Firm administrator job description
Updated March 14, 2024
7 min read
Find better candidates in less time
Post a job on Zippia and take the best from over 7 million monthly job seekers.
Example firm administrator requirements on a job description
Firm administrator requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in firm administrator job postings.
Sample firm administrator requirements
- Minimum of Bachelor's degree in Business Administration or related field
- At least 5 years of experience in office management or administration
- Expertise in financial management and budgeting
- Proficient in computer applications such as MS Office and accounting software
- Excellent communication and interpersonal skills
Sample required firm administrator soft skills
- Strong leadership and decision-making abilities
- Ability to prioritize tasks and delegate to team members
- Exceptional problem-solving and analytical skills
- Attention to detail and ability to multitask
- Ability to work well under pressure and adapt to changing situations
Firm administrator job description example 1
Khan firm administrator job description
The Law Firm Administrator will oversee staff who perform a variety of tasks to facilitate the efficient operation of the law firm.
Compensation:
$72,000
Responsibilities:
Supervisory Responsibilities:
Trains staff regarding firm procedures and information systems. Supervises and counsels support staff. Recruits and assists in hiring new employees. Conducts performance evaluations that are timely and constructive. Handles discipline and termination of employees as needed and in accordance with company policy.
Duties/Responsibilities:
Manages the day-to-day operations of the office; prioritizes the use of support staff and facilities. Manages the daily operations of information systems. Manages equipment, office services, and facilities. Manages schedules and appointments including trial dates and hearings, and meetings and travel. Maintains a professional and positive work environment by facilitating effective communication and information sharing among professionals, paraprofessionals, management, and support staff. Prepares legal correspondence and documentation. Participates in the strategic planning process with management to identify and accomplish short- and long-term organizational goals. Prepares the organization's budget. Performs or facilitates and delegates accounting functions as needed. These may include billing, preparation of financial statements, management of reports, and collections. Consults with outside accountants for audits, preparation of tax returns, and the production of other reports as required by law. Drafts and implements operational and human resource policies and practices to ensure quality services. Assists with human resource management as needed. Organize & manage community events Plan & manage marketing strategies Performs other related duties as assigned.
Qualifications:
Required Skills/Abilities:
Superior written and verbal communication skills. Excellent interpersonal and customer service skills. Detail-oriented and professional. Advanced understanding of office management practices including knowledge of accounting procedures and information systems. Ability to organize and prioritize tasks, delegating when appropriate. Extremely proficient in Microsoft Office Suite or other similar software program. Ability to maintain confidential records.
Education and Experience:
Bachelor's degree in Human Resources, Business Administration, Finance or related field required. At least five years of experience in a senior management position.
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.
About Company
Khan Law Firm is a personal injury law firm where the focus is our clients. We are passionate about clients' wellbeing and getting them the maximum compensation they deserve.
Compensation:
$72,000
Responsibilities:
Supervisory Responsibilities:
Trains staff regarding firm procedures and information systems. Supervises and counsels support staff. Recruits and assists in hiring new employees. Conducts performance evaluations that are timely and constructive. Handles discipline and termination of employees as needed and in accordance with company policy.
Duties/Responsibilities:
Manages the day-to-day operations of the office; prioritizes the use of support staff and facilities. Manages the daily operations of information systems. Manages equipment, office services, and facilities. Manages schedules and appointments including trial dates and hearings, and meetings and travel. Maintains a professional and positive work environment by facilitating effective communication and information sharing among professionals, paraprofessionals, management, and support staff. Prepares legal correspondence and documentation. Participates in the strategic planning process with management to identify and accomplish short- and long-term organizational goals. Prepares the organization's budget. Performs or facilitates and delegates accounting functions as needed. These may include billing, preparation of financial statements, management of reports, and collections. Consults with outside accountants for audits, preparation of tax returns, and the production of other reports as required by law. Drafts and implements operational and human resource policies and practices to ensure quality services. Assists with human resource management as needed. Organize & manage community events Plan & manage marketing strategies Performs other related duties as assigned.
Qualifications:
Required Skills/Abilities:
Superior written and verbal communication skills. Excellent interpersonal and customer service skills. Detail-oriented and professional. Advanced understanding of office management practices including knowledge of accounting procedures and information systems. Ability to organize and prioritize tasks, delegating when appropriate. Extremely proficient in Microsoft Office Suite or other similar software program. Ability to maintain confidential records.
Education and Experience:
Bachelor's degree in Human Resources, Business Administration, Finance or related field required. At least five years of experience in a senior management position.
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.
About Company
Khan Law Firm is a personal injury law firm where the focus is our clients. We are passionate about clients' wellbeing and getting them the maximum compensation they deserve.
Post a job for free, promote it for a fee
Firm administrator job description example 2
Clean Harbors firm administrator job description
The Opportunity:
HPC Industrial is looking for a Administrator - Branch to join their safety conscious team! Responsible for the processing of accounts receivable, accounts payable, payroll and other duties as assigned for the branch operations. Will adhere to the Company's Primary Purpose, i.e. focus on the problems, issues and concerns of our Customers, Employees and Owner and how these efforts will bring value-added contribution to each.
