What does a finance/administrative assistant do?

General Assistants are responsible for providing administrative assistance to department teams and executive management of an organization. Their duties include organizing meetings and event schedules, book meeting rooms, answer incoming phone calls, reply emails, and respond to queries. They are responsible for replenishing office supplies and undertaking clerical tasks such as printing, scanning, and photocopying. General Assistants also liaise with contractors and building managers to ensure maintenance work is handled promptly without inconvenience.

While similarities exist, there are also some differences between finance/administrative assistants and general assistant. For instance, finance/administrative assistant responsibilities require skills such as "data entry," "purchase orders," "financial aid," and "provides administrative support." Whereas a general assistant is skilled in "customer service," "hr," "payroll," and "general assistance." This is part of what separates the two careers.

Administrative support specialists provide different types of governmental assistance. They carry out varied clerical duties in almost all industries. Most of these duties revolve around supervising and distributing information within an organization. This typically includes taking memos, answering phone calls, and managing, storing, and organizing files. They are also responsible for receiving and sending correspondence and greeting customers and clients. Some administrative support may be required to have vast professional knowledge as their duties are more specialized than the others.

In addition to the difference in salary, there are some other key differences worth noting. For example, finance/administrative assistant responsibilities are more likely to require skills like "financial aid," "credit card," "journal entries," and "fafsa." Meanwhile, an administrative support has duties that require skills in areas such as "customer service," "payroll," "phone calls," and "patients." These differences highlight just how different the day-to-day in each role looks.

As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll. They plan department weekly meetings, schedule conference calls, and work on solving administrative related concerns and issues. They do a complex task that involves multi-tasking from the preparation of department reports, analyzing data, and finding solutions. It is a requirement to be an experienced, collaborator, and trained cross-functional communicator. Moreover, other duties will include scheduling company-initiated activities, meetings, and events.

There are many key differences between these two careers, including some of the skills required to perform responsibilities within each role. For example, a finance/administrative assistant is likely to be skilled in "data entry," "financial aid," "provides administrative support," and "credit card," while a typical administrative staff is skilled in "payroll," "personnel actions," "front desk," and "resource management."

A finance assistant is responsible for supporting the financial department with daily operations by doing administrative and clerical tasks as needed. Finance assistants' duties include sorting financial records, updating account spreadsheets, assisting on bank statements reconciliation, processing payments, generating an invoice, auditing financial statements, escalating financial discrepancies for review, and reviewing cost analysis reports. A finance assistant must be knowledgeable of the financial industry and accounting processes, as well as have strong analytical and organizational skills.