Fieldwork coordinator job description

The Academic Fieldwork Coordinator (AFWC) provides the occupational therapy program with management and administration of the fieldwork program. As a full-time faculty member, the AFWC procures fieldwork sites, provides development to fieldwork educators, and monitors student fieldwork progress. The AFWC ensures the OTD program's compliance with ACOTE fieldwork requirements. The AFWC works closely with KGI's Office of Experiential Education and directly reports to the OTD Program Director.

Located in beautiful Claremont, California, Keck Graduate Institute is a member of the prestigious Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and The Claremont Colleges Services, which provide shared institutional support services. We seek to build an inclusive program that can engage the interests of a diverse population.
Education and Experience:


The successful candidate will possess a Doctoral degree from a United States Department of Education recognized accredited program and be a registered and licensed occupational therapist in the state of California, with at least three years of clinical practice experience as an occupational therapist.


Essential Functions and Responsibilities
:
Individuals must possess knowledge, skills and abilities to successfully perform the essential function of the position, or be able to explain or demonstrate how the essential functions may be performed, with or without, reasonable accommodations, using some other combination of skills and abilities.

Ensure compliance with ACOTE fieldwork requirements. Procure and develop fieldwork education sites that fit with the scope and sequence of didactic courses and curriculum design. Provide development to fieldwork educators to support student learning experiences. Place students in fieldwork sites. Support students while on fieldwork. Oversee administration of fieldwork requirements of affiliation agreements, student health records, site-specific requirements, and utilization of healthcare education management system. Manage fieldwork courses. Engage in service activities for the Institute. Participate in scholarly activities of research and program development in collaboration with OTD faculty. Demonstrate professional skills and interactions that support the mission and vision of the OTD program.



Required Knowledge, Skills and Abilities
:
Individuals must possess knowledge, skills and abilities to successfully perform the essential function of the position, or be able to explain or demonstrate how the essential functions may be performed, with or without, reasonable accommodations, using some other combination of skills and abilities.

Strong attention to detail. Proficient computer, online system, and web skills. Strong work ethic and team-based approach to working in a high-volume environment. Superior writing skills. Positive, welcoming personality with demonstrated customer service experience. Ability to maintain the highest level of confidentiality. Ability to work comfortably, respectfully, and competently with people of diverse backgrounds. Ability to handle multiple responsibilities simultaneously. Available for occasional work on evenings and weekends, as event schedules may require. Must possess and maintain a valid driver's license and a driving record (as maintained by the DMV) that is acceptable to the Institute's insurance carrier. Ability to lift 30 pounds/participate in the light set-up for recruitment and on-campus events.



Special Requirements:


Keck Graduate Institute has implemented a SARS-CoV-2 (COVID-19) Vaccination Program covering all employees and students. Employees must submit proof of vaccination or an Institute-approved exception or deferral to comply with the policy.


Physical and Mental Requirements


Ability to maintain good concentration level while dealing with interruptions; attention to detail with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans. Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.

Ability to drive locally. Occasionally, will be required to stand for prolonged periods of time at activities/events on and off-campus.


To Apply:


A confidential review of applications, nominations, and expressions of interest will begin immediately and will continue until an appointment is made. To be ensured full consideration, please submit a cover letter highlighting your professional experience; a complete CV outlining your career and educational credentials; and three professional references (including their names, relationship to you, their position, email, and direct phone numbers). Minority candidates are strongly encouraged to apply.


Equal Employment Opportunity Policy


Keck Graduate Institute is an equal opportunity employer. It does not discriminate against qualified employees or applicants based on race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship status, age, marital status, physical disability, mental disability, medical condition, sexual orientation, military or veteran status, genetic information, or any other characteristic protected by applicable state or federal law. Equal employment opportunity will be extended to all persons in all terms and conditions of employment. KGI strongly encourages candidates from underrepresented groups to apply.

The mission of The University of St. Augustine for Health Sciences is the development of professional health care practitioners through innovation, individualized, and quality classroom, clinical, and distance education.

The AFWC is primarily responsible for coordinating the clinical education and the doctoral residency portion of the OTD curriculum, in collaboration with the OTD Doctoral Coordinator. This is a faculty position with teaching, scholarship, advisement, and service responsibilities in addition to the administration of clinical education and doctoral experiential component/residency. This position requires significant contact with students, outside constituents, professional consortiums, and AFWC faculty at the other USA campuses so teaching responsibilities have been significantly reduced in order to ensure that the needs of the fieldwork program are being met.
ESSENTIAL DUTIES AND RESPONSIBILITIES SUPERVISED BY THE PROGRAM DIRECTOR






Course management




Advisement




Scholarship




Service




Clinical Education Program Planning, Implementation, and Assessment






ESSENTIAL DUTIES AND RESPONSIBILITIES IN COLLABORATION WITH THE CLINICAL EDUCATION DEPARTMENT






Communicates between the Academic Institution and Affiliated Clinical Education Sites




Clinical Site Development




Fieldwork Educator Development




Works with the Clinical Education Department Head to support a collaborative environment in the clinical education office with behaviors such as:






OTHER DUTIES AND RESPONSIBILITIES


Other responsibilities as assigned by the Academic Program Director




POSITION IN ORGANIZATION



Reports to:Academic Program Director/Assistant Academic Program Director




Collaborates with: Clinical Education Associates







TECHNICAL, MANAGERIAL & PEOPLE SKILLS REQUIRED




To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Incumbents will be evaluated, in part, based on performance of each essential function. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.







EDUCATION




Occupational Therapy Program






Full-time core faculty teaching in OTD programs must hold a doctoral degree awarded by a ISDE-recognized regional accrediting body. The doctoral degree is not limited to a doctorate in occupational therapy.




All Other Programs






Terminal academic degree required.








EXPERIENCE






A minimum of 2 years of teaching experience at the college/university level at Instructor rank.




Experience with distance learning preferred.




A minimum of 2 years of clinical experience in the area of course content required.




Experience in scholarly activity preferred.









LICENSURE and/or CERTIFICATION




Must be currently licensed as an occupational therapist in campus specific state.







TRAVEL




Travel is an expectation and requirement of the position. Site visits to clinical and doctoral residency locations is often required to assess the suitability of the site and to monitor student's performance. Visits to sites may be initiated by the site or the AFWC.







BUSINESS COMPETENCIES




To perform the job successfully, an individual should demonstrate the following competencies:






Committed to Mission and Values - Has a clear understanding of institution's mission and values. Has a passion for facilitating learning and for enabling students to navigate their own learning journey.








Contribute Knowledge to the Discipline - Compelled by the opportunity to contribute through research, scholarship professional practice or creativity.








Accountable -Takes personal responsibility for own goals and outcomes to ensure student success. Establishes clear expectations, follows through on commitments to students and holds them accountable for assignments and performance








Collaborative - Works cooperatively with others across the institution and beyond, including the community and through partnerships. Represents own interests while being inclusive and fair to others.








Communicates Effectively - Adapts oral and written communication a