File clerk job description
Updated March 14, 2024
7 min read
Find better candidates in less time
Post a job on Zippia and take the best from over 7 million monthly job seekers.
Example file clerk requirements on a job description
File clerk requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in file clerk job postings.
Sample file clerk requirements
- High School Diploma or equivalent.
- Experience with office equipment such as scanners and printers.
- Proficiency in Microsoft Office Suite.
- Excellent organizational skills.
- Strong attention to detail.
Sample required file clerk soft skills
- Ability to work independently.
- Excellent interpersonal skills.
- Ability to prioritize tasks.
- Strong written and verbal communication skills.
File clerk job description example 1
One Hope United file clerk job description
Under assigned supervisor, this position provides administrative and secretarial support, interacts with a diverse group of clients as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload. Recommends changes in office practices or procedures.
Essential Duties and Responsibilities
Primary focus of the position is to open, maintain and close files according to policy and procedure Reviews files and ensures compliance with policies and procedures. Communicates findings to Supervisor, Director of Programs and Senior DOP. Verifies, compiles, and records a variety of data/information related to assigned program, department, or work unit Exercises independent judgment, relieves the manager of routine actions not requiring their immediate attention Prepares a variety of material such as inter-office communications, correspondence, requisitions, forms, statistics Effectively uses word-processing, database, and spreadsheet software application programs during assigned duties Acts as office receptionist by answering telephones, making reservations and appointments, receiving, and responding to all levels of staff and the general public, and providing information and assistance whenever possible (when AOA not available) Maintains accurate and detailed calendar of events, due dates, and schedules related to the assigned department or program and its services to ensure proper tasks and activities occur as scheduled Prepares reports from data compiled and records kept as it relates to the assigned work unit or program May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality
Qualifications
Education
High School diploma/GED
Experience
Minimum 1 year of experience in similar position
Other
Valid driver's license and acceptable driving record with OHU required levels of coverage for auto insurance
We Invest in You!
Competitive pay and benefits Tuition assistance up to $2500 per year Generous vacation and PTO plans Health, dental, vision, retirement plan, health savings account, Agency paid life and LTD, supplemental life insurance Career ladders, professional development, and promotion opportunities Leadership opportunities on site-based Center Management Teams
A Different Kind Of Employer - One Hope United is strong and ready to grow. Are you ready to grow with us?
800 talented professionals strong, serving 10,000 children and families in Illinois, Missouri, and Florida Fiscally stable, $50 Million agency strong since 1895 Energetic leadership and a rich community of support
One Hope United does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law. One Hope United is an Equal Opportunity Employer and a Drug-Free Workplace. One Hope United participates in e Verify.
In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from One Hope United, you will be required to share proof of a Covid-19 vaccination. The requirement is subject to accommodation in compliance with applicable laws and regulations.
Essential Duties and Responsibilities
Primary focus of the position is to open, maintain and close files according to policy and procedure Reviews files and ensures compliance with policies and procedures. Communicates findings to Supervisor, Director of Programs and Senior DOP. Verifies, compiles, and records a variety of data/information related to assigned program, department, or work unit Exercises independent judgment, relieves the manager of routine actions not requiring their immediate attention Prepares a variety of material such as inter-office communications, correspondence, requisitions, forms, statistics Effectively uses word-processing, database, and spreadsheet software application programs during assigned duties Acts as office receptionist by answering telephones, making reservations and appointments, receiving, and responding to all levels of staff and the general public, and providing information and assistance whenever possible (when AOA not available) Maintains accurate and detailed calendar of events, due dates, and schedules related to the assigned department or program and its services to ensure proper tasks and activities occur as scheduled Prepares reports from data compiled and records kept as it relates to the assigned work unit or program May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality
Qualifications
Education
High School diploma/GED
Experience
Minimum 1 year of experience in similar position
Other
Valid driver's license and acceptable driving record with OHU required levels of coverage for auto insurance
We Invest in You!
Competitive pay and benefits Tuition assistance up to $2500 per year Generous vacation and PTO plans Health, dental, vision, retirement plan, health savings account, Agency paid life and LTD, supplemental life insurance Career ladders, professional development, and promotion opportunities Leadership opportunities on site-based Center Management Teams
A Different Kind Of Employer - One Hope United is strong and ready to grow. Are you ready to grow with us?
800 talented professionals strong, serving 10,000 children and families in Illinois, Missouri, and Florida Fiscally stable, $50 Million agency strong since 1895 Energetic leadership and a rich community of support
One Hope United does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law. One Hope United is an Equal Opportunity Employer and a Drug-Free Workplace. One Hope United participates in e Verify.
In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from One Hope United, you will be required to share proof of a Covid-19 vaccination. The requirement is subject to accommodation in compliance with applicable laws and regulations.
Post a job for free, promote it for a fee
File clerk job description example 2
Axelon Services file clerk job description
-
- Assist with on-site file organization projects.
- Assemble, organize, review, and analyze records for return, transfer, destruction or preservation consistent with organization's record retention policies and guidelines.
- Retrieves files and transports files to and from centralized file room and individual workstations/offices as requested.
- Coordinate updates to recordkeeping systems reflecting changes in disposition, e.g., returned, transferred or destroyed.
- Responsible for loose filing for the Rhodes site.
- Assists with preparation to remove on-site files to off-site storage facility or worksite including boxing, sorting, filing, and labeling.
- Answering and directing phone calls and assisting with visitors, as needed.
- Performs other duties as requested or required.
