File clerk jobs in Richmond, CA

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Job Description File Clerk - Law Firm Work where you personally know the managing attorney and have daily interaction with the clients we serve. There is room for advancement for the right candidate, so we are seeking employees who are committed to growing with the firm and who believe in longevity in their positions. The culture in our firm is important to our staff and clients - we need team players who are prepared to work hard to fight for the rights of others. The ideal candidate will be eager to learn, have high energy, and be ready to dive right in. This is a fast-paced firm that requires relentless, tenacious, reliable, and organized employees. Compensation: $18 - $22 hourly Responsibilities: Create new case files and ensure that the files (electronic and physical) remain organized and updated Scan and upload documents to the firm's case management system Interact with the clients, courts, and administrative agencies on a daily basis File and serve documents (in person, electronically, or by mail) and submit proofs of service Maintain the office calendar and schedule appointments Answer incoming calls and place outgoing calls to clients, potential new clients, and various agencies Show up on time with a positive attitude Quickly move tasks through the pipeline Assist with storage management Properly handle file retention (physically and electronically) once cases are closed Assist with all administrative tasks in the office as needed Qualifications: To be a key player on the team, you must be dependable, punctual, computer literate, a fast typist, and have a great attitude You must have excellent communication skills and pay attention to detail You must complete projects within the assigned deadlines Exhibit the highest level of dependability when it comes to tracking and meeting deadlines The ideal candidate must be proficient in Word, Outlook, Excel, PowerPoint, Lexis Nexis, and Mac Operating Systems Experience with online case management systems or client relationship management systems is preferred This position requires a high school diploma This position requires a valid CA driver's license and the possession of a motor vehicle About Company At The Nieves Law Firm, we take the criminal out of criminal defense. Driven by integrity and an unrelenting commitment to success, our Mission is to deliver superior results by combining bold strategies, careful preparation, and transparent communication. Our firm has been named one of the fastest-growing law firms in the nation by the Law Firm 500 and one of the fastest growing privately held businesses in the nation by Inc. 5000. Our Founder has been named a Northern California Rising Star Super Lawyer every year since 2016, and The Nieves Law Firm has also been recognized for the past three years as one of the fastest-growing companies owned or managed by Florida State University Alumni. We attribute our success to our belief that it requires drive to succeed: DRIVE - Domination, Resilience, Integrity, Victory, Excellence. We are looking for team members who will uphold the same values and provide excellent service to clients.

We are looking for a highly organized and detail-oriented File Clerk to join our team in Auburn, California. In this Contract to permanent position, you will play a key role in managing both physical and digital files to ensure efficient recordkeeping and accessibility. This role is ideal for someone who thrives in a structured environment and enjoys contributing to team success through meticulous and reliable work. Responsibilities: - Handle incoming file requests and prepare records for review or return to past clients. - Communicate professionally with clients to gather necessary documents and identification for file processing. - Safeguard sensitive client information by ensuring secure handling and storage of all files. - Coordinate the retrieval and return of files from offsite storage facilities, as well as organize digital records within the server. - Process file returns by scanning, mailing, and linking documents to client profiles in the database. - Manage estate planning files by disassembling, scanning, copying, and reassembling documents while maintaining proper organization. - Support the team in implementing improved procedures and workflows for file management. - Lead file-related projects, such as indexing existing files and managing large transfers from acquired practices. - Welcome clients at the front desk, assist with seating arrangements, and ensure the conference room is sanitized between appointments. Requirements - Proven experience with paper filing and organization systems. - Skilled in handling file boxes and maintaining orderly storage. - Proficiency in scanning and digitizing documents accurately. - Familiarity with e-filing systems and database management. - Strong attention to detail and ability to maintain confidentiality. - Effective communication skills for client interactions and team collaboration. - Ability to prioritize tasks and manage time efficiently. - Experience with project coordination and process improvement is a plus. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