About HydroChemPSC
HPC-Industrial a Clean Harbors company, is the premier industrial cleaning and environmental services company in North America supporting the upstream, downstream, and utility sectors. HPC Industrial offers an exceptional three-pronged safety system, innovative career development platform, committed customer service, deep industry expertise, and advanced technology and automation. We are committed to safety, people, growth, service, and performance. We provide the safest, most efficient operational experience for our customers and the most comprehensive training and career development for our employees.
Essential Duties:
* Improve our service quality to meet and exceed our customers' expectations.
* Data Entry
* Processing of Accounts Receivable and Accounts Payable
* Ensures timely processing of weekly payroll and other administrative functions
* Answer incoming calls to branch location
* Acts as Human Resources Liaison
* Prepares Personnel Action Forms (PAF's) for approval and ensures timely processing of these forms
* Other duties as assigned
Working Environment:
* Plant/Office Environment
Skills and Experience:
* 5 or more years of clerical experience that may includes accounting and bookkeeping.
* Accounting experience strongly preferred.
* Must be extremely organized, detailed oriented, and have strong customer relations skills.
* Must have ability to multitask and work independently to meet deadlines.
* Computer background working with Windows, Microsoft Excel, Word and Office a must
Educational Requirements:
* High School Diploma
* Some college accounting and business courses preferred
HPC-Industrial and its subsidiaries affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. HPC-Industrial is an Equal Opportunity Employer.
* HPC
HPC Industrial is looking for a Administrator - Branch to join their safety conscious team! Responsible for the processing of accounts receivable, accounts payable, payroll and other duties as assigned for the branch operations. Will adhere to the Company's Primary Purpose, i.e. focus on the problems, issues and concerns of our Customers, Employees and Owner and how these efforts will bring value-added contribution to each.
About HydroChemPSC
HPC-Industrial a Clean Harbors company, is the premier industrial cleaning and environmental services company in North America supporting the upstream, downstream, and utility sectors. HPC Industrial offers an exceptional three-pronged safety system, innovative career development platform, committed customer service, deep industry expertise, and advanced technology and automation. We are committed to safety, people, growth, service, and performance. We provide the safest, most efficient operational experience for our customers and the most comprehensive training and career development for our employees.
Essential Duties:
* Improve our service quality to meet and exceed our customers' expectations.
* Data Entry
* Processing of Accounts Receivable and Accounts Payable
* Ensures timely processing of weekly payroll and other administrative functions
* Answer incoming calls to branch location
* Acts as Human Resources Liaison
* Prepares Personnel Action Forms (PAF's) for approval and ensures timely processing of these forms
* Other duties as assigned
Working Environment:
* Plant/Office Environment
Skills and Experience:
* 5 or more years of clerical experience that may includes accounting and bookkeeping.
* Accounting experience strongly preferred.
* Must be extremely organized, detailed oriented, and have strong customer relations skills.
* Must have ability to multitask and work independently to meet deadlines.
* Computer background working with Windows, Microsoft Excel, Word and Office a must
Educational Requirements:
* High School Diploma
* Some college accounting and business courses preferred
HPC-Industrial and its subsidiaries affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. HPC-Industrial is an Equal Opportunity Employer.
* HPC
Dealing with hard-to-fill positions? Let us help.
Firm administrator job description example 3
JLK Rosenberger firm administrator job description
- Exercises direct, day-to-day supervision of the administrative support functions of the firm
- Maintain firm accounts by utilizing cloud-based tools (QuickBooks Online & Desktop, Bill.com etc.)
- Complete monthly bookkeeping for the firm by recording the transactions, bank feed, monthly account reconciliations, journal entries, reviewing receipts, etc.
- Assist with the processing of the semi-monthly payroll for hourly and salaried employees ensuring proper calculation and deductions
- Assist with orientation and onboarding for all new hires
- Assist with the Coordination, enhance and oversee the employee review process
- Assist with the administration of all firm benefit programs, including insurance, PTO and 401(k)
- Oversee the firm’s Continued Professional Education (CPE) program, providing periodic updates that ensure professionals remain licensed
- Work with IT to ensure all departing employees are offboarded
- Prepare the monthly financial package for the Firm
Skills and attributes for success:
- Excellent interpersonal skills to coordinate with partners, senior management and employees as needed on matters of a confidential or sensitive nature
- Excellent project management, decision-making, written, and oral communication skills
- Excellent organizational and time management skills to ensure maximum productivity
- A high degree of initiative; ability to think proactively and problem-solve
- Adept at working on multiple concurrent tasks, with regular interruptions
Qualifications:
- Bachelor’s degree in related field of study
- At least five to eight years’ experience in business administration
- Previous experience working for a CPA firm or other professional services organization considered a plus
- Technically savvy with strong knowledge of Microsoft Office applications, including Outlook, Word and Excel
- Proven experience with ADP Workforce Now
Start connecting with qualified job seekers
Resources for employers posting firm administrator jobs
Average cost of hiring
Recruitment statistics
How to write a job description
Examples of work conditions
Firm administrator job description FAQs
Ready to start hiring?
Updated March 14, 2024
Updated March 14, 2024