- Prior experience office filing in a high-volume environment.
- High school diploma; some college preferred.
- Strong records and filing skills.
- Excellent organizational skills; ability to organize, manage, prioritize, and handle numerous projects/tasks.
- Excellent attention to detail and strong time management skills.
- The Administrative/Documentation File Clerk performs a variety of filing, scanning and document coordination duties to maintain and ensure the integrity of the Rhodes department's centralized and archived records. The role may also provide administrative support such as answering and directing phone calls and assisting with visitors.
Dealing with hard-to-fill positions? Let us help.
File clerk job description example 3
Hawaii Pacific Health file clerk job description
Founded in 1938, Wilcox Medical Center is a not-for-profit medical center dedicated to providing the Kaua'i community with accessible quality health care. The largest medical center on Kaua'i, it is a state-of-the-art acute care facility with a full suite of services offering 30 specialties and programs, including cardiology, emergency, family practice, gastroenterology, health management, internal medicine, neurology, OB-GYN, oncology, orthopedics, pediatrics and urology. Its 20-bed emergency department serves as the island's Primary Stroke Center. The medical center also has four birthing suites, seven intensive care beds and 20 same-day surgery beds. Wilcox is the first American College of Surgeons-verified Level III Trauma Center in the state of Hawai'i. The American Heart Association has recognized Wilcox with its Get with the Guidelines award for Stroke (S), Gold Plus and Honor Roll Elite Plus. Wilcox is a Healthgrades five-star recipient for the treatment of heart attack and five-start recipient for treatment of Stroke; and is the only medical center in the state to be named a Top 100 Rural and Community Hospital by the National Rural Health Association.
The Imaging department at Wilcox Health, recently named the Wilcox Family Imaging Center, is a full-service department providing routine and specialized imaging and/or therapeutic procedures for inpatient, outpatient and emergency patients. The department is staffed seven days a week, 24-hours-a-day. Board-certified physician radiologists provide quality care and timely interpretation of radiographic procedures. Services provided include General Radiology (X-rays), Computerized Axial Tomography (CAT or CT scan), Ultrasound, Digital Mammography, Magnetic Resonance Imaging (MRI), Nuclear medicine, Echocardiography and Bone Densitometry.
As the Imaging File Clerk, you will help the Imaging department provide state-of-the-art diagnostic care to our patients and their families. Your responsibilities will include performing a variety of clerical and filing duties related to the maintenance of computer and written patient records. We are looking for someone with outstanding organizational and communication skills, ability to carry out tasks with minimal supervision, willingness to work with others in a team-oriented atmosphere and a commitment to delivering the highest quality health care to Hawai'i's people.
_*Under the Centers for Medicare and Medicaid Services (CMS) Federal Vaccination Mandate, all health care workers must be fully vaccinated against COVID-19 or have an approved medical or religious exemption from receiving the COVID-19 vaccination.*_
**Work Schedule:** Day - 8 Hours
**Work Type:** Full Time Regular
FTE: 1.000000
Bargaining Unit: ILWU
**Exempt:** No
**Other information:**
**Minimum Qualifications:** High school or equivalent. One (1) year experience in office procedures, including clerical/filing duties of a responsible nature. Familiarity with computers. Competency in alphabetical and numerical filing procedures.
EOE/AA/Disabled/Vets
**Position** File Clerk - Imaging
**Category** Administrative
**Employment Type** Employee
**Location** Wilcox Medical Center, Lihue, HI
The Imaging department at Wilcox Health, recently named the Wilcox Family Imaging Center, is a full-service department providing routine and specialized imaging and/or therapeutic procedures for inpatient, outpatient and emergency patients. The department is staffed seven days a week, 24-hours-a-day. Board-certified physician radiologists provide quality care and timely interpretation of radiographic procedures. Services provided include General Radiology (X-rays), Computerized Axial Tomography (CAT or CT scan), Ultrasound, Digital Mammography, Magnetic Resonance Imaging (MRI), Nuclear medicine, Echocardiography and Bone Densitometry.
As the Imaging File Clerk, you will help the Imaging department provide state-of-the-art diagnostic care to our patients and their families. Your responsibilities will include performing a variety of clerical and filing duties related to the maintenance of computer and written patient records. We are looking for someone with outstanding organizational and communication skills, ability to carry out tasks with minimal supervision, willingness to work with others in a team-oriented atmosphere and a commitment to delivering the highest quality health care to Hawai'i's people.
_*Under the Centers for Medicare and Medicaid Services (CMS) Federal Vaccination Mandate, all health care workers must be fully vaccinated against COVID-19 or have an approved medical or religious exemption from receiving the COVID-19 vaccination.*_
**Work Schedule:** Day - 8 Hours
**Work Type:** Full Time Regular
FTE: 1.000000
Bargaining Unit: ILWU
**Exempt:** No
**Other information:**
**Minimum Qualifications:** High school or equivalent. One (1) year experience in office procedures, including clerical/filing duties of a responsible nature. Familiarity with computers. Competency in alphabetical and numerical filing procedures.
EOE/AA/Disabled/Vets
**Position** File Clerk - Imaging
**Category** Administrative
**Employment Type** Employee
**Location** Wilcox Medical Center, Lihue, HI
Start connecting with qualified job seekers
Resources for employers posting file clerk jobs
Average cost of hiring
Recruitment statistics
How to write a job description
Examples of work conditions
File clerk job description FAQs
Ready to start hiring?
Updated March 14, 2024
Updated March 14, 2024