On Call - EMI Program SupportPosition Type:Fixed Term (Fixed Term) Salary Range: $20.54 per hr The Entrepreneurial Mindset Initiative (EMI) is operationalizing the spread and development of the entrepreneurial mindset in the SCU community. Our mission and vision are achieved through the Entrepreneurial Mindset Initiative, which is a suite of programs and tools to make Santa Clara University the knowledge hub for all things related to entrepreneurship. When we refer to the entrepreneurial mindset at Santa Clara University, we do not mean starting a business venture. Although starting a business venture requires an entrepreneurial mindset, the mindset is useful for so much more than that. The key elements of the entrepreneurial mindset include: (1) Empathy for customers, stakeholders and audience; (2) Naturally viewing problems as opportunities; (3) Willingness and ability to tolerate risk; and (4) Championing long-term value creation. This mindset is equally useful in big companies and small; in navigating family challenges and personal development; in working with people in our community and across the world, and more. B.ESSENTIAL DUTIES AND RESPONSIBILITIES 1.Entrepreneurial Mindset Initiative (EMI) Program Support Provide guidance and service to Ciocca Center staff related to EMI Work closely with management in designing and implementing programming and outreach for the initiative Complete follow ups with University stakeholders regarding implementation of programs Work with and advise staff on preparation for EMI programs 2.EMI Program Buildout Schedule and arrange presentations of the EMI strategic plan Work on promotional efforts for EMI programming and other Ciocca Center events 3.Administrative Tasks Attend meetings with Ciocca Center and EMI staff Take notes and provide summaries to Ciocca Center staff 4.Other duties as assigned C. PROVIDES WORK DIRECTION The Entrepreneurial Mindset Initiative Specialist for Ciocca Center for Innovation and Entrepreneurship works collaboratively with and receives work direction from the Executive Director of Ciocca Center for Innovation and Entrepreneurship and the Program Director of Ciocca Center for Innovation and Entrepreneurship. This individual will work in partnership with the EMI Program Manager. D. GENERAL GUIDELINES Recommends initiatives and implements changes to improve quality and services. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices. Maintains contact with customers and solicits feedback for improved services and programs. Maximizes productivity through use of appropriate tools; planned training and performance initiatives. Researches and develops resources that create timely and efficient workflow. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions. Prepares and submits reports as requested and required. Develops and implements guidelines to support the functions of the unit. E. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment. 1.Knowledge Strategic Planning Operational Improvement Innovation & Change Management Entrepreneurship Industry Higher Education Programming 2.Skills Strong logistical skills Exceptional English writing skills Goal-oriented and self-motivated individual who can demonstrate accountability, initiative, and creativity Demonstrate strong interpersonal skills and the ability to collaborate, build alliances, and achieve results within a population that may possess competing interests, opinions and/or expectations Demonstrate strong active listening skills and ability to negotiate positive outcomes Possess a positive attitude, sense of humor and flexibility 3.Abilities Strong organizational skills, including a well-developed attention to detail and follow-through Demonstrated ability to prioritize tasks, work well under pressure and meet deadlines in a fast-paced environment Ability to plan, organize and manage multiple projects at a time Flexible and creative problem-solver, possessing strong critical thinking skills Ability to work comfortably and communicate effectively with a wide range of stakeholders including, but not limited to, top business executives, community leaders, professional staff, student volunteers, SCU board members, Ciocca Center board members, faculty partners, and University administration. Ability to plan, organize, and evaluate outcomes Flexible and creative problem-solver, possessing critical thinking skills Appreciation for and understanding of the principles of Jesuit education and commitment to the Entrepreneur's mission and goals Respectful of all people regardless of socioeconomic background, race, culture, religion, sexual orientation, disability, gender or gender identity Flexible work hours, ability to work some evenings and weekends 4.Education Bachelor's degree preferred 5.Years of Experience 1-3 years of work in logistics, program management, marketing, customer relations, or related field F. PHYSICAL DEMANDS The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation. Considerable time is spent at a desk using a computer terminal. May be required to travel to other buildings on the campus. May be required to attend conference and training sessions within Bay Area or in-state locations. May be required to occasionally travel to outside customers, vendors or suppliers. G. WORK ENVIRONMENT The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. Typical office environment. Frequent indoor office environment with windows. Virtual work environment prevalent. Offices with equipment noise. Offices with frequent interruptions. EEO Statement Equal Opportunity/Notice of Nondiscrimination Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, see ********************************************** Title IX of the Education Amendments of 1972 Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. The Title IX Coordinator and Section 504 and ADA Coordinator is Belinda Guthrie, Director of Equal Opportunity and Title IX, ************, ****************, ********************* Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR). Clery Notice of Availability Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website. To request a paper copy please call Campus Safety at **************. The report includes the type of crime, venue, and number of occurrences. Americans with Disabilities Act Santa Clara University affirms its' commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and ************ and request to speak to Indu Ahluwalia by phone at ************ or by email at ******************. Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website. To request a paper copy please call Campus Safety at **************. The report includes the type of crime, venue, and number of occurrences.

