Finance coordinator job description

Position Overview: An accounting expense coordinator is responsible for receiving all company invoices via mail, email, fax, and interoffice mail. Invoices must be entered into a software based approval process involving proficiency in overall computer use and data entry. This position involves auditing vendor accounts and following up on any billing issues that may arise. General correspondence with vendors and other departments within the company is mandatory and a general positive customer service persona is desired. Microsoft Access and Excel knowledge a plus but not necessary.
Essential Duties and Responsibilities:


Data entry of invoices into a software program Ability to use software to correctly label an invoice by vendor number and check due all notes General knowledge of departmental heads and their responsibilities Corresponding with other departments regarding invoices Reviewing vendor statements and following up on open invoices/ credits Corresponding with vendors regarding payment status or other concerns via telephone and email regularly Exceptional data entry skills Auditing of accounts Self-auditing of data entry in both software programs used Assisting others in Expenses department as needed in case of absence or increased work load


Experience:


Excellent computer proficiency Exceptional data entry Ability to work in a fast paced environment accurately with interruption Ability to pay attention to detail and relay such detail proficiently Customer service Willing to learn new tasks Time-management and prioritizing Ability to work with little to no supervision at times Work well with others Experience in an office setting


Required Licenses/Certifications:



High school diploma / GED



Physical Requirements/Work Environment



Other details


Pay Type Hourly

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The Patient Financial Counselor is dedicated to helping patients determine appropriate sources of reimbursement for services at Community Health Systems, Inc. Identifies and assists patients who are unable to pay their estimated liability prior to treatments or who have large existing balances. This assistance includes assessing a patient's liability, linking patients to available funding sources, and determining whether they are eligible for Medicaid.
ESSENTIAL JOB FUNCTIONS:


Identifies and interviews patients to determine possible Wisconsin Medicaid eligibility. Process sliding fee applications within 48 hours. Completes prior authorizations in a timely manner prior to the patient receiving services. Explains rates, charges, services, discounts, contracts, and clinic policy regarding payment of bills to patients. Assists patients with payment arrangements, applies discounts to patient's account when appropriate. Educates patients regarding responsibilities of repayment of outstanding balances prior to date of services. Logs and reports daily collection and payment set-up activities. Maintains clear and concise notes on all patient contact in patient's accounts. Identify and complete necessary documents for accounts eligible for the Financial Assistance Programs. Coordinates financial counseling activities between Registration and the Billing Office. Manages customer service issues pertaining to patient billing and collections. Responsible for obtaining proper documentation and agreements from customer prior to registration. Completes Good Faith Estimates according to dictated standards. Participates in all safety programs which may include assignment to an emergency response team. Maintains patient confidentiality, and interact professionally with patients and/or patient representatives Prioritizes work effectively in order to prevent backlogs. Communicates workload issues to supervisor or lead. Helps other work group partners to avoid backlogs. Actively participates and is accountable for duties assigned that support the Mission and Values of being certified as a Patient Centered Medical Home. Provides coverage for the Patient Registration Professionals as needed. Other duties as assigned.


PREFERRED QUALIFICATIONS :
Skills/Abilities
Ability and determination to efficiently carry out Community Health System, Inc. mission statement. Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Working knowledge of basic accounting principles. Ability to understand and utilize hospital computer software. Possession of strong communication and organization skills. Ability to adapt to frequent change. Working knowledge of office procedures in a health care environment. Ability to identify and maintain confidential material. Ability to read, analyzes, and interprets general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, present information and correspondence in a professional and concise manner. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to read and respond to emails in a timely fashion. Ability to identify and maintain confidential/HIPPA information. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage. Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Basic computer skills, familiarity with computers, ability to type on a keyboard, knowledge of spreadsheet and word processing software.


Education
High school Diploma or equivalent required. College coursework in accounting, business, medical/dental terminology, communication and social work preferred.


Related Work Experience
2-3 years of experience in accounting/health care industry with behavioral health experience preferred.


PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is regularly required to sit; talk or hear and has substantial movements of the wrists, hands, and/or fingers. The employee must occasionally lift and/or move up to 10 pounds Specific vision abilities required by this job include close vision and ability to adjust focus.


WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is frequently exposed generally to good working conditions. Work may occasionally involve distasteful patient related activities.


LINES OF SUPERVISION
The Patient Financial Counselor reports to the Billing & Financial Supervisor.


DISCLAIMER : The above statements are intended to describe the general nature and level of work being performed by people assigned to this job class. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.


Community Health Systems, Inc. is an equal opportunity employer and will consider all qualified candidates regardless of race, color, religion, national origin, gender, age, marital status, veteran status, and the presence of a non-job related handicap or disability, or any other legally protected status.

+ Department: OSATT-Technology Licensing Office

+ School Area: Office of Provost

+ Employment Type: Full-Time

+ Employment Category: Exempt

+ Visa Sponsorship Available: No

+ Schedule:

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Information on MIT's COVID-19 vaccination requirement can be found at the bottom of this posting.

FINANCIAL COORDINATOR, Office of Strategic Alliances and Technology Transfer (OSATT)-Technology Licensing Office (TLO), to provide complex financial assistance. Responsibilities will include reviewing all receivables over-ninety days and determining the best ways to approach the collection of delinquent accounts; supporting and developing accounts receivable process improvements; creating and developing the process for royalty desk audits, creating royalty statement tracking reports using royalty logs, determining outstanding royalty reports, and following up with licensees; reconciling license accounts pertaining to misapplied payments and royalty reporting; acting as a resource for TLO staff and providing training on its finance procedures; conveying complex information to staff and licensees and taking the necessary steps to ensure this information is understood; serving as mentor to assist in guiding finance team staff regarding TLO's financial procedures; and acting as a liaison and maintaining a strong relationship with the Cashier's Office in the Office of the Vice President for Finance (VPR) to ensure the timely receipt of electronic payments.

Job Requirements

REQUIRED: bachelor's degree in accounting or financial analysis; at least one year of financial/accounting experience; excellent communication, negotiation, interpersonal, analytical, and organizational skills; sound judgment when resolving problems; advanced-level knowledge of Excel and ability to quickly learn additional software; and attention to detail. Must be able to multitask, shift priorities to resolve issues brought forth by licensing staff and/or licensees, and meet deadlines; work both independently and as part of a team; and thoroughly understand academic technology transfer and develop an understanding of the TLO's goal and purpose as it relates to MIT and external communities. PREFERRED: knowledge of SAP. Job #21822-69/13/22