Become A Finance Coordinator

* Perform invoice creation for customer revenue and expense reimbursement amounts
* Administer accounts receivable aging and customer collection efforts
* Perform vendor setup and payment duties in accounts payable
* Other general accounting and finance duties as assigned including spreadsheet creation and transaction support creation and maintenance
* Draft general forms, letters, reports, and memos as required
* Calculate Commissions Monthly
* Fax, photocopy and scan documents as required
* File materials and locate filed materials upon request ensuring they are given only to authorized parties
* Special projects as requested

* Prepare weekly deposits for accounting service for program revenue, donations, grants, contracts, etc
* Complete monthly credit card reconciliation
* Assist in payroll by preparing required paperwork for accounting service bi-weekly
* In coordination with the Community Engagement Coordinator, invoice and report on programs for 21st CCLC, MYL Leadership Foundations, and any others as assigned.
* Track expended and left over grant funds, ensuring all grant funds are properly drawn down by necessary year end date
* In coordination with the front office coordinator, file all necessary electronic and hard copy financials bi-weekly, purge old financial files, and ensure filing for annul audit
* Record, track, and submit the Child and Adult Care Food Program (CACFP) claims, making sure that the program meets requirements
* Complete monthly child care family billing and invoicing, follow up and collections for families, clients, and students.
* Create payment contracts if necessary for families and individuals behind on their fees.
* Other Financial duties as assigned
* Human Resources:Assist with recruiting, interviewing, hiring, training and orientation of new employees as needed
* Maintain new, existing, and terminated employee personnel and medical files and ensure their compliance
* Manage documentation, recordkeeping, discipline actions, release and termination processes and procedures in compliance with all laws and regulations
* Administer and educate eligible employees on benefits
* Assist in Human Resources compliance and trainings
* Support the leadership team by applying human resources knowledge to inform and drive both short and long-term strategies and the strategic plan
* Assist in reviewing, implementing, and maintaining all personnel policies & procedures including: Staff Handbook, Parent Handbook, Emergency Procedures and other
* Assist program director and executive director in unemployment and workers compensation claimsComplete monthly AED checks and log them on AED Authority website
* Complete monthly fire extinguisher

* Administrative support for Executives and Production Finance team (phones, calendars, special projects etc.)
* Electronic filing, copying in high volumes.
* Organize large amounts of data using Excel.
* Prepare and maintain general memos and contact lists as required by the department.
* Generate reports utilizing various internal systems.
* Maintain Accounting Forms Database and provide overall general support to shows
* Coordinating with production offices in various US and International jurisdictions with regards to changes in administrative procedures and tracking status of production and accounting documents.
* Assist with Vendor Account and Document Retention Management.
* Interact with other Executive level assistants to coordinate schedules and provide documents as requested by executives in other departments.
* Provide additional administrative support for others within Production Finance such as additional copying, filing, researching, formatting Excel files, and ordering of office supplies.
* Other duties as assigned

* Receive vendor quotes to create Statements of Work and submit for purchase order
* Ensure SOW and PO compliance with company and global legal policies
* Request, receive and verify invoices
* Provide PO and invoicing assistance to vendors
* Schedule and lead financial review and validation meetings
* Monthly and quarterly accrual calculation and entry
* Submit and monitor department cross charges
* Collaborate with teammates and vendors all over the world
* Core Competencies:
* Knowledge of general finance terms and processes
* Strong communication skills, written and oral; good at clearly explaining and documenting work
* Proficient with Microsoft Excel
* Ability to balance multiple complex and critical tasks
* Strong organizational, time management, and problem solving skills
* Ability to work with all levels of professionals in the workplace from executives to individual contributors

* Reviews the schedule on a daily basis to determine if all new patients have their insurance matters in order (e.g. referrals, pre-certifications.. etc) before starting their IVF cycle.
* Consults with patients regarding their financial responsibility, current benefits and limitations on coverage for their plan product, and payment options.
* Prepares daily claim forms and submit to insurance
* On a daily basis, updates A/R spreadsheet with new charges, payments, and relevant notes as needed.
* Work directly with insurance representative to confirm all claims are submitted successfully and payments are being processed on time.
* Participates in the implementation of procedures to improve the quality of work being processed
* Ability to reconcile the financial aspect of IVF cycles after completion.
* This requires detailed training on all services performed and how to analyze and determine which services were provided verses services not performed.
* Participates in special projects and studies as requested
* Maintains confidentiality of patient information and account status.
* Manages out of network claims and reconciliation.
* Behavioral expectations:
* Excellence
* Goes beyond customer expectations; participates in quality and process improvement efforts; maintains and expands current knowledge and skills, does quality work in and efficient manner; keeps work environment safe, clean, and secure.
* Integrity - communicates openly and honestly, acts in a consistent and fair manner toward building trust and demonstrating ethical behaviors; maintains competencies and skills as appropriate; performs duties according to policies and procedures; identifies own learning needs.
* Respect - treats other staff and patients with decency and dignity; meets and exceeds patient's needs; follows and supports customer service guidelines; maintains confidential information; participates in services improvement efforts; and listens and responds to other staff and patients.
* Teamwork
* Works in collaboration as a team player; communicates with others appropriately; listens respectfully and responds courteously to others; pitches in to help those in need; maintains a positive work environment, handles conflict situations effectively.
* Innovation - creatively improves the service provided; adapts to change; changes plans and objectives given new direction or priorities, handles stressful situations effectively, and uses equipment and resources responsibly