$19.18 Hourly What do you get when you bring together a team of bright individuals and place them into an environment where “work” means making a difference in the lives of people across the globe? You get Sciolex Corporation, a fast-growing defense contractor focused on providing the U.S. Government a level of service that surpasses the epitome of excellence. Our core services include systems engineering technical advice, technical support, and administrative assistance. From our humble beginning as a small Service Disabled, Veteran Owned Small Business in Chantilly, VA, Sciolex Corporation is now the home for over 1,000 employees across the U.S. Over the past 19 years, Sciolex Corporation has constructed an environment that celebrates diversity and encourages a positive work/life balance, all while supporting government missions that our employees are proud to be a part of. When you work for Sciolex Corporation, you are working for a stable company that values you and is committed to ensuring you receive the utmost employee care. Responsibilities The File Clerk is a permanent, full-time position supporting the overall mission of the U.S. Citizenship and Immigration Services (USCIS) by facilitating the operations of a local Field Office. As a File Clerk, your responsibilities would include: Performing file operations and maintenance including file storage, maintenance, interfiling, consolidations, searches and respond to file requests, Updating government systems, Regularly performing audits of file rooms within the establishment and traveling to other government facilities for file audits, Connecting incoming correspondence to shelved files, Scanning large multi-page documents Filing copies of naturalization certificates and notices and close out citizenship ceremonies, Providing support for the processing of forms and applications used in the adjudication process, Other duties as assigned. Qualifications & Physical Requirements High school diploma or equivalent Must be able to obtain a Public Trust/Suitability Clearance under the Department of Homeland Security from the United States Citizenship and Immigration Services Ability to read and understand proficiently in English Ability to lift and carry up to 45 lbs. or more in a physical environment Ability to perform tasks while bending, stooping, climbing, and reaching At Sciolex Corporation, our top priorities and most valuable resources are our employees, which is why we offer a competitive total compensation package. We are a proud Equal Opportunity Employer (EOE) who celebrates diversity in and out of our organization. Come see where your opportunities for success can flourish. NOTICE: Sciolex Corporation NEVER asks job applicants to issue any payment, service fees, or banking information to Sciolex Corporation or its recruiters as part of our application process. Before providing any personal information to outside parties, verify that the job you are applying for appears on our Careers site.

Small project (10-15 hours) in Oakland for assistance with HR administrative tasks. Filing tasks Organizing Assisting HR with various tasks and projects

