How to hire a finance clerk

How to hire a finance clerk, step by step

Here's a step-by-step finance clerk hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a finance clerk job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new finance clerk
• Step 8: Go through the hiring process checklist

What does a finance clerk do?

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1. Identify your hiring needs

   Before you post your finance clerk job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a finance clerk for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A finance clerk's background is also an important factor in determining whether they'll be a good fit for the position. For example, finance clerks from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of finance clerk salaries for various roles:

   Type of Finance Clerk	Description	Hourly rate
   Finance Clerk	Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.	$12-26
   Bookkeeper	Bookkeepers are employees who are in charge of the company's general ledger. They are well-versed in basic accounting principles, and they apply these in their work... Show more	$14-25
   Accounts Receivable Clerk	An Accounts Receivable Clerk specializes in processing payment records and bill statements of a company or organization. Among the duties include calculating total revenues and unpaid invoices, maintaining financial records and keeping a detailed and organized database, and verifying financial transactions and payment delinquencies... Show more	$13-21

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Purchase Orders
   • HR
   • Bank Statements
   • Bank Deposits
   • Credit Card
   • Telephone Calls
   • Journal Entries
   • Financial Transactions
   • Office Equipment
   • General Ledger Accounts
   • Process Invoices
   • Financial Aid Applications
   • Expense Reports

   Check all skills

   Responsibilities:

   • Manage resident's private information for insurance verification, billing, and eligibility to apply for Medicaid.
   • Collaborate with insurance company representatives, case managers and physicians to obtain treatment authorization for potential kidney and kidney/pancreas transplant patients.
   • Write checks in the QuickBooks software to vendors and to reimburse employees.
   • Establish customer files in QuickBooks, write and test work instructions for clients, log and close complete files.
   • Produce PowerPoint presentations in order to brief the command team of the on goings within the company.
   • Used an automate information system (PeopleSoft) to edit, modify, and verify customers personal and payment information.

   More finance clerk duties

3. Make a budget

   Including a salary range in the finance clerk job description is a good way to get more applicants. A finance clerk salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a finance clerk in Arkansas may be lower than in New York, and an entry-level engineer typically earns less than a senior-level finance clerk. Additionally, a finance clerk with lots of experience in the field may command a higher salary as a result.

   Average finance clerk salary

   $39,225yearly

   $18.86 hourly rate

   ---

   Entry-level finance clerk salary

   $27,000 yearly salary

   Updated January 22, 2026

   Average finance clerk salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$66,589	$32
   2	Massachusetts	$62,210	$30
   3	Connecticut	$54,611	$26
   4	Virginia	$51,512	$25
   5	California	$43,484	$21
   6	Pennsylvania	$42,052	$20
   7	Kentucky	$41,546	$20
   8	Michigan	$39,687	$19
   9	Illinois	$39,105	$19
   10	Oregon	$37,362	$18
   11	Maine	$37,275	$18
   12	Colorado	$36,777	$18
   13	Texas	$35,379	$17
   14	Ohio	$35,358	$17
   15	Florida	$35,183	$17
   16	Arizona	$34,004	$16
   17	Indiana	$33,331	$16
   18	Iowa	$32,487	$16
   19	Georgia	$32,333	$16
   20	Montana	$30,088	$14

   Average finance clerk salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	United States Courts	$42,109	$20.24	77
   2	Lincoln Holdings LLC	$41,284	$19.85	4
   3	Clayton	$39,483	$18.98
   4	Pasco Clerk & Comptroller	$39,483	$18.98	1
   5	University at Buffalo	$39,322	$18.90	1
   6	Pacific Architects and Engineers	$39,019	$18.76
   7	Willamette Education Service District	$38,921	$18.71
   8	Minnesota Limited	$38,876	$18.69	5
   9	Live Nation Entertainment	$38,820	$18.66	8
   10	Randstad North America, Inc.	$37,832	$18.19	28
   11	Golden State Foods	$37,796	$18.17	4
   12	Asbury Automotive Group	$37,717	$18.13	73
   13	Connecticut Housing Finance Authority	$37,644	$18.10	3
   14	Robert Half	$37,623	$18.09	1,227
   15	Addison Group	$37,095	$17.83	26
   16	Innovacare Health	$37,072	$17.82	5
   17	LifeWorks	$36,773	$17.68	2
   18	Air Fayre	$36,687	$17.64
   19	Dynamic Workforce Solutions	$36,582	$17.59	1
   20	Volt Information Sciences	$36,549	$17.57

4. Writing a finance clerk job description

   A finance clerk job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a finance clerk job description:

   Finance clerk job description example

   * Perform responsibilities related to maintenance/reconciliation of the Principal's and Campus' P cards, and Activity fund including entering receipts, writing checks, balancing bank statements, counting money, and preparing bank deposits for daily pick up
   
   * Perform responsibilities related to ordering materials including inputting orders, following up on the status of orders, receiving goods, input receipts or deductions, and filing order documents
   * Travel to the administrative building to pick up or deliver documents/materials
   * Maintain communication with central administration departments
   * Safeguard district's assets adhering to established policies and procedures (Board of Control, Cash Handling, Activity Fund, Cash Pick up, etc.)
   * Maintain current and accurate accounting related records
   * Answer office telephones
   * Prepare documents for presentation to and serve as a member of the Activity Fund Board of Control
   * Maintain and monitor Procurement Card transactions
   * Meet with and train Procurement cardholders and Activity Fund Sponsors
   * Oversees the preparation of fundraiser forms, Activity Fund P1-c's, vendor set-up accounts and other documents related to the Activity Fund accounts
   * Perform backup duties, as assigned by the Principal, during short time absences of the Office Manager
   * Performs all other tasks and duties as assigned
   * Regular and punctual attendance at the worksite is required for this position
   
   WORK ENVIRONMENT:
   
   The noise level in the work environment is usually moderate. Travel throughout the district is integral to this job. A remote working environment /alternate work arrangement is not an option for campus-based employees/campus-based positions because regular and punctual attendance at the worksite and performing all duties at the worksite are essential job duties for all campus-based personnel.
   
   The requirements listed below are representative of the knowledge, skill, and/or ability required of this job:
   
   * High School Diploma; plus administrative technical training
   * Three years of office related experience to cash handling/ accounting/bookkeeping
   * Basic understanding of bookkeeping/accounting systems for revenue, expenses, and general job costing
   * Basic understanding of the DISD budget cycle and line codes
   * Travel to the administrative building to pick up or deliver documents/materials
   * Maintain communication with central administration departments
   * Demonstrated keyboarding and/or ten key calculator skills, with proficient knowledge of personal computers and software applications related to the job to support record keeping, accounting procedures and reports. (MS-Office Excel, Word, Oracle, etc.)
   * Demonstrated flexibility to cope with the challenges of a rapidly changing world
   * Demonstrated willingness to remain current with the latest developments in the profession

   Copy this example

   

5. Post your job

   To find the right finance clerk for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with finance clerks they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit finance clerks who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your finance clerk job on Zippia to find and recruit finance clerk candidates who meet your exact specifications.
   • Use field-specific websites such as efinancialcareers, financialjobsweb.com, careerbank, financial job bank.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with finance clerk candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new finance clerk

   Once you've selected the best finance clerk candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   Once that's done, you can draft an onboarding schedule for the new finance clerk. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a finance clerk?