Finance project manager job description

Work type: Full Time
School/Department: Controller Grade: Grade 12 Categories: Finance/Accounting
Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 Salary Range:
Position Summary

Finance and Compliance Manager is responsible for assisting the Sponsored Projects Finance Team with the financial administration of a diverse portfolio of private and public grants and contracts of varied complexity, ensuring that they are administered in a fiscally responsible manner, complying with all applicable rules and regulations established by both the sponsor agency and the University.

Responsibilities

Responsible for ensuring the accuracy and timeliness of financial data, assisting in the preparation of financial reports and billings to sponsors, tracking receipt of funding and receivables (aging and uncollectable),collecting accounts receivable for accounts, and participating in account close-out; Provides institutional oversight by monitoring the allowable and appropriate recording of expenses to sponsored projects and the general ledger in order to ensure compliance with generally acceptable accounting principles (GAAP) and sponsor reporting requirements; Prepares required close-out documents for grants and/or contracts, including contractors' releases and assignments; Reviews sponsoring agency policies, regulatory documents and other literature related to sponsored project financial administration to maintain familiarity with granting and contracting agency policies and revisions. Responsible for customer service, a core mission of the department, by identifying internal and external customers and providing them with the appropriate support regarding sponsored project financial administration and general ledger accounting. Assists management in identifying opportunities to streamline and improve processes, providing input for automating processes, and actively implementing changes, as needed. Maintains records in accordance with internal procedures, demonstrating compliance with sponsor regulations concerning equipment, project expenditures and other fiscal concerns, and interacts with auditors during their reviews. Performs special projects and other related duties as assigned.
Minimum Qualifications

Bachelor's degree and/or equivalent Minimum of three years' related accounting experience required
Preferred Qualifications

CPA preferred Experience with grant accounting and/or fund accounting preferred. Demonstrated knowledge of research administration / grants management and accounting business processes preferred.
Other Requirements

Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) required. Must be comfortable working with databases and computerized financial systems. Must be able to identify priorities within multiple assignments in a high-pressured, short-deadline environment, and be able to work with diplomacy and efficiency in such an environment. Must be able to demonstrate excellent organizational, analytical, critical thinking, interpersonal, written and oral communication skills. In addition, the successful candidate must be able to work well with all levels of employees, be flexible in nature, have sound judgment with an open and collaborative style that encourages teamwork and cooperation beyond the immediate team to the broader organization. Must have a passion for excellent customer service and commitment to exceptional quality.
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.


Applications open:
Sep 21 2022Eastern Daylight Time

Applications close:

3 months contract, onsite during the contract. FTE conversion after contract, when converted the role might be Hybrid.
Responsibilities include, but are not limited to the following:

Daily:

Lead the finance component of all project developments Work closely with different teams by providing financial support Add to the culture of the growing Finance team Review vendor's aging report, solve discrepancies with vendors, approve bills entered by accounting assistant Communicate with company staff on the progress of orders, CRO services, etc. Develops, maintains, and improves financial tools and templates Identify financial issues and utilize critical thinking skills to minimize problems.
Weekly review & file various payroll taxes, Process semimonthly payroll, Reconcile bank account, set up payroll, 401K & benefits account, process project budgets. Monthly record month-end closing entries, balance sheets, generate financial reports, reimburse monthly employee expenses


Weekly:


Review & file various payroll taxes Process semimonthly payroll Reconcile bank account Set up newly hired employees (payroll, 401K & benefits account) Creates, reviews, and processes project budgets


Monthly:


Record month-end closing entries Reconcile Balance Sheets Reconcile monthly bank account Record monthly credit card expense Generate monthly financial reports for Shanghai Reimburse monthly employee expenses


Yearly:


File CA use tax File & distribute yearly 1099 File yearly property tax Supporting yearly Corp income tax filing


Qualifications:


A minimum of 3-5 years experience in a related finance role CPA preferred Have general accounting experience Basic knowledge of applicable financial and accounting statutes and regulations, including the GAAP, CFR, and FAR
Experience processing payroll Experience in QuickBooks Workforce Knowledge of revenue recognition, variance analysis, unbilled/unearned and cash flow management, and backlog forecasting Experience working for a pharmaceutical or biotech company and familiar with general financial practices of such a company


Benefits include:


PTO/Holidays 401K with Employer matching Health, Dental, and Vision coverage

• Financial Point of Contact and trusted Financial Advisor to designated Business Units/Areas.
• Partners with designated Business Units/Areas to coordinate the annual development of the 5-Yr Labor, Operating and Capital Budgets.
• Reviews and challenges budgetary submissions to ensure they are adequate and in alignment with strategic direction & operational requirements.
• Leads & coordinates the monthly reforecasts (Latest Estimate Process) of the Capital and Operating & Maintenance portfolios including key drivers for variances between actual vs. expected performance.
• Evaluates staffing requests to ensure they are within authorized capacity and within budgeted resources.
• Examines and assesses the Latest Estimate submissions to include the development of mitigation plans to offset unfavourable projections.
• Advises customers on potential operational efficiencies which may result in cost savings.
• Assists with Business Case developments, capital determinations, write-offs of obsolete inventory and related financial services activities.
• Maintains and recommends changes to SAP master data in support of Operating & Maintenance and Capital reporting.
• Assists with providing financial data for benchmarking purposes or for other purposes as deemed necessary by the operational areas.
• Supports process improvement initiatives resulting in overall operating and/or reporting efficiencies.
• Performs other duties and serves on special project teams as assigned."

Education:

• Bachelors in accounting or equivalent.

Company DescriptionE-Solutions Inc. is a 15-year-old company having 15 Global Offices across 5 Nations and with more than 1000+ IT & Software professionals. Working on cutting-edge technologies, we are serving 100+ Fortune2000 companies globally.
Disclaimer: E-Solutions Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. We especially invite women, minorities, veterans, and individuals with disabilities to apply. EEO/AA/M/F/Vet/Disability.