At Livermore Toyota, part of the Dosanjh Family Automotive Group, we are committed to treating our customers and employees with respect and dignity. We are a Family owned & operated company, and we are committed to our employees' success. Our associates are our most valuable resource and growth is encouraged through diligence, teamwork & creativity. Above all, there is the highest standard of honesty and integrity when conducting business. If you are ready to grow your career with our incredible team at Dosanjh Family Automotive Group, apply today! Pay Scale: $18.00 to $22.00 per hour. File Clerk Responsibilities File A-Z order all customer deal jackets Breakdown all customer deal jackets into specified inventory jackets Scan all accounting checks Scan all accounting month end files Assist office staff with any other needed tasks File Clerk Qualifications Excellent listening/communication skills, outgoing and positive personality Punctual nature and ability to handle schedule flexibility and dynamic work environment Professional appearance and eager to improve on all aspects Team player Excellent customer service skills Valid driver's license and clean driving record We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Benefits: 401(k) Competitive salary Dental insurance Health insurance Paid time off Vision insurance California Based Law Firm is looking for an Experienced Office Services Clerk to fill a position in their Oakland Office. The ideal candidate will have previous Law Firm experience in Records and/or Office Services; however, we will consider non-law firm candidates with the same type of experience. This position starts immediately! Requirements: · Prior experience as either a Records Clerk or Office Services Clerk, preferably in a law firm· Knowledge and experience with Microsoft Office including Outlook· Ability to lift file boxes and equipment up to 30 pounds· Ability to perform tasks in a timely manner with a high degree of accuracy· Adhere to strict confidentiality of matters· Knowledge of how to use express mail (FedEx, UPS, etc.)· Knowledge and experience with office equipment, copiers, scanners, fax machines· Ability to prioritize workload· Have excellent Customer Service skills Duties: · Provide mailroom services, including sorting, distributing, collecting and metering mail and parcels· Copying, printing, faxing and scanning· Ensure all rooms are stocked with appropriate supplies· Delivery and set up catering needs for meetings· Prepare office/workstation for new hires, and assist with IT equipment set-up· Assist as a back-up Receptionist· Management and identification of electronic and physical documents (records) · Other functions as assigned If interested in more information about this Firm and position, please submit your Resume today as we are ready to hire! Compensation: $28.00 - $34.00 per hour Law Tyme, Inc. is owned and operated by a seasoned litigation specialist, Melissa A. Carver. Ms. Carver has worked in the legal field for many years at the capacity of a Litigation Secretary, Paralegal, Office Administrator, Temp, and now owns and operates her third legal staffing firm. Ms. Carver and her staff have worked in law firms and are qualified to place qualified candidates with the employer in need. We are a Legal Staffing firm placing Legal/Litigation Secretaries, Paralegals, Receptionists, Runners, Accounting, Management Positions, and Attorneys, in California and Las Vegas, providing quality service to our clients and candidates. We love what we do and we love to teach, educate and help people achieve their goals, whether it be the employer or the candidate.

Job Description Job Title: Legal Document Data Scanning Clerk / Office Scanning Clerk Reports to: Scanning Center Manager Responsibilities: Sort and open incoming mail. Separate regular mail from calendar/trigger items. Create cover-sheets and scan incoming mail, and documents via fax; {Read legal documents select the appropriate case, select correct billing codes (50 +) summarize the documents and print out the cover-sheets.} Capture CD contents. Capture email attachments. She/he places scanned items to the shredding bins and place the returned documents on the FedEx table. Process invoices. FedEx shipment. Create cover-sheets for Calendar and Trigger item scanning. Education and Experience: High School Diploma Will train on the job Job Type: Full-time (37.5 hours per week) Schedule: Monday to Friday Benefits: 401(k) with Matching Health Insurance Paid Time Off Ability to commute/relocate: Oakland, CA 94607: Reliably commute or planning to relocate before starting work This is not a remote position. Candidate must come into Oakland office daily.

