position, or be able to explain or demonstrate how the essential functions may be performed, with or without, reasonable accommodations, using some other combination of skills and abilities.
   Strong attention to detail. Proficient computer, online system, and web skills. Strong work ethic and team-based approach to working in a high-volume environment. Superior writing skills. Positive, welcoming personality with demonstrated customer service experience. Ability to maintain the highest level of confidentiality. Ability to work comfortably, respectfully, and competently with people of diverse backgrounds. Ability to handle multiple responsibilities simultaneously. Available for occasional work on evenings and weekends, as event schedules may require. Must possess and maintain a valid driver's license and a driving record (as maintained by the DMV) that is acceptable to the Institute's insurance carrier. Ability to lift 30 pounds/participate in the light set-up for recruitment and on-campus events.
   
   Special Requirements:
   
   Keck Graduate Institute has implemented a SARS-CoV-2 (COVID-19) Vaccination Program covering all employees and students. Employees must submit proof of vaccination or an Institute-approved exception or deferral to comply with the policy.
   
   Physical and Mental Requirements
   
   Ability to maintain good concentration level while dealing with interruptions; attention to detail with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans. Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.
   
   Ability to drive locally. Occasionally, will be required to stand for prolonged periods of time at activities/events on and off-campus.
   
   To Apply:
   
   A confidential review of applications, nominations, and expressions of interest will begin immediately and will continue until an appointment is made. To be ensured full consideration, please submit a cover letter highlighting your professional experience; a complete CV outlining your career and educational credentials; and three professional references (including their names, relationship to you, their position, email, and direct phone numbers). Minority candidates are strongly encouraged to apply.
   
   Equal Employment Opportunity Policy
   
   Keck Graduate Institute is an equal opportunity employer. It does not discriminate against qualified employees or applicants based on race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship status, age, marital status, physical disability, mental disability, medical condition, sexual orientation, military or veteran status, genetic information, or any other characteristic protected by applicable state or federal law. Equal employment opportunity will be extended to all persons in all terms and conditions of employment. KGI strongly encourages candidates from underrepresented groups to apply.

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5. Post your job

   To find fieldwork coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any fieldwork coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level fieldwork coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   To find fieldwork coordinator candidates, you can consider the following options:

   • Post your job opening on Zippia or other job search websites.
   • Use niche websites that focus on engineering and technology jobs, such as k12jobspot, learn4good, serious teachers, teachingjobs.com.
   • Post your job on free job posting websites.

6. Interview candidates

   To successfully recruit fieldwork coordinators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new fieldwork coordinator

   Once you've found the fieldwork coordinator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new fieldwork coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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