#rhpri Are you passionate about supporting students with behavioral needs in their efforts to succeed in a school setting? Ro Health is hiring for a qualified BT to provide support for the After School Program in the Mountain View area! This role focuses on providing behavioral support in a school setting, specifically leverage implementation of Applied Behavioral Analysis (ABA), with students ranging in grade level from elementary to middle school. It is a great benefit if you have previous experience supporting students with special needs and have worked in a 1:1 or 1:multiple capacity Our providers are assigned to cases as either 1:1 supports, or as a general classroom aide. As a 1:1 support: you would be going to each class with your student to provide behavioral and educational support throughout the day. 1:1 supporters are responsible to ensure their student is on task and working towards their behavioral goals. General classroom supports: providers who are assigned to work with a single teacher or classroom. In this role, providers will support wherever they are needed most by the teacher. Typically every day looks different in this position, and you may be working with several different students throughout your day. Why Ro Health: Schedules to complement your lifestyle Competitive compensation and weekly paychecks Last Mile Training, a 40-hour program with supervision and support to obtain a RBT certification Commuter benefits up to $315/month through our partnership with Edenred Administrative and clinical support when you need it most Healthcare benefits for eligible providers All providers earn PTO and sick time, even when working a per diem schedule Overview: In-person: Mountain View, CA Monday - Friday 8:00AM-3:00PM Pay Range: $26.00-$31.00 Responsibilities: Providing support either in a 1:1 or general capacity Calm, clear, and concise communication with both children and adults Ability to stand, walk, and sit for long periods of time Potential need to frequently bend, crouch, and lift (up to 40 pounds) Qualifications: At a minimum, candidates must be instructionally eligible Experience in childcare and/or ABA Associate's degree preferred Previous experience working in a school setting preferred Strong assessment skills Passion for supporting students in the learning process Inclination to work well in a team environment Benefits (eligibility dependent on employment status): Paid time off Medical, dental, and vision coverage 401K with employer matching Direct deposit Single point of contact Does this role sound like the right fit for you? Apply today! For any inquiries, please email ************************** or call ************. About Ro Health Ro Health is a rapidly growing healthcare staffing agency. We have over a decade of experience supplying our students and school districts with kind, caring, and professional healthcare providers. The success of Ro Health depends on the success of our providers, driving our efforts to focus on how we can improve their experience and performance as they continue to deliver exceptional patient care to the student population we serve.

As a member of the Information Governance Department, the Records Clerk provides high quality records related support. Maintains positive working relationships with clients, attorneys and support staff. Adheres to strict confidentiality, timeliness and accuracy of all related work. **ESSENTIAL FUNCTIONS:** + Maintains and secures records in accordance with established Firm policies and procedures. + Receives and processes files for central filing and off-site storage. + Assembles files in chronological order and maintains a neat and orderly file room. + Researches the location of folders and documents upon the request of designated office management. + Assists in the conversion of incoming lateral client/matter files into the Firm wide records management system. + Manages the inventory of files in off-site storage and facilitates all transfers by indexing and overseeing the pickup of boxes. + Handles file retrieval requests via RIM application, phone or e-mail for central file room and off-site storage. + Maintains records equipment, materials and supplies and informs the IMC department of any supply needs or equipment repairs. + Regularly works with standard file boxes weighing up to 40 pounds. + Assists in the implementation of future records initiatives including software and process changes. **ADDITIONAL FUNCTIONS:** + Other duties and projects, as assigned. **QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES):** **Education:** + High school diploma or equivalent required. **Experience:** + 1-2 years of prior experience in a law firm preferred. **Knowledge, Skills, & Abilities:** + Ability to handle lifting of file boxes weighing up to 40 pounds. + Prior office clerical experience with photocopying, faxing and scanning. + Ability to write, read and edit documents. + Microsoft Office and any RIM software applications, IGovern, IManage,, ICE, Iron Mountain etc., is also helpful. + Professional appearance and team player. + Strong communication skills. **WORK ENVIRONMENT & PHYSICAL DEMANDS:** This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. **PHYSICAL REQUIREMENTS** Medium Work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds. **VISUAL ACUITY** Worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. **COMPENSATION & BENEFITS** The salary range for this position applies to the respective listed location. The salary range reflects a variety of factors that are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the range for a position. Reasonable estimate of the current range for this position is: + State of California: $29.04/hr - $37.15/hr For information on Fox Rothschild's compensation and benefits visit: Compensation & Benefits (foxrothschild.com) (********************************************************************** **DISCLAIMER** _Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future._ _The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position._ _Equal Opportunity Employer - vets, disability_ Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.

Consider a new, rewarding career today as a Part-Time (On-Call) Office Services Clerk with IST Management Services! Ideal candidates will be ready to grow their career in facilities and office services, and to take advantage of internal opportunities at IST Management for training and development toward advancement into full time and management roles. The Opportunity: This is an assignment based, part-time, on-call, direct hire role with IST Management Services, performing office services work 8-30 hours per week. Minimum assignment length one full day (8 hours, 1 hour lunch), assignment lengths may range up to multiple weeks. Hours will range from M-F 7:00 AM- 9:00 PM. No nights, no weekends. Maximum availability desired. Primary location will be centralized in Redwood City, CA, and position will additionally support sites in San Francisco, CA and San Jose, CA areas as needed. No more than one location per day. Position will involve cross training for potential to go full-time. Business professional dress code. Compensation: $22.00 - $24.00/hour based on experience Who we are Founded in 1997, we have over 1,800 employees with operations in over 38 cities across the U.S. We provide a range of services geared toward litigation and corporate office support. We've been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation's Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation's Department of Defense and have committed to Hiring Our Heroes' mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list! Check out istmanagement.com for more info on us! Responsibilities This is an assignment based, part-time, on-call, direct hire role with IST Management Services, performing office services work 8-30 hours per week. Office Reception Copy/Print/Scan - handling incoming copy, scan, print and binding requests from start to finish - QC Mail Room - processing incoming and outgoing mail Corporate Hospitality - including ownership of environment presentation and assistance with catering and events Records Management - scanning and physical filing Maintaining the highest levels of customer care while demonstrating a friendly and cooperative attitude Shipping & Receiving - handling time-sensitive material like confidential, urgent packages Facilities Maintenance - light maintenance of common areas and vendor management for any larger repairs, furniture and office moves Qualifications To be considered for this position, you must meet the following qualifications: High school diploma or equivalent (GED) is required Reliable transportation to cover sites located in Redwood City CA; and additional coverage of sites in San Francisco CA and San Jose CA as needed Knowledge of Microsoft Office and basic computer and Internet savvy Must have attention to detail and critically think through and resolve problems Ability to lift up to 55 pounds on occasion Standing for long periods of time; significant walking Willingness to cross-train for other job functions IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at *************************. Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission. IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status. We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the San Francisco Fair Chance Ordinance.

Job DescriptionBenefits: 401(k) Competitive salary Dental insurance Health insurance Paid time off Vision insurance California Based Law Firm is looking for an Experienced Office Services Clerk to fill a position in their Oakland Office. The ideal candidate will have previous Law Firm experience in Records and/or Office Services; however, we will consider non-law firm candidates with the same type of experience. This position starts immediately! Requirements: Prior experience as either a Records Clerk or Office Services Clerk, preferably in a law firm Knowledge and experience with Microsoft Office including Outlook Ability to lift file boxes and equipment up to 30 pounds Ability to perform tasks in a timely manner with a high degree of accuracy Adhere to strict confidentiality of matters Knowledge of how to use express mail (FedEx, UPS, etc.) Knowledge and experience with office equipment, copiers, scanners, fax machines Ability to prioritize workload Have excellent Customer Service skills Duties: Provide mailroom services, including sorting, distributing, collecting and metering mail and parcels Copying, printing, faxing and scanning Ensure all rooms are stocked with appropriate supplies Delivery and set up catering needs for meetings Prepare office/workstation for new hires, and assist with IT equipment set-up Assist as a back-up Receptionist Management and identification of electronic and physical documents (records) Other functions as assigned If interested in more information about this Firm and position, please submit your Resume today as we are ready to hire!

The Patient Care Coordinator (PCC) at Western Dental serves as the key liaison for our patients, ensuring a seamless and welcoming experience from the moment they arrive. In this role, the PCC will greet patients warmly, introduce them to our office, coordinate treatment services, and cultivate lasting relationships. Collaborating closely with the Business Manager, the PCC must possess exceptional communication skills, a genuine passion for outstanding customer service, and a talent for sales. The ultimate goal of the Patient Care Coordinator is to make every patient feel valued and at ease, delivering the Ultimate Patient Experience during each visit to our offices. Responsibilities Essential Functions: Set and achieve personal sales goals while supporting the goals of the team. Greet patients in a timely, professional, and engaging manner. Introduce new patients to the office and staff. Provide patient consultations and communicate information about recommended treatments. Discuss cost of service, insurance coverage, and payment options with patients Build lasting relationships with patients by contacting them to follow up on visits to suggest new or alternative treatments. Nurture the patient relationship to encourage patient retention. Work as a team player to ensure each customer receives the best service possible. Supports strategic local marketing initiatives that help drive brand awareness and new patient growth. Qualifications Qualifications: Minimum of high school diploma or equivalent required. Customer service focused. Excellent time management and organizational skills. Preferred dental office experience. Preferred experience with dental insurance. Preferred experience with Denticon/Dentrix. Skills and Abilities: Two (2) years of sales, customer service or related work experience. Bilingual Spanish-English skills preferred. Ability to handle patient concerns and prioritize multiple tasks in a fast-paced environment positively and proactively. Ability to quickly learn new procedures and processes. Excellent communication and interpersonal skills High level of ownership, accountability, and initiative Friendly, outgoing, and motivated personality Work Environment and Conditions: Travel as needed for training and to perform job functions. Safety procedures and personal protective equipment are required to minimize the risks from X-rays and blood-borne pathogens. Potential of prolonged sitting and standing

A boutique litigation law firm on the Peninsula is seeking a File Clerk to join its team on an open-ended contract basis. This is a fully onsite role in Burlingame and is well-suited for an early-career legal professional looking to build hands-on experience in a supportive, team-oriented environment. The File Clerk will work closely with a longstanding litigation secretary to maintain organized, accurate, and up-to-date case files. The ideal candidate is a quick learner with at least one year of law firm experience and a foundational understanding of litigation documents (e.g., pleadings, motions, discovery). The firm's preference is for a 20-hour/week schedule, with the option of shorter hours across five days or longer hours condensed into fewer days. However, for the right candidate, the firm is open to expanding the role to 30-40 hours per week, which would include additional responsibilities outlined below. Core Responsibilities - Organize, maintain, and update physical and electronic case files - Scan, print, label, and sort case documents - Ensure documents are routed, indexed, and stored accurately - Retrieve files and documents for attorneys and staff - Provide general administrative support to the litigation team - Support daily office operations as assigned Expanded Responsibilities (for candidates able to commit to 30-40 hours/week) - Transport file boxes via dolly to an offsite basement-level storage facility a few blocks away (requires lifting and navigating steep stairs) - Locate, retrieve, and return stored files based on requests from attorneys, paralegals, and secretaries - Handle outgoing mail, including operating the firm's postage machine and delivering mail to the post office across the street (certified mail, return receipts, etc.) Requirements Qualifications - Minimum 1 year of law firm experience (required) - Ability to identify common litigation documents (pleadings, motions, discovery) - Strong organizational skills and high attention to detail - Reliable, professional, and quick to learn new processes - Comfortable working onsite in a small, collaborative environment - Prior litigation exposure is a plus - Ability to safely lift and transport file boxes (required only for full-time expanded role) - Must be able to report onsite in Burlingame, CA This is an excellent opportunity for an early-career legal professional with at least one year of law firm experience who is looking to gain hands-on exposure in a collaborative, team-oriented environment - Apply today! Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

File Clerk - Law Firm Work where you personally know the managing attorney and have daily interaction with the clients we serve. There is room for advancement for the right candidate, so we are seeking employees who are committed to growing with the firm and who believe in longevity in their positions. The culture in our firm is important to our staff and clients - we need team players who are prepared to work hard to fight for the rights of others. The ideal candidate will be eager to learn, have high energy, and be ready to dive right in. This is a fast-paced firm that requires relentless, tenacious, reliable, and organized employees. Create new case files and ensure that the files (electronic and physical) remain organized and updated Scan and upload documents to the firm's case management system Interact with the clients, courts, and administrative agencies on a daily basis File and serve documents (in person, electronically, or by mail) and submit proofs of service Maintain the office calendar and schedule appointments Answer incoming calls and place outgoing calls to clients, potential new clients, and various agencies Show up on time with a positive attitude Quickly move tasks through the pipeline Assist with storage management Properly handle file retention (physically and electronically) once cases are closed Assist with all administrative tasks in the office as needed To be a key player on the team, you must be dependable, punctual, computer literate, a fast typist, and have a great attitude You must have excellent communication skills and pay attention to detail You must complete projects within the assigned deadlines Exhibit the highest level of dependability when it comes to tracking and meeting deadlines The ideal candidate must be proficient in Word, Outlook, Excel, PowerPoint, Lexis Nexis, and Mac Operating Systems Experience with online case management systems or client relationship management systems is preferred This position requires a high school diploma This position requires a valid CA driver's license and the possession of a motor vehicle

Job Title: Legal Document Data Scanning Clerk / Office Scanning Clerk Reports to: Scanning Center Manager Responsibilities: Sort and open incoming mail. Separate regular mail from calendar/trigger items. Create cover-sheets and scan incoming mail, and documents via fax; {Read legal documents select the appropriate case, select correct billing codes (50 +) summarize the documents and print out the cover-sheets.} Capture CD contents. Capture email attachments. She/he places scanned items to the shredding bins and place the returned documents on the FedEx table. Process invoices. FedEx shipment. Create cover-sheets for Calendar and Trigger item scanning. Education and Experience: High School Diploma Will train on the job Job Type: Full-time (37.5 hours per week) Schedule: Monday to Friday Benefits: 401(k) with Matching Health Insurance Paid Time Off Ability to commute/relocate: Oakland, CA 94607: Reliably commute or planning to relocate before starting work This is not a remote position. Candidate must come into Oakland office daily.

The Patient Care Coordinator (PCC) at Western Dental serves as the key liaison for our patients, ensuring a seamless and welcoming experience from the moment they arrive. In this role, the PCC will greet patients warmly, introduce them to our office, coordinate treatment services, and cultivate lasting relationships. Collaborating closely with the Business Manager, the PCC must possess exceptional communication skills, a genuine passion for outstanding customer service, and a talent for sales. The ultimate goal of the Patient Care Coordinator is to make every patient feel valued and at ease, delivering the Ultimate Patient Experience during each visit to our offices. Responsibilities Essential Functions: Set and achieve personal sales goals while supporting the goals of the team. Greet patients in a timely, professional, and engaging manner. Introduce new patients to the office and staff. Provide patient consultations and communicate information about recommended treatments. Discuss cost of service, insurance coverage, and payment options with patients Build lasting relationships with patients by contacting them to follow up on visits to suggest new or alternative treatments. Nurture the patient relationship to encourage patient retention. Work as a team player to ensure each customer receives the best service possible. Supports strategic local marketing initiatives that help drive brand awareness and new patient growth. Qualifications Qualifications: Minimum of high school diploma or equivalent required. Customer service focused. Excellent time management and organizational skills. Preferred dental office experience. Preferred experience with dental insurance. Preferred experience with Denticon/Dentrix. Skills and Abilities: Two (2) years of sales, customer service or related work experience. Bilingual Spanish-English skills preferred. Ability to handle patient concerns and prioritize multiple tasks in a fast-paced environment positively and proactively. Ability to quickly learn new procedures and processes. Excellent communication and interpersonal skills High level of ownership, accountability, and initiative Friendly, outgoing, and motivated personality Work Environment and Conditions: Travel as needed for training and to perform job functions. Safety procedures and personal protective equipment are required to minimize the risks from X-rays and blood-borne pathogens. Potential of prolonged sitting and standing

Job Title: Legal Document Data Scanning Clerk / Office Scanning Clerk Reports to : Scanning Center Manager Responsibilities: Sort and open incoming mail. Separate regular mail from calendar/trigger items. Create cover-sheets and scan incoming mail, and documents via fax; {Read legal documents select the appropriate case, select correct billing codes (50 +) summarize the documents and print out the cover-sheets.} Capture CD contents. Capture email attachments. She/he places scanned items to the shredding bins and place the returned documents on the FedEx table. Process invoices. FedEx shipment. Create cover-sheets for Calendar and Trigger item scanning. Education and Experience: High School Diploma Will train on the job Job Type: Full-time (37.5 hours per week) Schedule: Monday to Friday Benefits : 401(k) with Matching Health Insurance Paid Time Off Ability to commute/relocate: Oakland, CA 94607: Reliably commute or planning to relocate before starting work This is not a remote position . Candidate must come into Oakland office daily.